l1 Manual Ems

STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev.
No:0 Chapter: Index Page 1 of 2
L-1 MANUAL FOR EMS, ISO 14001: 2004 STANDARD
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Aproved by : Signature: Date: Rev. No:0 Chapter: Index Issued by : M.A Page 2 of 2
Date:
SKETCH DEPICTING THE ISO 14001:2004 MODEL
Continual Improvement
Management Review
Environmental Policy
Planning
Checking
Implementation and Operation
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev. No:0 Chapter: Index Page 3 of 2
INDEX S.No. A B C D E 4.1 4.2 4.3 4.3.1 4.3.2 4.3.3 4.4 Description User guide to the manual Abbreviations used Definitions Amendment History List of Document Holders General Requirements Environmental Policy Planning Environmental Aspects Legal requirements and other requirements Objectives, Targets, Programme(s) Implementation and Operation ISO 14001 CLAUSE
REFERENCE
NUMBER OF PAGES
NA NA 3 NA NA 4.1 4.2 4.3 4.3.1 4.3.2 4.3.3 4.4
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0
S.No. 4.4.1 4.4.2 4.4.3 4.4.4 4.4.5 4.4.6 4.4.7 4.5 4.5.1 4.5.2 4.5.2.1 4.5.2.2 4.5.3 4.5.4 4.5.5 4.6
Rev. No:0
Description
Chapter: Index
ISO 14001 CLAUSE
REFERENCE
Page 4 of 2
NUMBER OF PAGES
Resources, Roles, Responsibility and Authority Competence, Training and Awareness Communication Documentation Control of documents Operational Control Emergency Preparedness & Response Checking Monitoring and measurement Evaluation of compliance (Compliance to Legal Requirements) (Compliance to Other Requirements) Nonconformity, corrective action and preventive action Control of records Internal Audit Management Review
4.4.1 4.4.2 4.4.3 4.4.4 4.4.5 4.4.6 4.4.7 4.5 4.5.1 4.5.2 4.5.2.1 4.5.2.2 4.5.3 4.5.4 4.5.5 4.6
ANNEXURES
ISO 14001 NUMBER OF PAGES
Annexure No I II III IV
CHAPTER Environmental Legal Requirements Linear Responsibility Chart Covering Senior Management List of Environmental WIs in vogue List of Environmental Records Maintained
CLAUSE REF 4.3.2 4.4.1 4.4.6 4.5.3
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev. No:0 Chapter: Index Page 5 of 2
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev. No:0 Chapter: A CHAPTER - A
USER GUIDE TO EMS Manual - LEVEL 1 INTRODUCTION From the Ìndex' Table, it would be observed that the various requirements of Manual. Environmental Management System according to ISO 14001:2004 Standard have been incorporated in this EMS
Page 1 of 2
PAGE FORMAT
The Name of the unit appears at the top box of each page of Environmental Management System Issued by
Date:
Date:
Manual (L1) and Environmental Management Procedure Manual (L2). Each page of L1 & L2 Manuals has ISO 14001:2004 Clause No., Chapter No and Page No. along with the total number of pages for that chapter at the top of the box (E.g. Page 2 of 5). The Version No and Revision No. also appear on the top box of each page of these 2 Manuals. The first page of each chapter of both L1 & L2 Manuals has Approved by and Issued by with relevant dates at the footer. Page numbering scheme for every chapter of L1 & L2 Manuals is as follows: Page No is in format X of Y where X denotes the running serial no for the particular chapter and Y denotes the total no of pages for that particular chapter. When a page or pages, which constitute the contents of L1 & L2 manuals are amended, the change will be deemed as Revision change and the Revision number incremented accordingly for all the pages of the concerned chapter.
Date:
Rev. No:0
Chapter: A
Issued by Date:
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Similarly, when substantial changes are effected in regard to the contents of the manual, the entire document is re-looked and amended. The same will be deemed as Version change, the version number is incremented accordingly and incorporated in all the pages of the manuals. When Version Number is incremented, the Rev. No. for all pages in all the chapters of the manual will becomes 0. Whenever changes to the documentation are made, the changes will be in Italics font with underline in hard copy and the same with unique colour in soft copy. This will be applicable to the any addition of document in the index only. This EMS Manual, which constitutes the Level 1 document, outlines the particulars and status of EMS in the organization w.r.t ISO 14001:2004 Standard. EMS Procedures / Work Instructions (Level 2 / Level 3) for EMS have been referred to in the appropriate places in this System Manual. Rubber Stamping
a.
Controlled copy stamping: - The copies of L 1 and L 2 manuals issued to designated persons according to the List of Document Holders will be stamped Controlled Copy and the controlled copy number allocated to the designated person indicated therein. An example is given below:
CONTROLLED COPY
COPY NO: 3
b.
Obsolete documents when intentionally kept at the unit will bear the Rubber Stamp "OBSOLETE DOCUMENT; FOR INFORMATION ONLY".
c. The document copy, if any, distributed for information is stamped as " FOR INFORMATION ONLY"
Issued by
Date:
Rev. No:0
Chapter: A
Date:
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STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev. No:0 Chapter: B Page 1 of 1
B - ABBREVIATIONS USED The Abbreviations used in this manual are detailed below : Abbreviation ISO CPCB EMS EMP EP GOI HR IPP KRAs MR MSDS NCR QC Rev. No. SOP OPCB Ver.No WI w.r.t. Description International Organization for Standardization Central Pollution Control Board Environmental Management System Environmental Management Programme Environmental Procedure Government of India Human Resource
Independent Power Plant

