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Minutes of the Tanworth-in-Arden Parish Council Meeting

held on Thursday 17th January 2013 at 19.30 hours at Tanworth Village Hall
Public Forum There were 10 members of the public present, together with District Councillor Oakley and District Councillor Atkinson. County Councillor Perry sent his apologies. Firstly, the Chairman invited the two prospective candidates to fill the vacant position of Parish Council nominated trustee on the Tanworth Educational Foundation. Norma Yates gave a short presentation on why she thought she would be a suitable trustee on the Tanworth Educational Foundation. This was followed by a short presentation by the other candidate, Susan Jones. Mr Ian Redfern spoke on behalf of the residents of the keyhole in Malthouse Lane, many of whom were also in attendance in the public forum. Mr Redfern raised a Point of Order and expressed his disappointment that 3 residents sent in e-mails to be read out at the last meeting concerning the request from Stratford District Council to remove the rocks from the keyhole and they were not read out. Mr Redfern expressed his concern that the letter from Stratford District Council was only sent to 1 person. Mr Redfern said that the rocks had been in place ever since he had moved in to his house. The grass verges are maintained by the residents. If the stones are removed vans will park on the verges and cause damage. If the verges are damaged by vans parking, Mr Redfern asked who would pay to repair the damage. Mr Redfern then passed around some photographs of the damaged verges before the rocks were in situ. There have been 3 emergency vehicles called to Malthouse Court in the keyhole recently and these emergency vehicles would struggle to get to Malthouse Court if vans were parked. Councillor Willmott stated that in answer to Mr Redferns previous question, Stratford District Council is responsible for the maintenance of the keyhole and would therefore pay for reinstating grass verges. Pam Moore asked for Parish Council support to get double yellow lines instated as a matter of urgency. Whilst Mrs Moore accepted that the rocks are a slip, trip and fall hazard she pointed out that there are plenty of other examples of hazards on the highway around the parish. Councillor Ross said that stones are dangerous to horses and people with pushchairs but he felt that yellow lines would not solve the problem because of the lack of enforcement. Councillor Ross said that the residents should address their concerns to Stratford District Council because they are the responsible Authority. A possible solution is bollards which would cost money. The keyhole is unusual because it is maintained by the District Council and not by the Highways Department at the County Council. Mrs Moore asked if the Parish Council would be prepared to write to Stratford District Council stating that we understand that the rocks are a hazard but by removing them another hazard will be created and ask what they are going to do about it. Councillor Oakley said that he had tried very hard to get Warwickshire County Council to take over the keyhole because it is an experienced authority with the relevant staff and funds. Stratford District Council is not a highways authority but Warwickshire County Council would not adopt the road. The Parish Council did support the double yellow lines in the keyhole, but the problem will always be enforcement. The police will only take action if an access is blocked and it is difficult to get traffic wardens out. The Parish Council are on the side of the residents and the situation is frustrating. Jenny Buckley said that there is confusion regarding the double yellow lines. If the lines are installed by the County Council then they will be enforceable. As the County have agreed to put in the double yellow lines in the keyhole could Warwickshire County Council be approached about the possible installation of bollards. Report from District Councillor Atkinson Councillor Atkinson reported that he had recently attended a seminar with Warwickshire Police who are now going to be involved with planning applications acting as a consultee, making a contribution to help reduce

Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 17th January 2013 2013

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crime. At a recent meeting of the Audit Committee it had been discussed how to hasten the progress of planning applications when there was unanimity but the application falls foul of formal policy. A subcommittee will be responsible for coming forward with rational arguments for special circumstances. Councillor Atkinson will keep us posted on this matter. Recently in planning applications which have exceeded a 30% increase the expression that the 30% is a guide has been used, but in the local plan this isnt a guide, so this needs clarity. A recent planning appeal was successful and it did not involve the removal of Permitted Development Rights. It was said that these rights are only removed exceptionally. Councillor Atkinson said that he will pursue this matter to see if anything can be done. Regarding the appeal for the gypsy site in Poolhead Lane, Government guidance states that a small site should consist of around 16 residences. The Poolhead Lane site is exclusive to one family and therefore there is no community. The question needs to be addressed by the planning inspector. Report from District Councillor Oakley Councillor Oakley reported that the most important matter at the moment is the budget. Stratford District Council is proposing a budget of 11.5m. This is a substantial reduction on last years budget of 12m. 11.5m makes Stratford District Council the most cost effective council in the country. The councillors have asked for a 1% reduction in council tax. The most likely outcome will be that the council tax will remain the same. There is currently an issue with Stratford Leisure Centre and it is not known what the future holds. It will possibly be refurbished or a new one will be funded. The Crime Prevention Design Officer is called Mark English whose remit is giving advice on new planning applications. Mark is very knowledgeable about safety issues and can talk about designing houses so that they are safer. Mark will be speaking at the next Community Forum on March 21st at Claverdon. Also in attendance will be the Chief Fire Officer, a senior member of the Ambulance Service and hopefully Ron Ball the Police and Crime Commissioner. There are a lot of issues surrounding planning at present. There is no clear and single view within Stratford and members often disagree with the officers. The Public Forum closed at 20.07 hours.

Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 17th January 2013 2013

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Minutes of the Tanworth-in-Arden Parish Council Meeting

held on Thursday 17th January at 19.30 hours at Tanworth Village Hall Present: Councillor Willmott (Chairman), Councillor Stanton, Councillor Fitzpatrick, Councillor Instone, Councillor Jones, Councillor Keogh, Councillor Ross, Councillor OBrien, Councillor Waters, Councillor Cunningham and Councillor Oakley In Attendance: Julie White - Clerk to the Council 12/13/186 - Apologies for absence There were no apologies for absence. 12/13/187 - Declarations of Personal or Prejudicial Interest none 12/13/188 - To Confirm and sign the Minutes of the Parish Council Meeting 20th December 2012 Councillor OBrien stated that he had abstained from voting on Item 12/13/176 and hadnt voted in favour as stated in the minutes. With this amendment Councillor Ross proposed that the minutes were a true and accurate record. Seconded by Councillor Stanton seconded the proposal. All those present at the last meeting were in favour. Councillor Willmott signed the minutes of the last meeting. 12/13/189 - Matters arising from the minutes not otherwise dealt with none 12/13/190 - Matters raised in the Public Forum The stones in the keyhole in Malthouse Lane were raised in the public forum. This will be discussed later on in the agenda. 12/13/191 - To Note Items of Correspondence Received The correspondence list was received and noted. The following items were highlighted: 6.34 WCC Speed Limit Proposals 6.36 - Earlswood Village Hall Cheque for 2,500 6.41 - WALC - Royal Garden Party Nomination
6.70 - Tanworth Parish Inclosure Award 1857 Trust Monies owing to the Trust

12/13/192 - Finance i) Councillor Willmott proposed that we adopt the minutes of the Finance Committee from 6th December 2012. Seconded by Councillor Stanton. All in favour. ii) Chairmans report: It was a long meeting. iii) Items for payment: It was proposed by Councillor Oakley and seconded by Councillor Jones that the payments were taken en bloc. All in favour. 12/13/193 - Planning i) Councillor Instone proposed that we adopt the minutes of the Planning Committee Meeting from 6th December 2013, seconded by Councillor Jones. All in favour. ii) Chairmans Report. No report. iii) The following decisions were noted: Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 17th January 2013 2013

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Application Number 12/01978/FUL 12/02532/VARY Address Lockerbie Moat House Proposal Decision

12/02765/FUL

Fairfield, Blind Lane

Single Storey Rear Extension incorporating Permission with conditions first floor balcony Removal of conditions 5 (Grassland mitigation Permission and restoration scheme) and 6 (Grassland and pond management plan) of planning permission 12/01199/FUL for the proposed creation of 2 acre (0.81Ha) wildlife pond varying in depth Extension to the front to form en suite bathroom Permission with conditions.

iv) To consider the following planning applications:

Application Number 12/02285/ADV (amendment) Address The Limes Country Lodge, Forshaw Heath Road Nuthurst Grange Hotel, Hockley Heath Arnolds Wood House The Oak, Stratford Road Proposal Reduce the number of flagpoles from 6 to 3 along the frontage Parish Council Response Original objection still stands

