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The Schedule VI Master Configuration report provides an elaborate picture of the Schedule VI Heads to which Tally Groups have been mapped by Tally.ERP 9. To view the Schedule VI Master Configuration report for Schedule-VI Balance Sheet, Go to Gateway of Tally > Audit & Compliance > Financial Statements > Balance Sheet
The Schedule VI Master Configuration report appears: Groups that have been automatically classified under Schedule VI Heads by Tally.ERP 9 can be reclassified by the user under different Schedule VI Heads. See more on Schedule VI Rule Configuration Button options in Schedule VI Master Configuration report
F1: Detailed
Click on F1: Detailed ore press Alt+F1 to view a detailed Schedule VI Master Configuration report:
F4: Group
Click on F4: Group or press F4 to view the Schedule VI Master Configuration for a specific Group
F5: Led-wise
Click on F5: Led-wise or press F5 to view the Schedule VI Master Configuration for every Ledger
Ctrl+F9: Rename Heads
Click on Ctrl+F9: Rename Heads or press Ctrl+F9 The Configuration Schedule VI Heads report appears:
The report provides details of Schedule VI Heads and their names as displayed in the Schedule-VI Balance Sheet Click on F1: Condensed or press Alt+F1 to view a condensed version of the report Click on R: Rename Head or press Alt+R to Rename Schedule VI Heads Select a Schedule VI Head using Spacebar and click on Ctrl+F10: Restore Name or press Ctrl+F10 to undo any changes made to it Click on F12: Configure to change the default view of the report:
Set the option Show Only Renamed Heads? To Yes to view only those Schedule VI Heads for which Display Names have been changed
Click on Ctrl+F10: Restore Def. or press Ctrl+F10 to undo any reclassifications done to the Tally Groups
Ctrl+B: Bifurcate Value
Click on Ctrl+B: Bifurcate Value or press Ctr+B to view the Bifurcate Value Classification report: To know more about Bifurcating Balances, see Schedule VI Rule Configuration
Click on F12: Configure or press F12 to change the view of Bifurcate Value Classification report: Appearance of Names: Set the Display Name Style for the report Expand all levels in Detailed Format: Set this option to Yes to view a detailed Bifurcate Value Classification Report Show Closing Balance: Set this option to Yes to view the Closing Balances of the Groups displayed
C: Multi Classify
Select multiple Groups using Spacebar and click on C: Multi Classify or press Alt+C to set their Schedule VI Rule Configuration
F9: Inv Reports
Click on F9: Inv Reports or press F9 to navigate to the default Inventory Reports like Godown Summary, Movement Analysis, Stock Summary etc.
F10: Acc Reports
Click on F10: Acc Reports or press F10 to navigate to the default Accounting Reports like Balance Sheet, Cash Flow, Trial Balance etc.
F10: Audit Reports
Click on F10: Audit Reports or press Alt+F10 to navigate to the other Audit Reports within Statutory Audit and Tax Audit
F12: Configure
Click on F12: Configure or press F12 to change the default view of the Schedule VI Master Configuration report:
Appearance of Names: Set the Display Name Style for the report
Sorting Method: Select the required sorting method -Alphabetical or Default, from the list of Sorting Methods. Expand all levels in Detailed Format: Set this option to Yes to view a detailed Schedule VI Master Configuration Report Show Closing Balance: Set this option to Yes to view the Closing Balances of the Groups displayed.
Option to Move Tally Groups/Ledgers from one Schedule VI Head To another Schedule VI Head
Tally.ERP 9 provides users with the option to Move Tally Groups/Ledgers from one Schedule VI Head To another Schedule VI Head. Go to Gateway of Tally > Audit & Compliance > Financial Statements > Balance Sheet
Click on F1: Detailed or press Alt+F1 for the detailed Note Summary Place the cursor on the Group/Ledger that has to be Moved to a different Schedule VI Head Click on Ctrl+X: Move or press Ctrl+X
Move the cursor over to the Schedule VI Head under which the Group/Ledger needs to be placed Click on Ctrl+V: To or press Ctrl+V to move the Group/Ledger under the selected Schedule VI Head
Click on Ctrl+Z: Undo or press Ctrl+Z to restore the Note Summary from the last change made
Tally.ERP 9 provides users with the option to rename and insert Heads in the Schedule-VI Balance Sheet as per their business needs.
Renaming Heads To rename Schedule VI Heads, Go to Gateway of Tally > Audit & Compliance > Financial Statements > Balance Sheet
Place the cursor on the Schedule VI Head that has to be renamed. Click on R: Rename Head or press Alt+R
Type in the name to be given to the chosen Schedule VI Head Press Enter Press Enter or Y to Accept (save) the change
The Schedule VI Head appears renamed in the Schedule-VI Balance Sheet: Inserting Heads Users can insert Heads at lowest level of the hierarchy of Schedule VI Heads. For e.g.: User will not be able to insert head at Current Assets (Schedule VI Head) level, but will be able to do it at Other Current Assets (Sub-head) level. To insert a head in the Balance Sheet, Go to Gateway of Tally > Audit & Compliance > Financial Statements > Balance Sheet If, for instance, Interest Accrued on Investments has to be inserted under Other Current Assets,
Place the cursor under the required Schedule VI sub-head (here, Other Current Assets) and click on Ctrl+I: Insert Head or press Ctrl+I The Create Schedule VI Head screen appears. Press Backspace to change the Head under which the new one has to be inserted
Select the appropriate Head (here, Other Current Assets), and press Enter Type in the Name of the new head and press Enter Press Enter or Y to Accept (save) the new head
The newly inserted Head (Interest Accrued on Investments) appears classified under the chosen Head (Other Current Assets) Deleting inserted Heads
Place the cursor on the (inserted) head Click on Ctrl+D: Delete Head or press Ctrl+D Press Enter or Y to delete the head
Note: Default Schedule VI Heads cannot be deleted. Also, Inserted Heads to which Tally Groups have been linked cannot be deleted. Posted by financeworld at 20:05 No comments: Email ThisBlogThis!Share to TwitterShare to Facebook
Equity and Liabilities comprising of Shareholders' Funds, Share Application money pending allotment, Non-Current Liabilities, and Current Liabilities Assets comprising of Non-Current Assets and Current Assets
To generate the Schedule-VI Balance Sheet, Go to Gateway of Tally > Audit & Compliance > Financial Statements > Balance Sheet
The report displays the Schedule VI Heads with the respective balances. Default Tally Accounting Groups are automatically linked to their respective Schedule VI Heads. The Ledgers that are classified under these Accounting Groups, too, get linked to the Schedule VI Heads. This is a broad classification provided by Tally.ERP 9. Users can reclassify the Groups/Ledgers under other Schedule VI Heads, while keeping the Balance Sheet intact. Schedule VI Heads consisting of Groups/Ledgers that have not been categorised by the user, will be displayed as Ungrouped and in red, to bring the same to attention. Press Enter on the required Schedule-VI head/sub-head to view the respective Note Summary report.
