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Introduction
The aim of No Money Down Alchemy Part One was to open your mind to possibilities and as a result change your mindset. Most people are unaware of the wealth of opportunity all around them. I suppose the style and tone of the writing in Part One reflects the way that I would have liked the information presented to me when I first came across it. I believe that I would have understood, digested and taken action quicker if it had. Anyways, I got there in the end! The information in Part Two could be heavy going at times so I edited it into short paragraphs and bullets points wherever possible. The information is based on an audio recording (by Denis McCoy a Business Acquisition Expert). LOOKING FOR JOINT VENTURES: If you would like a joint venture partner for any deals valued more than 2 million (UK Only), you can contact Denis and strike up a deal. PLEASE NOTE: Some fees are payable in advance.
Dont be intimidated, price is only a symbolic figure, and does not mean the 100,000 will come out of your pocket. In reality the seller is saying I want to receive the equivalent off 100,000. My business can generate the cash, and your job as the new owner is to see that it does. Lets take a sample ad and test it in this light. Restaurant for sale. Sales over 500,000. Price 140,000. Lets see how many ways you can create a financial pyramid and gradually build the 140,000, while making use of somebody elses money. How many ways can you stack your financial blocks to persuade the seller to lend you the entire 140,000. On the other hand you could borrow 1 from 140,000 people to achieve the same goal. Five different buyers competing to buy this same restaurant on No Cash Down terms might construct five different financial pyramids to reach the 140,000. Lets see what the formulas look like.
Buyer # 1 75,000 bank loan secured by the business. 40,000 seller financing. 10,000 assumption of sellers liabilities. 15,000 loan from suppliers. 140,000 total.
Buyer # 3 60,000 re-leasing of equipment and fixtures and fittings. 20,000 seller financing. 20,000 assumption of sellers liabilities. 3,000 from business broker. 7,000 personal loan 10,000 supplier financing. 20,000 borrowed from business cash flow. 140,000 total.
Buyer # 5 60,000 bank financing secured by the business. 30,000 seller financing. 3,000 loan from business broker. 2,000 loan from business partner 10,000 sale of certain business assets. 10,000 personal loan. 5,000 borrowed from business cash flow. 10,000 supplier financing 10,000 assumption of sellers liability. 140,000
Having negotiated for half an hour we had already secured a hundred and twenty of the one hundred and forty thousand, leaving 20,000 to achieve.
The top of the financial pyramid is in sight. The next step was to approach Johns suppliers, where the owner ran a cash account. Ask for a 60 or 90 day account, which will probably give you another 5,000, leaving you 15,000 to go. Barrington Robinson All Reserved - offlinegenie+support@gmail.com 8
The restaurant had two cigarette machines provided by a vending company, which earned John 8,000 in commissions. If the vending company would advance John 5,000 he would extend a two year concession lease, and the vending company could collect this amount from the commissions due to the restaurant. Rather than risk losing the location, the vending company agreed.
The financing gap narrowed further. We now had 130,000 in place. But we still had 10,000 to go. Quickly calculating the business grossed about 10,000 a week in sales, the buyer proposed that John take an additional 5,000 out of receipts instead of paying it to creditors. This increased the assumed liabilities from 30,000 to 35,000. For the final 5,000 the buyer said I will give you my personal cheque, if your attorney will hold the cheque in escrow for a few days until the funds clear. The buyer knew he could borrow the 5,000 he needed to cover the cheque from the sales in the restaurant once he took over ownership. So the deal was struck and within two weeks the buyer became his own boss, and reports record sales from his own restaurant.
Now lets review the financial pyramid. 20,000 bank loan. 70,000 seller financing secured by the business. 35,000 assumption of sellers liabilities. 5,000 supplier financing. 5,000 advance commissions. 5,000 business cash flow to cover buyers cheque. 140,000 total.
The financial pyramid will now look as follows: 70,000 bank loan (increased from 50,000) 60,000 seller financing (increased from 50,000) 15,000 assumption of liabilities. 5,000 from business cash flow 150000 total.
If it doesnt happen as mentioned above, then we just design another financial pyramid using still other financial blocks that will be available. There are literally thousands of possibilities and accommodations available to you. Perhaps another bank will lend 70,000 if the existing bank wont. Whittle away at the price using smaller financial blocks.
