Introduction This Intra Mail System is to provide a communication system in an organization, which takes the chance of establishing channel

for sending and receiving the information between the users. The main objective of the project is to develop a fully functional Ezee Mail System that enhances communications among the members of the organization in a reliable, cost-effective and secure way. Thus it helps the organization to improve the performance of its teams in conducting the organizational works the corporate sector. This system design shall be able to provide the following facilities to the users. The user can access this mailing system for sending the information to other users of the same organization. He is also provided with login and logout services, service of checking into the mails through the inbox, sending the mails using compose service, checking the sent mails list, creating and deleting the folders in association to the user involved in the communication. User is also provided with the flexibility of maintaining the address book in the mailing system through which he can store the details of his contacts. Users of the Ezee Mail System are also provided with the chance to change the password of his account through the options service designed. This system is to be designed with user flexible screens through which user can navigate through the mailing system and access the above services for the basic purpose of communication.

Core Features: Intranet email facility among students and faculty members Works as standalone system without requiring any external resources from the Internet Also incorporates Online Feedback facility about the software Personified Login and Mailing pages for different categories of members Existing system In the Existing system of communication the data transfer between the different individuals of the organization in conducting the works for the company is a cost effective and not a reliable architecture where even the security standards are very low. In the traditional 2-tier architecture there existed only the server and the client. In most cases the server was only a data base server that can only offer data. Therefore majority of the business logic i.e., validations etc. had to be placed on the clients system. This makes maintenance expensive. Such clients are called as fat clients. This also means that every client has to be trained as to how to use the application.

Technical Feasibility Does the necessary technology exist to do what is been suggested Does the proposed equipment have the technical capacity for using the new system?

 Are there technical guarantees of accuracy, reliability and data security? The project is developed on Pentium III with 128 MB RAM. The environment required in the development of system is any windows platform. The observer pattern along with factory pattern will update the results eventually. The language used in the development is JAVA J2SDK1.4.0, Servlets, JDBC, Tomcat Server and database as Oracle 8i. Operational Feasibility Question that going to be asked are Will the system be used if it developed and implemented. If there was sufficient support for the project from the management and from the users. Have the users been involved in planning and development of the Project. Will the system produce poorer result in any respect or area? This system can be implemented in the organization because there is adequate support from management and users. Being developed in Java so that the necessary operations are carried out automatically. Economical Feasibility The system developed and installed will be good benefit to the organization. The system will be developed and operated in the existing hardware and software infrastructure. So there is no need of additional hardware and software for the system. The System developed can reduce the cost overheads of the organization in providing the internet services for establishing the communication channel between the organization staff in conducting the organizational works in smoother and time effective manner.

Since the actual processing of the data takes place on the remote client the data has to be transported over the network. As a rule this leads to increased network stress (Load). The client also controls how to conduct the transactions. Advanced techniques like two-phase-committing cant be run. PCs are considered to be "un-trusted" in terms of security, i.e. they are relatively easy to crack. Nevertheless, sensitive data is transferred to the PC, for lack of an alternative. Application logic cant be reused because it is bound to an individual PC-program. The 2-tiermodel implies a complicated software-distribution-procedure: as all of the application logic is executed on the PC, all those machines (maybe thousands) have to be updated in case of a new release. This can be very expensive, complicated, prone to error and time consuming. Distribution procedures include the distribution over networks (perhaps of large files) or the production of an adequate media like floppies or CDs. Once it arrives at the users desk, the software first has to be installed and tested for correct execution. Due to the distributed character of such an update procedure, system management cannot guarantee that all clients work on the correct copy of the program.

Reference: http://seminarprojects.com/Thread-intranet-mailing-system-full-report-72409#ixzz2NbMxnqgh