CCHQ 30 Millbank London SW1P 4DP Monday 11th February 2013

Dear Member, I have been appointed as Returning Officer for this years Conservative Future elections, and will be supervising all aspects of the election. Below this covering letter you will find a nomination form and notes relating to this ballot. To stand as an official candidate you will need to complete this nomination form and I must receive it by noon on Monday 25th February. The notes will give you guidelines relating to the ballot. If you have any additional questions you can contact me at alan.mabbutt@conservatives.com. The election this year will be carried out using an online voting system. All members of the Party, who have been members for more than 3 months, will receive an email with a link to the voting site. Do remember that if you are a member of a university Conservative society, that does not necessarily mean that you are a party member (you will need to check with your local association to confirm your membership of the party). You will be able to provide a profile which will be placed on the online voting site for voters to read. Other than that this will be the only way for you to officially communicate with the electorate, there will not be any official hustings. By putting yourself forward for a position on the National Executive, or as a Regional Chairman, we expect you to behave in a sensible, positive and responsible manner. I will investigate, and may take action, against any candidate that brings the organisation, or the party, into disrepute. As with all elections within the Conservative Party you may at some point be contacted by members of the press. This is an internal election, and as such, you should not make any comment, or statement, to any person from the press. If you are contacted please refer them to the CCHQ Press Office (020 7984 8121). I do hope that you decide to stand for one of the available positions and look forward to receiving your nomination form. Yours sincerely, Alan Mabbutt Returning Officer

Notes National Executive The National Executive is responsible for overseeing the youth organisation and the implementation of its aims and objectives. The National Executive will be made up of a Chairman and three Members, and may co-opt up to three members to serve until the following annual election. The Executive shall meet no less than three times a year. The positions for election this year are: National Chairman, Deputy-Chairman (Political), Deputy-Chairman (Membership) and Appointed Officer*. * Known as Best Practice Officer. Regional Chairmen Once elected the Regional Chairman will each form a Regional Executive made up of Area Chairmen, who will be elected at a local AGM. Each Regional Chairman is responsible for devising, implementing and coordinating a relevant Regional Executive to co-ordinate, monitor and promote the establishment and activity of CF Areas and Branches, including recruitment of members. They will also promote the sharing of resources between CF Areas, Branches and Constituency Associations. They will liaise with the relevant Party Regional Chairman and promote campaigning on behalf of the Party as guided by the Party Regional Executive. The Regional Chairman will brief the National Executive of the status of the Region quarterly, and will also produce an annual report. 11 Regional Chairmen will be elected for: London, South East, South West, Wales, West Midlands, East Midlands, Eastern, Northern Ireland, North West, North East and Yorkshire and the Humber. Timetable The full timetable is: Monday 11th February - Opening of nominations Monday 25th February - Close of nominations at noon Wednesday 27th February - List of valid candidates published at noon Friday 1st March - Last time for a candidate to withdraw at 5pm Monday 4th March - Opening of online ballot Friday 15th March - Close of online ballot at noon Friday 15th March - Declaration of ballot at CCHQ at 5pm

A list of validly nominated candidates will be listed on the CF website at noon on Wednesday 27th February. The elections are being run in accordance with Schedule One of the CF Constitution. A member cannot propose or second more than one candidate for the Chairmanship or more than two candidates for membership of the Executive. Count and Declaration The declaration of the ballot will take place at CCHQ on Friday 15th March at 5pm. Election communication Regional, Area and Branch Chairmen are advised to decline all requests to pass on data held on CF members to candidates standing in the elections. Providing membership data to a third party may infringe the Data Protection Act. With this in mind, candidates are requested not to contact Regional, Area and Branch Chairmen (or constituency associations) with a view to obtaining membership lists. The Returning Officer will investigate any allegations that suggest that membership lists have been used inappropriately, or passed to a third party. However, Regional, Area and Branch Chairmen are perfectly entitled to contact their membership about the elections, offering their opinions on who to vote for. Candidates are advised that they are not permitted to use @conservativefuture.com email addresses in any literature relating to the election. In addition to this, emails sent from @conservativefuture.com accounts should not be used to campaign or offer any opinions on candidates in the CF elections, as such comments could be construed as coming from CF. Any electronic communication relating to the CF elections should be done through personal email accounts. Candidates may decide to develop their own campaign websites to expand on the information they provide. The content of these websites will be checked during the campaign by the Returning Officer, who may request that any material deemed inappropriate (in his view alone), be removed or altered. Campaign websites should not include any graphics or images from the Conservative Party or Conservative Future websites. Links to external party websites are acceptable.

Name*: Position:
I agree to stand for the above position according to the rules in the Conservative Future Constitution and upheld by the Returning Officer.

Signature:

Contact Details: Address:

Membership Details: Constituency Name: Membership Number: Renewal Date:

Mobile: Social Media: Website: Profile: (No more than 200 words)

Proposer* Name: Signed:

Membership Details Constituency Name: Membership Number: Renewal Date:

Seconder* Name: Signed:

Membership Details Constituency Name: Membership Number: Renewal Date:

Notes: * Candidate, proposer & seconder all have to be party members (under the age of 30) for at least 3 months. A member cannot propose or second more than one candidate for the chairmanship or more than two candidates for membership of the Executive. Please return the completed form by Monday 25th February at noon to Alan Mabbutt, Conservative Future Elections, The Conservative Party, 30 Millbank,

London, SW1P 4DP or you can email the form (with scanned in signatures) to alan.mabbutt@conservatives.com.