1. Common tasks ++spaceb ar +- (Hyphen) +b +i +u ++< ++> +[ +] +spacebar +c +x +v +alt+v ++v +z +y ++g up +n +o +w alt++ s alt++ c +s +n +o +w alt++ s alt++ c +s +n +o 2.

. Working with documents: Create, view, and save documents Create a new document of the same type as the current or most recent document. Open a document. Close a document. Split the document window. Remove the document window split. Save a document. Create a new document of the same type as the current or most recent document. Open a document. Close a document. Split the document window. Remove the document window split. Save a document. Create a new document of the same type as the current or most recent document. Open a document. Create a nonbreaking space Create a nonbreaking hyphen Make letters bold Make letters italic Make letters underline Decrease font size one value Increase font size one value Increase the font size by 1 point. Decrease the font size by 1 point. Remove paragraph or character formatting. Copy the selected text or object. Cut the selected text or object. Paste text or an object. Paste special Paste formatting only Undo the last action. Redo the last action. Open the Word Count dialog box.

+w alt++ s alt++ c +s up

Close a document. Split the document window. Remove the document window split. Save a document.

3. Working with documents: Find, replace, and browse through text +f Find text, formatting, and special items. alt++y Repeat find (after closing Find and Replace window). +h Replace text, specific formatting, and special items. Go to a page, bookmark, footnote, table, comment, graphic, or other +g location. alt++z Switch between the last four places that you have edited. Open a list of browse options. Press the arrow keys to select an option, and alt++hom then press ENTER to browse through a document by using the selected e option. up 4. Working with documents: Switch to another view +page up Move to the previous edit location. +page down Move to the next edit location. alt++p Switch to Print Layout view. alt++o Switch to Outline view. alt++n Switch to Draft view. up 5. Working with documents: Outline view alt++arrow left Promote a paragraph. alt++arrow right Demote a paragraph. ++n Demote to body text. alt++arrow up Move selected paragraphs up. alt++arrow down Move selected paragraphs down. alt+++ (Plus Sign) Expand text under a heading. alt++- (Minus Sign) Collapse text under a heading. alt++a Expand or collapse all text or headings. The slash (/) key on the numeric Hide or display character formatting. keypad

alt++l alt++1 alt++n +tab up

Show the first line of body text or all body text. Show all headings with the Heading 1 style. Show all headings up to Heading n. Insert a tab character.

6. Working with documents: Print and preview documents +p Print a document. alt++i Switch in or out of print preview. arrow up, arrow down, arrow left, arrow Move around the preview page when zoomed right in. page up or page down Move by one preview page when zoomed out. Move to the first preview page when zoomed +home out. Move to the last preview page when zoomed +end out. up 7. Working with documents: Review documents alt++m Insert a comment. ++e Turn change tracking on or off. alt++c Close the Reviewing Pane if it is open. up 8. Working with documents: Full Screen Reading view home Go to beginning of document. end Go to end of document. n, enter Go to page n. esc Exit reading layout view. up 9. Working with documents: References, footnotes, and endnotes alt++o Mark a table of contents entry. alt++i Mark a table of authorities entry (citation). alt++x Mark an index entry. alt++f Insert a footnote. alt++ Insert an endnote.

 up 10. Working with documents: Work with Web pages +k Insert a hyperlink. alt+arrow left Go back one page. alt+arrow right Go forward one page. f9 Refresh. up 11. Edit and move text and graphics: Delete text and graphics backspace Delete one character to the left. +backspace Delete one word to the left. delete Delete one character to the right. +delete Delete one word to the right. +x Cut selected text to the Office Clipboard. +z Undo the last action. +f3 Cut to the Spike. up 12. Edit and move text and graphics: Copy and move text and graphics Press alt+h to move to the home tab, and then press Open the Office Clipboard F,O. +c Copy selected text or graphics to the Office Clipboard. +x Cut selected text or graphics to the Office Clipboard. +v Paste the most recent addition to the Office Clipboard. f2 (then move the cursor and Move text or graphics once. press enter) +f2 (then move the cursor Copy text or graphics once. and press enter) When text or an object is selected, open the Create New alt+f3 Building Block dialog box. When the building block for example, a SmartArt +f10 graphic is selected, display the shortcut menu that is associated with it. +f3 Cut to the Spike. ++f3 Paste the Spike contents. Copy the header or footer used in the previous section of the alt++r document. up

