Frequently asked questions on IT-Proofs submission(FY 2012-13)

Five tips to avoid common errors during IT-Proof submission Section Main Information Section Previous employment details Section HRA Section Income from House property Section Income from Other sources Section Section 80 Deductions Section Section 80 C Deductions Section- IT-Proof Submission Resubmission - Process

Five tips to avoid common errors during IT-Proof submission (Top)

All the actual hard copy proofs amounts should be updated in

Proofs columns/Actual contribution columns as indicated in ITProof submission Presentation.

Home Loan interest and Principal amounts should be declared

in separate sections.
Review button should be clicked only after updating the

investment details in all the respective section not after updating in every section/Tab and then click on send to submit the claim.
Take the PDF print of IT-Proof summary after submission by

following the path About you>Your work>Worklist>Tasks>Click on the IT-Proof line item hyperlink (Claim start with ESS-Income Tax Declaration Proof<.Claim no>)>Click on print button in Main information tab post opening the claim>Enclose the proofs along with HRMS summary and drop it in nearby drop box addressing to IT-Proof team.
Employees whose Last working day in IBM falling between 22-

Nov-12 and 31- Dec-12 should send the hard copy IT-Proofs to FFS team (Address as below) and must not send the IT-Proofs to IT-Proof team. Avinash Dileep Kumar FFS Team-Payroll Team, Manyata Embassy Business park, D1 Building, 4th Floor, Outer Ring Road, Nagawara, Bangalore -45

Section Main Information. (Top)

Update all the basic details in this section.

Section Previous employment details. (Top)

1. I have Joined IBM on 1-Aug-2012 but I did not work in any company (Unemployed) from 1-Apr-12 till I join IBM. Do I need to declare the previous employment details in

HRMS portal? No. Not required to declare as you are unemployed from 1-april-12 till you join IBM hence not required to declare the previous employment details. It is applicable only for the employees who have joined IBM post 1-April-12 and should have worked in other company for the period starting from 1-Apr-12 till date of joining IBM.

2. I have joined IBM recently and I want to update my previous employment details in IT-proof link IBM I want to know what all the parameters I need to update in previous employment tab of IT-proof link? You need to update four Amounts/parameters w.r.t your previous employment details those are Income after section 10 exemptions (In the provisions u/s 17(1) line item), Provident fund (In provident fund section), Professional tax (Under Professional tax section) and Total Income tax (Under Income tax section ). Note: Income Tax should be updated including cess amount paid in Previous employment tenure.. 3. I have claimed Rs 8000 exemption towards medical bill reimbursement in my previous company(For the period I worked from 01-April-12 till joining IBM). How much more exemption can I claim for the same in IBM. Also what is the maximum amount of exemption I can claim for medical bills reimbursement? Please note that the maximum limit for medical bill reimbursement is Rs 15000 in a particular financial year. If you had already claimed exemption for Rs 8000 towards medical bill reimbursement in your previous company, then you can claim for the balance of Rs 7000 exemption in IBM through FBP claims. 4. I have submitted by investment proofs for LIC, Mutual fund, Housing loan in my previous company for the period I worked from 1-Apr-12 till joining IBM. Do I need to submit the same again in IBM? Yes you need to submit the proofs for the investments made under Chapter VI A (Section 80C and 80 others) and Home loan proofs again in IBM. Only provident fund deducted in your previous company will be considered provided you should have declared the same in the previous income declaration tab in IT-Proof DB and should have submitted valid proofs.

Section HRA(Top)
1. I am claiming HRA for full year as I will be in rented accommodation for the full financial year but I have HRA proofs only till Dec-12 so how can I go about in declaring HRA and proofs submission as I will be claiming HRA for full financial year? Since you are claiming HRA for complete financial year hence you should select the start date as 01-Apr-12 and end date as 31-Mar-13 in the HRA tab in IT-Proof DB.