Key Result Areas Management Representative Material Safety Data Sheet Non-Conformity Report Quality Control Revision Number Standard Operating Procedure ODISHA Pollution Control Board Version Number Work Instruction With respect to
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev. No:0 Chapter: C Page 1 of 1
C TERMS & DEFINITIONS
All the Terms and Definitions used in this Environmental Management System (EMS) Manual are as per Clause 3 of ISO 14001: 2004standard.
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev. No:0 Chapter: D Page 1 of 1
D - AMENDMENT HISTORY S. Chapter N. No. Amendment Details Reason New Rev no. Effective date
Note : This page is intended as a sample format only. As and when amendments to this manual are effected, record of the same will be updated and kept by M.R.
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev. No:0 Chapter: E Page 1 of 1
E - LIST OF DOCUMENT HOLDERS The list to whom the Controlled Copy of this document EMSM has been issued are given below: Controlled Copy No. 1 2 3 Vice President Head Head Document Reference
Copy holders
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev. No:0 Chapter: 4.1 Page 1 of 1
4.1 GENERAL REQUIREMENTS 4.1.1 General Requirements IPP has established, documented, implemented and maintains and continually improves an Environmental Management System in accordance with the requirements of ISO 14001: 2004 standard. IPP has also determined how it fulfils these requirements. 4.1.2 Scope of EMS The scope of the EMS has also been defined and documented; the scope covers all the operations of this unit so as to meet all the requirements of ISO 14001: 2004 standard.
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver No:0 Rev.No:0 Chapter: 4.3 -PLANNING Page 1 of 3
4.2 - IPPs ENVIRONMENTAL POLICY - GENERAL IPP's top management has defined the Environmental Policy. The same is given in the next page. IPP has ensured that the Environmental Policy adopted for implementation fulfills the following: a. b. Is appropriate to the nature, scale of Environmental impacts of IPPs activities, products and services utilized. Includes top managements commitment to continual improvement and visibly demonstrates the same in all the activities carried out with particular reference to prevention of pollution and proactive steps to eliminate or atleast minimize the Environmental Impact. c. d.
e.
Includes a commitment to comply with relevant Environmental Legal requirements as also the other requirements. Provides the frame-work for setting and reviewing EMS objectives and targets. Is documented, implemented and maintained and also communicated to all persons working for and on behalf of the organization. Is available to the public/interested parties Is reviewed periodically to ensure that policy remains relevant at all times.
f. g.
PLAN
4.3.1. ENVIRONMENTAL ASPECTS

