GCE O Level Course Work Computer Studies 2013 Iskandhar School Payroll System

Center No: MV XXX Center Name: Iskandhar School

Mohamed Baneen Waheed

GCE O Level Course Work Computer Studies 2013 Iskandhar School Payroll System

Center No: MV XXX Center Name: Iskandhar School

6. Action Plan

Mohamed Baneen Waheed

GCE O Level Course Work Computer Studies 2013 Iskandhar School Payroll System

Center No: MV XXX Center Name: Iskandhar School

7. System Flow Charts

New Employee Joining
Application Form

Employee details

Validate

Error

Update

Employee Table

Salary Table

Attendance table

Mohamed Baneen Waheed

GCE O Level Course Work Computer Studies 2013 Iskandhar School Payroll System

Center No: MV XXX Center Name: Iskandhar School

Attendance Entry

Attendance Detail

Validate

Error

Update

Attendance Table

Mohamed Baneen Waheed

GCE O Level Course Work Computer Studies 2013 Iskandhar School Payroll System

Center No: MV XXX Center Name: Iskandhar School

Calculate Pay

Employee Table

Attendance Table

Salary Table

Calculate Pay

Salary Summary Pay Slips

Mohamed Baneen Waheed

GCE O Level Course Work Computer Studies 2013 Iskandhar School Payroll System

Center No: MV XXX Center Name: Iskandhar School

Search

Employee ID

Employee Table

Validate

Error

Attendance Table

Search

Salary Table

Print

Late Comers

Absentees

Seniority

Mohamed Baneen Waheed

GCE O Level Course Work Computer Studies 2013 Iskandhar School Payroll System

Center No: MV XXX Center Name: Iskandhar School

8. Description of the method of solution

A. Database structure

Payroll Database

Tables Employee table Salary table Attendance table Queries Salary Absentees Late Comers Search Employee Search Department Seniority Forms New employee Salary Attendance

Reports Salary Slip Salary Summary Absentees Late Comers Seniority

Mohamed Baneen Waheed

GCE O Level Course Work Computer Studies 2013 Iskandhar School Payroll System

Center No: MV XXX Center Name: Iskandhar School

B. use of main menu

Payroll database

Login Screen

Main Menu

Data Entry

Search

Print

New employee

Search employee

Salary Slip

Salary

Search Department Late comers

Salary Summary Absentees

Attendance Absentees Late comers

Seniority

Seniority

Mohamed Baneen Waheed

GCE O Level Course Work Computer Studies 2013 Iskandhar School Payroll System

Center No: MV XXX Center Name: Iskandhar School

C. design view of relationship

Mohamed Baneen Waheed

GCE O Level Course Work Computer Studies 2013 Iskandhar School Payroll System

Center No: MV XXX Center Name: Iskandhar School

D. design view of tables

Employee table
Field Name Data Type Description Field Properties Size/Format Input Mask Validation Rule Emp id Name Add Ph DOB Desig Dept DOJ Text Text Text Number Date Text Text Date 5 15 20 Long Integer 9999999 Lookup

Mohamed Baneen Waheed

10

GCE O Level Course Work Computer Studies 2013 Iskandhar School Payroll System

Center No: MV XXX Center Name: Iskandhar School

Salary table
Field Name Data Type Description Field Properties Size/Format Input Mask Emp id Salary Rent Food Medical Service Allowance Text Number Number Number Number Number Validation Rule Lookup

Mohamed Baneen Waheed

11

GCE O Level Course Work Computer Studies 2013 Iskandhar School Payroll System

Center No: MV XXX Center Name: Iskandhar School

Attendance table
Field Name Data Type Description Field Properties Size/Format Input Mask Validation Rule Emp id Att year Att month DYS prs DYS abs OT hours LC hours Medical Text Text Text Numbers Numbers Numbers Numbers Text Lookup

Mohamed Baneen Waheed

12

GCE O Level Course Work Computer Studies 2013 Iskandhar School Payroll System

Center No: MV XXX Center Name: Iskandhar School

E. design view of forms

Mohamed Baneen Waheed

13

GCE O Level Course Work Computer Studies 2013 Iskandhar School Payroll System

Center No: MV XXX Center Name: Iskandhar School

9. Hardware
Hardware Requirements
1. Processor Pentium IV or above: Needed for the complex calculations such as calculating the gross salary, overtime hours, late coming, absent, and net salary for the end of each month. As the payroll staff have to finish all these for the end of the month for all the staffs in the school, to save time the processor should be Pentium IV or above. Searches such as late comers, absentees, check whether any absentee has given medical reports etc. needs to be checked and the easiest and fastest way to do so is to search which the Pentium IV will allow. 2. Memory RAM 512 Mb or above: The new system runs on an operating system, and it will use Microsoft Access and the database and all these needs to be saved at once or at times when they are opened. Thus, a satisfying spaced RAM is needed to accommodate for this. Moreover, on screen information will be more frequently used in the new system and these also have to be saved on the memory. Hence, a good RAM such as 512 Mb spaced RAM must be used. If the needed amount of space is not available in the new system, the system will be slow and processing and inputting data will be slow and problems will start to rise. 3. Storage Hard Disk 240 GB or above To store the operating system, Microsoft Access and the new system on the hard disk, a satisfying space is needed, thus 240 GB is superior to use.

Mohamed Baneen Waheed

14

GCE O Level Course Work Computer Studies 2013 Iskandhar School Payroll System

Center No: MV XXX Center Name: Iskandhar School

Any other programs which may, at a later date be added to the system will also accommodate space so at least 240 GB is gratifying for the new system

4. Display LCD monitor The use of an LCD monitor in the new system will prevent the payroll staff from having any strain in their eyes. Display neat writings Since the user will be using several on screen forms, a LCD monitor is the minimum, perfect technology to use in the new system 5. Printer Laser Printer must be used to print the required registers as it uses less power and prints efficiently The output reports, documents must be readable and a minimum laser printer must be used 6. Mouse Optical scroll mouse The staff must be able to click on command buttons for different commands throughout the process Use in scrolling through and searching specific data in the database 7. Keyboard Data needs to be entered to the system with the use of a keyboard and the user will be able to use shortcut keys which helps the user save quite a lot of time 8. Backup Pendrive Use of pendrive is very efficient as it is portable and allows the user to store large capacity of data in a small space

Mohamed Baneen Waheed

15

GCE O Level Course Work Computer Studies 2013 Iskandhar School Payroll System

Center No: MV XXX Center Name: Iskandhar School

Software Requirements
1. Microsoft Access 2007: Must be used as it has built in formulae and the user is able to do validation checks and is able to search for different queries. It also has a lot of user friendly features and on-screen input of reports and queries is available 2. Security can be provided with the help of passwords which will help protect the files in the system from possible corruption of virus 3. Operating system Windows XP The database is designed to work in this operating system and there are a lot of user friendly features 4. High security Microsoft Word, Word 2007: Can be used to write letters or remainders to teachers, supervisors or other staff. 5. Anti-virus: An efficient antivirus can be used to protect the database from any corruption of viruses

Mohamed Baneen Waheed

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