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Kick-off Meeting Report

Kick-off Meeting Report Page 1 of 2 Prior to each individual Newbuilding project a kick-off meeting

Page 1 of 2

Prior to each individual Newbuilding project a kick-off meeting between the Surveyor and the shipbuilder (It is higly recommended to invite also the main subcontractors.) has to take place to discuss the items listed below. The meeting has to take into account the shipbuilder’s construction facilities and ship type and deal as well with subcontractors if it is known that the builder proposes to use them. A record of the meeting is to be made using this specific GL Form. This record has to be kept updated as relevant circumstances are changing during construction process.

Name of Shipyard

Newbuilding No.

GL Reg. No.

Participants

Welding Workshop Approval

Certificate No.

WF

HH

Valid until

(yyyy:mm:dd)

Range of approval

(Welding production schedule; components, materials, welding process, welding consumables and auxiliary materials etc)

Workshop Facilities

Remarks:

and auxiliary materials etc) Workshop Facilities Remarks: acceptable to be improved 1 Subcontracting (GL Rules

acceptable

materials etc) Workshop Facilities Remarks: acceptable to be improved 1 Subcontracting (GL Rules Materials and

to be improved 1

Subcontracting (GL Rules Materials and Welding, Part 3, Ch. 1, Sec. 1 F 2 Placing subcontracts if necessary, continue on separate sheet.)

Company’s name

Function

Technical qualification / GL workshop approval

 

Welding, painting, NDT

Certificate No., range of approval

Quality Control System

Obtained Approval Certified by Expiry Date Remarks (scope, etc.)
Obtained Approval
Certified by
Expiry Date
Remarks (scope, etc.)

1 Proposed improvements to be specified under remarks.

The latest edition of the General Terms and Conditions of Germanischer Lloyd is applicable. German law applies.

Germanischer Lloyd

Z449GE / 2009-03 / IO-P

Page 2 of 4 Documentation available to surveyor during construction

 

Shipbuilding function

 

1

Welding (if applicable refer to welding workshop approval)

Proof of qualification of the welding supervision personnel

1.1

Welding supervision

(GL Rules Materials and Welding, Part 3, Ch. 1, Sec. 2 B 2 Welding shop supervisory staff, EN 719/ISO 14731)

 

Welding supervision has to be sufficient. Clarify area of responsibility and tasks Remarks:

1.2

Welder/Operator

Shipbuilder's records with individual's

(GL Rules Materials and Welding, Part 3, Ch. 1, Sec. 2 B 3 Welders and operators)

Sufficient number of qualified welders/operators. 6 monthly recognition of the welding supervisor or employer. Remarks:

identification, List of valid welder qualification tests

1.3

Welding procedures

Approved welding procedure specification and welding plan relevant to the ship project or process, List of all welding procedure specifications relevant for the project

(GL Rules Materials and Welding, Part 3, Ch. 1, Sec. 2 D Welding Procedure Tests)

All weld joint configurations, positions and materials are to be covered by approved welding procedures. Welding procedure tests shall be carried out under the Society's supervision before starting the fabrication work. Remarks:

1.4

Welding consumables

Consumable specification and approval status. List of all consumables used.

(GL Rules Materials and Welding, Part 3, Ch. 1, Sec. 1 E Welding Consumables and Auxiliary Materials)

Approved welding consumables of adequate quality grades according to the relevant base material and material thickness Remarks:

 

1.5

Welding equipment Equipment is correctly calibrated and maintained. Machinery and equipment are on a scale necessary for proper performance of the welding work. Remarks:

Shipbuilder’s maintenance and calibration records

1.6

Welding environment

 

(IACS Recommendation 47)

Satisfactory environment, welding areas have to be clean, dry and well lit. Remarks:

1.7

NDT

Welding and NDT plans, NDT reports, documentary proof of qualifications of the test personnel, Shipbuilders and recognised standards and rules as applicable.

(GL Rules Materials and Welding, Part 3, Ch. 2, Sec. 4 Non-destructive Testing of Welds)

NDT is carried out by qualified operators capable of ensuring that welds are substantially free from significant indicators. Agree on treatment of serious non- conformities. Remarks:

Page 3 of 4 Documentation available to surveyor during construction

 

Shipbuilding function

 

2

Steel preparation and fit up

 

2.1

Surface preparation, marking and cutting

Material certificates, Shipbuilder's production standard, Procedures for hot forming

(GL Rules Materials and Welding, Part 3, Ch. 1, Sec. 1 F 4 Marking and identification of materials; IACS Recommendation 47)

Traceability and acceptability of material, check of steel plates & profiles materials type, scantling identification, testing marks. Preventive measures for misuse of materials. Remarks:

 

2.2

Alignment, fit-ups, gaps

Shipbuilders and recognised standards, approved welding procedures

(GL Rules Materials and Welding, Part 3, Ch. 3, Sec. 1 H Execution of Welds; IACS Recommendation 47)

Alignment, fit-ups, gaps have to be in line with relevant welding procedures, shipbuilding standard and approved drawings. Remarks:

 

2.3

Steelwork process, e.g. sub assembly, block, grand and mega block assembly, pre-erection and erection, closing plates

Approved plans, Shipbuilder's inspection records, Shipbuilder's and recognised standards and rules as applicable, Construction plan

(GL Rules Materials and Welding, Part 3, Ch. 3, Sec. 1 Welding of Hull Structures; IACS Recommendation 47)

Compliance with approved drawings, visual examination of welding and material, check alignment and deformations Remarks:

2.4

Deviations

Documentation

(GL Rules Materials and Welding, Part 3, Ch. 1, Sec. 1 F 3 Deviation from approved working documents, repairs)

Remarks:

3

Tightness testing, including leak and hose testing, hydro pneumatic testing. Structural testing

Tank plan, Shipbuilder’s inspection records.

(GL Rules Ship Technology Part 1, Ch. 1, Sec. 12 H Testing for Tightness; IACS UR S14)

Specify test method (vacuum test, pressure test, air injection test), kind of tanks and documentation Remarks:

4

Corrosion protection systems, e.g. coatings, impressed current cathodic protection

Manufacturer's and builder's specification Thickness measurement records

(GL Rules Ship Technology Part 1, Ch. 1, Sec. 35 Corrosion Protection)

Specify coating inspector, manufacturer, coating thickness, control standard. Remarks:

 

Page 4 of 4 Documentation available to surveyor during construction

 

Shipbuilding function

 

5

Installation, welding and testing of the following

 

5.1

Hatch covers. Doors and ramps integral with the shell and bulkheads

Certificates

(GL Rules Ship Technology Part 1, Ch. 1, Sec. 17 B 5.4 Tightness test, trials)

Specify test methods Remarks:

5.2

Rudders

Certificates, Shipbuilder inspection records

Remarks:

5.3

Forgings and castings Compliance with approved drawings, visual examination of welding and material. Check of alignment and deformation. Remarks:

Approved plans, Shipbuilder's inspection records, Shipbuilders and recognised standards and rules as applicable, Construction plan, Material certificates.

5.4

Equipment forming the watertight and weather tight integrity of the ship, e.g. overboard discharges, air pipes, ventilators Remarks:

Tank Plan, Shipbuilder’s inspection records.

6

Freeboard marks and draft marks. Principal dimension

 

Has to be within allowable tolerances and in accordance with the freeboard assignment. Clarify measurement method and equipment, documentation. Remarks:

7

Safety Construction Certification

 

List of Deficiencies and Outstandings Remarks:

Herewith we confirm, that above mentioned items have been discussed.

Place/Date

Stamp

Signature of Surveyor

Place/Date

Stamp

Signature of Company