IPP has established, implemented and maintains a procedure EP:01 to identify the Environmental Aspects of its activities, products and services within the defined scope of the EMS that it can
control and those that it can influence taking into account planned or new developments, or new or modified activities, products and services. This is done in order to determine those, which have or can have significant impact on the environment. Comprehensive listing of Environmental Aspects relating to all Activities, Products and Services at IPP has been done. This exercise has been completed by involving employees of IPP and its partners at different levels. Environmental Aspects listing covers Normal, Abnormal and Emergency conditions as well. The significant environmental aspects amongst the various Environmental Aspects have been determined, based essentially on an assessment of Environmental impact ranking as per IPPs internal standard, which is kept as a reference document. Those environmental aspects which are related to Legal Requirements and Other Requirements as also the E.Aspects linked to emergencies have been deemed significant, irrespective of their E. Impact Assessment and ranking. IPP documents this information and keeps it upto date as per procedure EP:01 IPP ensures that the significant environmental aspects are taken into account in establishing, implementing and maintaining its EMS.
-
The Record ER:01(A) covering the significant E.Aspects /impacts and their updation is maintained by MR.
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Version No:0 Revision No:0 Chapter: 4.3 -PLANNING Page 1 of 1 4 3.2- LEGAL REQUIREMENTS AND OTHER REQUIREMENTS
IPP has established, implemented and maintains a procedure EP:01
a)
to identify and have access to legal requirements and other requirement to which IPP subscribes related to its environmental aspects.
b) to determine how these requirements apply to its environmental aspects. IPP ensures that the legal requirements and other requirements are taken into account while establishing, implementing and maintaining its Environmental management system. IPP keeps this information up to date. As regards other requirements, SEL has voluntarily taken up the sustainability initiative. This encompasses special steps towards environmental management. The requirements linked to sustainability management are also being complied with. The records pertaining to this are kept by the central environmental of SEL/VAL at JSG. Odisha Pollution Control Board (OPCB) and Central Pollution Control Board (CPCB) coming under the Ministry of Environment and Forests, GOI, are the statutory authorities overseeing the functioning of IPP with reference to EMS. The applicable Environmental Legal and other requirements and records thereof are maintained by Head - HR.
Reference:
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Version No:0 Revision No:0 Chapter: 4.3 -PLANNING Page 1 of 1 4.3.3 OBJECTIVES, TARGETS & MANAGEMENT PROGRAMMES
The Key Result Areas (KRAs) of EMS covering which Objectives and Targets have been set; these include: * Continual improvement in regard to EMS requirements. * Preventive and Proactive steps in regard to EMS. * Development of Human Resources. * Suitable Training and Awareness of IPPs as well as sub-contractors' employees so as to continually improve their competence IPP has established, implemented and maintains documented measurable EMS Objectives and Targets at each relevant function and level within the organisation. These objectives and targets are i) consistent with the environmental policy including the ii) Commitment to Prevention of Pollution, iii) Compliance with Legal Requirements and other requirements and iv) need for continual improvement. The designation and responsibility for achieving objectives and targets as also the means and time frame by which objectives and targets are to be achieved are spelt out for each of the Management Programme. When establishing and reviewing IPP's EMS objectives, IPP duly considers the legal and other requirements, its significant environmental aspects, its technological options and its financial, operational and business requirements, and the views of Ìnterested Parties'. Organized method of data capture, recording, review and follow up are being done for the Objectives, Targets and Management Programmes. Reference: EP:04: Procedure for performance monitoring & measurement of management systems. ER:04:Objectives & Targets and their review.
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev No:0 Chapter: 4.4 Implementation and Operation Page 1 of 10
DO
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev No:0 Chapter: 4.4 Page 2 of 10 Implementation and Operation 4.4.1- RESOURCES, ROLES, RESPONSIBILITY AND AUTHORITY
IPP has defined, documented and communicated the roles, responsibilities and authority of senior management personnel in order to facilitate effective EMS. IPP's management ensures the availability of resources essential to the implementation and control of the EMS. Such resources include human resources and specialised skills, organizational infrastructure, technology and financial resources. IPPs top management appoints a specific Management Representative (MR) for EMS who, irrespective of other responsibilities has defined role, responsibilities and authority for EMS implementation as given below.
a.
EMS requirements are established, implemented and maintained in accordance with ISO: 14001: Standard & reporting on the performance of EMS. Ensuring that reports on the performance of EMS are presented to top management of IPP for review including recommendation for improvement of the EMS. The letter of appointment of Management Representative (MR) is documented and is available on record. (Ref: ER:06) 4.4.1.1 Organogram The organisation structure of IPP is kept as a reference document by MR as also by the Unit Head and all the HODs. As the organisation structure and the designations are bound to change from time to time, common titles such as Unit Head; Head HR and the like, are made use of, for outlining the roles, responsibility and authority. Organogram is updated as needed and kept by HR department. The linear responsibility chart for EMS covering senior management is indicated as Annexure III in this manual. The Role, Responsibility and Authority of key employees and categories of personnel of IPP in regard to Environmental Management are outlined below:
b.
Head of the Unit CEO Power; Sr V.P
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev No:0
i. ii.
Chapter: 4.4 Implementation and Operation
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Define IPP's Environmental Policy Oversee the setting up of EMS objectives and targets to
a. b. c.
Meet the Legal and other requirements Achieve the E Policy goals Usher in continual improvement in the upgradation, monitoring and improvement in environmental performance and management of its EMS.
iii. Appoint a member of Top Management Team as Management Representative for EMS to monitor the performance and ensure successful implementation of EMS conforming to ISO 14001 Standard. iv. Overall co-ordination so as to implement a. E. Policy b. Environmental Objectives, Targets and Management Programme (EMPs) c. Environmental Procedures and Work Instructions W Is) d. Generation and Maintenance of Environmental Records (E R) v. Conduct periodic review of Environmental Management System assessment, emerging changes and feedback. vii. Monitor non-conformities and oversee the Corrective actions initiated and effected. viii. Overall co-ordination with civic authorities and the neighborhood for onsite and offsite emergency preparedness plan i.
ii.
vi. Address changes to the E Policy, Òbjectives & Targets' as needed based on performance
Management Representative (MR) (EMS) Ensure that EMS is established, implemented and maintained at IPP in accordance with ISO: 14001: standard. Monitor the performance of various sections of IPP in regard to Environmental Management Programme (s). Co-ordinate the work relating to Training, Awareness and Competence of IPP employees and sub-contractors' employees. Keep track of Environmental related accidents, incidents, non-conformities and the Corrective Actions and Preventive Actions taken. Co-ordinate the work relating to the selection of Environmental Auditors, Schedule of Internal Audits, Audit Process, Collection of NCRs and resolution of NCRs.
iii. iv. v.
vi. vii. viii.
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Report the status, progress and effectiveness of EMS to the Management Review meeting so that the same acts as the basis for further improvement. Act as Member Secretary to Environmental Management Review Meetings. Initiate and liaise with concerned departments for communication to suppliers, sub contractors, neighbouring industries, customers & transporters about the IPPs EMS (14001:) journey and their expected role and participation to fulfill the requirements of the system.
Head - Operations:
Overall Responsibility & Authority w.r.t IPPs various productions centers so as to: i. ii. iii. Ensure that Environmental Policy is communicated, known, understood and implemented by all the levels in the various sections. Ensure compliance with relevant Environmental legal requirements and other requirements. Initiate action so that the Environmental Management Programmes (EMPs) are implemented achieving Environmental Objectives and Targets relating to the various sections under his charge. iii. vi. vii. viii. ix. x. xi. xii. Identify environmental aspects and the consequent impacts as per guidelines procedure. Ensure Training, Awareness and Competence of employees in the different sections. Ensure that the internal communication process is effective. Arrange to prepare relevant documents in line with ISO: 14001: standard and ensure compliance. Stipulate operating criteria in the relevant EMS procedures / Work Instructions. Implement the procedures and work instructions & generate the necessary records. Prepare and keep in readiness the various sections to ensure effective Emergency Preparedness and swift response. Monitor and measure on a regular basis the key characteristics of operation and activities (which are both proactive and reactive) in the different sections which can have a significant impact on the environment. xiii.
xiv.
Handle and investigate non-conformities, accidents incidents including near misses. Initiate and complete Corrective Action; also take Preventive Action for non-conformities which are potential ones as well as those identified as a result of employees suggestions / observed degree of difficulties in day-to-day working on the shop floor.
xv.
Initiate and complete Corrective Action in regard to non-conformities raised during the internal EMS Audit.
xvi. Head - Maintenance Overall Responsibility and Authority w.r.t. Mechanical, Electrical, Instrumentation and Civil Maintenance of all Plants, Machinery and Utilities.
i.
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Participate in Management Review and take such follow up actions as needed.
Ensure that Environmental Policy is communicated, known, implemented and understood by all the levels in various sections. Ensure compliance with relevant EMS legal requirements and other requirements to which IPP as an organization subscribes.
ii.
iii. Initiate action so that the ongoing EMPs are implemented, achieving the Environmental Objectives and Targets relating to the various sections under his control.
iv.
Identify environmental aspects related to activities / products / services and the consequent environmental impacts.
v. Ensure Training, Awareness and Competence of employees in the different sections. vi. Ensure that the internal communication process is effective
vii.
Arrange to prepare relevant documents in line with ISO: 14001: standard and ensure their control. Calibration of Instruments connected with EMS.
viii.
ix. Stipulate operating criteria in the Procedures / Work Instructions x. Implement the Procedures and Work Instructions and generate the necessary records. xi. Prepare and keep in readiness the various sections to ensure effective Emergency Preparedness and swift response.
xii.
Monitor and measure on a regular basis the key characteristics of operation and activities (which are both proactive & reactive) in the different sections, which can have a significant impact on the environment.