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And so on
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LESSON 8 : Example
RAISE 600,000.000 TO TAKE OVER A FREEHOLD HOTEL: - Cash flow 900,000.00 pa - Hotel has two bars, 100 cover restaurant, well equipped gymnasium with sauna and swimming pool, 40 rooms, 2 x Conference rooms. Located in town centre with parking for one hundred cars. 300,000.00 - l00% loan against bricks and mortar @ 10.00 100,000.00 - Seller financing 7 years at 6.5% 1 10.000.00 - Avelising @ ll% 60,000.00 - Re-leasing of equipment @ 10% 30,000.00 - Assumption of seller liabilities interest free 10,000.00 - Business broker interest free for one year 20.000.00 - Supplier financing at 0% 20,000.00 - Borrowed from cash flow. 5,000.00 - For one years advance rental for vending machines. 9,000.00 - Lease of 25 car parking spaces in advance for the year 8,000.00 - Sell 400 @ 20.00 memberships in restaurant 60,000.00 - Sell 200 memberships in gym @ 300.00 on negotiable promissory notes 8,000.00 - Sell combined parking/restaurant/Gym membership to 25 regs @ 320.00 70,000.00 Investment by partners Barrington Robinson All Reserved - offlinegenie+support@gmail.com 12
Here is another example of a cash pyramid. Put the biggest items in your pyramid first. Seller Finance Bank Loan Secured by business @ 11% Assumption of sellers liabilities @ 6% Loan from suppliers Investment by partners Re-leasing of Equipment 7% interest Loan from Business broker Borrowed from business cash flow Personal loan @11% Holding Company shares to seller 2.5% Sale of 400 memberships @ 20,00 Lease out Kitchen after hours for 6Months Start selling x 2 Franchises across country Sell advertising 2yrs on Table Cloths/Serv 40,000.00 40,000.00 20,000.00 15,000.00 20,000.00 25,000.00 3,000.00 10,000.00 7,000.00 15,000.00 8,000.00 4,000.00 50,000.00 3,000.00
TOTAL
260,000.00
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Key Points Anyone can buy with no cash down once they know how. Price is only a number - you reach it with creative financing. Build your financial pyramid one step at a time using everyone elses money. No two deals are alike. Match the financing to the deal. Design your own pyramid - sellers do not think in no cash terms. Always start from the ground and work your way to the top. The seller can receive his money with no cash down deals. Use creativity to find your building blocks. The no cash down formula does work if you believe in it and effectively use it.
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Financial Tools
Financial tools are about creative finance and can be anything that furthers your case to acquire or take control over a business. The following extensive list is by no means the end but the beginning. Day after day people come through to ask me whether an idea will work. Whilst it is difficult to make an off the cuff decision, my answer is always to try it.
A letter of credit from one of the above sources can enable you to move quickly when trying to close a deal. It can be almost used like cash because the seller can anticipate actual cash in the event of you defaulting. This instrument will give you a big advantage over other buyers because it will impress the seller and his assistants and as a result will add credibility to your dealings.
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Factoring firms
Certain government- sponsored banks abroad (especially export) Private lenders of various types. A letter of credit from one of the above sources can enable you to move quickly when trying to close a deal. It can be almost used like cash because the seller can anticipate actual cash in the event of you defaulting. This instrument will give you a big advantage over other buyers because it will impress the seller and his assistants and as a result will add credibility to your dealings.
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Bankers Acceptances/Avelising
A Bankers Acceptance is a promissory note which you give to the bank when they loan you money. The bank in turn sells the note to a depositor, person or firm. Lets say you borrow 50,000.00 at 12% interest. Then the bank sells the note to a depositor for 119 days @ 1000. The bank keeps the difference in interest of20o in this case, and gets back its 50,000.00. which is loaned to you from the depositor. Thus the bank has its 50,000 back and can lend it to someone else. Bankers call this making money on money. You get into Bankers acceptances through your local bank. If you are happy to pay the interest the bank will usually be happy to roll the loan over.
Holding Company
Offer the seller shares in the holding company. You must sell the dream by showing him how you intend to grow the business fast with the object of taking the whole thing onto the stock exchange in three years at which time he will walk away with big money in his pocket. Giving away equity which costs you nothing or very little, but it can help you take over huge businesses for little if he goes along with your proposition. For instance if you did not have a portion of the money to take over a business you could offer the seller 500 in your Holding Company if it was valued at say 100,000.00, to satisfy his requirement for a 20,000.00 payment which you dont have. See end of this manual for an example of a holding company.