Exceptions in Schedule-VI Balance Sheet In the Schedule-VI Balance Sheet all the possible exceptions will be displayed in red for users attention.
Previous Year Ungrouped Any Ledger/Group present only in Previous Year that remain unclassified under Schedule VI Groups, will be shown under this Exception. Balance in Branch / Division Any Ledger grouped or created under Tally.ERP 9's reserved group Branch and Division, will be shown under this Exception. Balance in Suspense A/c Any Ledger grouped or created under Tally.ERP 9's reserved group Suspense A/c, will be shown under this Exception.
Difference In Opening Balance Difference in Total of Assets side or Liability side will be shown under this Exception. Unadjusted Forex Gain or Loss If there is any unadjusted Forex Gain or Loss from the Forex Transactions it will be shown under this Exception. Difference in Bifurcation - This exception occurs where Ledgers have been mapped to Schedule VI Heads using the Bifurcate Balance option. If their opening balances have been modified, or transactions have been passed using these ledgers, this exception occurs, and is displayed as Difference in Bifurcated Balance
The user can regroup/reclassify these exceptions to the respective Schedule VI Groups using the Move (Ctrl+X) and To (Ctrl+V) options or using Schedule VI Rule Configuration. Button options in the Schedule-VI Balance Sheet
F1: Detailed
Click on F1: Detailed or press Alt+F1 to view the Balance Sheet in detailed form. The detailed view for Schedule-VI Balance Sheet displays the default Tally Groups with balances which are mapped under various Schedule VI Groups.
F2: Period
Click on F2: Period or press F2 to change the selected period for the Audit Year (Current Year). If two separate companies are loaded or if the transactions of multiple years are available in the same data, then the Period for the Previous Year is also changed accordingly.
F3: Hide Prev. Year
Press F3 or click on F3: Hide Prev. Year to display the Previous Year column while displaying report. This will be available for use only when multiple years are available in the same data.
Ctrl+O: Copy Classify
Click on Ctrl+O: Copy Classify or press Ctrl+O to copy the configurations of the ScheduleVI Balance sheet from another Company on Tally.ERP 9.
Ctrl+F3: Compare Cmp
Click on Ctrl+F3: Compare Cmp or press Ctrl+F3 to load the Company having previous years data. Note: If the data for both the years is available in the same Company, loading of a second Company is not required. For the Company with two years data, system will check for the Vouchers passed on any Day for the month March to determine the Audit Year.
F8: Note. No.
Click on F9: Master Config. Or press Alt+F9 to view the Schedule VI Master Configuration
Ctrl+F10: Restore Def.
Click on Ctrl+F10: Restore Def. or press Ctrl+F10 to undo any manual Schedule VI classification performed on the default Tally Groups/Ledgers.
A: Additional Info.
Place the cursor on a Schedule VI Head and click on A: Additional Info. or press Alt+A to go to the respective Additional Details report
Ctrl+C: Classify Helper
Click on Ctrl+C: Classify Helper or press Ctrl+C for Current and Non-Current Classification report.
F9: Inv Reports
Click on F9: Inv Reports or press F9 keys to navigate to the default Inventory Reports like Godown Summary, Movement Analysis, Stock Summary etc.
F10: Acc Reports
Click on F10: Acc Reports or press F10 keys to navigate to the default Accounting Reports like Balance Sheet, Cash Flow, Trial Balance etc.
F10: Audit Reports
Click on F10: Audit Reports or press Alt+F10 keys to navigate to the other Audit Reports within Statutory Audit and Tax Audit. F12: Configure Click on F12: Configure or press F12 to change the default display for the Schedule-VI Balance Sheet report. Scale Factor for Values: Select the required Scale Factor from Crores, Hundreds, Lakhs, Millions, Ten Lakhs, Ten Millions, Ten Thousands, Thousands or Default for displaying the balances in the Schedule VI Balance Sheet. Note: The Default Tally Group & Balances will be displayed only in the expanded mode. Posted by financeworld at 19:59 No comments: Email ThisBlogThis!Share to TwitterShare to Facebook
Financial Statements
Every company registered under the Companies Act, 1956, is required to prepare its Balance Sheet, Statement of Profit and Loss, and the notes thereto in accordance with Schedule VI of the Act. Schedule VI has now been revised by the Ministry of Corporate Affairs (MCA) in order to keep the disclosure requirements in concurrence with the objective of achieving a fair and uniform presentation of financial information. In Tally.ERP 9, the following are the Financial Statements that can be generated in the format as per the Revised Schedule VI:
To view the Financial Statements, Go to Gateway of Tally > Audit & Compliance > Financial Statements Posted by financeworld at 19:47 No comments: Email ThisBlogThis!Share to TwitterShare to Facebook
The latest enhancement to table search allows the user to search a text from any part of the name which appears in the list. The table keeps on reducing and displaying only those names which fulfill the search criteria. Now it is also possible to specify whether the search criteria should be applicable only on first column or all columns of the table. Enhanced search is based on the configuration settings. To configure table search, in Advanced Configuration (Ctrl +Atl + F12 from Gateway of Tally) Or F12: Configuration > General following Configuration options are provided
Use Reducing List for Tables (Contains Search): To allow the user to search a text from any part of the name that appears in the list. The table keeps on reducing and displaying only those names which fulfill the search criteria. Apply for all Columns: To specify the search criteria should be applicable on first column or all columns of the table.
