PMP Certification Exam Preparation Course

Lecture Delivered By: Ayman K. Jarwan, PMP, MBA, BSP

Session Objectives

Whos Who? Learning Objectives Project Management, Why? What is PMBOK? Overview of PMBOK 5 Process Groups Overview of PMBOK 9 knowledge Areas Definition of Project / Project Management Course Plan PMI Certification Process & Exam Roadmap

PMP Certification Exam Preparation Course

Who is Your Instructor?

Qualifications
Project Management Professional Balanced Scorecard Professional B.S. Nuclear Engineering Kansas State University MSc Nuclear Engineering University of Michigan MBA, Davenport University

Experience 17+Yrs
Ayman Jarwan
MBA, BSP, PMP ajarwan@mticcorp.com

PM Framework Team

Who are you? What industry do you work in? How long have you been a PM? What project(s) are you currently working on? What formal PM education/training have you had? What are your course/session expectations? How prepared do you feel to take the PMP Exam?

PMP Certification Exam Preparation Course

Learning Objectives
Participants will:

Enjoy the course Be better prepared for learning material in the 2009 PMBOK Guide Fourth Edition and other resources Learn the project management framework, knowledge areas, context and processes

Course Outline
Introduction Generalities, Roles & Responsibilities Process Groups & Knowledge Areas Initiation Process Group PMP905-04 Planning Process Group
Planning Process Group Introduction Planning Process Group Scope Baseline Planning Process Group Schedule Baseline Planning Process Group Cost and Quality Baselines Planning Process Group Prepare HR, Communication & Procurement Plans. Planning Process Group Risk Register

Executing Process Group Monitoring and Controlling Process Group Closing Process Group Professional Responsibility

PMP Certification Exam Preparation Course

Course Kit

Certificate of Attendance Lectures Handout

Workshop Rules

We should all be on time

Attendance sheet must be signed daily

PMP Certification Exam Preparation Course

Workshop Rules

Please tell me if I am speaking too quickly Stop me and ask a question at any time

Workshop Rules

Please put your phone on vibrate Leave the room if you must take a call

PMP Certification Exam Preparation Course

Workshop Rules

The classroom is a non-smoking area Coffee breaks

PMI Membership

PMI Yearly Fee New Member Fee PMP Exam Fee

$129 $10 $405

Total

$544

PMP Non-member Fee

$555

Register online: www.pmi.org

PMP Certification Exam Preparation Course

PMP Application Requirements

Requirements to Apply with a College Diploma
A University Degree 4,500 hours of project management experience 35 PDUs (~ 35 hours of project management education)

Requirements to Apply without a College Diploma

A High school diploma or equivalent 7,500 hours of project management experience 35 PDUs (~ 35 hours of project management education)

Review of Total Hours

Total working hours

7hrs/day x 5days = 35hrs

35 contact hours = 35 Project

Management Training

For full 35 PDUs, minimum

80% attendance is required Mohammad Ali Has attended and

PMP Certification Exam Preparation Course

The PMP Certification Exam does NOT test:

Your project management experience Your common sense Your knowledge of industry practices Your knowledge of how to use software tools What you learned in management school Your intelligence

The PMP Certification Exam does test:

Your knowledge of PMBOK Your knowledge of PMI's processes & knowledge Areas Your understanding of the many terms that are used to describe the
processes

Your ability to apply those processes in a variety of situations Your ability to apply key formulas to scheduling, costing, estimating, and
other problems

Your understanding of professional responsibility as it applies to

project management

PMP Certification Exam Preparation Course

Passing the PMP Exam

4 Hours / 240 minutes 200 Questions Multiple Choice A, B, C, D 72 sec / question 25 non-graded questions Pass Score : 106/175 correct or 60.6 %

Result: PASS or FAIL

Level of the Exam

Simply passing it is a terrific accomplishment! Many of those who apply do not pass in the first, second or third time Beware : Attending the Exam unprepared is a sure failure Number of PMPs worldwide around 500,000 (2011)

PMP Certification Exam Preparation Course

Pass the Exam Roadmap

1. 2. 3. 4. 5. 6. 7. 8.

Attend the MICA 975 Course. Listen, focus, and take notes. Write down your questions (with reference to slide # in your handout). Each 30-45 minutes, some time will be offered for questions, discussions and sharing your experiences with the group. After each day, read the relative PMBOK chapters quickly. Re-read PMBOK thoroughly in parallel to the handouts and PMP Exam book. Solve at least 3-4 full PMP tests. Review your answers correct or wrong going back to the PMBOK.

9. Assess your weaknesses and restudy the sections you are weak in. 10. When you achieve a score of 80% or more, you are ready for the test

PMBOK
Project Management Body of Knowledge

A GUIDE to the generally accepted body of

knowledge that defines project management

Provides a common language

Serves as a reference resource

Recognized as a standard (currently ANSI

and soon ISO)

PMP Certification Exam Preparation Course

Projects Status 2009

What is a Project?
A temporary endeavor undertaken to create a
unique product, service or result
Temporary

Project

Unique

PMP Certification Exam Preparation Course

Temporary
Definite beginning and definite end End is reached when objectives are achieved or when project is terminated. Temporary does not necessarily mean short in duration. Temporary does not generally apply to the product, service, or result created by the project.

Unique
Every project creates a unique product, service, or result. Even though repetitive elements may be present in some project deliverables.

PMP Certification Exam Preparation Course

What is Project Management?

