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SocialMediaGuidelines

DivisionZ(Saskatoon,SK) INFORMATIONTECHNOLOGYSERVICES Subject:UseofITResources DateIssued:2013February8 Title:SocialMediaGuidelines Issuedby:JosiahChamberlin,CheyneDallyn,BillKapphahn,CarlaMysko,JanelleOlchowy Approvedby:SuperintendentofTechnologyServices A. Purpose: DivisionZiscommittedtoprovidingstudentsthenecessarytoolstoaidthemintheir developmentofknowledgethroughtheuseofsocialmedia.Socialmediaoutletsare currentlybeingusedbythemajorityofstudentsoutsideofschoolandasaDivisionwe believethatitisourdutytoworkwithourstudentstoeducatethemintheuseofproperuse ofsocialmedia.Usingsocialmediainaschoolwillallowtheteacherstoguidestudent learningtowardsresponsibleuseofsocialmedia.Socialmediagivesstudentsaccesstoa wealthofknowledgeandallowsthemtocollaborateandshapetheirlearning.Socialmedia canbeusedtocreateconnectedcommunitybasedlearningwhichcorrespondswiththe goalofDivisionZtoimplementtheprogramSchoolPlus.Usingsocialmediaprepares studentsforthechallengestheymightfaceoutsideoftheclassroom.Manyjobsnowrequire studentstohaveaworkingknowledgewithtechnologyandsocialmediatoolssoitisour hopethatwecanprepareourstudentsforlifeoutsideofschoolthroughtheuseofsocial media. B. Whataresocialmediaandsocialmediaguidelines? Socialmediareferstotheinteractionsamongpeopleinvirtualcommunitiesandnetworks. Blogs,socialnetworks,Facebook,Twitter,Flickr,MySpace,andYouTubeareexamplesof socialmedia.Socialmediaguidelinesarepoliciesthatprovideacodeofconductfor individualsusingsocialmediawithinDivisionZ.Inourschools,socialmediaguidelinesare usedtosetexpectationsofappropriatebehaviorforstudentsandstaff. C. Whydoweneedsocialmediaguidelines? SocialmediaguidelinessettheDivisionZ'sexpectationsfortheusersofsocialmediawithin theschoolenvironment.Theseguidelineswillhelpusersintheschoolbecomeawareof socialmediaandwillhelpusersaccessthistoolresponsibly.Guidelinesalsoensurethat usersrepresentthemselvesappropriatelyonline,andwillworktoensurestudentprivacyand safety.

D. WhatisCyberbullying? Cyberbullyinginvolvesthemisuseofemailsystems,textmessaging,chatroomsorother Internetbasedprogramstoharasspeoplesendingunpleasantoraggressivemessagesfor example.CyberbullyingwillnotbetoleratedbyDivisionZ.Bullyingofallkindsiswrong,and willbechallenged.Keeparecordofallbullyingincidents,eitherbysavingorprintingemails. Ifanemailortextmessageisparticularlydisturbing,orbreaksthelaw,contactyourchild's teacher(s)and/oradministration. E. Monitoring Allmessagescreated,sent,orreceivedontheDivisionZsnetworkusingsocialmediaare thepropertyofDivisionZandmayberegardedaspublicinformation.DivisionZreservesthe righttoaccessmessagessentbyusersiftheybelieveitisnecessarytodoso. Allcommunicationcanbedisclosedtolawenforcementorotherthirdpartieswithoutprior consentfromthesenderorreceiver.Therefore,studentsandstaffshouldbecarefulinhow theyusesocialmedia. 1.0 Safety&ProtectionPolicy DivisionZiscommittedtothesafetyandprotectionofourstudentswhileusingsocial mediatoolsthatwillhelpthembecomeengagedlearners.Toensureourstudents safety,therewillbestrictguidelinessetconcerningstudentsorstaffreleasingany personalinformationonline.Theseguidelineswillbecloselymonitoredstaffand studentfileswillbereviewedtoensureourstudentssafety,whichisofutmost importancetoDivisionZ. 1.1 Undernocircumstancesmaystudentsorstaffreleaseanypersonalinformation aboutthemselves,theirpeers,theirschool,andtheircommunity. 1.2 Studentsandstaffshouldnotshareanyoftheirownpicturesunlessgiven permissionbyateacheroradministration. 1.3 Studentsandstaffshouldnottakeorsharedigitalphotosorvideoswithoutthe consentoftheperson(s)intheimage.Ifthatpersonisaminorexplicitconsentof theirguardianmustbegiveninwriting. 1.4 Audiorecordingsofclassesbystudentsareprohibitedwithouttheexpress permissionoftheteacherandmustbeforlegitimatereasonsonly. 1.5 Studentsandstaffmustkeepallaccountsandpasswordsconfidentialand inaccessibletoothers. RestrictionsonSocialMediaSites DivisionZrecognizesthebenefitsthatsocialmediatoolswillhaveonstudentlearning andstrivestobeprogressiveintheiruseofsocialmedia.Howevertherearemany socialmediasitesthatDivisionZbelievesdonotcorrespondwiththedistrictsgoalsin educatingtheirstudents.Therefore,therewillberestrictionsonthesocialmediasites thatstudentsandstaffcanaccess. 2.1 Studentswillbeabletouseblogs,Wikis,GoogleDocsandothersocialmedia

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toolsonlyiftheyreceivestaffpermission.Staffwillberesponsibleformakingsure thattheusesofsocialmediawithinDivisionZareusedforeducationalpurposes. StudentsandstaffwillnotbeallowedtouseFacebookorTwitterasthedistrict believesthereareothersocialmediasourcesthatwouldbemorebeneficialto studentlearning. AlthoughstudentsandstaffwillhaveaccesstoYouTube,itisnotacceptableto uploadvideooraudiofromstudentperformanceswithoutpermission.Atnotime isitpermissibletouploadentireplaysormusicalsduetocopyrightlegislation.