Advanced Configuration (Ctrl +Alt + F12 from Gateway of Tally) - Table Configuration Screen appears as shown By default, both the above options will be set to Yes. User can alter/change configuration settings at any point of time. Note: The option Apply for all columns is a sub- option and is displayed only when the option Use Reducing List for Tables is enabled. Table Configurations can also be done form F12: Configuration > General
Let us now see the New Search Capability of Tally.ERP 9 The Name based search will display the information as shown below: The search can also be performed in a List/Table containing multiple columns by providing the the necessary search keyword. e.g. search for Quantity of Items. The Quantity based search (in the second column) to select required item is as shown Tally.ERP 9 displays all the stock items containing Numeric 4 Table Search In Tally.ERP 9, Table Search means select (identify) a company, stock Item, Ledger, Group, stock Group, Cost Centers etc. from the List. For example: 1. Select a Company from List of Companies List of Companies is called table (which contains names of companies in the selected path).
2. Select a Ledger from List of Ledger Accounts in a Voucher List of Ledger Accounts is called table (which contains names of Ledgers) 3. Select a Stock Item from List of Items in a Voucher List of Items is called table (which contains names of Stock Item) Similarly, where ever List is displayed to select any thing say ledger, valuation methods, groups, units of Measurement, Tax Type, TDS nature of payment, Service Categories, Voucher Types, Pay head Types etc. is called Table. Posted by financeworld at 19:30 No comments: Email ThisBlogThis!Share to TwitterShare to Facebook
The Select Bank screen displaying the List of Bank appears as shown:
Select All or the required Bank account from the List of Bank. Press Enter.
By default, this screen displays list of pending cheques of the current dates month. Press F6: Show All to display all the cheques.
The cheque printing screen will prompt with a message Bank not configured for Cheque Printing when the bank ledger not configured for cheque printing is selected, as shown: The bank needs to be enabled for cheque printing from ledger alteration screen. In the Cheque Printing screen of the ledgers configured for it,
Select the required row from the Cheque Printing list to open the voucher in alteration mode. F2: Period: Allows to change the period. F4: Bank: Allows to select All / Other required Bank from the list. F7: Edit Ch Details: Allows to edit/update the Favouring Name, Instrument No and Instrument Date columns, as shown: Accept the screen to save the settings. F12: Range: Allows to filter the Cheque printing screen. The user can filter the transactions based on the Amount, Bank Date, Date, Favouring Name, Instrument Date, Instrument No., Ledgers, Narration, Remarks and Transaction Type as shown:
Go to Gateway of Tally > Banking > Cheque Printing. Select the required Bank account from List of Bank. To change the selection made, press F4: Bank button to select another bank. The Cheque Printing screen is displayed. Click Print or Press Alt+P.
The Print Report screen appears. Set the option Print Cheque to Yes as shown: Note: The option - Print Cheque appears only if a particular bank is selected for printing cheques. On selecting All Items for displaying pending cheques of different banks in cheque printing screen, this option will not appear.
Accept to Print all the cheques. The Cheque Printing proceeds and displays confirmation for each cheque with Cheque Details, as shown: Confirm to print cheque one by one before printing. Additionally the facility to change the orientation and adjust the distance of top edge and left edge with flexibility to avoid printing the date on cheque is provided.
Printer Selection
Press S: Select Printer button to select the printer and the paper size. Select the paper size as A4.
Orientation
In the Sample Cheque Printing screen, press N: Orientation button (Alt+N) to select the orientation. The orientations - Vertical and Horizontal gets listed. On selecting Vertical - centre/left/right the cheque gets printed in vertically (oriented as portrait). Using these options, the cheque can be printed by setting the orientation to:
Vertical Left: On inserting the paper in the printer tray, the cheque gets printed vertically on the left hand side of the paper. Vertical Centre: On inserting the paper in the printer tray, the cheque gets printed vertically at the centre of the paper. Vertical Right: On inserting the paper in the printer tray, the cheque gets printed vertically on the right hand side of the paper.
Additionally for printing the cheque face up or face down with vertical orientation, the field Print From (for Vertical Only) gets displayed. Depending on the printer, the front or rear can be selected.
Front: In printers which print face up select Front. Rear: For printers which print face down place the paper in reverse order and select Rear.
Overall Adjustment
Using the configuration provided for overall adjustment:
The cheque dimensions pre-configured on selecting the cheque format can be adjusted such that the overall dimensions get shifted by the required 'mm' from top and left edge of cheque. While printing the cheque, date field can be left blank if it is not required to be printed.
From the Sample Cheque Printing screen, click on F12: Configure button and change/retain the dimensions in 'mm' as per requirement.
Adjust Distance From Top Edge (in mm): To adjust the distance from top edge such that the overall measurements defined in Cheque Dimensions screen get shifted as per the 'mm' entered here. Adjust Distance From Left Edge (in mm): To adjust the distance from left edge such that the overall measurements defined in Cheque Dimensions screen get shifted as per the 'mm' entered here. Print Date: By default the date gets printed on the cheque. If the date is not to be printed on the cheque set this field to No.
Accept the configuration and print the cheque. The adjustments done for overall adjustment using F12: Configuration of cheque printing screen does not affect the settings of Cheque Dimensions pre-configured for the selected cheque format. The Printed Cheque displays as shown:
Go to Gateway of Tally > Banking > Cheque Printing. Select All or required Bank account from List of Bank. The Cheque Printing screen is displayed. Press spacebar to select the required row(s). Click Print or Press Alt+P. The Cheque Printing screen appears. Accept to print the cheque(s).
Go to Gateway of Tally > Banking > Cheque Printing. Select All or required Bank account from List of Bank. The Cheque Printing screen is displayed. Click Print or Press Alt+P. Cheque Report Printing screen appears confirming to print. Click No or Press N or Esc. Print Cheque: This option appears on selecting a particular bank. Set it to No. Include Printed Cheques also: Set this option to Yes to display the printed cheques also in the report. Show Forex Transactions only: Set this option to Yes in case you need only the forex transactions to be displayed in the report.
Note: This option appears only in case Multi Currency feature is enabled for the company.
