Emergency Action Plan

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[Insert Facility Name Here]

Emergency Procedure ERP-0 Emergency Action Plan
Effective Date: Reason for Change: New Procedure

Approved By: [Enter Name Here] [Enter Title Here]

Date:

Responsible Department: [Enter Department Here] This entire document shall be in the field during procedure performance. The following portions of this procedure shall be in the field during procedure performance: Checklist from this procedure shall be in the field during procedure performance. No part of this procedure is required to be in the field during procedure performance.

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Emergency Action Plan

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Table of Contents Section 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 Page Number

Purpose .............................................................................................................. 1 Scope .................................................................................................................. 1 General............................................................................................................... 2 Responsibilities................................................................................................ 3 Instructions ...................................................................................................... 9 Definitions....................................................................................................... 12 References....................................................................................................... 14 Records ............................................................................................................ 14 Attachments.................................................................................................... 15 Emergency Response Incident Command Organization...................... 16 Emergency Response Team Training ....................................................... 17 Emergency Response Incident Command Organization Roster..18

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Emergency Action Plan

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1.0 1.1 1.2

Purpose This procedure defines organization, procedures, general requirements and responsibilities associated with the station Emergency Action Plan. The sequence of actions provided for each emergency are intended to address in order of importance: 1.2.1 1.2.2 1.2.3 Life and Health Safety Event Stabilization Environmental and Property Conservation.

2.0 2.1

Scope The following emergency procedures are part of the Emergency Action Plan and provide instructions for responding to specific emergencies: 2.1.1 2.1.2 2.1.3 2.1.4 2.1.5 2.1.6 2.1.7 2.1.8 2.1.9 ERP-0, Emergency Action Plan ERP-2, Catastrophic Equipment Failure Emergency Response ERP-8, Chemical Emergency Response ERP-9, Earthquake ERP-3, Emergency Actions for Threats ERP-6, Emergency Asbestos Release ERP-1, Asbestos Competent Person Emergency Action Guidelines ERP-13, Emergency Incident Closeout and Facility Recovery ERP-17, Emergency Public Relations Information

2.1.10 ERP-18, Emergency Radiological Incident 2.1.11 ERP-21, Emergency Site Security and Staging 2.1.12 ERP-22, Emergency Team Formation 2.1.13 ERP-10, Fire 2.1.14 ERP-11, Flood Control 2.1.15 ERP-12, High Winds/Tornadoes
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2.1.16 ERP-24, Injuries That Warrant Outside Medical Assistance 2.1.17 ERP-23, Notification of Off Site Emergency Responders 2.1.18 ERP-16, Emergency Evacuation 2.1.19 ERP-25, Reporting of an Emergency Event 2.1.20 ERP-26, Search for Personnel 2.1.21 ERP-27, Telephone Listings of Outside Agencies 2.1.22 ERP-15, Emergency Personal Protective Equipment 2.1.23 ERP-4, Emergency Call Out of Off Duty Station Personnel 2.1.24 ERP-19, Emergency Rescue 2.1.25 ERP-20, Facility Emergency Shutdown 2.1.26 ERP-14, Emergency Operations Facility Activation 2.1.27 ERP-5, Regulatory Agency Emergency Contact 2.1.28 ERP-7, Facility Emergency Communications

3.0 3.1

General The goal of the Emergency Action Plan is to protect life and property from loss by fire or other hazards using management skills that execute a preplanned strategy and formulate and employ tactics based on experience and facts gathered as the incident progresses. The station emergency response organization is based on the Incident Command System shown in Attachment 1, Emergency Response Incident Command Organization. The Shift Supervisor shall act as Incident Commander and is responsible for directing emergency response operations and assigning roles, as needed. The Emergency Response Organization consists of an Emergency Response Team on each operating shift and support personnel from Operations, Maintenance, Engineering and Security. An Emergency Response Team normally consists of a minimum of a leader and four team members.
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3.2

3.3 3.4

3.5

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Note 1.0 There may be less than four team members for some shifts (i.e., Afternoon Shift, and Night Shift and Holiday/Weekends). 3.6 The station personnel that are qualified to fill emergency response roles are listed in Appendix 1, Emergency Response Incident Command Organization Roster. Station personnel that are assigned roles in the emergency response organization shall participate in required training and maintain skills and knowledge to perform their duties. Emergency Response Team Members shall complete training requirements specified in Attachment 2, Emergency Response Team Training. Up to date copies of the Emergency Action Plan procedures shall be: 3.9.1 3.9.2 3.9.3 Maintained electronically on ACMS (Ameren Management Content System). Maintained in the station Safety Coordinator office, Shift Supervisor office, the Control Room and Emergency Operations Facility (EOF) Provided to local jurisdictions that have emergency response authority and responsibilities including: 3.9.3.1 3.9.3.2 3.9.3.3 3.9.3.4 4.0 4.1 Responsibilities Facility Manager 4.1.1 4.1.2 Establish and maintain an effective station Emergency Incident Command Organization. Perform or delegate the duties for conducting emergency incident communications with Corporate Communications. County Sheriff ESDA Fire Department Fire Department

3.7

3.8 3.9

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4.2

Business Services Superintendent Establish and maintain effective station Emergency Action Plan procedures and processes.

