BULK LIQUID FACILITY ANNUAL INSPECTION

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Guidance for completing the Bulk Liquid Facility Inspection Job Aid Coast Guard Facility inspectors shall complete the job aid by verifying the contents within are in line with the requirements as per 33 CFR 154. Each inspected item contained in the checklist must be notated as one of the following:
YES- Item meets requirements of this job aid and referenced regulations. NO- Item does not meet requirements of this job aid and referenced regulations or is missing altogether. N/A- Item does not apply to this facility.

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Task 1.0
1.1 1.2

NA

Pre-Inspection:
Schedule Inspection Review Files (a) Applicability of regulations (b) History of deficiencies (c) MISLE records (d) Changes since last exam ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____

1.3

Review / Verify (a) Letter of Intent 33 CFR 154.110 (b) Alternatives / Exemptions (if applicable) 33 CFR 154.107 & 108 (c) Operations Manual (d) Response Plans 154 Subpart B (Use designated checklist) 154 Subpart F Expiration: ___________ Expiration: ___________ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____

(e) Facility Security Plan 33 CFR 105

(f) Certificate of Adequacy 33 CFR 158 Expiration: ___________ Ensure COA reception facilities / waste haulers are approved 1.4 Prepare Inspection Plan (a) Generate Facility Inspection Activity in MISLE; and select appropriate Sub-Activity type (b) Review safe work practices for facility (c) Prior to departing for the Facility: Conduct safety brief & have appropriate PPE ready

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Task 2.0
2.1

Administrative Items on Location Note: ** =Indicates not applicable to bulk chem. facilities
Alternatives: 33 CFR 154.07 and 156.107 (a) Conduct file review for COTP approved alternatives to the regulations (b) Facility copy readily available ____ ____ ____ ____ ____ ____

2.2

Exemptions: 33 CFR 154.108 and 156.110 (a) Conduct a file review of COMDT approved exemptions to the regulations. (b) Ensure compliance (c) Facility copy readily available ____ ____ ____ ____ ____ ____ ____ ____ ____

2.3

Letter of Intent: 33 CFR 154.110 and 154.740 1 Bulk Liquid Facility Job Aid

United States Coast Guard

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(a) Verify information is current on LOI (b) Written notice of changes to COTP within (5) days (c) Cancelled in writing if operations no longer conducted (d) Facility copy readily available: 2.4 Facility Examination: 33 CFR 154.120 (a) Operator allowing examination 2.5 Operations Manual General: 33 CFR 154.300 (a) Manual Marked Examined by the Coast Guard (b) Manual is the same as the unit copy (c) Readily available for COTP examination (d) Readily available for PIC of transfers (e) QI Name:** ________________________ (f) AQI Name:**_______________________ (g) Designation Documents / OpsMan & FRP current 2.6 Persons in Charge (PIC) Designation & Qualification: 33 CFR 154.710, .730, & 156.115 (a) Verify PIC designated by Facility Operator (b) Verify has at least 48 hours of experience in transfer operations & enough on-the-job experience and training (c) Verify has completed a training/qualification program established by facility operator IAW 154.310(a)(21) or training conducted per requirements stated in 154.710(e). (h) Verify each PIC has knowledge & skills necessary to: 1) Identify properties & hazards of each product transferred; 2) Know the rules in this part & in Part 156 of this chapter; 3) Carry out the operating procedures as described in OpsMan; 4) be familiar with Vessel transfer / control systems & each facility transfer control system, in general; and 5) Carry out facilitys response plan for discharge reporting and containment. 2.7 PIC Limitation Exemption: 33 CFR 156.115 PIC authorized by COTP to be PIC for both facility and vessel during transfer operations? 2.8 2.9 Are transfer notifications required by 156.118: Response Plan:** 33 CFR 154.1060 (a) Copy available to owner/operator (b) Copy available to QI United States Coast Guard 2 ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____

