Project Proposal Instructions

Project proposal
Instructions for preparing a preliminary proposal and full proposal

ACIAR project proposals are evaluated in two stages; the preliminary proposal and the full proposal. The project framework developed in the proposal is carried forward into annual reports and the final report. Preliminary proposals should not exceed 12 pages. Full proposals should not exceed 25 pages (excluding budget and appendices). Proposals exceeding the recommended length will be returned for editing. This template should be used in conjunction with the Project Development Guidelines and Project Budget Proforma (spreadsheet that calculates project budget including country splits, collaborating organisations, etc). The project proposal template is a blank Word file that contains the basic headings and formatting styles for preparing the preliminary and full proposals for an ACIAR project. These instructions describe what to consider in developing the content and how to use the template formatting. All headings in the template must be addressed as required. You may add headings at level 2-4 as required.
Project proposal: Instructions for preparing a preliminary proposal and full proposal
Summary of contents and number of pages in the project proposal

Section 1 1.3 2 2.1 2.2 3 4 4.1 4.2 4.3 4.4 5 5.1 5.2 5.3 5.4 5.5 6 7 8 Heading Project outline Project summary Justification Partner country and Australian research and development issues and priority Research and/or development strategy and relationship to other ACIAR investments and other donor activities Objectives Planned impacts and adoption pathways Scientific impacts Capacity impacts Community impacts Communication and dissemination activities Operations Methodology Activities and outputs/milestones Project personnel Intellectual property and other regulatory compliance Travel table Appendix A: Intellectual property register Appendix B: Budget Appendix C: Supporting documentation max 1 page max page max page max page not applicable complete questions complete tables desirable max 3 pages complete tables max 1-2 pages complete IP form complete tables complete questions budget proforma as appropriate max page max page max 1 page max page max 1 page max 1 page max 3 pages max 1 page max 1 page max 1 page max page max 2 pages max 3 pages max 1 pages Preliminary proposal 1-2 pages 600 words Full proposal 1-2 pages 600 words
Project outline
project number project title ACIAR program area proposal stage commissioned organisation project type geographic region(s) country(s) project duration proposed start date proposed finish date time to impact Projects are classified into three 'time to impact' categories depending on whether they are likely to have significant community impact within 5 years (category 1), 510 years (category 2) or >10 years (category 3) Preliminary or full The commissioned organisation is the lead organisation in Australia, or for multilateral projects, the lead International Agricultural Research Centre (IARC) Bilateral or multilateral; small, medium or large Do not include Australia List overseas countries in which project activities will take place Assigned by ACIAR Title should be descriptive and concise (max 257 characters)
1.1
Funding request
For PRELIMINARY PROPOSALS provide annual estimates in the table. For FULL PROPOSALS complete the table using the six-monthly payments from the Budget spreadsheet. Give totals for each financial year and specify years in the form 200x0y. Note that for projects expected to commence on 1 January, funding for the first financial year will be for the first six months of the project.
1.2
Key contacts
For PRELIMINARY and FULL PROPOSALS, list each collaborating institution receiving ACIAR funds. In some instances it may also be appropriate to list a key collaborator who is funded from other sources. One lead participant per institution is required. Copy sections as required, e.g. for multiple collaborating organisations. The title of the nominated person (e.g. Project Coordinator, Collaborating scientist) should reflect their role in the project. The Administrative Contact in the Commissioned Organisation should be a contact officer within the organisation who can assist with administrative details of the project including the provision of payment acquittals, reports and invoices.
1.3
Project summary
For PRELIMINARY and FULL PROPOSALS, provide a project summary (maximum 600 words). The summary is used for other purposes where readers do not have access to the full document, so should contain: Background statement (12 paragraphs) on the problem, the priority, the general aim of the proposed project and the proposed collaborators A statement of the specific objectives and expected outputs A summary of the likely community impacts (economic, social and environmental), and the likely time for those impacts to be achieved; adoption pathways and dissemination of project outputs; and significant capacity enhancements A paragraph on how the project will be undertaken, including methodology.
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2.1
Justification
Partner-country and Australian research and development issues and priority
For PRELIMINARY PROPOSALS (maximum 1 page) provide information on 'what' and 'why'. For FULL PROPOSALS (maximum 2 pages) give a clear statement of the problem and its context by addressing the following matters
