Retail Store Automation

Retail Store Automation
Punjab College of Technical Education
Contents
Abstract
Acknowledgements
Problem Identification
-Retail Industry
-What is the Problem?
-The Present System- An Overview
-Solution to the Problem
Requirement Analysis
-Identifying the User
-Requirements
User Requirements
Functional Requirements
Performance Requirements
Design Requirements
Feasibility Study
- ...is it possible?
- ...is it justified?
-Feasibilities
-Technical
-Economic
-Behavioral
-Schedule
-Operational
Information Gathering
-Questionnaire
-Interview
-Data Interpretation
Anuj Gupta Danish Kanojia Sartaj Khan

Design
-Logical Design
-DFDs
-Flowchart
-Physical Design
-Forms

Abstract
The Indian retail sector is currently undergoing important changes that are
culminating in a process of internal restructuring of both companies and the sector
as a whole. In addition, due to an ongoing process of increasing organization and
implementation of information technology, the sector has adopted a new form of
relationship with suppliers, and has developed a wide range of knowledge
regarding the habits of different consumers. The availability of this data, in
conjunction with the concentration of the sector, is increasing the power of retailers
relative to producers, in accordance with the worldwide trend toward the transfer of
power in the productive chain, from industry to retail.
Special emphasis must be placed on the computerization of the sector, which is

incorporating increasing levels of information technology, which is in turn
providing greater knowledge on product flows, and efficiency gains in the
producer-retailer chain, considering the degree of integration between companies
that is possible through the use of computer networks. The accelerated introduction
of this technology is redefining commercial operations, inventory volumes and
logistical flows, as well as leading to an increasing degree of integration between
industry and retailing.
In this document we are developing a computerized system for a retail store having
more than one department. The system will help the user by facilitating the billing,
stock management and payroll etc. In this document we have followed a systematic
approach of developing the system known as Software Development Life Cycle
(SDLC).
An SDLC should result in a high quality system that meets or exceeds customer
expectations, within time and cost estimates, works effectively and efficiently.
Anuj Gupta
Danish Kanojia
Sartaj Khan

Acknowledgements
We would like to thank Punjab College of Technical Education (PCTE) for

providing us with the opportunity to investigate what we have found to be an
extremely interesting area of Information Technology i.e. Automation of the retails
stores.
We would also like to thank Ms Prabhjot Kaur, faculty of Punjab College of

Technical Education and teacher in charge of our project for her support and
guidance.
We would also like to thank Mr. Aman Patti, faculty Punjab College of Technical
Education and project guide of our project for his guidance and support.
We would like to thank Mr. Davinder Singh, Store Manager of Reliance Fresh for
his for his input and expertise regarding the retail sector.
It would not have been possible to complete this project report without various
softwares, like Microsoft windows XP, Microsoft Office 2003, Adobe Reader 9.0
and Microsoft Visual Studio for which we are extremely grateful.
Thank You.


‘A preliminary look at the problem area’
Retail Industry
India retail industry is the largest industry in India, with an employment of around
8% and contributing to over 10% of the country's GDP. Retail industry in India is
expected to rise 25% yearly being driven by strong income growth, changing
lifestyles, and favorable demographic patterns.
It is expected that by 2016 modern retail industry in India will be worth US$
175- 200 billion. India retail industry is one of the fastest growing industries with
revenue expected in 2008 to amount US$ 320 billion and is increasing at a rate of
5% yearly. The biggest challenge Trained manpower shortage is a challenge facing
the organized retail sector in India. The Indian retailers have difficultly in finding
trained person and also have to pay more in order to retain them. This again brings
down the Indian retailers profit levels.
What is the Problem?
The problem regarding the computerization of the retail store. Today present retail
stores are computerized but after a brief survey we came to know that there are
certain problems like:
-Multiple pricing of products

-Information of Expiry products
-Efficient stock management
-Computerized purchase of goods
-Payroll system
Many of the problems are being solved by the present computerized systems, but
not effectively.

The Present System- An Overview
We are focusing Malik Store, Pakhowal Store as our main area of solving the
problem. After analyzing the present system of the store we came to know that they
are facing the above problems.
Present system in the store is computerized but the system is just providing an e
billing service to the store.
Stock management is not done by the piece of the software. Store needs a system
which can also do the job of payroll.
Solution to the Problem
After analyzing the problem we can say that the store needs a new and enhanced
computerized system which can facilitate their sales, purchase and management of
the stock.
This will also perform the job of payroll and will inform the user about the stock
which out of date and will solve problem of multiple price on a single product.


‘Determining the needs or conditions to meet for a new
product’
Identifying the user
After a brief introduction of the software we need to identify the user. As we are
focusing on the malik store so people working there are our user of the system.
As the system is already computerized the user does not need any kind of formal
computer training.
Requirements
User Requirements:
A friendly user interface
Fast processing for better performance
Ease of use
Functional Requirements
For proper functioning of the system we need appropriate hardware and software
support.

Design Requirements
The design of the system must not be complex, so that further editing in it can be
easily done. The software must be flexible for other technical development.
Software Requirement Specification (SRS)
Software Requirements
For the development of the proposed system we need visual basic 6.0 or VB.NET
and MS Access or Oracle for development and database. Visual basic is easy to use
and oracle gives high flexibility and security to the database.
Hardware Requirements
Hardware Requirements of the system is not much as it needs maximum of 256
MB of ram with around 1GB of free disk space. Having a 32 bit Processor.

Feasibility Study
Feasibility Study
‘Determining the suitability of alternative solutions or
actions’
...is it possible?
Questions arising the possibility of the system can be answered easily as we are not
comparing the technology of the present and proposed system but are focusing on
the basic problem.
As the system is using very basic software platform and flexible database we can
say the proposed system is possible.
...is it justified?
Yes the system is totally justified as it is solving all the problems being faced by the
store by keeping the basic things as they are.

Feasibilities
Technical Feasibility: As explained above about the hardware and software

requirements of the project. Which are very few, hence we can say that the project
is technically feasible.
Economical Feasibility: As the Proposed system is just an alteration to the previous

system which does not require any kind of introduction of new technology or
hardware.
This introduction of new system will not incur much cost and hence it is
economically feasible.
Behavioral Feasibility: In Behavioral Feasibility we focus on the user’s behaviour

toward the new system. We will not introduce any kind of new change so that will
not create any kind of problem to the user.
Schedule Feasibility: The project will take around four to six months to get ready
to install and use.

‘The act of collecting
information’
Questionnaire
Q1 What kind of system are you having presently?
□ Computerized
□ Manual
Q2 Are you satisfied with your present System?

□ No
□ Yes
□ Not Completely
Q3 Is the Present system is enough to meet your all requirements?
□ No
□ Yes
Q4 Is the Present system is proving any kind of special authority to you?
□ No
□ Yes
Q5 Is it providing any kind of facility to the customers?
□ No
□ Yes
Interviews
Q What kind of problems are you facing with your present system?
A Presently we are facing following problems
Multiple pricing of products
-Information of Expiry products
-Efficient stock management
-Computerized purchase of goods
-Payroll system
Q What do you want to improve?
A A new and improved computerized system.

Design
Design
DFDs

EBILLING DFD
Customer Queries Preparing Customer

Bill
Stock
Cash
PAYROLL DFD
Employee Calculat
Check
salary e HR Employee
and
Cash
FORM DESIGN

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Retail Store Automation

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Retail Store Automation

Punjab College of Technical Education

Anuj Gupta Danish Kanojia Sartaj Khan

Anuj Gupta Danish Kanojia Sartaj Khan