But for HRA Hard copy proofs you cannot produce the proofs for Jan/Feb/Mar-13 hence you can submit the hard copy proofs for HRA as on Dec-12 so that we will verify and consider the proofs and if valid we will consider those (Till Dec-12) proofs till Mar-13. Note : Please note employees claiming HRA for full financial year i.e from 01-Apr12 till 31-Mar-13 then HRA proofs should be submitted as on Dec-12 but declaration in HRMS IT-Proof link should be made by mentioning the start date as 01-April-12 and end date as 31-Mar-13. Note: This is not applicable for employees whose Last working day falling between 22-Nov-12 and 31-Dec-12 and they should contact FFS team (Address as mentioned above) for the details. 2. I have joined IBM on 5-Aug-12 but I was working in some other company from 1Apr-12 till I join(5-Aug-12) IBM. But I have not received HRA exemption for the period I worked in other company should I be able to get the exemption for including the period I worked in other company? No. You cannot. HRA exemption can be provided only from the period you joined IBM. If not received the HRA exemption for your previous employment period then that cannot be claimed in IBM. 3. What is the start and end date that needs to be declared in HRA declaration section? My date of Joining IBM is 1-Jan-2012 and claiming HRA for full financial year? Since you are with IBM prior to 1-Apr-12 i.e before the start of financial year you can select the start date as 01-Apr-12 and end date as 31-Mar-13 in HRMS . But hard copy of HRA proofs should be furnished as on Dec-12. 4. Can I claim HRA exemption if my Landlord is my Father/mother? Yes you can claim provided the rental agreement and rent receipt should be in your (Person who is claiming for exemption) name. 5. Can I claim both HRA and Housing loan exemption? Yes you can claim both HRA and Housing loan exemption in the following cases. 1) If your property is self occupied and incurring rental expenses (by staying in a rental accommodation) and wish to claim exemption on both HRA and Home loan by providing a additional declaration called Home loan and HRA declaration. Provided both rented property and home property should be different municipal or corporation limits. 2) If the property is wholly let out or partly let out property then you can claim for HRA and home loan exemption with necessary proofs. (Refer Income From House property section FAQ for proof details)

6. Give an example for declaring HRA with start and end dates for claiming HRA exemption for full financial year? Start date 1/04/2012(or the actual date of joining if joined post 01-Apr-12) and end date would be 31/3/2013. Note: If you are not claiming HRA till Mar-13 then end date would be the actual end date. Note: This is not applicable for employees whose Last working day falling between 22-Nov-12 and 31-Dec-12 and they should contact FFS team (Address as mentioned above) for the details on IT-Proofs. 7. How do I claim HRA exemption if the rent receipt and rental agreement is in my Father/mother name but I make the payments? You cannot claim for the HRA exemption if the rent receipts and rental agreement is in your Father/Mother name. Both the rental agreement and Rent receipts should be in your name in order to claim for HRA exemption. 8. How to fill the HRA Tab? Add only one line item if you are on rent or your house is not changed for the financial year > Give the start date not earlier than 1 Apr 2012 (Pls note if your date of joining is post 1 April-12 then mention the start date as actual date of Joining if it is prior to 1-April-12 then start date as 1-Apr-12)) and end date till 31 Mar 2013(If you are not claiming HRA exemption till 31-Mar-2013 then select the end date as actual end date but not 31/3/2013) > Select city type and give only one month's rent amount. 9. I was staying in Metro city for first six months of financial year and in non-metro city for the other six months of financial year but the rental amount is same how can I declare the same in HRA section? Create one line item by selecting the metro city type and by selecting the appropriate start and end date and rental amount/month for the first six months and then create one more line item by selecting the non-metro city type and by selecting the appropriate start and end date and rental amount/month and other details (If any) for the next six months. 10. I have two rental details in the financial year so how can I declare in HRA tab of IT-proof link? Create one line item (By clicking on Add Line) with the start date and end date as per proofs and mention the city type, rental amount per month and other updates (If any). Then for the next rental details create one more line item (By clicking on Add record once again)with the next rent details of start date and end date and thereby mention the city type, rental amount per month and other details (If any)in respective column.