Show Payment Favouring: Set this option to Yes to display Favouring Name details in the report. Show Remarks also: Set this option to Yes to display the Remarks in the report.
On setting Print Cheque it to Yes, the options - Include Printed Cheques also, Show Payment Favouring and Show Remarks also gets set to No automatically as the user has opted to print cheque. If Print Cheque is set to No, a statement displaying all entries including details of printed cheques can be generated with information about favouring name and remarks as entered in the Bank Allocation sub-screen of payment voucher. The Cheque Report Printing screen is displayed as shown:
Accept to Print.
Appearance of Name
Select the required Display Name Style from the list to display in cheque printing screen.
Sorting Method
Select the required Sorting Methods from the list.
Import Formats
Tally.ERP 9 supports XML format to import data.
To Import Masters execute the following steps: Go to Gateway of Tally > Import of Data > Masters 1. In the Import of Masters screen: 2. Enter the required path and filename in the Import File Name (XML) field. If the file is located in the default folder, then you need to provide the filename only. 3. In the field Treatment of entries already existing select the required Behaviour 4. Combine Opening Balances: Select this option to import data of different branches and consolidate the opening balances. You can also select this option when the opening balances of existing masters are Zero and need to be overwritten by the balances in the data being imported. 5. Ignore Duplicates Select this option to import new masters along with the existing masters in Tally ignoring the duplicates. 6. Modify with New Data Select this option to replace the existing balances with those existing in the data imported and also override the other options available in Behaviour list. 2. Press Enter to Import Masters. 3. Double click on Tally.imp file located in the Tally.ERP folder to view the import log.
Import Vouchers
To import vouchers execute the following steps: Go to Gateway of Tally > Import of Data > Vouchers 4. In the Import of Vouchers screen, enter the required path and filename in the Import File Name (XML) field. 2. Press Enter to import the Vouchers 3. Double click on Tally.imp file located in the Tally.ERP 9 folder to view the import log.
In Tally.ERP 9 you can import data from earlier versions of Tally, Tally.ERP 9 and any third party application using the predefined format of XML.
To Import Data
Go to Gateway of Tally > Import of Data The Import of Data menu is displayed as shown.
To read more on the step by step procedure for importing masters, vouchers and synchronization click one of the corresponding links:
9. Accept to export the Balance Sheet to an excel file. The exported file is saved in the default Tally.ERP9 or the specified folder, you can use this file for further analysis. Posted by financeworld at 19:19 No comments: Email ThisBlogThis!Share to TwitterShare to Facebook
With the Export feature of Tally.ERP 9, you can export Tally.ERP 9 data using the available formats. The exported data can be used by other programs. To export the Masters from Tally.ERP 9 execute the following steps: Go to Gateway of Tally > Display > List of Accounts 1. 2. 3. 4. In the List of Accounts screen press E : Export. Select the Language in which you want the data to be exported. Select a format from the list of Formats available. Press Enter to accept the default Output Filename. In case you want to save the file in another folder then type the desired path and filename.
5. Accept to export the Masters to a XML format file. The exported file is saved in the default Tally.ERP9 folder or the specified folder. Posted by financeworld at 19:11 No comments: Email ThisBlogThis!Share to TwitterShare to Facebook
Excel Spreadsheet
The user can export data and reports generated in Tally.ERP 9 to Excel by selecting the Excel (Spreadsheet) format. The report or data is put in columns and the file is saved with the extension .xls. Tally.ERP 9 also gives the user an option to export data with formatting and background colour as it appears in Tally.ERP 9. The user can set the formatting and background colour in the Report Generation screen. The Excel file can be emailed as an attachment and also used to generate graphs for better presentation. Note: Export to Excel is compatible with Microsoft Office 97 or higher versions only.
Tally.ERP 9 exports the data faster when Excel (Spreadsheet) Formatting is set to No
JPEG (Image)
On selecting this format the specified report is exported as an image file which is stored with an extension .jpg in the specified folder. The image file generated is non-editable, platform independent and supports the highest level of compression. The user needs to specify the paper orientation and paper size, opting to store the report on a User defined or customised paper size, the user is required to specify the page width and height in millimeters. This image file can be mailed as an attachment to a recipient, viewed using an image viewer and printed.
From Gateway of Tally > F3: Company Info > U: Auto Backup Status
The Auto Backup Status screen appears Posted by financeworld at 19:04 No comments: Email ThisBlogThis!Share to TwitterShare to Facebook
1. Do not restore old or irrelevant data. 2. Do not restore data from a damaged media. 3. Do not restore data in the same folder as the existing data, since it may overwrite the existing data.
To restore the back-up taken on another media, execute the following steps:
Go to Gateway of Tally > Press Alt + F3 or click F3: Cmp Info The Company Info menu appears
Select Restore.
The Restore Companies on Disk screen appears, enter the following details 1. Destination is the path or the folder where data backup needs to be restored.
2. Source is the folder or path where data backup file or auto backup files for multiple companies are stored. The path specified can be on the same storage device/external storage device or a storage device on the network. Note: The last provided source and the destination paths are populated and displayed.
Restore
In the BackUp section
Select the required company or companies from List of Companies displayed to restore the data or select All Items to restore data of all the companies available.
Note: To restore Auto Backup of multiple companies, select End of List in Name of Companies under Backup. 6. Accept to continue restoring the data backup. The Restoring Companies screen displays the status of data being restored.
Similarly, select the required companies from the List of Companies displayed and select the required backup Version from the List of Auto Backup Versions.
Or
Select All Items to restore the latest backup versions of all the available companies Accept to restore the auto backup of selected or all companies
The Restoring Companies screen displays the status of data being restored.