13. Edit and move text and graphics: Insert special characters +f9 A field +enter A line break +enter A page break ++enter A column break alt++- (Minus Sign) An em dash +- (Minus Sign) An en dash +- (Hyphen) An optional hyphen ++- (Hyphen) A nonbreaking hyphen ++spacebar A nonbreaking space alt++c The copyright symbol The registered alt++r trademark symbol alt++t The trademark symbol alt++. (Period) An ellipsis enter (after you type the first few characters of the AutoText An AutoText entry entry name and when the ScreenTip appears) up 14. Edit and move text and graphics: Insert characters by using character codes Insert the Unicode character for the specified Unicode The character code, (hexadecimal) character code. For example, to insert the euro alt+x currency symbol ( ), type 20AC, and then hold down ALT and press X. alt+x Find out the Unicode character code for the selected character alt+the character Insert the ANSI character for the specified ANSI (decimal) code (on the character code. For example, to insert the euro currency symbol, numeric keypad) hold down ALT and press 0128 on the numeric keypad. up 15. Edit and move text and graphics: Extend a selection f8 Turn extend mode on. f8, and then press arrow left or arrow right Select the nearest character. f8 (press once to select a word, twice to select a sentence, Increase the size of a selection. and so on) +f8 Reduce the size of a selection. esc Turn extend mode off. Extend a selection one +arrow right character to the right. Extend a selection one +arrow left character to the left.

++arrow right ++arrow left +end +home +arrow down +arrow up ++arrow down ++arrow up +page down +page up ++home ++end alt+++page down +a

Extend a selection to the end of a word. Extend a selection to the beginning of a word. Extend a selection to the end of a line. Extend a selection to the beginning of a line. Extend a selection one line down. Extend a selection one line up. Extend a selection to the end of a paragraph. Extend a selection to the beginning of a paragraph. Extend a selection one screen down. Extend a selection one screen up. Extend a selection to the beginning of a document. Extend a selection to the end of a document. Extend a selection to the end of a window. Extend a selection to include the entire document.

++f8, and then use the arrow up, arrow down, arrow Select a vertical block of text. left, arrow right; press esc to cancel selection mode f8+arrow up, arrow down, arrow left, arrow right; press Extend a selection to a specific esc to cancel selection mode location in a document. up 16. Edit and move text and graphics: Select text and graphics in a table Select the next cell's tab contents. Select the preceding +tab cell's contents. Extend a selection to Hold down and press an arrow key repeatedly adjacent cells. +alt+page down with cursor in columns top cell Select a column. +alt+page up with cursor in columns top cell Select a column. ++f8, and then use the arrow up, arrow down, arrow left, Extend a selection (or

arrow right; press esc to cancel selection mode alt+5 on the numeric keypad (with num lock off) up

block). Select an entire table.

17. Edit and move text and graphics: Move through your document arrow left One character to the left arrow right One character to the right +arrow left One word to the left +arrow right One word to the right +arrow up One paragraph up +arrow down One paragraph down +tab One cell to the left (in a table) tab One cell to the right (in a table) arrow up Up one line arrow down Down one line end To the end of a line home To the beginning of a line alt++page up To the top of the window alt++page To the end of the window down page up Up one screen (scrolling) page down Down one screen (scrolling) +page down To the top of the next page +page up To the top of the previous page +end To the end of a document +home To the beginning of a document +f5 To a previous revision After opening a document, to the location you were working in when the +f5 document was last closed up 18. Edit and move text and graphics: Move around in a table tab To the next cell in a row +tab To the previous cell in a row alt+home To the first cell in a row alt+end To the last cell in a row alt+page up To the first cell in a column alt+page down To the last cell in a column arrow up To the previous row arrow down To the next row alt++arrow up One row up

alt++arrow down up

One row down

19. Edit and move text and graphics: Insert paragraphs and tab characters in a table enter New paragraphs in a cell +tab Tab characters in a cell up 20. Character and paragraph formatting Copy formatting ++c Copy formatting from text. ++v Apply copied formatting to text. up 21. Character and paragraph formatting Change or resize the font ++f Open the Font dialog box to change the font. ++< Decrease font size one value ++> Increase font size one value +[ Increase the font size by 1 point. +] Decrease the font size by 1 point. up 22. Character and paragraph formatting Apply character formats +d Open the Font dialog box to change the formatting of characters. +f3 Change the case of letters. ++a Format all letters as capitals. +b Apply bold formatting. +u Apply an underline. ++w Underline words but not spaces. ++d Double-underline text. ++h Apply hidden text formatting. +i Apply italic formatting. ++k Format letters as small capitals. += Apply subscript formatting (automatic spacing). +++ (Plus Apply superscript formatting (automatic spacing). Sign) +spacebar Remove manual character formatting. ++q Change the selection to the Symbol font.