xiii.
Handle and investigate non-conformity, accident, incidents including near misses identified and potential if any, in his area of responsibility. Initiate and complete Corrective Action for non-conformities that may arise during òperation'; also identify potential Non conformities and initiate Preventive Action. Initiate and complete Corrective Action in regard to non-conformities raised during the Audit.
xiv.
xv.
xvi. Participate in the Management Review and take such follow up actions as are needed.
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Head - QC: Overall authority and responsibility with respect to fulfillment of EMS requirements covering QC activities. All the points i.) to xvi) given under Head Engineering apply.
i.
ii.
Co-ordinate the drill relating to Emergency preparedness and response. Maintain and liaise with all concerned incharges w.r.t. all Legal and Other Requirements to which IPP subscribes so as to ensure compliance. Keep track and update Legal Requirements, ensure access for the same and communicate the same to relevant sections and departments. Liaison with the Outside Agency in and around IPP so that the same could be advantageously tapped during emergency.
iii.
iv.
Head - HRD i. ii. iii. Ensure that Environmental Policy is communicated, known, understood and implemented within his area of control. Initiate action so that the Environmental Programme(s) relating to the section are implemented, achieving Environmental Objectives and Targets. Play a catalytic role in Training, Awareness and Competence of employees of IPP unit and co-ordinate the work of Training, Awareness and Competence as regards subcontractors' employees and maintain records. iv. iv. vi vii. Help in ensuring so that the Internal Communication Process is effective. Play an active role as needed in regard to External communication. Maintain relevant EMS Records relating to employees of IPP as well as that of subcontractors. Initiate Corrective action for Non conformances that may be raised during the Audits in his area of control; also identify potential Non conformities and initiate Preventive Action. viii. Participate in the Environmental Management System (EMS) Review Meeting and take such follow up action as needed.
ix.
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Liaison and coordination with the Collectorate, Police, Hospitals, Local Bodies and Neighboring Industries in regard to Emergency Preparedness and Disaster Management.
x.
xi.
Co-ordinate the drill relating to Emergency preparedness and response. Maintain and liaise with all concerned incharges w.r.t. all Legal and Other Requirements to which IPP subscribes so as to ensure compliance. Keep track and update Legal Requirements, ensure access for the same and communicate the same to relevant sections and departments. Liaison with the Outside Agencies in and around IPP so that the same could be advantageously tapped during emergency.
xii.
xiii.
Head Commercial w.r.t Stores
Same as given above for Head Production and in addition: i. ii.
Identify hazardous chemicals ordered and used by the units . Ensure proper handling storage, preservation and issue of hazardous materials purchased and used by IPP and also as per guidelines prescribed in the relevant MSDS.
Head - Environment: i. Report the compliance with reference to legal and other requirements to the concerned authorities including the Top management of IPP.
Same as given under Head Production and in addition the following:
ii. iii.
iv.
Maintain records of non-conformances in regard to different field departments. Arrange to carryout analysis of effluents & emissions as and when required. Arrange for calibration of measuring and monitoring equipments. v. Maintain external communication on environmental issues and liaise with the outside agencies & bodies, and others so that their requirements are considered and fulfilled as applicable. Maintain suitable registers / records of such communications.
vi.
Identify Hazardous and General Wastes generated and specify their storage, Monitor the levels of pollution in the plant and report the status as well as the Keep track and have access to and update the legal and other requirements.
transport and disposal management in IPP. vii. viii. suggested corrective and preventive action.
ix.
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Participate in Management Review and take such follow up actions as are needed.
Head Commercial w.r.t Purchase:
Same as given under Head Stores as applicable. In addition: i. Initiate appropriate actions, intimate sub contractors, suppliers, customers & transporters about IPPs EMS certification process and seek their active co-operation in fulfilling the requirements.
ii.
Obtain and communicate the relevant MSDS information on supplies and IPPs finished products.
Supervisors
On a day to day basis, be responsible for Òperations' so that the Role, Responsibility and Authority outlined against the respective section Heads are realized; brief workmen in his area of operations on significant environmental aspects / impacts and their control. Non Supervisors / Process Technicians
i.
Know and understand the E Policy. Understand and also participate as called for in the identification of environmental aspects, impacts. and prevent the occurrence of Environmental Incidents and accidents. Contribute their mite towards the attainment of EMS objectives and targets'. Participate and remain committed to in implementing the EMPs with interest and involvement. Be aware of the following namely
a.
ii. iii. iv. v.
Importance of conformance with the Environmental Policy and EMS procedures and with the requirements of the EMS which IPP is expected to address and fulfill.
b. The significant Environmental impacts of their work activities and the Environmental benefits of improved personal performance. c Roles and responsibilities in achieving conformance with the EMS policy and procedures and to the requirements of EMS.including emergency preparedness and response requirements. d. Potential consequences of departure from specified operating procedures. vi. Reference: Generate appropriate records where specified.
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Chapter: 4.4 Page 1 of 1 Implementation and Operation 4.4.2-COMPETENCE,TRAINING AND AWARENESS Rev No:0
* IPP has ensured that any person performing tasks for it or on its behalf that have a potential to cause a significant environmental impact identified by IPP, is competent on the basis of appropriate education, training and/or experience. * For all employees of IPP whose work may create a significant impact upon the environment, necessary training needs have been identified and thus IPP ensures that all such personnel have received appropriate training or otherwise undergone training effectively. * IPP has established and maintains procedures (EP:05) and work instructions to make its employees or those who work on its behalf at each relevant function and level aware of: a. b cd The importance of conformance to the EMS Policy and procedures and the requirements of EMS. The significant environmental Aspects and related ctual or potential Impacts associated with their work and the environmental benefits of improved personal performance. Their role and responsibilities in achieving conformity with the requirements of EMS.. The potential consequences of departure from specified operating procedures.
The records relating to training, awareness and competence are maintained by HRD. (ER:07) Reference:
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev. No:0 Chapter: 4.4 Implementation and Operation 4.4.3 COMMUNICATION Page 1 of 2
INTERNAL COMMUNICATION: Environmental Policy, applicable E-aspects, Objectives, Targets, Management Programmes, Awareness, Documentation, Emergency Preparedness & Response, key characteristics of operation, Audit findings, Corrective Action & Preventive action and the actions to be taken as follow up of various Review Meetings. The structured Awareness Training programmes; Training inputs imparted from time to time, Circulars; Documentation; Review Meetings, Suggestions and complaints from persons working within the organization form the channels of internal communication. Details are as per procedure CP:09 EXTERNAL COMMUNICATION
a.
IPP has established, implemented and maintains practices for receiving, documenting and responding to relevant communication from external interested parties in regard to Environmental performance. Due consideration has also been given to the processes for external communication on IPP's significant environmental aspects and the decision of IPP has also been recorded. Effective communication with various government agencies is being maintained as needed. IPPs performance with reference to EMS are also suitably communicated to the stakeholders. Applicable and pertinent communication records are maintained in the HR & Environment sections as indicated in the procedure CP:09 in L2 manual. Records: 1. Internal Communication Record. 2. External Communication Record.
b.
c.
d.
4.4.4 DOCUMENTATION
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev. No:0 Chapter: 4.4 Implementation and Operation Page 2 of 2
IPP has established, implemented and maintains information in a suitable medium i.e., both in paper and electronic form to. a. Describe the core elements of EMS and their interaction. b. Provide direction to related documentation. The ISO: 14001 EMS Documentation comprises four levels, namely: L1 L2 L3 L4 EM System Manual EM System Procedure Manual. SOP Work Instructions relating to EMS. Forms, Certificates, Registers, Records and computer print outs pertaining to EM Systems. The sketch in the following page outlines the 4 Tiers of Documentation. Note: List of SOPs and Work Instructions in the EMS of IPP is outlined separately in Annexure-IV. Master list of documents, L1 & L2 and their distribution is maintained by MR, documented L3 (Work Instruction / Section SOPs) and records L4 are maintained by the respective section/department Heads. The Documentation include a)
b)
c)
d)
e)
The Environmental Policy, Objectives, and Targets. Description of Scope of EMS. Description of the main elements of the EMS and their interaction and reference to related documents. Documents including the records required by the ISO 14001: 2004Standard Documents including records determined by the organization to be necessary to ensure effectiveness.
Management Systems Documentation
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev. No:0 Chapter: 4.4 Implementation and Operation
EM System Manual
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L1
EM Procedures Internal Standards
L2
Work Instructions for EMS
L3
EMS
Records
L4
Internal Standards:
i) ii)
Environmental Aspects Identification Emergency Preparedness and Response
4.4.5
CONTROL OF DOCUMENTS
Documents required by EMS and by the ISO 14001: 2004standard are controlled. Records are a special type of Document and are also duly controlled.
a) b) c) d) e)
f)
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IPP has established, implemented and maintains a Procedure to approve documents for adequacy prior to issue, review and update as necessary and re-approve documents, ensure that changes and the current revision status of documents are identified, ensure that relevant versions of applicable documents are available at points of use, ensure that documents remain legible and readily identifiable, ensure that documents of external origin determined by IPP to be necessary for the planning and operation of the environmental management system are identified and their distribution controlled, and prevent the unintended use of obsolete documents and apply suitable identification to them if they are retained for any purpose.
g)
Master list A master list of EMS Documents used by the unit and the documents of external origin are maintained by MR. Back ups and Virus Protection
a.
Back-ups in CD form are kept for all the latest version of documentation by M.R.and a system of virus control has also been established. Any change to the documentation is made by MR and back up of the same is maintained.
b.
Back up tapes checking for data retrievability is being done at every month end.
List of Documentation The list of procedures in use at IPP is at Annexure IV.
4.4.6 - OPERATIONAL CONTROL