4.3

Production Superintendent Ensure Emergency Response Team members are selected, properly trained and qualified.

4.4

Safety Coordinator 4.4.1 4.4.2 Monitor effectiveness of Emergency Action Plan procedures. Schedule and coordinate the performance of emergency response drills as necessary to maintain station preparedness to respond to potential emergencies. Coordinate an annual review of station Emergency Action Plan procedures to ensure they are accurate, effective and up to date.

4.4.3 4.5

Stores/Office Supervisor 4.5.1 Distribute and maintain station and off site copies of Emergency Action Plan procedures.

4.6

Incident Command Organization Members (common to all events) 4.6.1 Incident Commander (Shift Supervisor) 4.6.1.1 Implement in part or in whole applicable station Emergency Action Plan procedure(s) as required to respond to an emergency event. Identify emergency events and reclassify emergency events as conditions change.

4.6.1.2

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4.6.1.3

Assign or assume the duties of the Emergency Response Incident Command Organization personnel as needed to confront the emergency, including: A. Emergency Response Leader B. Safety Officer C. Operations Coordinator D. Communications Coordinator E. Resource Coordinator F. Staging Coordinator

4.6.1.4 4.6.1.5 4.6.1.6 4.6.1.7 4.6.1.8 4.6.1.9 4.6.1.10 4.6.1.11 4.6.1.12

Direct station announcements to be made. Direct station emergency response actions and activate Emergency Response Personnel as needed. Direct Emergency Response Leader to coordinate the emergency response personnel activities. Determine the extent to which station equipment/systems should be taken out of service during an emergency. Determine the requirements for and request and/or authorize off-site assistance when required. Direct the notification of on-site and off-site station personnel. Direct the notification of Ameren Management and regulatory authorities as appropriate. Direct the returning of emergency equipment and/or systems to their ready status as required. Coordinate post-incident investigations and complete applicable incident report.

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4.6.2

Emergency Response Leader 4.6.2.1 Direct the incident on-scene response to control the emergency and prevent injury to personnel and prevent/mitigate damage to the facility. Establish control zones to restrict access of unauthorized personnel into the affected area(s). Determine if Emergency Response Team personnel need to be called to the assembly area. Make assessment for requirements for additional personnel, equipment and supplies. Verify assigned Emergency Response Team personnel are present. Make on scene assessments and report information to the Incident Commander. Brief, debrief and dispatch Emergency Response Team personnel to act upon the emergency. Direct proper wearing of PPE as needed. Determine if additional personnel are needed. Assist in equipment/system restoration. Coordinate response actions with on-site/off-site responders.

4.6.2.2 4.6.2.3 4.6.2.4 4.6.2.5 4.6.2.6 4.6.2.7 4.6.2.8 4.6.2.9 4.6.2.10 4.6.2.11 4.6.3

Safety Officer 4.6.3.1 4.6.3.2 4.6.3.3 4.6.3.4 Identify and evaluate hazards regarding the emergency response. Provide recommendations to the Incident Commander to maintain emergency response personnel safety. Alter, suspend or terminate any response action that is dangerous to life or health. Coordinate and report the results of personnel accountability head count to the Incident Commander.

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4.6.4

Operations Coordinator 4.6.4.1 4.6.4.2 Direct the operations of the facility as directed by the Incident Commander. Coordinate facility operations with Energy Supply supervision in order to meet requirements as set by the Incident Commander for the emergency incident. Ensure the evacuation and accountability of facility essential operators, if facility emergency shutdown is implemented. Ensure proper personal protective equipment is worn by equipment operators.

4.6.4.3

4.6.4.4 4.6.5

Communications Coordinator 4.6.5.1 4.6.5.2 Coordinate the phone calls to station buildings that do not have an installed Public Address (PA) system. Coordinate and conduct communications with station and off site Ameren personnel, Federal, State and Local authorities and off site responders. Make station public address announcements and sound the facility emergency alarm as directed by the Incident Commander. Perform call out of off-duty station personnel and company personnel as necessary. Perform other communications duties as directed by the Incident Commander.

4.6.5.3

4.6.5.4 4.6.5.5 4.6.6

Resource Coordinator 4.6.6.1 Coordinate additional resources that include but are not limited to facility support personnel, off-site non-company responders and off-site company responders as directed by the Incident Commander. Notify facility security of the emergency, including the number, type and estimated time of arrival of off-site responders, the location of the staging area and actions needed to insure facility access is secure.
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4.6.6.2

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4.6.6.3 4.6.6.4

Ensure the evacuation and abandonment of the facility is coordinated with security and off-site responders. Set up and ensure the activation of the Emergency Operations Facility (EOF) and determine which response personnel are to be transferred to the EOF. Direct facility security to ensure authorized access and account for non-facility personnel. Organize and direct called-in facility personnel to meet the needs of the Incident Commander. Coordinate recovery operations with off-site authorities and Incident Commander.