11. My rental agreement is in the name of both my spouse and myself. How will the exemption be provided if I am submitting both rental agreement and rental receipts to IT-team? If you are providing rental agreement (With your and spouse name mentioned) along with rent receipts then HRA exemption will be prorated and considered for exemption accordingly. 12. Since my name and wife name are there in rental agreement what should I do in order to claim for 100% HRA exemption (instead of prorated HRA exemption) as my spouse in no longer claiming HRA? Along with rental agreement and rent receipt a declaration (duly signed by her) need to be given by your Spouse saying that he/she is not claiming for HRA exemption and hence the 100% exemption is being claimed by my spouse. 13. In my rental agreement both my elder and younger brothers name is mentioned how much exemption I will get for HRA if I produce rental receipts and rental agreement for HRA? If your younger and elder brother name is mentioned (In agreement and rent receipt as well) then HRA exemption will be prorated (pro rata basis) and exemption will be given accordingly. 14. Since my elder brothers and younger brothers name is present (as a part of agreement and rent receipts as well) in rental agreement what should I do in order to claim 100% HRA exemption? Since your younger and elder brothers name is present (as a part of agreement and in rent receipt as well) your HRA exemption will be prorated and appropriate exemption will be given. You cannot claim for 100% tax exemption on HRA. 15.I am staying in a paying guest hence I dont have rental agreement but I have only rent receipts then how can I claim for HRA exemption? As per IBM policy rental agreement is mandatory along with rent receipts to verify and consider for HRA exemption. Therefore along with rent receipts, rental agreement is also mandatory for HRA proofs verification and consideration. 16. I pay an annual rent equal to Rs. 2,00,000. Do I need to submit any additional documents other than valid rental agreement and rent receipts? Yes you need to mention the PAN no. of the landlord in rent receipt or on rental agreement. In case your landlord does not have a PAN no. then you need to submit a declaration duly signed by the landlord. (Available in other Forms folder) Note : PAN no of Landlord is mandatory for annual rental amount equal to greater than 200000.INR.

Section Income from House property. (Top)

1. I have a Home loan for which I am paying Interest but I have not yet

received the possession of the property as it is under construction then will i be able to get exemption on Home loan interest? No. Since the property is under construction you cannot claim for tax rebate on interest and Pre-EMI-Interest payment. On receiving the possession of the property you can claim for the tax rebate. 2. I have a Home loan and got the possession and currently staying in the property now how to declare the home interest and principal amount in HRMS IT-Proof link? In IT-Proof DB >> Go to Income from House property tab and select the first radio button and update the Interest amount (Including 1/5 of the of Pre-EMI paid (If any)) and then go to Section 80C deductions tab and go to line item Repayment of Home loan and update the principal amount (Including stamp duly and registration fees (if any)) and update for any other investment sections as applicable in respective sections then review and send. Note : Principal and Interest amounts should not be declared in interest section. Home loan Interest and principal should be declared in separate section as mentioned above. 3. What are the Documents for claiming exemption under housing loan? Self Occupied : If the property is self occupied then submit the below documents Provisional Certificate from the bank (not statements) in original. Joint loan declaration only if you have a co-borrower/co-guarantor for home loan.

Partly/Wholly Let out property : If the property is partly/Wholly let out then submit the below docs. Provisional Certificate from the bank (not statements) in original. Joint loan declaration only if you have a co-borrower/co-guarantor for Home loan. Housing income computation sheet.

4. I have paid Pre-EMI interest for my loan then where and how should i declare and claim for exemption? Pre-EMI interest can be claimed for exemption only once you acquire the property. This amount can be claimed over five successive years by dividing that amount into five equal amounts. That is one fifth of that PREEMI amount can be claimed in one financial year. This amount should be added along with the regular interest amount and declare in the interest section of respective house type details. 5. Mine is a self-occupied property but I have paid Pre-EMI interest for the