the agricultural or natural resource problem or opportunity targeted by the project, and the potential beneficiaries of the project outputs the size and value of the production system involved, quantification of the cost of the problem, and/or the value of the new opportunity (a detailed assessment of planned economic impacts will be provided in section 4.1 summarise the broader issues here) relevant community needs, aspirations, cultural practices and customs, including factors that might inhibit participation in the project or its benefits, such as insufficient training, limited literacy, lack of credit availability, labour shortages at key times and off-farm opportunities the researchable issue or development/extension priority the origin of project idea (meeting, visit, previous project, project review, etc.) alignment with priorities expressed in the ACIAR Annual Operational Plan for the partner country/ies, and/or with the IARC Strategic Plan, and for the Australian sector. Provide other justification if the project falls outside these priorities.
2.2
Research and/or development strategy and relationship to other ACIAR investments and other donor activities
For PRELIMINARY PROPOSALS (maximum 1 page) outline proposed research or development/extension strategies: whether and why this is the most appropriate approach how the approach was developed whether the proposal builds upon previous projects.
Comment: Please note that 'strategies' does not mean 'methodologies'. Tell us why you have chosen particular strategies over alternatives to address the problem. For instance, top-down vs bottom-up, systems vs component research, on-farm management vs regulation, vaccine development vs eradication, etc. The chosen methodology will be described in detail in Section 5. For FULL PROPOSALS (maximum 3 pages) address the following matters: The proposed research or development/extension strategies; why they are preferred over other possible approaches to address the problem; whether these strategies have been tried before. Knowledge underpinning the problem, particularly in the context of the proposed approach. This should include relevant work not yet published, for example knowledge arising from related ACIAR projects. Up to eight literature references may be included. In some circumstances, ACIAR may request that a fuller literature review on the subject be appended to the proposal. Proposed approaches to promoting adoption of project outputs, and strategies to overcome constraints to adoption (constraints could include issues such as insecure land tenure, common land use, conflicts of interest for people/agencies responsible for resource management, distorted market systems, multiple rights to resources, etc.). The balance between research, extension and capacity building (for example, training of researchers, enhancing infrastructure); why this balance is appropriate to the problem and country/ies involved; the probability of success; and factors that may reduce the chance of success.
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How the activities in this project interact and/or draw from existing, previous and proposed related projects on the problem, including previous or current ACIAR projects. If appropriate, append a list of related projects (agency, project number, project title), including projects supported by ACIAR, IARCs, Rural Industry Research and Development Corporations, AusAID, NGOs or other agencies in Australia or overseas. For development projects led by an NGO, briefly describe how the project activities will contribute to and be integrated with the existing longer term community development process of the commissioned NGO. Details of any planned direct or indirect co-funding.
Objectives
For PRELIMINARY PROPOSALS (maximum page), list the Objectives and Activities as dot-points. For FULL PROPOSALS (maximum 1 pages), state the Objectives and subsidiary Activities. Outputs are addressed comprehensively in Section 5.2. ACIAR uses a hierarchy to describe the intended achievements in the general (Aim) and specific (objectives) senses, and how they are proposed to be accomplished (Activities). Aim: The statement of an aim, which might describe the longer term intended impacts, can usefully establish the framework for the project. An example is The aim is to improve farmer profitability and reduce demands on river flow by developing regional regulations and on-farm practices for more efficient irrigation water use. Objectives: Objectives are specific statements of intent that will ultimately be judged to have been achieved or not. In our example, an objective might be To develop on-farm crop management practices for rice and wheat that reduce irrigation water use by at least 30%. Projects generally have several Objectives. In this example, another Objective would be associated with the regional regulations aspect of the project. Where communication, dissemination and community participation is a significant aspect of the project, as would be likely for projects within the <5 years time to adoption category (see Section 4.2 below), this may be recognised by a separate Objective statement. The work to be done in Australia may or may not warrant a separate Objective, depending upon how closely aligned it is with that in the partner country/ies. If not, it may be useful to highlight it by listing it as a specific activity. Capacity building is a common theme for all ACIAR projects, but occasionally the lack of capacity per se becomes a significant justification for undertaking the project. In such cases a separate objective might be justified. In projects adopting a participatory development approach, specific monitoring, evaluation, documentation and reporting activities will usually be needed.
Planned impacts and adoption pathways