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There Are A Number Of Major Tax Havens: The Cayman Islands Nassau, The Bahamas Bermuda Panama in the Canal area
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Get A List Of Tax Haven Banks And Financial Institutions Write to each tax haven institution outlining your project and the amount of funding needed. Give details on how the financing is to be repaid, and the timing of the payments. Furnish details on who you are, your experience and the accountants, lawyers and other people who will be assisting you. Supply photos, drawings and other data that might help in their decision. Always find out if the lending institution you are approaching is in lending mode and what their preferences are. Most tax havens will not deal with loans of under 100,000 Real estate and other business loans are the only types of loans considered by havens. Be business like in all your dealings - it can mean acceptance.
Negotiable Promissory Notes Have a lawyer draw up your first Negotiable Promissory Note. Supposing you want to sell a service or item for 1,000.00 . To speed up sales offer the client to pay $100.00 in cash then allow him to pay over a year or two. Take the note/bill to a discounter and he will pay you up to 80% of the face value. What are Emission Rates?
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How To Borrow Money Without (It Collateral, Credit or Capital? When you dont have money you need co-signers. These can include friends, relatives, other businessmen or you can find them by placing an advertisement in business magazines, national and local press or the internet. Start looking now before you need the money - it helps. Dont wait until you need the money.
Venture Capitalist
Make bigger loans and are usually companies The British Venture Capital Association Essex House 12-13 Essex Street London WC2 3AA Tel 0171 240 3846 Fax 0171 240 3849
Business Angels Make smaller loans and are usually individuals. Private loans for business loans for your deals. Try private lenders. Offer them a better rate than they can get from the bank. You can offer them security by Avelising (see Avelising). Avelising will cost them a few percentage points but because of Avelising the return of their money is guaranteed by the bank.
Commercial Bank
*Definition of a commercial bank
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The usual ratio of loan to deposit is 5x the deposit at the bank. For example 20,000 x 5 100,000 loan. Sometimes this figure can go as high as x 10.
Are mostly for real estate, however Avelising can increase this percentage can range into millions.
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Take a second mortgage or re-mortgage your property. Easiest way to raise money quickly. Never forget your home as a source of funds.
Blanket loan
This is a loan that covers the property. Lets suppose you have six buildings, roads, a dam and a mill on the property. You will be able to use this loan at your discretion. This makes it much easier. These different types of loans help make it easier for you to understand that there are many types of loans you can negotiate for.
Standing Mortgages to help you make money in real estate. A standing mortgage is one that is paid off over a number of years. The capital amount is not paid back until the end of the loan. Supposing you had borrowed 100,000.00 at 80o then you would only pay the interest at 8,000.00 per year. At the end of the last year you would pay the 8,000.00 plus the 100,000.00 or you would re-negotiate the loan. You would either then pay more or less interest on the re-negotiated loan.
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YOU ARE BETTER OFF BECAUSE YOU HAVE: Control of an income property which earns money for you, while You probably have not put up any cash of your own but you are getting income, while Your payments (usually only once a year) are low, compared with your income, and Your property can be going up in value during the term of the standing mortgage, and You get income-tax deductions for the interest you pay out, while you also get Depreciation deductions, further saving you on your income taxes.
Where will you flit d such mortgages: Insurance companies Private lenders Look in the Yellow Pages The reference section of the library Attorneys Tap one of the largest Blocks of money in the World
Where are the largest blocks of money in the world today? Many people think that they are in the Arab world - Morocco, Algeria, Libya, Egypt, Sudan, Syria, Jordan, Iraq, Iran, Saudi Arabia, Oman, Dubai, U.A.E, and Sana a. So would it be possible for you to get any of this oil money for your business? Yes, it might be possible - if you approached the organisations by mail and presented them with:
A good business description Estimates of future income and profits A statement of the amount of money you need Plans and timetables for repaying the money
To start your search for oil money, take these lucky steps now and watch the results you get: Get a list of Middle East and North African banks Decide which country might like your business deal Write to all the banks listed for that country. Go to your main library and get the names, fax number, telephone number, address and main officers in the bank from the previously mentioned BANKERS ALMANAC
If you dont get the results you seek try another country Barrington Robinson All Reserved - offlinegenie+support@gmail.com 24
Don t forget, you can get lists of foreign banks in the reference section of the library In the U.S alone there are over 10,000 banks. The total worldwide figure is far higher than that. You will consequently have a far better chance of raising the loan you want even if you fail locally.
Suggested projects:
Income producing real estate Manufacturing plants making important products Transportation, shipping and airlines Banking and other credit services Wholesale and retail food Printing businesses Big shopping centres Manufacturing firms needing expansion cash Office buildings.