IPP has identified and plans those operations that are associated with the identified Significant Environmental Aspects consistent with its E.Policy, Objectives and Targets in order to ensure that they are carried out under specified conditions by.
a.
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Establishing, implementing and maintaining documented procedures /Work Instructions to cover situations where their absence could lead to incidents, accidents and other deviations from the EMS Policy, objectives and targets. b. Stipulating operating criteria (process control parameters) in the SOPs/Work instructions. c. Establishing, implementing and maintaining procedures related to the identified significant environmental aspects of goods, equipment and services purchased and / or used by IPP and communicating relevant applicable procedures / Work Instructions and requirements to suppliers and contractors.
Adequate number of SOPs have been issued where necessary. Control of processes are carried out as outlined in the SOPs instituted by IPP. Where needed, new SOPs have also been instituted. To take care of each and every E.Aspect or a group of E.Aspects identified as the case may be, controls have been specifically envisaged in the various SOPs / Work Instructions. List of E.aspects identified and the corresponding controls thereof has been prepared and is available in the different sections. Operational control records are maintained as appropriate by various departments. Reference: ER:12 operational control Records in relation to EMS.
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Chapter: 4.4 Page 1 of 2 Implementation and Operation 4.4.7 - EMERGENCY PREPAREDNESS AND RESPONSE Rev. No:0
IPP has established, implemented and maintains procedures to identify potential for and respond to accidents and emergency situations and for preventing and mitigating the environmental impacts that may be associated with them.
In order to maximize IPP's response arrangements to prevent and mitigate the potential to result in harm, IPP periodically reviews and where necessary, revises, the applicable procedures and work instructions. Where appropriate, its emergency preparedness and response procedures are reviewed, in particular, after the occurrence of accidents.
IPP also periodically tests such procedures where practicable by conducting mockdrill and involving interested parties.
Reference: 1. 2. On Site Emergency Plan ER:13 Record of Mock Drills Conducted.
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev. No:0 Chapter: 4.5 Checking Page 1 of 2
CHECK
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev. No:0 Chapter: 4.5 Checking 4. 5.1. MONITORING AND MEASUREMENT Page 2 of 2
IPP has established, implemented and maintains documented procedures (EP:11) (in L2 manual)
to monitor and measure, on a regular basis, the key characteristics of its operations that can result in a significant environmental impact. The procedure includes the recording of information to track performance, relevant operational controls and conformities or otherwise w.r.t. IPP's environmental objectives and targets. IPP ensures that calibrated or verified monitoring and measuring equipment are only used and suitably maintained. IPP also retain associated records (ER:14).
Reference:
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver No:0 Rev No:0 Chapter: 4.5 Checking 4.5.2 EVALUATION OF COMPLIANCE Page 1 of 3
Consistent with the commitment to compliance, IPP has established, implemented and maintains a procedure CP:02 for periodically evaluating compliance with applicable legal requirements. IPP keeps records of the results of the periodic evaluations. The requirements retaining to sustainability management initiative launched by SELs top management a voluntary effort are being tracked accessed w.r.t to compliance. Periodical audits are also carried out to verify the status of compliance.
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver No:0 Rev No:0 Chapter: 4.5 Checking Page 2 of 3
4.5.3 NON CONFORMITY, CORRECTIVE ACTION AND PREVENTIVE ACTION