ACIAR investments are intended to achieve impacts that are assessed from a community perspective, i.e. economic, social or environmental impacts, or in terms of capacity building or scientific impact. Greatest weight is given to economic impact. A full description of these impacts and the rationale for the emphasis on economic impact is provided in the Project Development Guidelines. Scientific and capacity building outputs are rarely the drivers of ACIAR projects, but where this is the case, provide more information in the relevant sections to justify this emphasis. As indicated in the Project Development Guidelines, ACIAR has developed procedures to sharpen its focus on the achievement of impacts. Projects will be classified into three time to impact categories depending on whether they are likely to have significant community impact within 5 years (Category 1), 5-10 years (Category 2), or >10 years (Category 3) of project conclusion. As a yardstick, for the majority of projects the measurement of significant community impact will be when the value of the impact exceeds the cost of achieving that impact by at least three-fold. You should indicate which category you consider appropriate for the project, using information in Appendix 1 of the Project Development Guidelines to support your judgment. That Appendix outlines characteristics of projects in each category and can be a useful tool when you are considering the target groups for your project outputs. Use the expected category as a guide to the level of detail to include in these sections. Adoption pathways: The purpose of Section 4.4 is to explain how the proposed dissemination and communication strategies are expected to lead to uptake and use of the project outputs and so deliver the planned impact.
4.1
Scientific impacts
For PRELIMINARY PROPOSALS (maximum page) For FULL PROPOSALS (maximum 1 page) Describe what novel scientific discovery might flow from the project and how that output would be applied post-project by other scientists beyond the immediate project team.
4.2
Capacity impacts
For PRELIMINARY PROPOSALS (maximum page) For FULL PROPOSALS (maximum 1 page) Document how the research and development capacity of the project participants and institutions in partner country/ies and Australia will be enhanced, and how increased capacity will be utilised and sustained after the project is completed. In most projects capacity-building initiatives are embedded within the array of activities and tasks. In these cases this section should be used to present these initiatives in a consolidated fashion. In some other projects, capacity building may have warranted a separate Objective, so the detail will be presented in Section 5.1. In such cases refer to that section.
4.3
Community impacts
For PRELIMINARY PROPOSALS (maximum 1 page) For FULL PROPOSALS (maximum 3 pages)
4.3.1
Economic impacts
Economic impacts are defined as changes in the financial status of the individual, family or group. Examples of economic impact would be farmer families having a higher disposable income as a consequence of: (i) adopting a new crop variety; (ii) policy changes that opened up new markets; (iii) higher prices for market-oriented products; or (iv) more efficient use of resources. Provide an estimate of the expected economic impact of this project for the partner country/ies and Australia (where relevant), taking into consideration factors such as: the size of the particular sector or issue at the country and/or target region level significance of the research or development problem in terms of its effect on productivity, efficiency, trade, use of natural resources, etc the importance of the target commodity/issue to the wellbeing of the poor potential project-induced changes in such things as production through yield/quality increases or disease amelioration, post-harvest benefits, trade opportunities necessary changes in costs associated with achieving the benefits at the farm or wider level farm-level price changes due to changes in factors such as the quality, quantity or marketing efficiency of the commodity the adoption lag and the maximum adoption rate of the technology within and outside the target area.
Comment: The precision of your estimate, and the weighting you give to these factors, will depend to a large degree on which time to impact category the project fits. Projects with a long lead time to impact may only be able to define the industry/sector and economic impact in general terms, and might need to draw on data concerning the adoption patterns for similar technologies to estimate uptake rates. Economic impacts for projects with long lead times will need to be discounted over time. Projects that aim to deliver impacts in a shorter period will, by their very nature, be able to provide more precise estimates of economic impact because the target audience is likely to be well defined, the communication and dissemination strategies will be geared to achieve certain uptake rates, the on-farm response levels and any cost changes are likely to be known from previous studies, data may be available on changes in whole-farm profitability, and some market knowledge may be available. In the policy arena longer term projects might address a known or anticipated problem for which there is no obvious answer, while a shorter term project might address an immediate need from a policy/regulatory agency where appropriate answers are known, but need local adaptation. The potential economic impact of the latter should be easily and well defined, while the former might be less precise.
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Ultimately, your analysis should be consistent with other elements of the project proposal, including the collaborators, research strategy, and communication and dissemination procedures. Ensure that your assumptions and discussion are consistent with the time to impact category you designate in Section 4.4. You should justify the various data used in the analysis, and also discuss any critical assumptions regarding important enabling conditions (e.g. input supplies, markets) that have been applied. Consideration can also be given to economic impact from spill-overs to other regions or countries not actively involved in the project where there is an obvious or clear pathway for that to occur. 4.3.2
Social impacts
Outline the expected social benefit for the partner country/ies and Australia (where appropriate) from the project, including any significant equity, cultural, health, gender, religious, political, ethnic or demographic impacts. Include any possible negative social consequences - consider which sections of the community stand to benefit, and which may suffer negative effects. Be wary of overstating or assuming certain social benefits, particularly in circumstances where the proposal does not include documentation of these issues.
4.3.3
Environmental impacts
If environmental impact is a significant focus of the project for the partner country/ies and Australia, provide an estimate of the anticipated impact. If the value of that impact has already been expressed in economic terms, you should describe here the environmental benefits in qualitative terms. Issues such as the likely direct positive and negative effects on the physical, chemical or biological environment where the technology is adopted or elsewhere (off-site externalities) should be considered. Such effects can arise through changes such as erosion, pesticide residues, nutrient pollution or biodiversity. Clarify the regulations applying to relevant environmental matters and the likelihood of compliance or steps to ensure compliance if these are seen as important issues that could constrain adoption and benefit flows. If there are potential spin-off environmental benefits from the project, do not overstate them, particularly in circumstances where the project does not include study and documentation of these issues. Document any potential negative environmental impacts. The Environment Protection and Biodiversity Conservation Act 1999 (EPBC Act) S160 requires ACIAR to seek formal assessment and approval from the Minister for the Environment and Water Resources on aid projects that are likely to have a significant environmental impact anywhere in the world. Consideration of negative environmental impacts should be in the context of the Department of Environment and Water Resources document Referral of Proposed Action, available at (http://www.environment.gov.au/epbc/assessmentsapprovals/referrals/form.html).
4.4
Communication and dissemination activities