4. Accept to continue taking the backup 5. The Backing up Companies screen appears displaying the name of the company being backed up and the percentage completed. The backup file TBK900.001 is stored in the specified folder. Note : While taking a backup, if the List of Companies contains one or more TallyVaulted companies, then Tally.ERP 9 allows the user to select a single TallyVaulted company at a time. Posted by financeworld at 18:51 No comments: Email ThisBlogThis!Share to TwitterShare to Facebook
F1 (ALT+F1)
At the Accounting/Inventory voucher creation or alteration screen. At almost all screens in TALLY
F2
F3
F4 F5 F6 F7
To select Company Statutory &At F11: Features screen Taxation features To select the Contra voucher At Accounting / Inventory Voucher creation and alteration screen To select the Payment voucher To select the Receipt voucher To select the Journal voucher At Accounting / Inventory Voucher creation and alteration screen At Accounting / Inventory Voucher creation and alteration screen At Accounting / Inventory Voucher creation and alteration screen
F8
At Accounting / Inventory Voucher creation and alteration screen At Accounting / Inventory Voucher creation and alteration screen At Accounting / Inventory Voucher creation and alteration screen At Accounting / Inventory Voucher creation and alteration screen
F8 (CTRL+F8) To select the Credit Note voucher F9 To select the Purchase voucher
To select the Reversing JournalAt Accounting / Inventory Voucher voucher creation and alteration screen
F10 (Ctrl + F10) To select the Memorandum voucher At Accounting / Inventory Voucher creation and alteration screen F11 F12 To select the Functions andAt almost all screens in TALLY Features screen To select the Configure screen At almost all screens in TALLY
ALT + A
To Add a voucher
At List of Vouchers adds a voucher after the one where you positioned the cursor and used this key combination.
ALT + C
To Alter the column in columnarAlters the column in all the reports which can be viewed in columnar format report To create a master at a voucherAt voucher entry and alteration screens, at screen (if it has not been alreadya field where you have to select a master assigned a different function, as infrom a list. If the necessary account has reports like Balance Sheet, where itnot been created already, use this key adds a new column to the report) combination to create the master without quitting from the voucher screen.
ALT + D
To access Auto Value Calculator in the amount field during voucherAt all voucher entry screens in the Amount entry field To delete a voucher At Voucher and Master (Single) alteration screens. Masters can be deleted subject to conditions, as explained in the manual. To delete a master To delete a column in any columnarAll the reports screen which can be viewed in columnar format report (if it has not been already assigned a different function, as explained
above)
ALT + E ALT + I
To export the report in ASCII, HTMLAt all reports screens in TALLY OR XML format To insert a voucher At List of Vouchers inserts a voucher before the one where you positioned the cursor and used this key combination.
ALT + L ALT + K ALT + O ALT + L ALT + M ALT + N ALT + P ALT + R ALT + S ALT + U ALT+ V ALT + W ALT + X ALT + R CTRL + A
To toggle between Item andAt creation of sales and purchase invoice Accounting invoice To select the LanguageAt almost all screens in TALLY. Configuration To select the KeyboardAt almost all screens in TALLY. Configuration To upload the report at your website At all reports screens in TALLY To select language Interface To Email the report for TallyAt almost all screens of TALLY At all reports screens in TALLY
To view the report in automaticAt all the reports where columns can be columns added To print the report At all reports screens in TALLY To remove a line in a report At all reports screens in TALLY To bring back a line you removedAt all reports screens in TALLY using ALT + R To retrieve the last line which isAt all reports screens in Tally deleted using Alt + R From Invoice screen to bring StockAt Invoice screen Quantity Field Journal screen Press Alt + V to select the Stock Journal. To view the Tally Web browser. At all reports screens in TALLY To cancel a voucher Book/List of Vouchers To Register Tally in DayAt all voucher screens in TALLY At almost all screens in TALLY.
To accept a form wherever youAt almost all screens in TALLY, except use this key combination, thatwhere a specific detail has to be given screen or report gets accepted as itbefore accepting. is. CTRL + B To select the Budget At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen CTRL + ALTTo check the Company StatutoryAt all the menu screens +B details
CTRL + C
At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen At Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen At Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen At all menu screens
CTRL+ E
CTRL + G
CTRL + I
CTRL + L
At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
At the creation and alteration of Vouchers At Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen CTRL + Q To abandon a form wherever youAt almost all screens in TALLY. use this key combination, it quits that screen without making any changes to it. CTRL + R To repeat narration in the sameAt creation/alteration of voucher screen voucher type CTRL + Alt +Rewrite data for a Company From Gateway of Tally screen R CTRL + S Allows you to alter Stock ItemAt Stock Voucher Report and Godown master Voucher Report CTRL + O To select the Godowns CTRL + U To select the Units At Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and
CTRL + V
alteration screen To toggle between Invoice and Voucher At creation of Sales/Purchase Voucher screen
ALT + F2 ALT + F3
To select Inventory vouchers to alterAt the Inventory/ Payroll voucher creation or alteration screen. To change the period At almost all screens in TALLY To select the company info menu To create/alter/shut a Company At Gateway of Tally screen
ALT + F4 ALT + F5
Purchase
Voucher Voucher
To select the Sales Order VoucherAt Accounting / Inventory Type creation and alteration screens
ALT + F6
To view monthly and quarterlyAt almost all report screens in TALLY report To select the Rejection Out VoucherAt Accounting / Inventory Voucher Type creation and alteration screens To change the Sales Order Voucher Type To select the Stock Journal VoucherAt Accounting / Inventory Type creation and alteration screens To accept all the Audit lists At TallyAudit Listing screen To select the Delivery Note VoucherAt Accounting / Inventory Type creation and alteration screens To view the Columnar report At Ledger Voucher screen To select the Receipt Note VoucherAt Accounting / Inventory Type creation and alteration screens To select the Voucher Type Physical StockAt Accounting / Inventory creation and alteration screens
ALT + F7
Voucher
ALT + F8
Voucher
Voucher Voucher
To filter the information based onAt almost all report screens monetary value vouchers forAt the Accounting/Inventory creation or alteration screen At Gateway of Tally Voucher
PgDn
ENTER
To accept anything you type into aYou have to use this key at most areas in field. TALLY To accept a voucher or master At the receivables report press Enter at a pending bill to get transactions relating To get a report with further details ofto this bill (e.g., original sale bill, receipts and payments against this bill, etc) an item in a report. To remove what you typed into aAt almost all screens in TALLY. field To come out of a screen To indicate you do not want to accept a voucher or master. +Collapse next level details At Voucher Register screen and Trial Balance report +To explode a line into its details In almost all Reports: At a Group/Stock Group/Cost Category/Godown/Stock Category displays Sub Groups and Ledgers/Stock Items/Cost Centres/Secondary Godowns/Secondary Stock Categories At a Voucher displays its entries and narration At a Stock Item- displays its godowns and batch details At Voucher Register screen displays the next level details At Trial Balance report - displays the next level details +To alter a master while making anAt voucher entry and alteration screens entry or viewing a report At all reports
ESC
CTRL ENTER
Accounting: It is an art of recording, classifying and summarizing in significant manner and in terms of money, transactions and events which are of financial character and interpreting the results thereof.