IPP has established, implemented and maintains documented procedure EP:12 in L2 manual for defining responsibility and authority for handling and investigating nonconformities related to EMS, taking action to mitigate any Environmental impacts caused and for initiating and completing corrective action and preventive action. The Procedure defines requirements for a) identifying and correcting nonconformity(ies) and taking action(s) to mitigate their environmental impacts. b) Investigating nonconformity(ies), determining their cause(s) and taking actions in order to avoid their recurrence, c) Evaluating the need for action(s) to prevent nonconformity(ies) and implementing appropriate actions designed to avoid their occurrence. d) Recording the results of corrective action(s) and preventive action(s) taken and e) Reviewing the effectiveness of corrective action(s) and preventive action(s) taken.
Reference:
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver No:0 Rev No:0 Chapter: 4.5 Checking Page 3 of 3
4.5.4 CONTROL OF RECORDS

General IPP has established, implemented and maintains a Procedure EP: protection, retrieval, retention and disposal of records. for the identification, storage,
IPP has established and maintains records necessary to demonstrate conformity to requirements of IPPs EMS and the ISO 14001: 2004 standard and the results achieved. EMS Records are generated and maintained by different departments in the unit Viz. Purchasing, Stores, Operations, Maintenance, QC, and H.R. Departments. IPP has ensured that EMS records remain legible, identifiable and traceable. The various Records relating to EMS to be maintained by the unit have been identified by different Heads of Departments and approved by Sr.VP. The list of Records relating to EMS generated at IPP are given in Annexure V. Reference:
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev. No:0 Chapter: 4.6 MANAGEMENT REVIEW 4.5.5 INTERNAL AUDIT Page 1 of 1
4.5.4.1
General IPP has established and maintains documented procedure as outlined in L2 manual for planning and implementing Internal Audits to verify whether or not the EMS.
c)
d)
Conforms to planned arrangement for EMS including the requirements of ISO 14001 standard b) Whether the EMPs and other activities are properly implemented The system is effective in meeting IPP's EMS policy and objectives. Provide information on the results of audit to top management for course correction. IPP has trained a band of their employees in Internal Audit of EMS. The list of employees trained as Internal Auditors is kept as a Training Record in HR Dept and also by M.R. Internal Audits for EMS are scheduled on the basis of Environmental importance of the operations concerned and the results of previous audits. Detailed Procedure has been established to cover audit criteria, scope, frequency and methodology of audit. The identified competency level is also specified. Further the responsibilities and requirements for planning and conducting the audits and reporting of results and retaining of associated records is also addressed. The audit schedule is prepared by the M.R who is primarily responsible for conduct of Internal Audits. M.R is also responsible for follow up of corrective action taken for the non conformance observed. The Internal Audits for EM System are scheduled to be done at IPP, four times a year. As per the Annual Plan, the audits are carried out by the trained in-house Auditors of the unit. Auditors do not audit areas in which they have control. The results of the audits are recorded by Internal auditors in the form of Non Conformity Reports (NCRs). The auditors bring the contents of NCRs to the attention of the department head concerned for taking remedial action without undue delay.
a)
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev. No:0 Chapter: 4.6 MANAGEMENT REVIEW Page 2 of 1
ACT
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev. No:0 Chapter: 4.6 MANAGEMENT REVIEW 4.6 - MANAGEMENT REVIEW Page 1 of 3
The IPPs top management once in 3 months, reviews the EMS to ensure its continuing suitability, adequacy and effectiveness. The input to management reviews includes
a)
b)
c)
d)
e) f) g)
h)
results of internal audits and evaluations of compliance with legal requirements and with other requirements to which the IPP subscribes; communication(s) from external interested parties, including complaints, the environmental performance of IPP the extent to which objectives and targets have been met, status of corrective actions and preventive actions, follow-up actions from previous management reviews, changing circumstances, including developments in legal and other requirements related to IPPs environmental aspects, and recommendations for improvement
The outputs from management reviews include any decisions and actions related to possible changes to environmental policy, objectives, targets and other elements of the environmental management system, consistent with the commitment to continual improvement. The management reviews include assessing opportunities for improvement and the need for changes to EMS including E.Policy, E. Objectives and Targets. Records of the Management Reviews are being retained.
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Version No:0 Revision No:0 Chapter: Annexures Page 1 of 3
ANNEXURE I ENVIRONMENTAL LEGAL REQUIREMENTS APPLICABLE TO IPP
1.
The water (Prevention and Control of Pollution) Act, 1974, and as amended up-to-date. The Water (Prevention and Control of Pollution) Cess Act 1977 and as amended up-to-date. The Water (Prevention and Control of Pollution) Cess Rules 1978 The Air (Prevention and Control of Pollution) Act 1981, and as amended up-to-date.. The Air (Prevention and Control of Pollution) Rules, 1982 The Environment (Protection) Act, 1986. and as amended up-to-date. The Environmental (Protection) Rules, 1986, and as amended up-to-date. The Hazardous Wastes (Management and Handling) Rules 1989, and as amended up-to-date. The Manufacture, Storage and Import of Hazardous Chemical Rules, 1989, and as amended upto-date. The Public Liability Insurance Act, 1991 and as amended up-to-date. The Public Liability Insurance Rules, 1991, and as amended up-to-date.
2. The Water (Prevention and Control of Pollution) Rules, 1975.