For PRELIMINARY PROPOSALS (maximum page) For FULL PROPOSALS (maximum 1 page) Document the communication and dissemination strategies that will be used to promote adoption of project results in order to ultimately derive the economic and other impacts in
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the partner country/ies and/or Australia. Indicate which time to impact category is being targeted. Comment: The nature and scope of the communication and dissemination procedures outlined in this section should closely align with the intended time to impact category for the project. For instance, projects in the <5 year category are likely to have features such as a hands-on approach on-farm, involve significant participation of farmers, be based within a regulatory agents office, be working with the private sector or a community-based development agency, or be embedded in a policy development group. Projects with longer timeframes will likely concentrate communication and dissemination activities on the next users of project outputs. These may include farmer groups who need to be involved (or even lead) the next phase of the work, regulatory agencies, NGOs, government agencies, or other scientific groups. Key issues that you may need to consider in this section are: Who are the critical users of information from the project? What are their preferred means of receiving information? Is this known and, if not, how do you intend to find out? Does the project have the appropriate skills to deliver information in a desirable fashion? What are the constraints to the adoption of project outputs and the means by which they will be addressed, by this project or other initiatives. What communication strategies do you need to put in place to ensure sustainability of effort upon completion of the project? If there are other agencies/institutions than those involved in the project that influence and/or are responsible for implementation of project outputs, how do you intend influencing or involving them? Do you intend to measure changes and/or benefits during the life of the project? If so, how will this influence ongoing communication and dissemination strategies? The project would usually include some specific communication and dissemination activities and outputs, including publications. What types of publications are envisaged? Do you intend producing scientific papers, making presentations at scientific forums and participating in workshops? What role will these activities play in the application of new knowledge and how will they contribute to the adoption of new technologies?
Operations
The purpose of this section is: to indicate the methodology to be used, sufficient to justify the budget and time estimates to demonstrate the collaborative nature of the work.
The major risks to successful achievement of objectives should also be considered, with attention to how they will be managed. There should be a good linkage between the detail provided in this section and that in the budget.
5.1
Methodology
For PRELIMINARY PROPOSALS (maximum 1 page) For FULL PROPOSALS (maximum 3 pages) Following the order and terminology of the Objectives and Activities, provide details on: the methods to be adopted, noting that these, especially in the latter stages of the project, could be uncertain if they depend on earlier progress in the project or elsewhere; alternatives should be anticipated where possible, although without extensive detail. Sufficient detail is needed to demonstrate that the proposed problem solution is technically sound and to justify the budget resources needed and the geographic deployment of project activities. Methods relevant to capacity building should be described any co-funding arrangements or linkages with other projects, including description and distinction of the components of the work to be handled within other related projects specific details of the planned communication and dissemination activities to support the discussion in Section 4.4 and to justify expenditure.
In large or complex projects, it may be useful to more systematically break down activities into sub-activities or tasks and plot them against a timeline (e.g. Gantt Chart), illustrating responsibilities for, and dependencies between, individual tasks. All planned project activities, including dissemination activities, are required to be covered in budget documentation.
5.2
Activities and outputs/milestones