 up 23. Character and paragraph formatting View and copy text formats Display nonprinting characters. * on numeric ++* keyboard will not work +f1 (then click the text with the Review text formatting. formatting you want to review) ++c Copy formats. ++v Paste formats. up 24. Character and paragraph formatting Set the line spacing +1 Single-space lines. +2 Double-space lines. +5 Set 1.5-line spacing. +0 Add or remove one line space preceding a paragraph. (zero) up 25. Character and paragraph formatting Align paragraphs +e Switch a paragraph between centered and left-aligned. +j Switch a paragraph between justified and left-aligned. +r Switch a paragraph between right-aligned and left-aligned. +l Left align a paragraph. +m Indent a paragraph from the left. ++ Remove a paragraph indent from the left. m +t Create a hanging indent. ++t Reduce a hanging indent. +q Remove paragraph formatting. up 26. Character and paragraph formatting Apply paragraph styles ++s Open Apply Styles task pane. alt+++s Open Styles task pane. alt++k Start AutoFormat. ++n Apply the Normal style. alt++1 Apply the Heading 1 style. alt++2 Apply the Heading 2 style. alt++3 Apply the Heading 3 style.

 up 27. Mail merge and fields: Perform a mail merge alt++k Preview a mail merge. alt++n Merge a document. alt++m Print the merged document. alt++e Edit a mail-merge data document. alt++f Insert a merge field. up 28. Mail merge and fields: Work with fields alt++d Insert a DATE field. alt++l Insert a LISTNUM field. alt++p Insert a PAGE field. alt++t Insert a TIME field. +f9 Insert an empty field. ++f7 Update linked information in a Microsoft Office Word source document. f9 Update selected fields. ++f9 Unlink a field. +f9 Switch between a selected field code and its result. alt+f9 Switch between all field codes and their results. Run GOTOBUTTON or MACROBUTTON from the field that displays the alt++f9 field results. f11 Go to the next field. +f11 Go to the previous field. +f11 Lock a field. ++f1 Unlock a field. 1 up 29. Function key reference: Function keys Get Help or visit Microsoft Office Online. Move text or graphics. Repeat the last action. Choose the Go To command (Home tab). Go to the next pane or frame. Choose the Spelling command (Review tab). Extend a selection. Update the selected fields.

f1 f2 f4 f5 f6 f7 f8 f9 f1 Show KeyTips. 0

f1 Go to the next field. 1 f1 Choose the Save As command (Microsoft Office Button ). 2 up +f1 +f2 +f3 +f4 +f5 +f6 +f7 +f8 +f9 +f1 0 +f1 1 +f1 2 up +f2 +f3 +f4 +f6 +f9 +f1 Maximize the document window. 0 +f1 Lock a field. 1 +f1 Choose the Open command (Microsoft Office Button ). 2 up ++f3 32. Function key reference: CTRL+SHIFT+Function key Insert the contents of the Spike. 31. Function key reference: CTRL+Function key Choose the Print Preview command (Microsoft Office Button ). Cut to the Spike. Close the window. Go to the next window. Insert an empty field. 30. Function key reference: SHIFT+Function key Start context-sensitive Help or reveal formatting. Copy text. Change the case of letters. Repeat a Find or Go To action. Move to the last change. Go to the previous pane or frame (after pressing F6). Choose the Thesaurus command (Review tab, Proofing group). Shrink a selection. Switch between a field code and its result. Display a shortcut menu. Go to the previous field. Choose the Save command (Microsoft Office Button ).

++f5 ++f6 ++f7 ++f8, and arrow keys ++f9 ++f11 ++f12 up

Edit a bookmark. Go to the previous window. Update linked information in an Office Word 2007 source document. Extend a selection or block. Unlink a field. Unlock a field. Choose the Print command (Microsoft Office Button ).

33. Function key reference: ALT+Function key alt+f1 Go to the next field. alt+f3 Create a new Building Block. alt+f4 Exit Office Word 2007. alt+f5 Restore the program window size. Move from an open dialog box back to the document, for dialog boxes such as alt+f6 Find and Replace that support this behavior. alt+f7 Find the next misspelling or grammatical error. alt+f8 Run a macro. alt+f9 Switch between all field codes and their results. alt+f10 Maximize the program window. alt+f11 Display Microsoft Visual Basic code. up 34. Function key reference: ALT+SHIFT+Function key Go to the previous field. Choose the Save command (Microsoft Office Button ). Display the Research task pane. Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.

alt++f1 alt++f2 alt++f7 alt++f9

alt++f1 Display a menu or message for a smart tag. 0 up 35. Function key reference: CTRL+ALT+Function key +alt+f Display Microsoft System Information. 1 +alt+f Choose the Open command (Microsoft Office Button ). 2