Business transaction: A business transaction is The movement of money and moneys worth form one person to another. Or exchange of values between two parties is also known as Business Transaction.
Purchase:
Sales:
Purchase Return or Rejection in or Outward Invoice: Purchase return means return of the full or a part of goods purchased by the businessman to his suppliers.
the
Sales Return or Rejection out or Inward Invoice: Sales return means the return of the full or a part of the goods sold by the customer to the businessman.
Assets: Assets are the things and properties possessed by a businessman not for resale but for the use in the business.
Liabilities: liabilities.
Capital:
Debtors:
Creditor:
Debit:
Credit:
Drawings: Drawings are the amounts withdrawn (taken back) by the businessman from his business for his personal, private and domestic purpose. Drawings may be made in the form cash, goods and assets of the business.
Receipts: It is a document issued by the receiver of cash to the giver of cash acknowledging the cash received voucher.
Account: Account is a summarized record of all the transactions relating to every person, every thing or property and every type of service.
Ledger:
Journal entries:
Trail Balance: It is a statement of all the ledger account balances prepared at the end of particular period to verify the accuracy of the entries made in books of accounts.
Balance Sheet: To ascertain the financial position of the business. It is a statement of assets and liabilities. Types of accounts
Personal account: Personal accounts are the accounts of persons, firms, concerns and institutions which the businessmen deal.
Principles:
Real Account: These are the accounts of things, materials, assets & properties. It has physical existence which can be seen & touch. Ex. Cash, Sale, Purchase, Furniture, Investment etc.
Principles:
Nominal account: Nominal account is the account of services received (expenses and Losses) and services given (income and gain) Ex. Salary, Rent, Wages, Stationery etc.
Principles:
Tally is a complete business solution for any kind of Business Enterprise. It is a full fledged accounting software.
Accounts Only: To maintain only the financial accounts of the company. Inventory (stock) management is not involved in it.
Account with Inventory: This is the default option, which allows maintaining both the financial account of the company as well as the inventory of the company.
Select Company:
Alter:
It is used to make alterations in the company creation like name, date, maintain etc.
Quit:
Exits from Tally. 1. Click on quit button. 2. Esc, Esc, Esc and enter. 3. Ctrl+Q
Alt+F3
Enter
To accept information typed into a field. To accept a voucher or master. To get a report with further details of an item in a report.
Esc
To accept a form wherever you use the key combination the screen or report will be accepted as it is on this screen.
Alt+C
Alt+D
Ctrl+Enter
F2
Date
Alt+F2
Change period
Alt+F1
To see detail
F11
Features company
F12 directory.
Ctrl+N
Calculator screen.
Ctrl+V
Voucher mode (Cr. Dr) Invoice mode (name of item, rate, quantity, and amount) Gateway of tally-Accounts info-Group
Bank account Bank Od account Capital account Current asset Deposit Direct income Indirect income
Bank Account Branch/division Cash in hand Current liability Direct expenses Indirect expense Duties and tax
Fixed asset Loans and advance Miscellaneous expenses Retained earning Purchase account Secured loan Sundry debtors Suspense Meaning:
Investment Loan (liability) Provisions Reserves and surplus Sales account Stock in hand Sundry creditors Unsecured account
Current asset: It is converted into cash with in a year. Ex. Bills receivable
expenses: These are the expenses which are directly related to manufacturing of goods. Ex. Wages, factory rent, heating, lighting etc
ct expense: These are the expenses which are indirectly related to manufacturing of goods. Ex. Salary, rent, stationery, advertisement, printing
ciation:
Sundry debtors:
Sundry creditors:
Expenses Outstanding or Unpaid expenses or Expenses due: Expenditure incurred during current year but the amount on which is not yet paid. (Added to the expenditure on the debit side and entered on the liability side.)
Income received in advance or Income received but not earned Income received during the current year but not earned or a part of which relates to the next year. (Deducted form the concerned income on the credit side and entered on the liability side)
Prepaid advance or Expenses or Prepaid expenses Expenditure paid during current year but not incurred or a part of which relates to the next year is called expenditure prepaid. (Deducted form the concerned expenditure on the debit side and entered on the assets side)
Income outstanding or income earned but not received or Income accrued Income outstanding means income earned during the current year but the amount on which is not yet received (added to the concerned income on the credit side and entered on the asset side)
Ledger Opening stock Purchase Purchase return Fright charges Carriage inwards or Purchases Cartage and coolie Octroi Manufacturing wages Coal, gas, water Oil and fuel
Group Stock in hand Purchase account Purchase account Direct expenses Direct expenses Direct expenses Direct expenses Direct expenses Direct expenses D irect expenses Direct expenses Sales account Indirect expenses Indirect expenses Indirect expenses Indirect expenses Indirect expenses Indirect expenses Indirect expenses Indirect expenses Indirect expenses Indirect expenses Indirect expenses Indirect expenses
Factory rent, insurance, electricity, lighting and heating Sales Salary Postage and telegrams Telephone charges Rent paid Rates and taxes Insurance Audit fees Interest on bank loan Interest on loans paid Bank charges Legal charges Printing and stationery