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(c) Not expired 5 year validity (d) Annual Review by owner/operator 154.1065 (1) Changes entered in plan and noted in Record of Changes (2) COTP notified of changes (same as unit plan) 2.10 OSRO Resources: 33 CFR 154.1035(e)(3) (a) contract or Letter of Agreement with an OSRO covering pollution response (b) OSRO approved for COTP Zone (See Homeport) 2.11 Records Available: 33 CFR 154.740 (a) Letter of Intent (b) PIC Designation & training (c) Date & result of most recent test or examination under 156.170: *Note tests are annually or no less than 30 days prior to transfer (1) Hose tests (to 1 times MAWP) test date: ______________ test pressure as listed in OpsMan:_____________ (2) Loading arms (3) Transfer Pipe System test date:________________ test date:_________________ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____

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Test pressure as listed in OpsMan:____________ Test pressure as listed in OpsMan: ____________ (4) Pressure gauges (show within 10% of actual pressure)______ (5) Transfer system relief valves (open at or below the pressure at which it is set to open) (d) Hose information required by 154.500(e) and (g) except that marked on those hose: (1) Date of Manufacture (2) Hose Burst Pressure (3)Test Pressure (e) Record of all examinations of the facility by the COTP within last 3 years (f) Declaration of Inspections (DOI) required by 154.500(f): (1) Available for all transfers within last 30 days (2) Signed by PICs listed in current record of PIC under 154.740 (3) Properly completed with the following information: (i) Name of Vessel and Facility (ii) Address/Location of transfer (iii) Date/time of transfer started/ended United States Coast Guard 3

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(iv) List of requirements under 156.120 (v) Date/time of signing, signature/title of all PICs involved in transfer (g) Record of all repairs made within last 3 years involving any component of VCS system (h) Record of all automatic shut downs of VCS within last 3 years (i) Plans, calculations, and specifications of the facilities VCS certified under 154.804 (j) If not marked, documentation that the portable radio devices in use under 154.560 are intrinsically safe 2.12 Training: 33 CFR 154.1050 ** Record of response training maintained for 3 years and available. Training conducted with 2.13 Exercise:** 33 CFR 154.1055 (a) Quarterly QI Notification Exercise Dates: ________________ (b) Annual Spill Management Team Table Top Exercise (Note: In a 3 yr period, at least one must include worst case discharge scenario.) Dates:___________________ (c) Equipment Deployment Exercise: Semi-Annual for own equipment: Dates: ___________________ Annually for OSRO equipment: Dates: ___________________ (d) Annually Unannounced Exercise: Dates: ___________________ 2.14 Hot Work Procedures: 33 CFR 154.735(l) (a) Hot Work SOP (b) Hot work conducted IAW NFPA 51B (c) Examine Hot Work Permits (d) Examine COTP issued Hot Work Permit ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____

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Task 3.0
3.1

Inspect Bulk Liquid Facility

Transfer Hose Requirements: (a) Examine transfer hose design for: 154.500(c) & (d) ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ 1) Each nonmetallic hose must be usable for oil or hazardous material service 2) Each hose assembly must either have: (i) Fully threaded connections; (ii) Flanges meet ANSI Standard B16.5 or ANSI Standard B16.24; or (iii) Quick-disconnect couplings meet ASTM F-1122

United States Coast Guard

Bulk Liquid Facility Job Aid

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(b) Verify hose markings and records: 154.500(e) (g) ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____

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1) Name of product handled, followed by symbol; example OIL SERVICE or HAZMAT 2) Maximum Allowable Working Pressure (MAWP) 3) Date of latest test (not required on hose see records) 4) Date of manufacture (not required on hose see records) 5) Additional information such as hose burst pressure and test pressure should not be on the hose; only in recordkeeping (c) Verify automatic backpressure shut-off nozzles, if necessary for hose used for fuel transfer 154.500(h) (d) Examine transfer hose condition for: 156.170(c)(1)

1) No unrepaired kinks, bulges, soft spots, loose covers, other defects; 2) No cuts, slashes, or gouges that penetrate the first layer of hose reinforcement; 3) No external / internal deterioration; 4) Annually tested at 1.5 MAWP, or approved alternative; does not burst, bulge, leak, or abnormally distort; and 5) Hoses not meeting the requirements of (d)(1) above, may be acceptable after a static liquid pressure test is successfully completed in presence of COTP (test medium is not required to be water). 3.2 Loading Arm Requirements: 33 CFR 154.510 & 156.170(c)(4) (a) Verify no visible defects that would permit the discharge of oil or hazardous material (b) Verify meets the design, fabrication, material, inspection, and testing requirements in ANSI Standard B31.3 (for those placed in service after June 30, 1973) (c) Verify manufacturers certification permanently marked or recorded elsewhere (d) Verify means of draining or closing before disconnect (e) Verify annual tested at 1.5 MAWP, or approved alternative; does not leak 3.3 Transfer Pipe System Requirements: 33 CFR 156.170(c)(2)(4) (a) Verify no visible defects that would permit the discharge of oil or hazardous material (b) Verify transfer system relief valves (TSRV) open at or below United States Coast Guard 5

