Convenient Construction Management Procedures

This supplement will assist construction and related firms in preparing a Standard Operating Procedures (SOP) Manual for their small to medium size businesses. It can be customized to fit your office staff and work crew operations. The content also supplements Bizmanualz core procedures manuals for Accounting and Human Resources. Learn how to manage all aspects of construction jobs including estimating, contracts, planning and billing.

Construction Management Polices and & Procedures Supplement

US$ 89.95
Delivery: Instant Download only- Files are delivered electronically in Microsoft Word format

12 Prewritten Policy Statements

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Change Orders Development Contracts Cost Control Equipment Control Construction Estimating Progress Billing Project Planning Construction Purchasing Construction Quality Control Construction Safety Scheduling Sub Contracts

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14 Prewritten Forms and Records:

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Contract Documents Log Purchase Requisition Purchase Order Purchase Order Log Receiving & Inspection Report Order and Arrival Log Purchase Order Follow-Up Daily Sundry Payables Log Safety Suggestion Sheet Worksite Safety Self-Inspection Checklist Worksite Safety Action Plan Worksite Safety Rules Index of Hazardous Chemicals & MSDS Safety Orientation Checklist

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Document ID CON103 Revision 0.1 Effective Date: mm/dd/yyyy

Title Cost Control Prepared By Preparers Name/Title Reviewed By Reviewers Name/Title Approved By Final Approver's Name / Title Applicable Standard: N/A Policy:

Print Date mm/dd/yyyy Date Prepared mm/dd/yyyy Date Reviewed mm/dd/yyyy Date Approved mm/dd/yyyy

The Company policy is to maintain the Total Costing System and the Labor Costing System on all projects over $1,000,000 in value. Also, all projects with a labor content over $100,000 will be placed on both costing systems regardless of contract value. The primary purpose of the costing system is to provide management information in order to know and control project costs. In addition, the costing information is necessary to assist in preparing future estimates and conceptual budgets. Applies to all project managers, supervisors, and project administrators.

Purpose:

Scope: Procedure:

1.0
1.1

PROJECT DATA SHEET

Initially, the Project Manager must complete the Project Data Sheet, which provides: information required to set up the accounting records for the project information required to set up heading information on various accounting and costing reports information for various district office departments information to update personnel files regarding project experience

1.2

A copy of the completed form should be kept in the Contract Record Book for the project. The completed form should be forwarded to the Division Administration Manager without delay, because this document must be processed before budgets can be set up and before any payrolls can be run or invoices paid. Copies are circulated to other departments to inform them that we are starting a new project and to provide preliminary data describing the project. Standard cost codes shall be developed and utilized in order to communicate our costing information in a clear manner to all who use it.

1.3

Sample Procedure

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A certain amount of flexibility should be built into the standard cost coding system to accommodate various clients and projects.

2.0
2.1

INITIAL BUDGETS
The Project Manager and Project Superintendent are jointly responsible for the preparation of the budget for a project. The Total Costing System budget and the Labor Costing System budgets should be prepared concurrently, if possible. They should balance to but not be as detailed as the estimates. Quantity Reporting. The accuracy and consistency of our quantity reporting is the heart of an effective Cost Control System. It is equally important that the quantity reports be submitted on time. Budget Revisions. Changes in the project must immediately be reflected in revisions to the budget. Edits and Error Correction. Any errors or inconsistencies in the Total Costing System or in the Labor Costing System should be detected and brought to the attention of the Project Manager.

2.2

2.3 2.4

3.0
3.1 3.2

REPORTS
Labor Cost Reports shall be prepared on a weekly or bi-weekly basis and be issued to all individuals who need the information contained therein. Total Cost Reports shall be prepared monthly and distributed likewise.

Revision History: Revision 0 Date Description of changes Requested By

mm/yy/dd Initial Release

Sample Procedure

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