General expenses Sundry expenses Discount allowed Carriage outwards or sales Traveling expenses Advertisement Bad debts Repair renewals Motor expenses Depreciation on assets Interest on investment received Interest on deposit received Interest on loans received Commission received Discount received Rent received Dividend received Bad debts recovered Profit by sale of assets Sundry income Loan from others Bank loan Bank overdraft Bills payable Sundry creditors Mortgage loans Expense outstanding Income received in advance Other liabilities Capital Drawings Cash in hand Cash at bank Fixed deposit at bank Investments Bills receivable Sundry debtors Closing stock Stock of stationery Loose tools Fixtures and fittings Furniture Motor vehicles Plant and machinery Land and building Leasehold property Patents Goodwill Prepaid expenses Income outstanding
Indirect expenses Indirect expenses Indirect expenses Indirect expenses Indirect expenses Indirect expenses Indirect expenses Indirect expenses Indirect expenses Indirect expenses Indirect income Indirect income Indirect income Indirect income Indirect income Indirect income Indirect income Indirect income Indirect income Indirect income Loan Liabilities Loan Liabilities Bank OD Current Liabilities Sundry creditors Secured loans Current Liabilities Current Liabilities Current Liabilities Capital account Capital account Cash in hand Bank account Deposit Investments Current asset Sundry debtors Stock in hand Current asset Fixed asset Fixed asset Fixed asset Fixed asset Fixed asset Fixed asset Fixed asset Fixed asset Fixed asset Current asset Current assset
Receiving aspect
Giving
Direct expenses To Opening stock To Purchases To To To To To To To To (-)purchase return Freight charges Cartage and coolie Lorry hire Manufacturing expenses Wages Factory rent, fuel power Gross profit (transfer to profit and loss account)
Amount Direct Income xxx By Sales By (-)Sales xxx return xxx By Closing stock xxx xxx xxx xxx xxx xxx xxx
To Profit and loss account: Actual profit and loss of the business Indirect expenses or payments Salary Postage and Telegram Telephone charges Rent paid Rate and taxes Insurance paid Interest on bank loan Bank charges Printing and stationery Discount allowed Advertisement Carriage outward (sales) Depreciation on assets General expenses Traveling Bad debts Net profit Amount xxx xxx xxx xxx xxx xxx xxx xxx xxx xxx Indirect income or receipts By Gross profit By Interest on investment received By Interest on deposit received By Interest on loans received By Discount received By Discount received By Rent received By Bad debts received By Net loss Amount xxx xxx xxx xxx xxx xxx xxx xxx xxx
To To To To To To To To To To To To To To To To To
Liabilities Bank loan Bank overdraft Bills payable Sundry creditors Expenses outstanding Capital (-)drawings Net profit
Assets Amount Cash in hand xxx Cash at bank xxx Fixed deposit at bank xxx Investments xxx Bills receivable xxx Sundry debtors Closing stock Stock of stationery Furniture Plant machinery Land and building Motor vehicles Prepaid expenses Income outstanding xxx xxx xxx xxx xxx xxx xxx xxx xxx
F4
Contra:
Records funds transfer between cash and bank accounts. Deposit into bank or Opened bank account Cr. Cash Dr. Bank Withdraw form bank Cr. Bank Dr. Cash
F5
Payment:
Record all bank and cash payments. Paid or Give Dr. Cr. Cash/bank (in case cheque)
F6
Receipt:
Records all receipts into bank or cash accounts. Received or Borrow or Take Cr. Dr. Cash/bank (in case cheque)
F7 F8
Journal: Sales:
Dr. Cash/party (incase of creditparty) Cr. Sales F9 party) Purchase: Records all purchase. Cr. Cash/party (incase of creditDr. Purchase
1. 2. 3. 4. 5. 6. 7. 8. 9.
Commenced business with cash Rs.10, 000. Deposit into bank Rs. 15,000 Bought office furniture Rs.3,000 Soled goods for cash Rs.2,500 Purchased goods form Mr X on credit Rs.2,000 Soled goods to Mr Y on credit Rs.3,000 Received cash form Mr. Y on account Rs.2,000 Paid cash to Mr X Rs. 1,000 Received commission Rs. 50
10. Received interest on bank deposit Rs. 100 11. Paid into bank Rs. 1,000 12. Paid for advertisement Rs.500 13. Purchased goods for cash Rs. 800 14. Sold goods for cash Rs. 1,500 15. Paid salary Rs. 500
Gateway of tally-Account info-Ledger-Create Gateway of tally Accounting voucher Sl.No 1 2 3 4 5 Key F6 F4 F5 F8 F9 Voucher Receipt Ledger Group Capital account Cash in hand Cash in hand Bank account Fixed asset Cash in hand Cash in hand Sales account Sundry creditor Type of account Personal Real Real Real Real Real Real Real Personal Principles Giver Comes in Goes out Comes in Comes in Goes out Comes in Goes out Giver Amount 10,000 10,000 15,000 15,000 3,000 3,000 2,500 2,500 2,000
Cr. Capital Dr. Cash Cr. Cash Contra Dr. Bank Dr. Office furniture Payment Cr. Cash Dr. Cash Sales Cr. Sales Purchase Cr. X
13 14 15
F9 F8 F5
Dr. Y Cr. Sales Cr. Y Receipt Dr. cash Cash in hand Dr. X Payment Cr. Cash Cash in hand Cr. commission Indirect income Receipt Dr. cash Cash in hand Cr. Interest on bankIndirect income Receipt deposit Dr. Bank Bank account Cr. Cash Cash in hand Contra Dr. Bank Bank account Dr. Advertisement Indirect expenses Payment Cr. Cash Cash in hand Cr. Cash Cash in hand Dr. purchase Purchase Purchase account Cr cash Dr. cash Cash in hand Sales Cr. Sales Sales account Dr. salary Indirect expense Payment Cr. Cash Cash in hand To view(for ledger)
Real Personal Real Real Real Nominal Real Nominal Real Real Real Nominal Real Real Real Real Real Nominal Real
Comes in Receiver Goes out Giver Comes in Receiver Goes out Credit all income Comes in Credit all income Comes in Goes out Comes in Debit all expenses Goes out Goes out Comes in Comes in Goes out Debit all expenses Goes out
2,000 3,000 3,000 2,000 2,000 1,000 1,000 50 50 100 100 1,000 1,000 500 500 800 800 1,500 1,500 500 500
Inventory information
Alt+F3 Company creation-Maintain-Accounts with inventory Gateway of Tally-Inventory information-Unit of measure Gateway of tally Inventory information-Godown
To View Gateway of tally-Display-Day book-Alt+F2 (change period) Alt+F1 (to see detail) Gateway of tally-Stock summary or
1. On 1-4-06 Raman commenced business with cash of Rs. 25,00,000. He further introduced Land and Building costing Rs. 30,000, Plant and Machinery costing Rs. 25,000 and furniture and fixture costing Rs. 36,000.
