NEW EMPLOYEE SCHEDULE April 2013 COHORT

There is only one IFS group this cohort. Highlighting means mentoring/case work at the agency Mentoring should include a meeting between staff and Lead/OCM about the mentoring activity (case review, purpose of visit, etc.) and conclude with a debriefing discussion on every mentoring visit. Highlighting means a sup or lead is needed with trainee at the Academy Text in blue highlight means that supervisors need to complete a task or action.

Important notes:
All Agency meetings/trainings are held in the Boardroom unless otherwise indicated. Agency days run from 8AM-5PM*. Academy days typically run 9-4* (*unless you need to work beyond these hours) No training can be missed due to agency related case work. New staff cannot do field work on their own or transport clients until notice is provided by your Program Director. Staff cannot transport children until completion of car seat training.

Absolutely no cell phone use during any training or meeting.

ANNOUNCEMENTS:

PLEASE LET JOSH KNOW WHEN YOU ARE MEETING TO DISCUSS THE FIELD ACTIVITIES SO THAT JOSH CAN JOIN IN YOUR DISCUSSION.

I have created a link to access the forms we will be using throughout the Academy.
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Please click the links below to access them.

Academy Agency Day Checklist https://docs.google.com/file/d/0B2-XrCxseCh8ek04LVVQQ2RYVDQ/edit Court Activity Worksheet: https://docs.google.com/file/d/0B2-XrCxseCh8Q0l3a3RsZ2Z1cVk/edit Biological Family In-Home Worksheet: https://docs.google.com/file/d/0B2-XrCxseCh8czdSU3pSOVRDaGM/edit Out of Home Care Worksheet:
https://docs.google.com/file/d/0B2-XrCxseCh8S1ZsdlRJaW85ZGM/edit?usp=sharing

Case Review Tool: https://docs.google.com/file/d/0B2-XrCxseCh8OVdsSHYyNkhZYzg/edit Reflection Worksheet for those not passing a Panel (complete in detail and bring 4 copies to your A&R Meeting): https://docs.google.com/file/d/0B2-XrCxseCh8WG1Ya3RTdEpzUW8/edit Supervisors Guidebook to the Academy: https://docs.google.com/file/d/0B2-XrCxseCh8R3FaSFlCVVVOX3c/edit Staff will complete the following modules during the Academy. While due dates are listed on the calendar, you can do these any time prior to the due date and turn in the certificate or screen shot of the final page of the module (if no certificate is available). 1) AODA in child welfare, TUTORTIAL 2 (you need to register first) http://www.ncsacw.samhsa.gov/tutorials/tutorialDesc.aspx?id=2 2) Engaging Fathers:
http://www.cehd.umn.edu/ssw/cascw/pracresources/Modules/EngagingFathers/EngagingFa thers.html

3) Mandated Reporters: http://wcwpds.wisc.edu/mandatedreporter/

WEEK THIRTEEN OF ACADEMY 7/1/13 9:00-4:00 PM 7/2/13 9:00-4:00 PM 7/3/13 Legal Affairs part 4 Court Prep Legal Affairs part 4 Court Prep

JOSH OFF

8:00-5:00 PM
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Agency timefor mentoring, team meetings, working on secondary cases, etc. Staff should work on integrating all aspects of training into work on their secondary case(s). New staff should be taking a much greater role in doing all aspects of case work, field visits, case notes, etc. Court Observations sheets (3 total) should be started based on court hearings attend from now until 4-18-13. These sheets are all due to Josh after review with supervisors on 4-25-13.

Agency Day Checklist is due to Josh today.

Primary case assignments can be made starting today.

7/4/13 OFF

7/5/13

Josh Off Agency Time for mentoring, team meetings, working on secondary cases, etc. Staff should work on integrating all aspects of training into work on their secondary case(s). New staff should be taking a much greater role in doing all aspects of case work, field visits, case notes, etc. COURT OBSERVATION FORMS ARE DUE TO JOSH BY THE END OF THE WORK DAY.

8:00-5:00 PM

WEEK FOURTEEN OF ACADEMY 7/8/13 9:00-4:00 PM Legal Affairs part 4 Court Prep

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7/9/13 9:00-4:00 PM Agency Time for mentoring, team meetings, working on secondary cases, etc. Staff should work on integrating all aspects of training into work on their secondary case(s). New staff should be taking a much greater role in doing all aspects of case work, field visits, case notes, etc.

