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From: Allen Olivas To: Dr. Rochelle Gregory Subj: Command/Features Instruction with Images Sunday, February 17, 2013

Editing Techniques in Pages

This document will instruct users of mixed experience levels how to utilize different editing options in Apples Pages word processor. On a Mac there are usually at least two different ways to perform the same task. During this training if multiple methods are available, the most basic will be taught. Other methods may be addressed through footnotes, or other methods in the final version. For now, keyboard shortcuts will be placed in as a footnote at the bottom of each topic. The topics covered are: Adding page breaks Clearing all formatting Adding page borders Text-wrapping an image Adding dot-leader, right-aligned tab stops The user will complete all tasks successfully provided they follow this guide.

Page Breaks
Page breaks allow the writer to start new paragraphs on new pages, by forcing the word processor to insert a break in the layout. The writer will see their cursor start at the top of a new page. To add a page break: 1.
Click on the space you wish to insert a page break. (Fig.1)

Fig.1

The red arrow indicates the cursor prior to the page break.

2. 3.

Click the Insert drop down menu from the Menu bar at the top of the screen. (Fig.2) Click the third option, Page Break. (Fig.2)

At this point the cursor should now be at the top of a new page. (Fig.3)

Fig.2

The Insert Menu

Fig.3 The red arrow indicates where the cursor was prior to the page break, and were it is after the page break.

Clearing All Formatting

In Pages, the option to clear all formatting does not specifically exist. There are a number of options the user can use to add/edit formatting to their document. One of the most commonly used is the Paste and Match Style editing tool. With this option selected text from another source (web page, email, PDF, etc.) can be pasted into a document while matching the current format. Paste and Match Style 1.
Copy text from another source, other than the current document, by highlighting it and selecting Edit from the Menu bar, then click Copy. (Fig.1)

Fig.1 Highlight and copy.

2. 3.

Click where you would like to paste the content. The blinking cursor should appear where you clicked. Click Edit from the Menu bar, then select Paste and Match Style. (Fig.2)

Fig.2 The Edit menu

The pasted content should now match the style, font, etc. as the rest of the document.

*Keyboard Shortcut: Click Shift () + Option () + Command () + v

Adding Borders and Rules

Borders add a line on the top, bottom, or around of selected text. To add borders:
Borders and Rulers

1. 2.

Highlight the text borders and rulers will be added to. Click the Inspector from the tool bar, up in the top right corner of the Pages window. (Fig.1)

Fig.1

The Inspector Menu

3.

Click the Text tab (Fig.2)

Fig.2

Text Tab

4. 5. 6.

Click the More tab (Fig.3) From the drop down menu select a line border if one will be used. You can also choose to border the top, bottom, both or the entire selected text. From this screen in the Inspector you can also choose different styles of lines, colors, line thickness, and background fill colors.

Fig. 3

The More tab within the Text Tab

The highlighted content should now be bordered.

*Keyboard Shortcut: To open the Inspector - Click Option () + Command () + i

Images and Text Wrapping

Pages naturally allows users to wrap text around objects such as photos, graphs, and charts. Drag and dropping an object into a field populated with text will automatically format the text to adjust to the object. There are several options to use for text wrapping.
Text Wrapping an Image

1.

Add a photo or other object to your document, either via cut copy and paste, dragging and dropping, or importing it through the Media Browser in the top right corner of the tool bar (to the right of the inspector).

2. 3.

Drag and drop the photo into the area of text to be worked with Click the Inspector from the tool bar in the top right corner (Fig.1)

Fig.1

The Inspector Menu

4. 5.

Click the Wrap Inspector (Fig. 2) Within this tab you can choose how the Object Placement interacts with text. Some options are:

a. b. c.

Inline (moves with the text) Floating (text wraps around the object) In background (text overlays the image)

You can also select how the text wraps in response to the object moving, and how the text fits the page with the object.
Fig. 2 The Wrap Inspector

At this point an object placed on your document will have text wrapped around it. For more information regarding Text Wrapping select the Help menu from the Menu bar, and type Text Wrapping to display results related to this topic.

*Keyboard Shortcut: To open the Inspector - Click Option () + Command () + i

Adding Dot-leader, Right-aligned Tab Stops

Tab stops set specific points to align text when using indentation within documents, tables, and charts. By setting tab stops you control the alignment of text and objects when you hit tab. There are multiple ways to set right-aligned tabs, below are the most common ways: Right-Aligned Tab Stops - Horizontal Ruler Method 1. 2.
Click the horizontal ruler to place a tab symbol where you want to set the tab stop. A new tab stop will appear where you click. Now Control-click and select the alignment option you want from the drop down menu. (Fig.1)
Fig.1 Horizontal Ruler & Alignment Options

Right-Aligned Tab Stops - Alternate horizontal ruler method 1. 2.

Double-click on the horizontal ruler to place a tab symbol where you want to set the tab stop. Continuing to double click cycles through the alignment options. Simply double click until you see the alignment option you prefer.

Right-Aligned Tab Stops - Text Inspector Method 1. 2. 3.

Click Inspector from the tool bar in the top right corner of the Pages window. (Fig.1) Click the Text Inspector tab. (Fig.2) Click the Tabs button from the Text Inspector tabs. (Fig.3)

Fig.1

The Inspector Menu

Fig.2

Text Tab

Fig.3

Tabs button

At the bottom of this menu are the Tab Stops options. A plus (+) and minus (-) sign are at the bottom left corner. The following steps will be illustrated with red arrows in the below diagram.

4. 5. 6. 7.

Click the plus (+) sign to add a new tab stop. Double click on the newly added tab stop in the white space to change the value (by default it is set at 0.5in). Click a radial button if you would like to change the alignment (by default it is set to left alignment). Optionally, click on the Leader drop down to select a character to fill the tabbed space. Options include:

a. b. c.

Dashed line Dotted line Solid line

Tab stops should now be added to your horizontal ruler, and aligned to the option you prefer, left-aligned by default.

5: Double-click to adjust size

6: Alignment

7: Leader drop-down 4: Click to Add

*Keyboard Shortcut: To open the Inspector - Click Option () + Command () + i

Keyboard Shortcuts
Keyboard shortcuts expedite the editing process by quickly allowing the user to execute commands straight from the keyboard instead of sifting through menus and sub-menus. Not all options and tools are accessible through keyboard commands. Commonly used keyboard commands can be found to the right of a command in the menu bar submenus, like Edit, Insert, Arrange, etc. In the Help menu, the last article Keyboard Shortcuts lists all available shortcuts within the Pages application. Useful keyboard shortcut keys and their icons: a. Command () b. Control (^) c. Shift () d. Option () For more information regarding Keyboard Shortcuts within the Macintosh Operating System, see Apples Knowledge Base article OS X Keyboard shortcuts

Logo: Shift () + Option () + k