For PRELIMINARY PROPOSALS (maximum page), list the outputs anticipated for each objective as dot points. For FULL PROPOSALS use the outputs and milestones table (see example below). This is a critical table, as it will be the point of reference in assessing project progress. Annual reports and final reports will be centred on reporting against clearly defined outputs and milestones. These should be SMART, i.e. specific, measurable, achievable, realistic and time-bound. This means including reference to due dates (no time ranges),
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quantification where possible, and an indication of who will be responsible for delivery. Depending on the size and complexity of the project, it is likely that 2-6 outputs or milestones will be required for each reporting year. As a guide, there should be at least one output or milestone against each activity, but not necessarily in each year. Columns in the table should address the Outputs, Risks/Assumptions and Applications of each objective/activity. Issues to be considered under Risks/Assumptions are those beyond the projects control that must be fulfilled for outputs to be realised. Where there is a significant level of risk (e.g. travel to the project areas may be restricted by government warnings, or negotiations concerning important IP have yet to be resolved), strategies for managing these risks should be included in the Methodology section. Activities: Each objective may be supported by a number of activities that are necessary building blocks leading to the accomplishment of the objective. In this example they could include Adapt and parameterise the SWIM water balance model for soils in the western Yellow River basin and Conduct field experiments with rice to measure the effects of tillage methods on groundwater loss under flooded conditions. The following incomplete example describes the outputs from a project aiming to develop regional regulations and on-farm practices for more efficient irrigation water use that lead to improved farmer profitability and reduced demands on river flow. This will be attained through a research strategy involving changes to farming practices and the development of new regulations relating to water use. Objective 1: To develop on-farm crop management practices for rice and wheat that reduce irrigation water use by at least 30%
Activities Outputs/ milestones Documented data sets used to parameterise the model (PC) Due date of outputs / milestones Yr 1, m6 Risks / assumptions Applications of outputs Use of model to conduct scenario modelling to select best-bet soilmanagement options for testing on-station (input to Activity 1.2 selection of best-bet trial treatments)
Activity 1.1: Adapt and parameterise the SWIM water balance model to select best bet tillage options for soils in the western Yellow River Basin
Existing data is accessible and sufficiently reliable for use in model parameterisation
Updated SWIM model capable of predicting hydrological behaviour of five major soil types representative of the Yellow River Basin (A) Scenario analysis completed and best tillage options selected (A) Four collaborators trained in the basic use of the SWIM model (A, PC)
Yr 1, m8
Model capable of capturing key hydrological processes
Yr1, m10
Yr 1, m6
Collaborators can be identified who are capable of using SWIM and who will have time dedicated to use model
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Activity 1.2: Conduct field experiments with rice to measure the effects of tillage methods on groundwater loss under flooded conditions
Possible best-bet tillage options identified (A, PC)
Yr1, m10
Selection of best-bet options for testing onfarm
One rice field trial established on each of the five representative soils (PC)
Yr1, m12
Suitable on-station sites available for all soil types; equipment available in China capable of delivering right tillage treatments Seasonal conditions permit normal crop growth
Lead farmers selected for on-farm evaluation
Yearly trial results compiled and documented (A, PC) Successful tillage options tested and communicated to farmers and extension agency staff (PC) PC = partner country, A = Australia
Yr2, m10 Yr3, m10 Yr4, m10 Yr3, m12 Yr4, m12
Objective 2: To develop regulations for implementation by Local Government on the delivery and pricing of irrigation water
Activities Outputs/ Milestones Survey schedule developed, surveyors trained and survey conducted (A, PC) Due date of outputs / milestones Yr1, m6 Risks / assumptions Applications of outputs Information fed into drafting of recommended changes to regulatory framework
Activity 2.1: Conduct a survey of current regulations at the Local Government level that apply to irrigation water.
The regulations are well documented and accessible.
Survey results complied, analysed, and variability of regulations between LG authorities identified and documented (A) PC = partner country, A = Australia
Yr2, m3
Farmers and staff from the regulatory agencies are willing to provide factual information.
5.3
Project personnel
For PRELIMINARY PROPOSALS (maximum page) only complete the first four columns of information for major project participants in Section 5.3.1. For FULL PROPOSALS (maximum 1-2 pages) provide the information in Sections 5.3.15.3.3.
5.3.1
List of participants involved in the project

It is usual for the commissioned organisation and overseas institution to contribute to the salary of their respective project leaders (usually at least 20% of project leaders time).
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In the partner country, it may be necessary to distinguish between an overall project leader and a day-to-day project coordinator. Multiple funding may apply for some individuals, e.g. a person allocating 60% of their time to the project, with half funding by ACIAR (30% of annual salary) and half by their agency. 5.3.2
Description of the comparative advantage of the institutions involved

Information you provide here is intended to answer the question Are these the best institutions to address these problems?
5.3.3
Summary details of the role of each participant involved

Curricula vitae are required as an attachment for the senior participants in the project (max 1 page per person and usually only 3-4 people.) The description of the role of individuals within the project should be consistent with the time allocation.
5.4
Intellectual property and other regulatory compliance