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pressure which set to open at (c) Verify pressure gauges show pressure within 10% of actual pressure (d) Verify annually tested at 1.5 MAWP, or approved alternative; does not leak (e) Verify extent of pipe test; to first valve inside secondary containment area, or other approved procedure (f) Verify each item of remote operating or indicating equipment, such as a remotely operated valve, tank level alarm, or emergency shutdown device, performs its intended function 3.4 Closure Device Requirements: 33 CFR 154.520 (a) Examine closure devices (b) Verify enough to blank off ends of each hose and loading arm not connected for transfer (new, unused hose and hose that has been cleaned and gas freed are exempt with proper documentation) 3.5 Monitoring Devices: 33 CFR 154.525 (a) Operational (b) Required by COTP? (no select N/A) 3.6 Small Discharge Containment / Removal Requirements: 33 CFR 154.530 & .540 (a) Examine small discharge containment (b) Verify location of each handling or loading arm area hose connection manifold, each hose connection during coupling, uncoupling, and transfer (fixed or portable) (c) Verify required fixed capacity serving one or more hoses (inside diameter) or loading arms (nominal pipe size diameter) of: (1) 2 BBLS = 6 inches or smaller (2) 3 BBLS = More than 6 inches, but less than 12 inches (3) 4 BBLS = 12 inches or larger (4) BBL (portable) = COTP finds above not feasible (d) Examine small discharge removal (154.540) (e) Determine means to safely remove within 1 hour of completion of transfer 3.7 Discharge Containment Equipment Requirements: 33 CFR 154.545 (a) Examine discharge containment equipment for oil and United States Coast Guard 6 Bulk Liquid Facility Job Aid ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____

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hazardous liquids (b) Verify booming equipment if required for oil or hazmat transfer (c) Verify facility has ready access to enough containment material and equipment for discharge containment by either: direct ownership, joint ownership, cooperative venture, or contractual agreement (OSRO) (d) Inspect/Maintenance of Non-OSRO Resources: 154.1057 (1) Records of inspection/maintenance available (retained 3 years) (2) Inventory verified (3) Maintained in good operating condition (4) Inspection/Operational test performed 3.8 Emergency Shutdown Requirements: 33 CFR 154.550 & 156.170(c)(5) (a) Examine emergency shutdown, remotely operated valves, and tank level alarms and verify operating properly (b) Verify the facility has emergency means enabling vessel PIC to stop flow from facility to vessel, or direct facility to do the same (c) Verify type of emergency means: 1) Electric 2) Pneumatic 3) Mechanical (d) Ensure electronic voice communication system continuously operated (e) Verify in the vicinity of dock manifold connection (f) Verify meets time requirements as specified below: 1) Oil Transfers: (i) 30 Seconds - After 1 Nov 1980 (ii) 60 Seconds - On or before 1 Nov 1980 2) Hazardous Material Transfers: (i) 30 Seconds - On or after 4 Oct 1990 (ii) 60 Seconds - Before 4 Oct 1990 3.9 Means of Communication Requirements: 33 CFR 154.560 (a) Verify continuous two-way voice communications between vessel and facility PICs: 1) Means to signal use of communications United States Coast Guard 7 ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____