Bring together the money sources and guarantees Find out how much you need Get names of suitable lenders. Ask if the bank or loan institution you are dealing with are in lending mode Ask the lenders if they loan on your type of project and how much they will loan Learn what guarantees they want Take steps to get the security they want Barrington Robinson All Reserved - offlinegenie+support@gmail.com 25
Suggested sources of guarantees Banks Avelising Commercial lender or finance co. Loan company Individual with a job, business or assets Insurance companies & Pension funds
Why do the above want guarantees? Making a guarantee doesnt cost anything It requires no outlay in cash with a safe loan a guarantee is never enforced. Five steps to obtain a guarantee. Prepare a short description of the business, say a page at the most. Project the turnover for five years List all the expenses you anticipate over the next five years. Briefly describe your experience and any associates. If management is in place briefly describe their experience and qualification. List the money you will be requiring over the next five years.
Professionals know a bank views the loan application based largely on these three points:
1. Character. Do you have a history of good credit? 2. Cash Flow. Does the business offer sufficient cash flow and profit after expenses to pay back the loan? You may have to prove the numbers work. 3. Collateral. What collateral is there if your loan goes into default? Will the bank have sufficient collateral to recover the balance owed.
Addressing these points provides the banker with everything he needs. When you present him with this information he knows he is dealing with a professional. Have your accountant prepare the financial information. He may feel more comfortable with this. Make sure the numbers work. If your loan requires payments of 2,000.00 monthly and your cash flow shows only 1000.00 being available then your application will fail.
Should you need a bigger loan: Try multiple loans from various banks. Be ready to pledge personal assets: Stocks, Life Insurance, Automobiles, Bank books Persuade friend or relative. If you borrow say 30,000.00 to purchase your business, repay yourself as soon as possible from the cash flow and take the money and pay off the loan. Once you have achieved this you have done a no cash down~ deal. 30 day loans are a form of Bridge financing Repay them from the business cash flow by Selling off excess inventory/stock Ask the suppliers for 60 days Defer your own salary. Points to remember Barrington Robinson All Reserved - offlinegenie+support@gmail.com 30
Partners? Only take them on if you know that they can handle problems. If they are difficult to deal with before becoming a partner you have no idea how bad things can become when they become a partner. Professionals in the industry could be a better bet. To find capital: Put your lawyer and accountant to work Advertise in capital needed columns. Promote your deal. Tell everyone. Beware of little old ladies in Tennis shoes. Not a good idea. Their investment objectives rarely tie up with yours. Avoid close relatives. Run away from emotional cry babies. Hunt successful retirees who have succeeded in the same type of business. People who benefit from your business. Suppliers.
Positive elements a Venture Capitalist looks for: Marketable product with long term need. Management team should be successful! professional in their approach and have solid business backgrounds. Entrepreneur should be willing to invest in his own venture. Business plan should be realistic. Going Public Sell shares on the aim market and make millions. This is a whole section by itself and you should contact the aim market for details.
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These were just a few of the changes which would not only enhance turnover but increase profits significant. But the most important thing was to let the present owner out because he wanted no more of the business. Three proven ways to detect if a company is in trouble: 1. Visible signals 2. Financial Statements 3. External Information What to look for: Shortage of stock Slovenly attitude Abrasive to customers Offhand attitude by staff. Manager/owner never at business, always to be found at the race track or pub Business located in wrong area. Acquire it for pennies, relocate to a better locality and sell it for a huge profit. Illness and human weakness can destroy a business If you have a business problem rarely can you rely on your accountant or Lawyer to help. For example in one of my businesses I was doing a huge turnover, but the costs were starting to exceed the cash flow. The accountant had no remedy, but confirmed that I had paid and got in more stock than I needed. My answer was to redesign a new structural system which saved me 60,000.00 per month. I threw out pop rivets and their guns and compressors and replaced them with self tapping screws. This also saved on drill bits. I also changed the way I was advertising which saved me another 30,000.00 per month. I changed the way my product were painted and saved on twenty staff. The new structural system saved on 50 staff plus we started to supply agents and franchisees throughout the country. All this returned my business to huge profits monthly and enabled me to clean up the opposition. The lawyers and accountants could not advise me on these things. They could only confirm thai the historical books were correct at the time. They were amazed at how I turned the business around. What me in trouble? This is the best business since sliced bread????? Very few business men will admit they are in trouble. Don't therefore try and back him into a corner. Many have tried to. Rather flatter him. Build him up. Make him eat out of your hand. Tell him how you want to build on what he has already done. If a company has 150.000 in assets and 150,000 in liabilities
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Points to negotiate on
Price Business assets to be sold Duration of Financing Interest on notes Security for notes Personal guarantees on notes Sellers agreements not to compete Assumed liabilities Brokerage commissions Closing dates Leases Of the seller is the landlord) The seller's guarantees. % financing by seller Duration of seller financing Assumption of sellers debts
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Say I can see your problem Looking at it from your point of view How can we make this deal fit with your needs, do you have any ideas? LISTEN DON'T TALK When you listen you pick up valuable clues. When you talk you tip your hand. Encourage the seller to explain his situation. Ask questions. Draw your opponent out. You will not only receive information useful in negotiating a better deal but helpful to improve your relationship. DIVIDE AND CONQUER BY ADDRESSING MULTIPLE ISSUES ONE AT A TIME. Where multiple issues exist or where multiple problems exist, separate them and discuss and resolve each individually. Larger problems become more manageable when divided into their smaller component parts and each part can then be considered individually.