For PRELIMINARY PROPOSALS (maximum page) indicate briefly whether there are likely to be significant IP issues, and how they will be addressed. For FULL PROPOSALS, provide a more comprehensive discussion as required. Appendix A must be completed and accompany the proposal. ACIAR, the commissioned organisation, and the collaborators must fulfil all relevant obligations under international arrangements on intellectual property (IP) and biological resources (for example, the Convention on Biological Diversity) to which Australia is a signatory. Intellectual property includes the actual or future legal ownership of techniques or information (via patent, materials transfer agreement or copyright) or living germplasm (via patent or plant variety rights or international treaty). ACIAR aims for equitable sharing of new IP between Australia and the partner countries, and between collaborators, and for the free flow of knowledge. In accordance with its mandate, ACIAR especially seeks ready access to new technologies arising from its projects for the benefit of poor farmers in partner countries. The full details of ACIARs policy on IP in projects it funds are at http://www.aciar.gov.au/web.nsf/doc/ACIA-5K32WH. Projects involving IARCs must also fulfil agreed IARC Intellectual Property policies, as determined in consultation with the IARC partner. In addition to IP matters, a project may have to comply with other legal requirements related to the research or development and technology. These include regulations for germplasm transfer, quarantine on plant, soil and animal movement, biosafety, recombinant DNA release, and animal rights. If any of these are relevant, details of compliance with applicable regulations should be outlined, and supported by a covering letter from the commissioned organisation. The final ACIAR agreements request the project's collaborating organisations to warrant that in carrying out the project they will comply with any such regulations. This clause must be completed. It is not sufficient to refer to Appendix A.
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5.5
Travel table
This section is only required for FULL PROPOSALS. The travel table provides details of planned international and domestic travel. The travel table forms the basis for calculating travel budgets and must correspond with the footnotes of each budget section in the Excel spreadsheet, for easy cross-checking. Quote the trip number from the Travel Table in the budget footnotes. A chronological listing of travel is preferred, including scheduled major project planning meetings and internal mid-project reviews. Country and organisation should be specified for each traveller. The timing of project coordination and reporting meetings should take into account the required annual reporting to ACIAR. Medium and large projects may require a final external project review before conclusion or soon thereafter, and five-year projects may need a mid-term external review before being approved to proceed to completion. Costs for project staff participating in these meetings or reviews should be included in the project budget (ACIAR only covers costs of its staff and any external reviewers). A review is often combined with an end-of-project workshop.
(Parts A, B and C indicate the section under which the item is listed in the budget spreadsheet. Please ensure that this table and the travel footnotes in the budget spreadsheet are consistent, and that payments for travel are in the correct payment columns.) PART A Commissioned organisation or IARC
Trip # 1 2 Person or position Project leader (name) (A) Etc. Estimated date of travel Yr 1, m1 From / to Sydney to Beijing Purpose Project planning Duration (days) 4
PART B Australian collaborating organisation/s

Trip # 3 4 Person or position Project scientist, modelling (A) Etc. Estimated date of travel Yr 1, m1 From / to Brisbane to Beijing Purpose Project planning & training Duration (days) 25
PART C overseas partner organisation/s

Trip # 5 6 7 Person or position Project scientists x 3 (PC) Project scientist, economist (PC) Leader and two scientists (PC) Estimated date of travel Yr 1, m8 Yr 2, m2 Yr 3, m9 From / to Beijing to Sydney Lanzhou to Brisbane Beijing to Sydney & Brisbane Purpose Training, procedure verification Policy development training Workshop Duration (days) 20 14 7
PC = partner country, A = Australia
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Appendix A: Intellectual property register