2. On 2-4-06 Purchased Vehicle and Patents Rs. 20,000 and Rs. 15,000.
4. On 6-4-06 Purchased from Cadbury Company 500 100 5 Stars @ Rs. 5 Kit kat @ Rs. 4 1000 200 Cadbury @ Rs. 5 Dairy milk @ Rs. 7
5. On 10-4-06 Purchased from Paras 500 500 Moov @ Rs. 20 DClod @ Rs. 12
6. On 13-4-06 Sold to Pankaj 200 100 200 Moov @ Rs. 20.50 DClod @ Rs. 12.25 Adhensive tape roll @ Rs. 15.25
100 200
7. On 15-4-06 Sold to Akbar 500 200 50 Cadbury @ Rs. 6 5 Star @ Rs.5.25 Kit Kat @ Rs. 6
T-Shirts
Lee-25Pc-Rs.200 Nike-30Pc-Rs.300
Formal Shirts Pan America-35Pc-400 Peter England-30Pc-450 Jeans Pants Tiger-20Pc-500 Ruff and Tuff-30Pc-350 Cotton Pants Arrow-40Pc-200 Ex-Calibar-20Pc-250
13. Paid Postage Rs. 500 by cheque 14. Received commission Rs. 15,000 15. Paid wages Rs. 2,500
Formal Name-Number
Gateway of Tally-Inventory Info-Stock Group-Create Chocolate, Medicines, Cotton Pants, Jeans Pants, Formal Shirts, T-Shirts
Moov DClod
Medicines
Lee Nike
T-Shirts
Formal Shirts
Jeans Pants
Journalize the following Transactions using the debit and credit given by the American accounts
1. Commenced business with cash 2. Deposited into bank 3. Purchased goods for cash 4. Sold goods for cash 5. Purchased goods from A on credit 6. Sold goods to B on credit 7. Withdraw from bank 8. Paid A on account 9. Received from B on account
10,000 5,000 3,000 2,500 4,000 4,500 3,000 2,000 2,500 5,000 4,000 1,000 200 1,000
10. Took loan from C 11. Gave loan to D 12. Paid salary 13. Cash withdraw from the business for personal use 14. Rent paid to E
Group Capital Account Cash in hand Bank account Purchase account Sales account Sundry creditor
Sundry debtor Sundry creditor Sundry debtor Indirect expenses Capital account Indirect expenses
1.
Issued cheque for goods purchased Rs. 1,000. Bought goods for cash Rs.8,000. Bought furniture from Anil for cash Rs.100. Bought goods from harish Rs. 1,500. Bought goods from chandan on credit Rs. 5,800. Returned damaged goods to Chandan Rs.800. Bought goods from Naveen and paid by cheque immediately Rs.400. Sold goods to Guptha Rs. 1,000. Received a cheque from Guptha Rs.1,000 for goods Paid commission Rs.2,000. Paid wages by cheque Rs.4,000. Draw cheque for personal use Rs.4,000. Draw cash for personal use from bank Rs.3,000. Receive a cheque from Manju Rs.2,800. Borrow loan from Anands Rs.1,000. Paid Anands Loan with interest Rs.1,000.
Anil Chandan Harish Purchase return Naveen Sales Guptha Commission Wages Drawings Manju Anand
Sundry Creditor Sundry Creditor Sundry Creditor Purchase account Sundry Creditor Sales account Sundry debetor Indirect expenses Direct expenses Capital account Sundry Creditor Sundry Creditor
6. Paid salary Rs.1,000, printing Rs.150 and wages rs.100. 7.Received rent Rs.500, commission Rs.400. 8. Received a cheque from Ganesh Rs.1,000.
Ledger Capital Furniture Machinery Purchase Anil Sales Rajesh Arun Ramesh Salary Printing Wages Rent Commission Ganesh Trade discount
Group Capital account Fixed asset Fixed asset Purchase account Sundry Creditor Sales account Sundry debtor Sundry creditor Sundry debtor Indirect expenses Indirect expenses Direct expenses Indirect expenses Indirect expenses Sundry creditor Indirect expenses
Memorandum book Particulars 1. Commenced business with cash Rs. 10,000. 2. Purchased goods for cash Rs.3,000. 3. Opened a bank account with Rs.2,000. 4. Purchased stationary Rs.1,00. 5. Purchased furniture Rs.1,000. 6. Sold goods to A Rs.2,000. 7. Purchased goods from B Rs.2,000. 8. Sold goods for cash Rs.1,000. 9. Paid for postage Rs.20. 10. 11. 12. 13. 14. Took loan from C Rs.1,500. Paid rent Rs.300. Withdraw from bank Rs.800. Received from A on account Rs.500. Paid commission by cheque Rs.200.
Ledger Capital Purchase Bank Purchase Stationary Furniture Sales A B Potage C Rent Commission
Group Capital account Purchase account Bank account Purchase account Indirect expenses Fixed asset Sales account Sundry debtor Sundry Creditor Indirect expenses Sundry Creditor Indirect expenses Indirect expenses
Particulars
Rs.
1. Bought goods for cash 2. Bought office furniture for cash 3. Paid for postage 4. Purchased goods from Rajkamal 5. Sold goods for cash 6. Bought goods from Rahim 7. Sold goods to Suresh 8. Sold goods to Nayak 9. Purchased goods for cash 10. Recevied cash from Nayak 11. Paid cash to Rahim 12. Returned goods to Ralkamal 13. Suresh returned goods 14. Paid salary 15. Sold goods for cash 16. Rao withdraw for his personel use
2,500 500 10 2,000 150 400 400 250 400 200 50 200 50 150 500 800
17. Paid for stationery 18. Paid rent 19. Received commission
100 50 225
Ledger Capital Purchase Postage Rajkamal Sales Rahim Suresh Nayak Purchase returns Salary Drawings Stationary Rent Commission
Group Capital account Purchase account Indirect expenses Sundry Creditor Sales account Sundry Creditor Sundry Debtor Sundry Debtor Purchase account Indirect expenses Capital account Indirect expenses Indirect expenses Indirect income