7/10/13 9:00-4:00 PM Legal Affairs part 4 Court Practica at Childrens Court, 10201 W. Watertown Plank Road
Court Preparation Practicum July 10, 2013 Judge: Honorable Judge Donald District Attorney: Mary Sowinski Public Defender: Christopher Dee Name
Stacy Pangratz Nicole Christenson Lisa Qualls Case Hannon Brady McHenry/Longley Break Jennifer Trudeau Joseph McLeod Emily Veto Hannon Brady Walls Lunch Ashlin Phillip Hanna Kirk Hannon Gallagher Time 9:00 9:25 9:30 9:55 10:00 10:25 10:25 10:35 10:35 11:00 11:05 11:30 11:35 12:00 12:00 1:00 1:00 1:25 1:30 1:55

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Kinsey Thompson

Walls Break

2:00 2:25 2:25 2:35 2:35 3:00 3:05 3:30 3:35 4:00

Sonia Wooten

Hannon Gallagher McHenry/Longley

Rebecca Sorenson
Bon Xiong

7/11/13 8:00-5:00 PM 1:00 4:00 PM: Legal Affairs part 4 Court Practica at Childrens Court, 10201 W. Watertown Plank Road
Court Preparation Practicum July 11, 2013 Judge: Honorable Judge Donald District Attorney: Mary Sowinski Public Defender: Christopher Dee
Erica Odom Initial Assessment Worker Lacrisia Roscoe Break Thomas Power Gallagher McHenry/Longley Hannon Walls McHenry/Longley Walls Brady 1:00 1:20 1:25 1:45 1:50 2:10 2:10 2:20 2:20 2:40 2:45 3:05 3:10 3:30 3:35 3:55

Kendra Mcmurty- Smith

Melanie Figueroa Initial Assessment Worker

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7/12/13 8:00-5:00 PM

8:30-10:00 AM: Care Manager training, boardroom

Graduation Party at Academy. 2-4 PM. SUPS/LEADS/PDS please come and support your staff for their hard work!

IFS IN-HOUSE TRAINING DESCRIPTIONS

OPERATIONS (completed individually with each new staff member) Person Responsible JOSH LEAD JOSH LEAD JOSH JOSH SUPERVISOR JOSH/LEAD JOSH JOSH LEAD JOSH/LEAD Task/Training PARKING/ KEY CARDS/ BADGES DESK PHONE/ COMPUTER SET UP CELL PHONE & STIPEN POLICY CALENDAR/ WEEKLY SCHEDULE/ TIME MANAGEMENT ADP PAYROLL AND TIME OFF REQUESTS MILEAGE EMERGENCY/ ON CALL CELL PHONE ALL STAFF MEETINGS/ MANDATORY TRAININGS OUT OF OFFICE NOTIFICATION EMPLOYEE RECOGNITION (COMPUTER AND PHONE) COMMITTEE/ESSENTIAL PIECE CASE FILES OUTCOME TRACKING/ SCORECARDS

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LEAD LEAD LEAD JOSH LEAD

BUS TICKETS PETTY CASH TARGETED CASE MANAGEMENT RANDOM MOMENT TIME STUDY (Safety Services Only) SUPERVISED VISITATION

SERVICES (2 hrs) (Megan P. and Renee D.) This training includes: medical/dental mental health (ongoing only),, nurses/medical staffing, discretionary forms/MOUs, W2 referrals and other county benefits (Safety only), provider referral forms, clothing allowance & referral, rate reviews and placement entry, UAs, role of clinical staff, FAST & Respite referrals. Discussion of financial and QI measures as they relate to case practice.

TIME MANAGEMENT (2 hrs) (Laura Howitz) This training will provide practical advice and resources on how Case Managers can best manage their time and case work. Specific methods and tools will be introduced to the Case Manager to use in his/her practice. LIFE OF A CASE (1.5 hrs) (OG: Andrea B./SS: Erica W.) (First 6 topics separate for Ongoing and Safety) Training includes: referrals/case assignments, referrals to 220-SAFE, emergency detentions, ASFA timelines, family screens/assessments, First 90 days of a case, case closures, PCFA/CAP case application, (ongoing only) FORMS (2 hrs) (Amber D. and Renee D.) Training includes: review and use of practical forms used regularly in the field and how and when they are used. INDEPENDENT LIVING (2 hrs)

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(Jessica K.) Training includes: IL overview and eligibility, case plans, NYTD survey, case closure, and adult services for teens aging out of care. WISACWIS & HELPDESK (2 hrs) (Josh) Training includes overview of SACWIS & helpdesk support.

CAR SEAT TRAINING (Kathryn F., Dawn M., Lisa S., and Abby W.) This training includes proper use and installation of child car seats. CANS (ONLINE and Katie G.) Training includes an overview and use of the Child Assessment, Needs and Strengths tool. TIC/NMT Training includes an introduction to Trauma Informed Care and Neurosequential Model of Therapeutics INTERNET RESOURCES (2 hrs) (Josh V.) Training includes: using a variety of internet resources to assist clients, conduct background checks, and complete comprehensive assessment. Participants are provided with a internet bookmark file of all resources. CARE MANAGER (Andrea B.) Training includes: overview and use of Care Manager program including case maintenance, authorizations, approvals, etc.

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9 Last updated by Josh Vollendorf on July 2, 2013