RASHTRIYA ISPAT NIGAM LIMITED

VISAKHAPATNAM STEEL PLANT :: VISAKHAPATNAM – 53 031

1. Name of the work : Preparation of Civil Engineering Drawings in AUTOCAD

FORMAT for various works of VSP – Specification No.VSP/DEG/DRG/01/R1.

2. Name of the Agency with Address : _______________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

3. Details of cost of Tender Document:

DD/PO/Banker’s Cheque No.__________________________ dated _________________________

Bank ____________________________________ for Rs.________________________________

4. EMD Particulars: DD/BC/PO No.____________________________Dated___________________

Banker’s Name ___________________________________ for Rs.__________________________

5. Tender Closing Date & Time : 2.30 P.M on 18.07.08

6. Tender opening Date & Time : Immediately after 2.30 P.M on 18.07.08

Note: Tenderer has to fill the data wherever and

whatever required in the tender schedule
without fail and sign all the pages
(SIGNATURE)
=============================================================================
FOR OFFICE USE ONLY
(To be filled by Tender Opening Officers)
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1. Sl.No. of Tender : out of Tenders

2. Cover Letter : No. of pages

3. Rebate offered :

4. Rate written in words or not :

5. Validity of Tenders upto : 6 months from the date of opening

---------------------------------------------- --------------------------------------------------
Signature of the Representative Signature of the Representative
of Contracts Section of Finance Department
 RASHTRIYA ISPAT NIGAM LIMITED
VISAKHAPATNAM STEEL PLANT
(A Govt. of India Enterprises)
PROJECTS DIVISION
CONTRACTS DEPARTMENT, PROJECT OFFICE, A-BLOCK, VISAKHAPATNAM-530 031
Grams: UBEAM Phones: (0891) – 2518277 & 2518429 Fax: (0891) – 2518764
SHORT OPEN TENDER NOTICE NO.VSP-31 OF 2008-2009 DATED 19.06.2008

Sealed tenders in two (2) parts consisting of Technical & Commercial Bid (Part-I) and Price Bid (Part-II) in
the prescribed form are invited from experienced tenderers for the following work:

1. Name of the work: Preparation of Civil Engineering Drawings in AUTOCAD FORMAT for various
works of Visakhapatnam Steel Plant – Specification No.VSP/DEG/DRG/01/R1.

Cost of Tender Document Period of Eligibility/ Experience requirements Earnest

(Non-Refundable) Contract Money
Deposit (Rs.)
Value of single similar Annual
By hand/ 24 (Twenty
By Post work executed turn over
By down-loading four) Rs.7,500/-
(Rs. In lakhs) (Rs. In lakhs)
Months
Rs.600/- Rs.700/- Rs.4.75 Lakhs Rs.2.85 lakhs

2. Brief Scope of Work : The scope of work is to Prepare Civil Engineering Drawings in AUTOCAD
FORMAT either manually or by digitizing as per the requirements of VSP i.e., scanning into raster
format and further conversion into vector format using layer concept, as per Specification & BOQ.
3. Cost of Tender document(s) shall be paid in the form of Account payee Demand Draft/ Bank Pay
Order/ Banker’s Cheque obtained from any Scheduled Bank drawn in favour of RASHTRIYA ISPAT
NIGAM LIMITED, VISAKHAPATNAM STEEL PLANT payable at Visakhapatnam. THE COST OF
TENDER DOCUMENT(S) WILL NOT BE REFUNDED UNDER ANY CIRCUMSTANCES.
Earnest Money Deposit : Earnest Money Deposit shall be paid in the form of Account payee
Demand Draft/Bank Pay Order/Banker’s Cheque obtained from any Nationalised or Scheduled
Commercial Bank in India drawn in favour of RASHTRIYA ISPAT NIGAM LIMITED,
VISAKHAPATNAM STEEL PLANT payable at Visakhapatnam. No other mode of payment will be
accepted.

4. Special Conditions : The tenderers should have successfully executed a single similar work as
detailed at para-2 above during the last 05(five) years ending 31.05.2008. Annual Turnover shall be the
average Annual Financial Turnover during the last three years (2004-05 to 2006-07). Attested
(signed with date and Business/Official seal) copies of documents i.e., Works orders, Completion
Certificates, TDS Certificate(s) comprising of the gross bill values issued by the Deductor for the
works done by the tenderer OR Balance Sheets and P.F. Registration Certificate indicating the
Employees’ P.F.Code Number etc. shall be enclosed.
The tenderer should submit the relevant documents in line with para-7(a) to (c) of Tender
Specification.
The tenderer shall submit a copy of their ESI Registration Certificate indicating their code number.
Incase the same is not available, they shall submit a letter of undertaking to submit the same before the
award of work.
Cont’d..,
 2

5. Non transferable tender document can be obtained from the Office of DGM(Project Contracts)-I/c,
Project Office, A-Block, Visakhapatnam Steel Plant, Visakhapatnam – 530 031 on payment of
tender cost in the form of Account Payee Demand Draft/PO/BC. The written request for tender
document should reach the office of DGM(Project Contracts)-I/c before 4.30 PM on 14.07.2008
and the tender documents shall be issued upto 4.30 PM on 16.07.2008.