ADDRESS EASY ISSUES FIRST AND PUT PROBLEM ISSUES OFF UNTIL LAST.
Don't get stalled on one particular issue or on one aspect of the deal which is the most difficult to resolve. WORK WITH THE SELLER TO CREATE A JOINT SOLUTION Encourage the seller to participate in the proposed solution. Draw him into die process. Work with him to identify the problem. Ask his advice. Literally work together with the seller so both parties can feel an ownership in the solution. PUT YOURSELF W THE SELLERS POSITION Consider the seller's point of view. Does your proposition satisfy his needs, goals and objectives? What are the alternatives to satisfy those needs and thus create an acceptable deal for the seller as well as for yourself? DE VEL OP MUL TIPLE SOLUTIONS Walk into negotiations with all the possible alternatives in mind, but don't rely on your solutions alone. Ask the seller for his idea on the processes for resolving issues you cannot resolve between you. Neither you nor the seller should be limited to your own solutions. Brainstorm with advisors and associates until all the possible solutions are explored and discussed.
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BE PATIENT Make the element of time work for you, not against you. If you suddenly have a sticking point in your negotiations If suddenly you find your seller sticking on one point, leave that subject immediately and go onto something else. Get some more yes's. Then return to the original sticking point. If he still seems to object once again go onto something else. Keep doing this until he accepts this one original sticking point. If he still digs his toes in then you will have to face up to this one and handle it. Start out by reviewing yours and his progress. Point out all the points of agreement and try and depreciate the significance of this problem in view of everything else.
ACCOUNTS RECEIVABLE. Where a seller has accounts to collect after the transfer make it a part of your deal that he allow you to collect his outstandings for a fee of say 10% or 15%. If he has 40K outstanding then contact a discount company and find what they would charge for a loan against these accounts. They might offer you an emission rate of 85%. You would therefore have an interest free loan of 40K x 0.85 = 34K. Interest free because your seller is paying you a collection fee of say 15%. It may not always work out this way. He may only offer you 10% and the loan fee may be higher or Emission rate may be less.. The important thing is that you will have access to this money in the short term. As the money is collected the seller receives his share less the 10 or 15% collection fee and you pay the loan company from the money you borrowed. You may be able to replace these repaid accounts with others and keep your balance at a constant level thereby letting the business pay for your Loan. Always check up with your accountant to make sure that you are not getting into financial trouble. Make sure that your accountant doesnt have a knee jerk No response to everything you suggest. Many have found that this is a problem with their present accountants once they start creative financing techniques. Replace him with some one more open minded if in your opinion he is cramping your new style of doing business. BE PREPARED TO TAKE A WALK. Dont become emotionally committed to a prospective acquisition. You defined your limits on acceptable terms before you started negotiations and if an acceptable deal cannot be reached, be prepared to walk away.
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If you have little or no funds, offer each one something that costs you nothing financially, because it is free, offer them equity. Remember in the end it is you that has to make the decision about whether to go ahead or to wash it out. Do not prevaricate top people assimilate the information quickly and form their decisions fast. Others take ages to make their decisions and often lose out because of this.
Wriggle Clauses When making offers you should always include one or more wriggle clauses, so that if you find the seller or his agent has been less than honest regarding the turnover, profits, stock, assets or anything which conflicts with the actual state of the business. The wriggle clauses you include should only allow you out of the deal. For instance such a clause may go as follows: This agreement is subject to the buyer being able to secure a loan at a suitable rate of interest. This offer is made subject to the current turnover and figures being acceptable to the purchaser. This offer is made subject to the profits being acceptable to the purchaser. Draw up a number yourself and work with your lawyer to incorporate them into your final agreement.