12/02846/FUL

Extension to existing conference/wedding facility Change of use of existing bungalow 2 from an ancillary dwelling to a holiday let Demolition of part of existing building and erection of new extension providing overnight hotel accommodation (C1 use) and minor alterations to part of the car park

No Representation

12/02768/FUL 12/02929/FUL

Objection Defer

12/13/194 To Discuss the Possibility of Twinning with a Village in France for the 2014

Commemorations. It was agreed at the last meeting in principle to explore the possibility of twinning our parish with a village in the Champagne region in France. Councillor Oakley said that our British Legion has 3 French members. Councillor Jones said that these things take a long time to set up. Councillor Oakley suggested that the Clerk contacts Alcester Town Council and ask them for any information that they can offer us.
12/13/195 To Approve the Final Budget and Precept

Councillor Willmott said that the Council Tax Support Grant has been set for our Parish at 2,340. After discussion it was proposed by Councillor Willmott that the budget is set at 48,000 and the precept is set at the same figure. This was seconded by Councillor Keogh. 10 votes in favour. Councillor Ross voted against. 12/13/196 - To Discuss The Rocks in Malthouse Lane Councillor Keogh suggested that the verges are tarmaced over because the pavement is too narrow. Councillor Oakley said that this is not our problem . He suggested that we support the residents and Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 17th January 2013 2013

54 urge SDC to resolve the problem. It was proposed by Councillor Oakley that we write to Stratford District Council supporting the installation of double yellow lines and ask them to come up with a solution to the parking problems if the rocks are removed and also the issue of emergency vehicles. Also suggest that WCC highways reconsider taking over this road. The letter to be copied in to Earlswood and Forshaw Heath Residents Association, the residents of 61,63 & 65 Malthouse Lane and District Councillors Oakley and Atkinson. Seconded by Councillor Jones. All in favour. 12/13/197 - To Consider Making a Sub-Committee of the Finance & General Purpose Committee for Staffing Issues. It was proposed by Councillor Willmott that a sub-committee is formed to discuss general staffing issues as and when they occur. Also procedures and policies need to be put in place. It was agreed that this sub-committee would consist of Councillor Oakley, Councillor Stanton and Councillor OBrien. Seconded by Councillor Jones. All in favour. 12/13/198 - Any Items for Community Forum - none 12/13/199 Work Around the Parish Light out in Bates Lane opposite Red Roofs Light out in Bates Lane outside Wayside Dangerous junction at Flower Knott Cottage in Dyers Lane. Clerk to request grit is put there Springbrook Lane dangerous and requires gritting Light still out at bottom of Vicarage Hill Bollard lights still out at junction of The Common and Broad Lane Light in Vicarage Hill overgrown with ivy Drains at the corner of Springbrook Lane and Malthouse Lane and also at the bottom of Tom Hill opposite the nursery and Valley Road are turning the roads in to skid pans. Gully sucking is required urgently. Letter of thanks to go to CRT for work on barrier and potholes require attention on The Causeway

12/13/200 - Items for Future Agenda Gritting of bus routes Gritting by local farmers 12th Member of the Parish Council Progress of the Neighbourhood Plan How We Deal with the Trust 12/13/201 Resolution to Exclude Members of the Press and Public from the Meeting It was proposed by Councillor Willmott and seconded by Councillor Stanton that the press and public were excluded from the meeting. Councillors Jones and Oakley left the room and took no part in the voting process Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 17th January 2013 2013

55 12/13/202 Vote to Appoint a Parish Council Nominated Trustee to the Tanworth Educational Foundation Members were handed voting slips which the clerk collected and counted in front of the Parish Council. Susan Jones was the successful applicant and was duly appointed the Parish Council nominated Trustee to the Tanworth Educational Foundation. 12/13/203 - To note date, place and time of next Meeting: 7.30pm Thursday 21st February 2013 Earlswood Village Hall

Signed___________________________ Chairman of meeting

_________________ Date

Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 17th January 2013 2013