The application of knowledge, skills, tools and techniques to project activities to meet project requirements.

What is Project Management?

Project Management is accomplished through the appropriate application and integration of the 42 processes in the five process groups.

PMP Certification Exam Preparation Course

The Project Management Framework:

The Five Process Groups

1- Initiation 2- Planning 3- Executing 4- Controlling 5- Closing

(arrows represent flow of information)

The Project Management Framework:

The Nine Knowledge Areas

1. Integration Management KA 2. Scope Management KA

3. 4. 5. 6. 7. 8. 9. Time Management KA Cost Management KA Quality Management KA Human Resources Management KA Communication Management KA Risk Management KA Procurement Management KA Plus Professional Responsibility

PMP Certification Exam Preparation Course

Project Management Process Groups and Knowledge Area Mapping

Managing Project Includes

Identifying Requirements Addressing Various needs Concerns Stakeholders expectation Scope Quality Schedule Budget Resources Risk

Balancing the competing project constraints including, but not limited to:

PMP Certification Exam Preparation Course

Competing Project Constraints

Scope

Risk

Quality

Competing Project Constraints

Resources

Schedule

Budget

Relationships Among Project Management, Program Management, and Portfolio Management

Portfolio Management

Program

Project A

Project 1

Project 2

Sub-Project

PMP Certification Exam Preparation Course

Portfolio Management
A portfolio refers to collection of projects or programs and other work that
are grouped together to facilitate effective management of that work to meet strategic business objectives.

The projects or programs of the portfolio may not necessarily be

interdependent or direc tly related.

Importance of Portfolio Management

It satisfies the strategic business objectives Helps in selecting of appropriate projects and programs to maximize the
value of the portfolio

PMP Certification Exam Preparation Course

Program Management
Group of related projects managed in a coordinated way to obtain benefits
and control not available from managing them individually.

Programs will always have projects, but project may or may not be part
of program.

Projects and Strategic Planning

Projects are often utilized as a means of achieving an organizations
strategic plan.

Projects are typically authorized as a result of one or more of the

following strategic considerations: Market demand Strategic opportunity/business need Customer request Technological advance Legal requirements

PMP Certification Exam Preparation Course

Projects and Strategic Planning

Strategic planning is a practice by which a company looks into the future
for products or services it must have, typically three to five years in the future.

Projects are the tools that the company will use to implement these
strategic goals, because the operations of the company typically encompass the day- to-day (repeatable) activities. Thus, when the strategic goals are complete, they roll into the operations of the company.

Project Management Office - PMO

Organizational body assigned various responsibilities related to the centralize and coordinate the management of projects under its domain.

PMP Certification Exam Preparation Course

PMO Responsibilities
Range from providing project management support functions to
being responsible for the direct management of a project.

PMO Function
Support project managers in variety of ways which may include, but are not limited to:
Managing shared resources across all projects. Identifying & developing project management methodology, best practices, and standards. Coaching, mentoring, training, and oversight. Developing and managing project policies, procedures, templates, and other shared documentation. Coordinating communication across projects. Monitoring compliance with project management standards, policies, procedures, and templates via project audits.

PMP Certification Exam Preparation Course

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Project Manager
The person assigned by the performing organization to achieve the
project objectives. Does not have to be a technical expert. Leads and directs planning efforts. Assists in project execution. Formally empowered to use organizational resources in control of the project.

Project Manager Roles

Decision-maker Manager Coach Sales person Communication channel Encourager Facilitator Power broker Behavior model

PMP Certification Exam Preparation Course

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Differences between Project Manager, Functional Manager, Operations Manager

Project Manager
Focuses on achieving the project objectives

Functional Manager
Focuses on providing management oversight for an administrative area

Operations Manager
Focuses and responsible for a facet of the core business

Project Manager Characteristics

Knowledge
This refers to what project manager knows about project management.

Performance
What the project manager is able to do or accomplish while applying their project management knowledge.

Personal
How the project manager behaves when performing the project or related activity.

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PM Key General Management Skills

Leading Communicating Negotiating Problem Solving Influencing the Organization

Project Coordinator
Pushes for speedy completion of work.
Has decision making authority.

PMP Certification Exam Preparation Course

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Project Expediter
Pushes for speedy completion of work.
Has no decision making authority. Usually found in a functional organization - may be only part-time in many organizations

Regulation
Requirements imposed by governmental body. These requirements
can establish product, process or service characteristics, including applicable administrative provisions that have government mandated compliance.

Example: Building Code Regulations

PMP Certification Exam Preparation Course

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Standard
A document that provides, for common and repeated use, rules, guidelines,
or characteristics for activities or their results, aimed at the achievement of optimum degree of order in a given context.

Example: PMBOK

Enterprise Environmental Factors

Refer to both internal and external environmental factors that surround or influence a projects success. May enhance or constrain project management options. May positive or negative influence on the outcome.

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Enterprise Environmental Factors

Enterprise environmental factors include, but are not limited to
Organizational structure, culture, and processes Government or industry standards (regulatory agency regulations, codes of conduct, product standards, quality standards, and workmanship standards) Infrastructure (existing facilities) Existing human resources (skills, disciplines, knowledge) Personnel administration (staffing guidelines, training records, overtime policy) Company work authorization systems Marketplace conditions Stakeholder risk tolerances Political climate Organizations established communication channels PMIS (Project Management Information Systems)

PMP Certification Exam Preparation Course

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