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As a partnership usually pools resources and therefore has more money, credibility and/or collateral it is as a result often easier to purchase far larger businesses then you would normally go for. In practice one should always ask the question would I buy it on my own? . If the proposed acquisition does not receive a yes to this question then do not proceed by participating in the proposed partnership to purchase that business. Just because you are joining others it does not mean that the acquisition will be successful, or that the partnership would be successful. If anything, because it is a partnership one should be even more circumspect.
Selling a partnership to others can be one of the most important pieces of salesmanship that you have ever undertaken. Your enthusiasm, professionalism, and presentation could mean the difference between success and failure. Previously prepared documentation such as a business plan, pictures, charts and accounts is an absolute must.
Working capital Many companies need fixed assets to manufacture products. These can include machines, factories, plus many other items which the company owns. The business also needs working capital to pay for the dayto-day running expenses, such as bills which are raised to pay for materials and services. Working capital is what the business owns which is either cash or could easily be turned into cash minus what it owes and which need paying shortly.
For instance in certain types of businesses (manufacturing ) working capital is: the value of the cash in the business as well as cash held in the
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Minus
money owed to the bank which might need to be repaid within the next 12 months; what it owes to other businesses for goods and services and that it has received but not yet paid for (creditors); other monies owed such as to the government in tax or to shareholders in dividends.
There is a formula to calculate working capital. It is defined as the difference between current assets and current liabilities (terms which are found on the balance sheet of the business).
Working capital is the value of net current assets. This is the current assets of the business left over after the current liabilities have been taken away.
The working capital cycle Every business has a working capital cycle: cash on hand or money in the bank, purchase and received materials and components from suppliers or creditors, hired labor to manufacturer it, finished and manufactured goods in stock, goods sent out and services provided, debtors payments received, Cash at the Bank. Payments on loans, taxes and dividends to be made.
If your business is a manufacturing operation and uses raw materials and components, some are paid with cash, some are delivered on account by creditors and payment only made 30, 60 or 90 days later. To complete the work the business also hire workers and equipment. The products are sold to customers who usually get 30 days to pay for them. So customers become debtors to your business. These customers will then pay the business. The cash coming into the business has to pay for the raw materials that the have been bought. It also has to pay for the wages of its workers, its overheads, taxes, repayments on loan and dividends to shareholders. So current assets like cash, stocks, debts and liabilities such as credits and bank loan repayments are constantly going round the financial system of the business.
The need for working capital Barrington Robinson All Reserved - offlinegenie+support@gmail.com 45
Working capital and cash flow problems Problems with shortages of working capital can be different from cash flow problems. A business, for instance, might have a large amount of working capital if its stock levels are very high and it owes little to the bank. But if it doesnt have enough cash to pay its day-to-day bills, then it faces a cash flow problem. On the other hand, a business might have a hundred million in the bank in cash today. It is cash rich today and it has no cash flow problems. But if it has to pay a bill for 200 million in a weeks time and its other current assets like stocks are worth only 50 million, then it has a working capital problem today. It doesnt have enough current assets to cover its current liabilities. As a result, it is likely to get into financial difficulties in the future.
Current ratio Another way in which a business can find out whether it has enough working capital is for it to work out its current ratio. This is the ratio of current assets to current liabilities: current ratio = current assets current liabilities The higher the ratio of current assets to current liabilities, the higher the amount of working capital in the business. The higher the ratio, therefore, the safer is the business. The part of the balance sheet which shows the working capital for this business: Working capital for XYZ manufacturers cash 35.6 debtors 75.2 stock 51.8 current assets 162.7 bank overdraft 3.9 bank loans 4.7 trade creditors 13.8
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As at 31 st December, 1990, the current ratio for the company was a 162.7 million divided by 64.2 million, which is equal to 2.5 to 1. As already mentioned, accountants usually advise that a typical business should have a current ratio of 1.5 to ito 2:1. If it is less than this, the business runs the risk of not being able to pay its bills and going out of business. XYZ looks a very safe business with the current ratio of 2.5 to 1. However, the business doesnt want too high a current ratio because current assets earned a little or no interest and money might be better used elsewhere. The acid test ratio. Stock is part of the working capital of the business. However, it might be difficult to sell off stock quickly if this business faced a cash crisis. For instance, XYZ might find it difficult to sell quickly half its stock valued at 51.8 million for 25 million if it suddenly needed the cash. Even if it succeeded, it might have to sell it at such a low price that it didnt get anywhere near 25 million for the sale. A better measure of whether a business has enough working capital might be the Acid Test Ratio. This excludes stock from current assets in calculating the ratio of current assets to current liabilities: Acid Test Ratio Current assets-stock Current liabilities Like the current ratio, the higher the acid test ratio, the safer is the business and the less likely it is to become insolvent. At 31 st December, 1996, XYZ company current assets minus stock were 162.7 million -51.8 million~11O.9 million. The acid test ratio was 110.9 million divided by 64.2 million , which is equal to 1.7:1. This is very different from its 2.5:1 current ratio. A typical business should have an acid test ratio of between 0.5:1 and 1:1. Again, XYZ company looks a very safe business with its Acid Test Ratio above the text book norm.