6. Tender documents can also be downloaded from our website www.vizagsteel.com or

www.tenders.gov.in with file name : “Preparation of Civil Engineering Drawings in AUTOCAD
FORMAT for various works of Visakhapatnam Steel Plant” consisting of the following :

i) Notice Inviting Tender

ii) General Conditions of Contract
iii) Special Conditions of Contract
iv) Specification
v) Quote Sheet
vi) Bill of Quantities

In case of downloaded tenders, the cost of tender document shall be placed in Envelope-I. However,
RINL will not be responsible for any delay/loss/any website related problems in downloading the
tender document. All pages downloaded shall be duly signed/attested by the authorized
representative of the company before submission.

7. Tenders will be received in the Office of DGM(Project Contracts)-I/c, Project Office, A-Block,
Room No.20, Visakhapatnam Steel Plant, Visakhapatnam – 530 031 upto 2.30 PM on 18.07.2008
and Envelope-I will be opened immediately thereafter.

8. RINL reserves the right to issue/refuse tender document and to accept/reject any or all tenders either
in part or in full without assigning any reason thereof and without any liability to RINL. RINL will
not be responsible for any delay, loss or non-receipt of tender document or tender sent by
post/courier etc.

9. Instructions regarding Mode of submission of Tender :

The tender shall be submitted in two envelopes :

9.1 First Envelope: (To be superscribed as Envelope-I with self-address, Name of the work, Tender
Notice Number & Tender opening date)

This shall contain :

a) Cost of Tender Document (in case the tender is downloaded from the website).
Tender can also be purchased from the Office of DGM(Project Contracts)-I/c by paying
tender cost in the form of Account payee Demand Draft/ Bank Pay Order/ Banker’s Cheque
as cited at para-3 above in which case tender cost need not be enclosed while submitting the
tender).

b) Earnest Money Deposit

Cont’d..,
 3

c) Pre-qualification Documents : Single Similar work execution certificate, annual turn over,
works on hand, PF Registration, ESI Registration Certificate as detailed at para-4 above.
d) General Conditions of Contract
e) Special Conditions of Contract
f) Specification
g) Technical & Commercial offer

All the pages are to be duly signed by the tenderer.

The tenderer shall note that no price/prices shall be indicated in Envelope-I.

9.2 Second Envelope: (To be superscribed as Envelope-2 with self-address, name of the work & Tender
Notice No.).

This shall contain :

a) Quote Sheet
b) Bill of Quantities

All the pages are to be duly signed by the tenderer.

9.3 The above two envelopes shall be sealed in an outer envelope superscribed as follows and submitted
before the specified time and date of submission of tender.

i) Name of the work

ii) Tender Notice No. & Date
iii) Due date and time of submission of the tender.

10. Mode of Opening of Tender :

10.1 Tenders will be received in the Office of DGM(Project Contracts)-I/c, Project Office, upto 2.30 PM
on 18.07.2008. Envelope-1 containing cost of Tender Document, EMD, PQC documents will be
opened immediately thereafter.

10.2 On satisfying the eligibility criteria & adequacy of cost of tender document, EMD, GCC, SCC,
Specification and Technical & Commercial offer placed in Envelope-1, the date & time of opening
of the Envelope-2 along with name of successful tenderer in pre-qualification will be subsequently
displayed on the notice board of Project Contract only and no individual communication to tenderers
will be made.

10.3 The tenderer is at liberty to be present or otherwise authorize a representative to be present at the
time of opening of above Envelopes.

Contd.,
 4

10.4 Successful tenderer should be in a position to produce, after opening of the price bids, the Original
Certificates in support of the attested copies of relevant documents submitted along with tender
document. Failure to produce the original certificates at this stage in support of the attested copies of
PF Regn/experiences/qualification/any other documents etc., submitted earlier would result in
disqualification and forfeiture of EMD and also liable for debarring from participation in VSP
tenders.

10.5 The date of opening of Envelope-I shall be the date of tender opening.

11. If it comes to the notice of VSP at any stage right from request for enlistment/tender document that
any of the certificates/documents submitted by applicant for enlistment or by bidders are found to be
false / fake / doctored, the party will be debarred from participation in all VSP tenders for a period of
05(Five) years including termination of contract, if awarded. EMD/Security Deposit etc., if any will
be forfeited. The contracting agency in such cases shall make good to VSP any loss or damage
resulting from such termination. Contracts in operation any where in VSP will also be terminated
with attendant fall outs like forfeiture of EMD/Security Deposit, if any, and recovery of risk and cost
charges etc., Decision of VSP Management will be final and binding.

12. RINL reserves the right to (a) issue or refuse tender documents without assigning any reason. (b)
Split and award the work to more than one agency (c) reject any or all the tenders or to accept any
tender wholly or in part of, drop the proposal of receiving tenders at any time without assigning any
reason there of without any liability to RINL and without being liable to refund the cost of tender
documents thereupon.

13. Interest free advance shall not be granted and if any tenderer submits an offer insisting on interest
free advance, the offer shall be summarily rejected.

14. Tenderer shall necessarily indicate contact FAX number and valid and active email addresses in their
offer. Communication given through the fax numbers / email IDs indicated shall be deemed as duly
delivered to the tenderer.

15. Conditional tenders shall be summarily rejected.

DGM(PROJECT CONTRACTS)-I/c