3. 4. 5. 6. 7. 8. 9. 10.
11. 12.
13. The Factories Act 1948. 14. The Tamil Nadu Factory Rules, 1950
15. 16. 17. 18. 19. 20. 21.
The Motor Vehicle Act, 1988. The Central Motor Vehicle Rules, 1989 The Batteries (Management & Handling) Rules, 2001 The Ozone Depleting Substances (Regulation & control) Rules, 2000. Noise Pollution Rules (Regulation and Control) Rules, 2000, and as amended up-to-date. The Bio Medical Waste (Management and Handling) Rules, 1998, and as amended up-to-date. The verdicts given by different High Courts and Supreme Court of India pertaining to environmental management.
STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Version No:0 Revision No:0 Chapter: Annexures Page 2 of 3
Version No
Revision No: ANNEXURE III LINEAR RESPONSIBILITY CHART COVERING SENIOR MANAGEMENT IN IPP
1 2 3 4 5 6 7 8 9 10
S. No
Description
Top Mgt.
Environmental Policy formulation E Policy implementation Identification of Environmental Aspects and Consequent impacts Legal and other requirements identification Objectives and Targets formulation Implementation of Environmental EMPs EMP Review Roles, responsibilities, authorities Training, Awareness & Competence Internal Communications External Communications EMS Documentation Control of documents Operational Control Emergency Preparedness & Response Monitoring & Measurement Calibration of monitoring instruments P P
MR
Head operatio n
S
Head Mainten ance