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2) Usable in all conditions of weather and operations 3) If by voice; must be audible 4) If portable radio used while transferring flammable or combustible liquids must be: (i) Marked or documented as intrinsically safe; and (ii) Certified as intrinsically safe by National Testing Laboratory or other certification organization recognized by COMDT per 46 CFR 111.105-11 (b) Test communications to ensure good working condition (c) Note if the facility uses the system in 154.550(a)(2); it must meet the requirements of 154.560(a) 3.10 Lighting Requirements: 33 CFR 154.570 (a) Verify fixed lighting for operations between sunset and sunrise, that adequately illuminates: 1) Transfer operations work areas for facility and vessel 2) Transfer connections points for facility and vessel (b) Verify if COTP authorized any lighting alternatives (lighting from vessel or by portable means) (c) Verify lighting doesnt mislead or otherwise interfere with navigation on the adjacent waterways 3.11 Access: 33 CFR 154.735(a): (a) Access to emergency equipment not impeded. 3.12 Hazardous Stores and Supplies: 33 CFR 154.735(b) (a) Only in amounts necessary for operations maintenance, properly marked. (b) Does the facility meet the applicability to be regulated under 33 CFR Part 126? (No mark N/A) 3.13 Fire Extinguishers / Equipment Location: 33 CFR 154.735 (d-e) (a) Sufficent number (b) Aproved by independent laboratory listed in 46 CFR 162.028 (c) Maintained in ready condition United States Coast Guard 8 ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____

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(d) Suitably located each hydrant, standpipe, hose station, fire extinguisher, and fire alarm box (e) all (d) are conspicuously marked and readily accessible 3.14 3.15 Protective Equipment: 33 CFR 154.735(f): (a) Ready to operate Smoking: 33 CFR 154.735(g) and .735(u) (a) NO smoking signs posted in areas not permitted (b) Designated smoking areas are in compliance with local ordinances and regulations (c) Signs marking authorized smoking areas conspicuously posted 3.16 3.17 3.18 Vehicles: 33 CFR 154.735(h) (a) Trucks and vehicles parked or operated only in designated areas Rubbish: 33 CFR 154.735(i) (a) Kept in receptacles Internal Combustion Engine: (fork lift) 33 CFR 154.735(j) (a) Not a fire hazard (b) Approved fire extinguisher attached unless one is readily nearby 3.19 Spark Arresters: 33 CFR 154.735(k) (a) Provided on all chimneys or appliances that use solid fuel, or are a hazard nearby combustibe material 3.20 3.21 3.22 Heating Equipment: 33 CFR 154.735(m) (a) Has sufficient clearance from combustible material Fires and Open Flame Lamps: 33 CFR 154.735(o) (a) no open fires or flames Electrical Wiring and Equipment: 33 CFR 154.735(p) (a) Maintained in safe condition to prevent fires (b) If installed after 04OCT90: Meets NFPA 70 (c) Shows approval by Underwriters Laboratories, factory mutual research corp or Canadians Standards Association 3.23 Tank Cleaning or Gas Free Operations: 33 CFR 154.735(s) (a) conducted IAW sections 9.1, 9.2, 9.3 and 9.5 of the OCIMF International Safety Guide for Oil Tankers and Terminals (ISGOTT) except as stated in .735(s) 3.24 Security Guards or Equivalent Measures: 33 CFR 154.735(t) (a) means of detecting fires, report emergency conditions, and ensure that access to the marine transfer area is limited (see FSP) FSP still current United States Coast Guard 9 Bulk Liquid Facility Job Aid ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____

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____ 3.25 Warning Signs: 33 CFR 154.735(v) (a) Placed at each shore-side entry, without obstruction (b) Conforms to 46 CFR 151.45-2(E)(1) or 153.955 * (b)Except as provided in paragraph (f) of this section, each warning sign must have the following legends: (1) Warning (2) Dangerous Cargo (3) No Visitors (4) No Smoking (5) No Open Lights (c) Each letter must be block style, black on a white background *Note: No smoking and No open lights are not required when the cargoes are neither flammable nor combustible. 3.26 Complete inspection results prior to leaving the facility: (a) Compete inspection report (b) Review the report with facility representatives (c) Explain inspection results / discrepancies (d) Discuss possible enforcement options (if necessary) (e) Obtain signatures of representative ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____

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Task 4.0
4.1 4.2 4.3 4.4 4.5

Post-Inspection Items
Complete all required MISLE entries (as per unit policy) Initiate enforcement actions (if necessary). Complete the physical information survey Schedule follow-up inspection (if necessary) Update facility file ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____

United States Coast Guard

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Bulk Liquid Facility Job Aid

Appendix A:

BULK LIQUID FACILITY Inspection Summary

Cite Corrective Action Due Date

Discrepancy Description

Comments:

United States Coast Guard

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