This section is only required for FULL PROPOSALS. ACIAR maintains a register of Intellectual Property developed either in ACIAR-funded projects or derived from prior IP, including that of third parties that may be required to enable the results of ACIAR-funded research to be applied. The register contains details of actual or future legal ownership of techniques or information (via patent or copyright) or germplasm, as identified in the IP proforma. The intent of ACIARs IP register is to ensure that developing-country partners have the freedom to operate in order to utilise the outcomes of ACIAR-funded projects. The register (i) identifies constraints that will affect the application of the results of ACIAR projects especially by developing countries; (ii) provides triggers to address these constraints in project development (or, in certain cases, at a later stage agreed between the project participants and ACIAR); and (iii) ensures that the ownership of plant germplasm exchanged in projects is identified and tracked. In completing the IP proforma, the commissioned organisation has a responsibility to discuss its content with any Australian collaborating and overseas collaborating organisations and to provide those organisations with a copy of the appendix. ACIAR requires copies of all Materials (including germplasm) Transfer Agreements and certain other documentation (as specified in ACIARs Standard Conditions of Agreement, which also has important clauses relating to IP) before the project can commence. Any information that is classified Commercial-in-Confidence should be provided as a separately annexed document. Where deemed necessary, a separate agreement signed between collaborators and covering their understanding of access to and the sharing of background and new IP, will need to be seen and accepted by ACIAR before final approval of the project. This agreement comes under, but is separate from, the project agreement between ACIAR and the commissioned organisation. Examples of the major types of IP in projects in each program area include: Animal Sciences: germplasm (forages and sometimes livestock); diagnostics (target DNA/protein sequences and DNA and antibody probes and molecular markers); vaccines (methods of production, target sequences, expression systems); rumen microbes; processes used for livestock feed formulations and modifications; information systems; processing technologies. Crop Sciences: germplasm, transgenic crops (enabling technologies and marker genes), diagnostics (antibody- and DNA-based and molecular markers), fungal and other species with bio-control properties; insect and weed control techniques; information systems. Economics Programs: decision support systems for water allocation; CGE and other economic models; copyright in reports; confidential information on markets and marketing of particular commodities; databases (e.g. industry price and production data, GIS databases). Fisheries: genetic resources; new technologies for hatchery, grow-out and diet formulation; new technologies for disease management and production enhancement in aquaculture; diagnostic tests.
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Forestry: germplasm (especially of Australian trees); nursery and propagation technologies; processing technologies for wood and non-wood forest products; bio-actives from forestry products; molecular markers; diagnostic tests for diseases; bio-control agents; models, databases and information systems. Horticulture: germplasm; decision-support systems; analytical techniques (including antibodies); bio-control methods; natural disease protectants; disinfestation technologies; market information; product-processing technologies. Land and Water Resources: equipment design for tillage and cropping beds; software for managing irrigation systems; diagnostic keys for nutrient deficiencies; engineering technology for wastewater management; decision support systems; crop simulation models; remote sensing/GIS data sets and data sets for cropping systems simulation; germplasm/fermentation/application technology for rhizobial inoculants and bio-fertilisers.
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Appendix B: Budget
For PRELIMINARY PROPOSALS use the tables in the template to provide an indication of the total funds required and distribution over financial years (1 July 30 June). This information will help ACIAR judge how the planned expenditure matches the strategies outlined in the proposal. For FULL PROPOSALS use the ACIAR budget proforma and guidelines to provide a detailed budget.
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Appendix C: Supporting documentation

This section is only required for FULL PROPOSALS. The following information must be attached: Letters of support Letters of support from each national research institution and/or government planning agency of the partner country/ies, IARCs (if involved in the project) and the Australian institution/s should be attached if possible, although in some cases these are not obtainable until the proposal is approved by ACIAR. Letters of support should include a statement confirming that the project leader will be available for the percentage of his/her time indicated, and will not be absent from the project for significant times (usually greater than two months) during the project without prior agreement with ACIAR. Letters of approval Letters of approval for use of Genetically Modified Organisms, and/or experimental animals if relevant. Document procedures required in all countries where such experiments will be undertaken and attach copies of approvals obtained. Letters confirming compliance Any letters confirming compliance with regulations related to germplasm transfer, quarantine on plant, soil and animal movement, biosafety, recombinant DNA release, animal rights, etc as addressed in Section 5.4. Curricula vitae Short (max 1 page) curricula vitae (resumes, biodata) of the key project staff for the Australian commissioned organisation, collaborating organisations and the partner country/ies and IARCs (if involved in the project). CV for the leaders and key researchers from each collaborating institution would usually be sufficient. Publication lists need not be included. Privacy Statement (the Privacy Statement is also included in the Project Proposal Template) ACIAR, as a Commonwealth government agency, is required to comply with the eleven Information Privacy Principles as set out in Section 14 of the Privacy Act 1988 (www.privacy.gov.au/publications/ipps.html). These are based on the 1980 OECD guidelines governing the protection of privacy and trans-border flows of personal data. The personal information provided in this project proposal, including CVs, is stored in hard copy and electronic format in ACIAR. The information is reproduced internally for the purpose of meetings to consider project proposals. It is reproduced for restricted external purposes as part of the contractual documentation exchanged with the commissioned organisation, collaborating institution(s) and partner-country government(s). Personal information (individuals contact details) is also stored in ACIARs project information system. ACIAR endeavours to keep this information as up to date as possible, with the assistance of the individuals whose details are recorded. The names and contact details of Project Leaders may be listed with project details on the ACIAR web site, provided to other databases and media in the context of briefings and
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publicity on the ACIAR project portfolio, and used for mailouts of ACIAR corporate publications. ACIAR does not divulge any other personal information to third parties for any other purpose.
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ACIAR Template formatting styles