S
Head Commer cial w.r.t stores

S
Head HR
S
Head QC
S
Head Env
Head Commer cial purchase

S
Head Accounts
1.a
1b 2. 3. 4. 5a .5b 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.
P -
C C C C P
P P S S P
P P S S P
P P S S P
P P P S P
P P S S P
P P P S P
P P S S P
P P S S P
P P
C C C C C C P C S C S
S S S P S P S P S P S
S S S S S P S P S P P
S S S S S P S P S P S
S S P P P P S P S P S
S S S S S P S P S S P
S S S P P P S P S P P
S S S S P P S P S S S
S S S S S P S S S S S
Version No
1 S. No Description
Revision No:
2 3 4 5 6 7 8 9 10
Top Mgt.
Evaluation of compliance Non-conformities, Corrective Action and Preventive Action Records EMS Audit Management Review P C P
MR
Head operatio n
P P P P S
Head Mainten ance

P P P P S
Head Commer cial w.r.t stores

P P P P S
Head HR
P P P P S
Head QC
P P P P S
Head Env
Head Commer cial purchase

P P P P S
Head Accounts
16 17. 18. 19. 20.
C C C P C
P P P P S
P P P P S
LEGEND:P: Primary Responsibility S: Secondary Responsibility C: Co-Ordination Responsibility Note: When P is shown against various departments, this highlights that the concerned HOD is responsible for that particular dept.
Version No
Revision No: ANNEXURE-IV
LIST OF EMS RELATED PROWIs (PROCEDURES & WORK INSTRUCTIONS) IN VOGUE IN IPP
Version No
Revision No: ANNEXURE V LIST OF EMS RECORDS MAINTAINED BY IPP
The list of Environmental Records (ER) maintained by IPP are given below: EnvironSl.No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 E Policy Environmental Aspects Identification Legal and Other Requirements Objectives, targets, EMP(s) Resources, roles, responsibility and authority Competence, Training and Awareness Communication Documentation Control of documents Operational Control Emergency Preparedness and response Monitoring and Measurement Evaluation of compliance Non conformity, corrective action and preventive action Control of records Internal audit Management Review Description ISO:14001 Clause 4.2 4.3.1 4.3.2 4.3.3 4.4.1 4.4.2 4.4.3 4.4.4 4.4.5 4.4.6 4.4.7 4.5.1 4.5.2 4.5.3 4.5.4 4.5.5 4.6 mental Record ER:01 ER:02 ER:03 ER:04 ER:05 Maintained by MR MR MR MR HR HR MR MR MR Ongoing 3 yrs after identification Ongoing 3 yrs after identification Ongoing Ongoing 3 yrs after identification Ongoing Ongoing 3 yrs after identification MA MR MR MR MR MR MR 3 yrs after identification 3 yrs after identification Ongoing 3 yrs after identification 3 yrs after identification 3 yrs after identification 3 yrs after
Retention Period
ER:06 ER:07 ER:08 ER:09 ER:10 ER:11 ER:12 ER:13 ER:14 ER:15 ER:16 ER:17
Version No Sl.No.
Revision No: Description
ISO:14001 Clause
Environmental Record
Maintained by
Retention Period
identification

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STERLITE ENERGY LIMITED Independent Power Plant..,Jharsuguda ENVIRONMENTAL MANAGEMENT SYSTEM MANUAL Ver. No:0 Rev.

No:0 Chapter: Index Page 1 of 2

L-1 MANUAL FOR EMS, ISO 14001: 2004 STANDARD

SKETCH DEPICTING THE ISO 14001:2004 MODEL

Implementation and Operation

NA NA 3 NA NA 4.1 4.2 4.3 4.3.1 4.3.2 4.3.3 4.4

CLAUSE REF 4.3.2 4.4.1 4.4.6 4.5.3

Independent Power Plant

4.3.1. ENVIRONMENTAL ASPECTS

Head of the Unit CEO Power; Sr V.P

Chapter: 4.4 Implementation and Operation

Chapter: 4.4 Implementation and Operation

Chapter: 4.4 Implementation and Operation

Participate in Management Review and take such follow up actions as needed.

Chapter: 4.4 Implementation and Operation

Chapter: 4.4 Implementation and Operation

Head Commercial w.r.t Stores

Same as given above for Head Production and in addition: i. ii.

Same as given under Head Production and in addition the following:

Chapter: 4.4 Implementation and Operation

Head Commercial w.r.t Purchase:

ii. iii. iv. v.

Management Systems Documentation

EM Procedures Internal Standards

Work Instructions for EMS

Environmental Aspects Identification Emergency Preparedness and Response

Chapter: 4.4 Implementation and Operation

List of Documentation The list of procedures in use at IPP is at Annexure IV.

4.4.6 - OPERATIONAL CONTROL

Chapter: 4.4 Implementation and Operation

Reference: 1. 2. On Site Emergency Plan ER:13 Record of Mock Drills Conducted.

4.5.3 NON CONFORMITY, CORRECTIVE ACTION AND PREVENTIVE ACTION

4.5.4 CONTROL OF RECORDS

2. The Water (Prevention and Control of Pollution) Rules, 1975.

Head Mainten ance

Head Commer cial w.r.t stores

Head Commer cial purchase

1b 2. 3. 4. 5a .5b 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.

Head Mainten ance

Head Commer cial w.r.t stores

Head Commer cial purchase

16 17. 18. 19. 20.

Revision No: ANNEXURE-IV

Revision No: ANNEXURE V LIST OF EMS RECORDS MAINTAINED BY IPP

Revision No: Description

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