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Fundamentals
This section will give you some ideas that LBO practitioners may benefit from when they take over the running of a business, in which they want to cut costs to boost profits. Whilst these ideas may not apply to your particular business, the principles remain the same. The principle is look into every aspect of your business to see whether you can achieve any cost saving changes. Accountants and lawyers are absolutely essential when you are acquiring a business. The accountants can check the figures, which are usually historical and reflect the actions of the owner up to the end of the trading period shown in the figures. What the figures do not show is what can be done to improve the profitability of a business. The following are examples of actual actions the writer took over a period of time to improve one of the businesses he owned. It is for this reason that we recommend bringing in a specialist in the industry that you are choosing to get involve with especially if you have not had experience in that type of business previously.
Supplementary Information
Following are a few of the actual incidents and the results of actions I took in my own company. The savings started to take effect almost immediately in some cases once the problem had been identified, and they boosted profits to a very high level. Admittedly I have rarely chosen to follow the crowd, rather they have followed me. It is for this reason that I patented or copy righted all my work to frighten them off. If your business were enjoying a ten percent profit and you found a way of reducing your costs by ninety thousand a year, your profit would increase to possibly fifteen percent. To achieve the same percentage increase your sales would have to be increased by nine hundred thousand to make the same fifteen percent. That is why the actions you take in this section can be the most immediately rewarding if you want to boost profits without increasing your spend on advertising. For the first few years of my working life whilst I was employed by other companies in a senior management position, my total focus was always directed towards making the sales graph point upwards in as near a vertical position as I could get it. In this, with the full participation of the staff, we were successful as my branch or region always won the competitions. This was not too difficult as the people who ran the other divisions were not marketing orientated. On the other hand I slept, ate and drank sales and marketing. I read about the subject constantly and trained and worked with my staff to achieve spectacular results. Head office personnel often came into my region to talk to me about my ideas.
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I immediately changed, and drove down to where I remembered their factory was. They had the ideal of solution to my problem. They also had an added bonus in that each screw had a steel drill form at its end. This did away with the need for drill bits. In the normal rivet operation like we were running, the artisan has to first drill and then place the rivet in the hole. He then has to insert the rivet mandrill into the small orifice at the bottom and then pull two or three times on the pneumatic rivet guns trigger to pull up the rivet. Using the self- tapping screws we were going to save many man hours plus tens of thousands of pounds on equipment. The cost of each self- tapping screw was only one fiftieth the price of the imported rivets. I immediately purchased 10,000 self tapping screws and on my way back to the factory I purchased 30 portable electrical screwdrivers with back-up batteries for recharging. I had one further job to do, and that was to convince the factory staff and installation teams that this system was both faster and better than the one we had been using based on rivets. This was not going to be easy because of the profitable trade in rivets that had been established. The acceptance of the new self-tapping screw based system was of paramount importance to my business.