property. But 1.5 lakh is the maximum interest exemption for selfoccupied property. Is this 1.5 lakh inclusive of Pre-EMI or Exclusive of PreEMI? You can declare one fifth of Pre-EMI amount along with the regular interest amount and declare in the interest section of self-occupied property. But overall interest amount exemption for self-occupied property is 1.5 lakh inclusive of Pre-EMI and regular interest amount. 6.Mine is a let-out property do I need to calculate and update the standard 30% deduction for repairs in the respective tabs or it will be considered automatically based on annual lettable value? Please calculate 30% of standard lettable value and update in the respective tab for standard 30% deduction. System will not consider automatically. Ex Final let value=10000.INR then 30% Deduction for Repairs would be 10000x30%=3000.INR 7.Where should I declare the Property tax paid details of my let out property in HRMS IT-Proof DB? In HRMS IT-Proof link select the let out property radio button under Income from House property tab and update the necessary income,Interest,30% deduction details and then update the Property tax paid details in the section Ded-others u/s 24. 8. What is the maximum interest exemption limit for a let out property? There is no exemption limit for interest paid on a let-out property. 9. I have a self occupied and Partly let out property how should I declare the details in HRMS? In IT-Proof DB go to Income from House property tab and select the first radio button for self-occupied property update the interest paid on self-occupied property and then select the next radio button and update the details and then go to section 80C contributions tab section and select the line item Repayment of home loan and update the principal amount paid on Home loan (Self + Let out) and update any other investment details review and send the claim. 10. What is final lettable value, Ded-interest u/s 24, Ded-Repairs u/s 24 & Dedothers u/s 24 and what to declare under these options? Find below the details. Final lettable value: Total rental amount receivable from the property in a particular financial year. Ded-interest u/s 24: The total interest amount paid against the housing property as mentioned in bank certificate for a particular financial year. Note : If any Pre-EMI amount is being claimed(1/5 of Pre-EMI in a particular financial year)by the employee then that should also be declared along with regular interest amount in the field Ded-interest u/s 24.

Ded-Repairs u/s 24 : It is the 30% of the final lettable value amount received . Employee should calculate manually and key-in in this field. Ded-others u/s 24 : It is the total property/ Municipal tax amount (as per the tax paid receipt)paid against the property in a particular financial year.

Section Income from Other sources (Top)

1. I have some long term and short term capital gains for the current financial year. Where and how should I declare and claim for exemption for the same? As per IBM policy investments long term and short term capital gains will not be considered in IBM. Hence employees can produce the proofs while filing the ITreturns and claim for appropriate action accordingly. 2. I have paid some TDS amount outside IBM should I declare and claim to consider in IBM? Please note only section which will be considered under Income from Other sources is Other Income (Unspecified) with a declaration and hence TDS paid outside and any other declaration made in this section will not be considered. 3. What is the tax rate that will be applied if I declare Other Income (Unspecified) and what are the proofs to be given? The amounts declared in Other Income (Unspecified) will be treated at highest tax rate and for proof a declaration to be given. (Note: Refer PPT for Income Tax proof submission/Forms folder to download the Declaration form for Other Income (Unspecified))

Section Section 80 Deductions. (Top)

1. I have made some donations towards PM relief fund and those are eligible for exemption as per IT act. Where and what proofs should I declare and provide proofs in order to get the exemption? We are not considering any donation proofs made by the employees towards any social organizations. Hence employees can produce the proofs while filing their IT returns and claim for appropriate exemption. 2. Where should I declare for investment made for long term infrastructure bond?Is the exemption for Infra bonds is over and above 1Lakh or within one lakh? For the current financial year 2012-13 exemption towards Infrastructure bond will not be considered for tax rebate and hence there will be no tax exemption that will be considered towards investments in long term infrastructure bonds. 3. I have taken a mediclaim through IBM for my parents. Do I have to declare it on the tool? Is this exempted from income Tax under section 80 D of IT ACT?

You need not fill the details of mediclaim taken through IBM for your parents/dependents for the premium deducted by Payroll through your salary. This would be considered while processing your salary automatically. Yes this is exempted from Income Tax under section 80 D of IT ACT. 4. Who are the dependents in case of 80DD, 80DDB? Spouse, children, parents, sister & brother are dependents in case of 80DD and 80 DDB 5. Which are the specified diseases and ailments to claim deduction under section 80DDB? Please find below the diseases eligible for deduction under Sec-80DDB and Original Medical bills,Form-10I and Self declaration (If claiming for on behalf of Dependents) should be sent to IT-Proof team as valid proofs. (i) Neurological Diseases where the disability level has been certified to be of 40% and above, (a) Dementia (b) Dystonia Musculorum Deformans (c) Motor Neuron Disease (d) Ataxia (e) Chorea (f) Hemiballismus (g) Aphasia (h) Parkinsons Disease(ii) Malignant Cancers (iii) Full Blown Acquired Immuno-Deficiency Syndrome (AIDS) (iv) Chronic Renal failure(v) Hematological disorders (i) Hemophilia (ii) Thalassaemia. 6. I have taken executive health check up for me and my spouse. Can I claim under IT proof submission? What is the limit? Under which section do I get exemption? I have paid in Cash can I get the exemption. Any payment on account of preventive health check-up (in current financial year)of the employee or family(If claimed a declaration to be given), is exempted under 80 D. This is restricted to Rs. 5000/-. You can claim exemption for cash payment in this case. This exemption is within the limit as prescribed for Sec-80D and not above.