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AcceptableUseofSocialMedia InordertofosterstudentlearningthroughsocialmediaDivisionZwillstrivetoensure socialmediawillbeusedforeducationalorprofessionalpurposesonly.Socialmedia shouldnotbeusedfordisruptiveorunauthorizedpurposes,norinanymannerthat violatesanylaw,regulation,policyorprocedure.Theserestrictionsapplytoall technologybelongingtoDivisionZandanybroughtinforuseonDivisionZproperty. 3.1 Studentsandstaffmustonlyusetheschoolsnetworktopromotetheexchange ofinformationtopromoteeducationandresearchthatisconsistentwithDivision Zsmission. 3.2 Studentsandstaffmustusesocialmediainawaywhichrespectstherightsand propertyofothers. 3.3 Studentsandstaffcanonlyaccessinformationfromsocialmediaasneeded. UnacceptableUseofSocialMedia ViolationofDivisionZsocialmediapoliciesmayresultintherestriction,suspension,or cancellationofaccessprivileges,andmayresultinotherdisciplinaryaction,civilliability orcriminalprosecutionbytheappropriateauthorities. 4.1 Sendingmaterialthatislikelytobeoffensiveorobjectionabletotherecipient. 4.2 Plagiarismandviolationofcopyrightlaws. 4.3 Viewing,sending,ordisplayingoffensivemessagesorimages. 4.4 UsinglanguagedeemedinappropriatebyDivisionZonanysocialmediasites. 4.5 Doingharmtootherpeopleortheirwork,whichinvolvestrespassingintoothers work,files,orfolders. 4.6 DownloadinginformationfromtheinternetwithoutspecificauthorizationfromIT. 4.7 UsingsocialmediaonDivisionZpropertyforpurposesthatarenotrelatedtothe educationofthestudent.

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F. Compliance: Thisdocumentissubjecttoperiodicreviewandrevision.ItcomplieswithFairUseLawsand othercopyrightregulations. G. AuthorizationforExceptionstotheAboveProcedure Allotherrequestsforexemptionsfromtheaboveoutlinedproceduresmustbepresentedin

writingtotheSuperintendentofInternetTechnologyServices. H. InquiryProcess: QuestionsorconcernsregardingthisdocumentshouldbedirectedattheSuperintendantof InternetTechnologyServicesforDivisionZ.

SocialMediaPolicyExplained
Youneedtoreadthisandfollowitifyouwanttobeabletousetheschoolcomputersandnetwork.Ifyou saynototheserules,youwillnotbegrantedaccesstothenetwork. Pleaserememberthat: OurschoolInternetandcomputersareforeducationalpurposesonly.

Whenyoulogon,youagreetousethecomputerandInternetforlearninginawaythatdoesnot hurtyourself,otherpeopleorthecomputersandnetwork. DivisionZrecordsalluseofthecomputersincludingemail,socialmedia,andwhatyoudoonthe Internet.


UsesthatHelpLearning UsesthatPreventLearning Personalaccessofonlinevideos Facebook,orTwitter. Usingsocialmediasitesforpurposes thatarenoteducational

Projects

Researchrelatedtoyourwork, approvedbyteachersor administration Participationinclassrelatedonline discussions Researchforschool Sayingwhereyoufoundthe information Recordingresearchinyourown words

Research

Accessinginformationthatisnotrelated toyourlearningorinstruction Downloadingmusic,video,pictures, etc.belongingtoothers Takingthingsthatdontbelongtoyou (plagiarizing,stealing) Sendingmessagesthatareuntrue, mean,hurtfulorinterruptlearning. Sendingpersonalmessagesonsocial mediaoremailatanytime

Communication

Forumsordiscussionroomsduring classtime Sharingideas Writing,speakingorshowingyour ideas

Safety

Keepingyourname,birthdate, telephoneandaddressprivate Neverattachyournametoapicture sharedonapublicsite Tellinganadult,teacheror administratorwhensomethingbad happens Tellinganadult,teacheror administratorifsomethingisbroken assoonaspossible Askingforhelpbeforeusingalaptop orothertoolontheschoolsnetwork

Accessingorsharinginappropriate language,picturesortexts Sharingimagesnotdirectlyrelatedto classactivities Ignoringloggingoff Sharinganypersonalinformationabout yourself,peers,orschool Damagingthenetworkorthe computers(unplugging,viruses, hackingetc.) Puttingunauthorizedprogramsonthe computer,orusingpersonaltoolson thecomputer

ProtectingTools