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My secret weapon was that for every five operations they performed, I only had to do one. The self tapping screw based fixings had now been proven. Immediately I withdrew all the compressors, pneumatic riveters, manual rivet guns and drill bits from the trucks and factory. I then issued in their place electric screwdrivers and self tapping screws. The savings on rivets alone amounted to thirty one thousand five hundred a month as the self tapping screws only now cost three and a half thousand. As the installation teams were being paid by the square metre, they soon realised great income benefits from the new system as they were able to install more square metres daily. To realize all these savings and make the decision to implement it took only 24 hours. From that time on I made a habit of researching a project within my business every month to improve our product and cut costs. Ill give you some further examples in the following pages. Steelpurchasers One of our biggest purchases was steel in the form of hollow square and hollow rectangular sections. We were the biggest purchasers of this type of material in our state. In one year we had suffered three escalations in the price of the steel sections. The first was a twelve percent increase followed by another fourteen per cent and yet another fourteen per cent. Our supplier said he could not see his way clear to give us any further discount. Shortly after that discussion I was idly doodling on a piece of scrap paper whilst on a phone call to a supplier of galvanised flat sheeting. The size of the sheeting that I was buying was four metres long by one-and-a-half metres wide. As I was waiting for the final quote because I was purchasing a lot of sheeting, for something to do, on the scrap paper I divided
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I found that I could get ten widths out of it. I suddenly realized that the mill that was supplying us with the hollow square and hollow rectangular sections was making an excessive profit out of my business, and was in actual fact threatening the very survival of my business, hence my previously mentioned interest in a discount. I found that the cost of the steel in this new coiled flat steel was only about five per cent of the price the mill was currently charging me. I immediately designed a new structural system, which I patented so that no one could copy me. I also went out and bought, at an auction of distressed shipments of machinery, the biggest press brake in the country at that time. The press brake cost me a low four thousand. I also had a slitter made so that I could cut the coiled steel into various widths and lengths for the different sections. Once the new system was implemented, the cost of my steel purchases dropped from a high of nearly ninety thousand a month to less than five thousand, a saving of nearly eighty five thousand per month. Painting of the structures. Every structure that we sold was finished off in a white paint. We sold this finish to all our customers. At one stage we had 24 hand painters, however due to competition we had to find another method. We finally replaced all of the hand painters with two men operating a dip tank. This method produced a superior finish at a fraction of the man hour costs, however it did not solve the on-site problems. These site problems included scratches in the paint when the structure was erected, which then had to be touched up. To do this, brushes were used by the installation teams, who in the process of touching up the scratches often dripped paint on to walls and floors of a customers house. The customer would return home and rightly refused to pay for the job until the offending drips of paint had been removed. On occasions the whole tin of paint was upset on to the floor. Often I could have as many as three to four and more complaints emanating from the paint touch up work on site. On a particular day the complaints were so bad that I decided that no more painting would be done in my factory. My normal practice has always been to take the staff with me on any such decision, however I knew that the eleven full-time salesmen we had in both the domestic and commercial fields would have opposed any such move. My decision was not without some thought and previous experimentation. To apply the paint on to the galvanized material we have to remove the coating of wax (put on the steel by the factory to protect the steel) by immersing the sections into phosphoric acid for three to four minutes. This etched the surface so that the base coat and the paint could remain attached. Often the staff would go off to tea, or luncheon and leave the sections immersed in the bath of acid. This extended period destroyed the galvanized surface. I had noticed on some structures that we had recently erected that the light passing through the white fiberglass roof sheeting was picked up by the beautifully finished mirror like surface of the galvanize steel and looked white in any event.
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Galvanized steel roof sheeting Just before my holiday we had secured a large contract to install over a hundred carports. They required a specially painted finish and so we ordered over four tons of sheeting to do the job. The
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Reducing bank charges My business now had a two hundred and fifty thousand overdraft in 1985. Interest rates were creeping up to 12 per cent and we had heard rumors of them going up to 20 per cent. In the event they went up to 240o by 1987. I recognized that if such a condition did occur the chances of the business surviving were very thin. And as previously mentioned this all came to my attention when I was looking at my profit and loss statement. I was determined to do something about it immediately. The first thing I did was to change my method of banking. Instead of banking all my cheques into my bank account, which only served to increase my bank charges, where possible we decided to put the funds directly into our creditors accounts by depositing the funds into the local branch of the suppliers bank. The balance of the funds was deposited directly into our normal account whilst the overdraft existed.
Obtaining deposits Our practice of obtaining deposits on work to be done was a bit haphazard. Some representatives collected deposits and others didnt. In a series of sales meetings extending over a period of five months we impressed on the salesmen how important it was to get deposits. We made it very clear that if they collected the deposits we would always ensure that they received a minimum monthly amount. Should they not help us in our efforts to obtain the deposits, then no help would be forthcoming. The message was clear, if you screw up our cash flow, we will screw up your cash flow. Those who participated were given their commissions in advance in proportion to the size of the deposit they obtained. Whenever a contract was brought in we never failed to expect a deposit from the
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Conclusion
If you wish to return a business to a healthy profit the problem of theft has to be aggressively faced up to and dynamically handled.
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