Section Section 80 C Deductions (Top)

1. What are the Documents one can submit for PPF? Submit the Receipt copy or attested copy of Passbook from Post Office or Bank. 2. Do I need to fill my Provident fund & VPF deducted by Payroll through my salary? Is this exempted from income Tax under section 80 C of IT ACT? You need not to declare the provident fund & VPF deducted by Payroll through your salary. This would be considered while processing your salary automatically. Yes this is exempted from income Tax under section 80 C of IT ACT. 3.What is the maximum allowable exemption amount under Sections 80C and 80CCC? The maximum exemption under 80C and 80CCC is 1 lakh.

4. I have paid some amount towards registration fees and stamp duty of my house property. Where should I declare that amounts in IT-proof link? You can declare that amount in Repayment of housing loan line item which is present in 80C tab of IT-proof link. 5. I have some investment and premiums to be paid in Jan-13, Feb-13 & Mar-13.In such a case how should I produce the proofs and claim for tax exemption for such investments? As per IBM policy the investments made and proofs produced till Dec-12 will be verified and considered for tax computation. The investments made post Dec-12 will not be considered for Tax exemption in IBM and employees have to produce those proofs while filing the IT-returns and claim for exemption with IT-department. However you can make advance payments towards your investments for the months of Jan-13, Feb-13 & Mar-13 by December-12 and claim the exemption on the same. 6. Describe dependents in case of exemption for Life Insurance Premium? Spouse and children.

Section- IT-Proof Submission (Top)

1. How does one declare his/her Income Tax proofs? Go to > You & IBM > About you > Compensation> Benefits>Income tax Proof. Please note that the Income tax Declaration link is different from the Income tax Proof link. Here you will not be able to edit declarations made by you at the beginning of the financial year. Now you just need to type in your amounts for the proofs available in proof column. 2. How can I submit the IT-PROOF claim in the portal? Go to the income tax proof link (mentioned above) and update the proof amounts in respective tabs and review and finally click on submit button to submit the IT-claim in the portal. Once you click on the send button system will provide you the path to take the print out of the claim follow that to take the prints. Then enclose the hard copy proofs along with the print outs and drop it in the nearby drop box for IT-team verification. 3. I have submitted proofs but I have not taken a print? Go to > You & IBM > About You > Your work > Worklist Note: Post reaching Worklist Click on your work item for Income tax proof submission > On clicking on claim number IT-claim will open with a print button enabled in Main Information page > Click on the print button to generate the PDF file > Save this and take a print.>Enclose actual proofs along with summary and dispatch to Income Tax proof team.