Enable macros The ACIAR templates use macros. You will need to enable the macros when you create a new document based on any of the templates.
ACIAR form The ACIAR form appears when you open any of the ACIAR templates. The fields on the form correspond to the title page. Once completed, the title page will become populated.
Tip: To access the form again, click the Show ACIAT form button from the ACIAR styles toolbar.
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Formatting styles
You can only use the pre-defined styles when you prepare your ACIAR project documentation. The pre-defined ACIAR styles can be accessed using the following methods: Microsoft Word Formatting toolbar. ACIAR styles toolbar. Tip: If the toolbar is not visible, select View | Toolbars | ACIAR styles. Microsoft Word Styles and Formatting task pane on the right-hand side of the screen. Tip: If the task pane is not visible, click the Styles and Formatting the Formatting toolbar. button on
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ACIAR styles The ACIAR toolbar has been specifically created for you with all of the pre-defined styles.
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Show ACIAR form Heading 1
Displays the ACIAR form. See above.
9 Heading 1, auto-numbered
Heading 2
9.1 Heading 2, auto-numbered

Heading 3
9.1.1
Heading 4
Heading 3, auto-numbered
Heading 4
Heading 5 Normal Normal indent Normal hang indent ACIAR bold ACIAR italics ACIAR subscript ACIAR superscript ACIAR bullet 1
Heading 5 Normal text Normal text Normal text Normal text Normal text Normal text Normal text Normal text Normal text Normal text Normal text Normal indent text Normal indent text Normal indent text Normal indent text Normal indent text Normal indent text Normal hang indent text Normal hang indent text Normal hang indent text Normal hang indent text Normal hang indent text Normal text Normal text
subcript text superscript text
Bullet text 1 Bullet text 1
ACIAR bullet 2
Bullet text 2 Bullet text 2
ACIAR numbered L1
1. Numbered text level 1 (auto-numbered) 2. Numbered text level 1 (auto-numbered)
ACIAR numbered L2
1. Numbered text level 2 (auto-numbered) 2. Numbered text level 2 (auto-numbered)
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ACIAR table formatting The following pre-defined styles can be used to format tables.
Table text heading Table text left Table text right Table text centre Insert ACIAR table 1 Table text centre Inserts the following pre-defined table: Table heading Table text left Table text right
Insert ACIAR table 2
Inserts the following pre-defined table:
Table caption Table/Figure label
Table caption
Table/Figure label
Examples of ACIAR tables The following examples show the ACIAR tables and table formatting. ACIAR table 1
Table heading Table text left Table text right Table text centre Table caption
ACIAR table 2
Table heading Table text left Table text right Table text centre Table caption
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Project Proposal Instructions

Hochgeladen von

Dokumentinformationen

Copyright

Verfügbare Formate

Dieses Dokument teilen

Dokument teilen oder einbetten

Freigabeoptionen

Stufen Sie dieses Dokument als nützlich ein?

Sind diese Inhalte unangemessen?

Copyright:

Verfügbare Formate

Project Proposal Instructions

Hochgeladen von

Copyright:

Verfügbare Formate

Project proposal

Instructions for preparing a preliminary proposal and full proposal

Summary of contents and number of pages in the project proposal

Planned impacts and adoption pathways

Communication and dissemination activities

Activities and outputs/milestones

Model capable of capturing key hydrological processes

Possible best-bet tillage options identified (A, PC)

Selection of best-bet options for testing onfarm

Lead farmers selected for on-farm evaluation

The regulations are well documented and accessible.

List of participants involved in the project

Description of the comparative advantage of the institutions involved

Summary details of the role of each participant involved

Intellectual property and other regulatory compliance

PART B Australian collaborating organisation/s

PART C overseas partner organisation/s

PC = partner country, A = Australia

Appendix A: Intellectual property register

Appendix C: Supporting documentation

ACIAR Template formatting styles

Show ACIAR form Heading 1

Displays the ACIAR form. See above.

9.1 Heading 2, auto-numbered

Bullet text 1 Bullet text 1

Bullet text 2 Bullet text 2

1. Numbered text level 1 (auto-numbered) 2. Numbered text level 1 (auto-numbered)

1. Numbered text level 2 (auto-numbered) 2. Numbered text level 2 (auto-numbered)

Insert ACIAR table 2

Inserts the following pre-defined table:

Table caption Table/Figure label

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