4.I have submitted my proofs in the month of December-12, but the same has not been considered in the payslip of December-12 Please note that the actual investment declaration made by you in the Income tax proof declaration link and the proofs submitted by you will be considered from the month of January-13. Till December -12 income tax computation will be based on the investment declaration made by you in the Income tax declaration link in the You and IBM online portal 5. How will I come to know that my IT proof Submission is accepted? Please note there are two ways that an employee will be intimated with regards to IT-proofs. Firstly once the proofs are received acknowledgment mail will be sent to employees confirming that the proofs are received from IT-proof team. Secondly once the IT-Proof verification completes from IT-proof approver a mail will be sent to the employee(From WF-Batch)indicating the verification status of ITproofs. In case if you have not received acknowledgement mail or verification status mail then please contact IT-proof team through call or mail (incomept@in.ibm.com) and get the appropriate solution. 6. What is the SLA and process flow of IT proof approval? As such there no such Proofs verification SLA for IT-Proof approver as it is based on volumes which will be verified as and when it will be received. As far as the IT-proof approval process flow is concerned please find below the details. IT-Proof approver>Log in to Online HRMS Portal with approver ID and p/w>Navigates to Universal worklist>Key in the particular claims perner>Post that the claim list for that particular employee will be populated>Based on the claim no in the IT-proof document the approver clicks on the particular claim line item and opens the claim>Starts verifying all the tabs based on proofs>Once verification completes clicks on review>Finally clicks on send button>Post clicking on submit button mail will goes to employee with all the details of IT-Proof verification status. 7. My claim is not in the worklist after I have taken a print, what do I do? There is no such case because to take the print,IT-proof claim should be there in the worklist.Without the IT-proof claim in the worklist you cannot take the print of the claim. 8. How many submission that I can do?

You can do any number of submissions that you wish to do. But please take the print of that particular IT-Proof claim which has correct investment declaration and submit that along with the IT-proofs.

Resubmission - Process (Top)

Note: Resubmission has to be done within 5 working days from the dare of receipt of WF-batch mail, else the work item will automatically expire
1. I have received a rejection mail? How do I resubmit? After the you receive a rejection mail, go to the > You & IBM > About You > Your work > Worklist>open the IT-proof claim>click on submit button to resubmit. Note: Once you click on the submit button system will guide you the path(Same as followed for taking the print for first time submission) to take the print of the resubmitted claim then enclose the resubmission proofs along with IT-proof print out and drop in the nearest drop box. 2. I want to re-submit the submitted form as i have done mistake in declarations and am yet to submit the documents? How can I do it? If you have made the mistake and not yet submitted the hard copy of proofs along with claim summary sheet then you can raise a new claim with the correct investment declarations and take a print out of that new particular claim and submit the IT-proof summary of that claim along with IT-Proofs. But please note that the Income tax proof link should be in open at that time period. Note: Mail acknowledgement will not be sent from IT-Proof team to employees for Hard copy proofs of resubmission. 3. I want to re-submit the submitted form as i have done mistake in declaration proof amounts and I have not yet submitted the documents? How can I do it? Once the verification of proofs completes from IT-proof approver end then you will receive a mail indicating the status of IT-Proof approvals. Then based on the mail if there are any rejection line item then navigate to your universal worklist(In online HRMS portal)and open that particular claim and click on submit (in main information tab)to resubmit. Then take print out of the claim (Same procedure as followed during first time submission) and submit along with missed proofs at the nearby location. Please note to mention as Resubmission document at the top of the document for resubmission proofs. 4. How will I come to know that my IT proof submission is rejected, Is any rejection mail that i would receive and from which ID? You will receive a mail from WF-Batch once the IT-proof verification completes from IT-approver end. Based on the verification status you can action accordingly for any rejection line items if any.

5. I want to make changes to the declaration to my rejected IT proof form, let me know the procedure? After receiving the IT-proof approval mail from the IT-proof approver you need to action on rejection components(If any).Please navigate to your worklist and open that claim and click on submit button(main tab)to resubmit the claim.You cannot edit the amounts. Take a print of the claim and enclose missed proofs (Write as Resubmission docs on top of docs)and send it to IT-proof verification team. You have to action on the rejection line items immediately after receiving the IT-proof approval mail. If not action immediately then that workitem expires and moves out of the worklist and you will not have any options to resubmit the claim online. 6. Do I need to submit my Medical bills, LTA claims along with the Income Tax proofs? No you need not submit the medical bills, LTA claims along with the Income Tax Proofs. You need to submit the same along with Kitty Claims. 7. What is the address to send the IT-Proofs hard copies for the employees whose last working day is falling between 22-Nov-12 till 31-12-12 ? Resigned employees will have to send the investment proofs directly to the payroll/FFS team addressed to : Avinash Dileep Kumar Payroll Team,(FFS) Manyata Embassy Business park, D1 Building, 4th Floor, Outer Ring Road, Nagawara, Bangalore -45