4.6.6.5 4.6.6.6 4.6.6.7 4.6.7

Staging Coordinator 4.6.7.1 4.6.7.2 Coordinate the entry and staging of arriving emergency support and/or responders. Inform the Incident Commander and/or Resource Coordinator of the status of off-site emergency responders.

4.6.8

Spill Coordinator 4.6.8.1 Coordinate and provide technical assistance in the containment, cleanup and waste management of oil and chemical spills. Gather spill incident information, write any needed reports, and work with Ameren Support Groups to develop required responses to authorities.

4.6.8.2

4.6.9

Emergency Response Team members 4.6.9.1 4.6.9.2 4.6.9.3 Report to predetermined locations for when an emergency is announced. Use proper Personnel Protective Equipment (PPE and safe response techniques as trained. Respond to the event under direction of the Emergency Response Leader to control, contain, and mitigate the event in a safe and efficient manner.

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4.6.9.4 4.6.9.5 4.6.9.6

Provide guidance and expertise as trained when assigned to act as Emergency Response Leader. Maintain communication with the Emergency Response Leader. Follow applicable procedures during response operations.

4.6.10 Station Security 4.6.10.1 Limit access of personnel to the station during an emergency and ensure that off-site responders have clear paths to area(s) of emergency. Direct off-site responders not immediately needed to established staging area(s). Account for non-station personnel during an emergency evacuation/assembly personnel head count. Call out additional security personnel as necessary to perform directed activities. Inform personnel in temporary office spaces of emergency. Direct traffic during a station evacuation.

4.6.10.2 4.6.10.3 4.6.10.4 4.6.10.5 4.6.10.6

4.6.11 Station personnel 4.6.11.1 4.6.11.2 Report Emergency Events to the Control Room. Cooperate with the Incident Commander and Incident Command Organization and respond to all directives in a safe, effective and efficient manner. Abide by individual instructions for various emergencies.

4.6.11.3 5.0 5.1 Instructions

Station personnel should report emergency events to the Control Room Operator per the requirements of ERP-25, Reporting an Emergency Event procedure.

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Emergency Action Plan

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5.2

Upon receipt of a report of an emergency report, the Control Room Operator shall perform the following: 5.2.1 Record the following information: 5.2.1.1 5.2.1.2 5.2.1.3 5.2.1.4 5.2.1.5 5.2.2 5.2.3 Name of person reporting the emergency Exact location of the emergency, including building elevation and room if known Nature of the emergency Description of any injuries Description of hazards in the area

Obtain any additional information from the person reporting the emergency that could be applicable. Contact the Shift Supervisor and communicate the details of emergency report. Note 2.0

Incident Commanders Checklists are provided as quick reference guides to the immediate actions in the individual procedures where quick reference to the immediate actions is required. 5.3 The Shift Supervisor shall go to the control room, assume the position of Incident Commander and implement one or more of following emergency procedure(s), in part or in whole, as required for the emergency condition. 5.3.1 5.3.2 5.3.3 5.3.4 5.3.5 5.3.6 5.3.7 ERP-2, Catastrophic Equipment Failure Emergency Response ERP-8, Chemical Emergency Response ERP-9, Earthquake ERP-3, Emergency Actions for Threats ERP-6, Emergency Asbestos Release ERP-1, Asbestos Competent Person Emergency Action Guidelines ERP-17, Emergency Public Relations Information

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5.3.8 5.3.9

ERP-18, Emergency Radiological Incident ERP-21, Emergency Site Security and Staging

5.3.10 ERP-22, Emergency Team Formation 5.3.11 ERP-10, Fire 5.3.12 ERP-11, Flood Control 5.3.13 ERP-12, High Winds/Tornadoes 5.3.14 ERP-24, Injuries That Warrant Outside Medical Assistance 5.3.15 ERP-23, Notification of Off Site Emergency Responders 5.3.16 ERP-16, Emergency Evacuation 5.3.17 ERP-26, Search for Personnel 5.3.18 ERP-27, Telephone Listings of Outside Agencies 5.3.19 ERP-15, Emergency Personal Protective Equipment 5.3.20 ERP-4, Emergency Call Out of Off Duty Station Personnel 5.3.21 ERP-19, Emergency Rescue 5.3.22 ERP-20, Facility Emergency Shutdown 5.3.23 ERP-14, Emergency Operations Facility Activation 5.3.24 ERP-5, Regulatory Agency Emergency Contact 5.3.25 ERP-7, Facility Emergency Communications 5.4 The Incident Commander shall implement applicable portions of ERP-13, Emergency Incident Close-Out and Facility Recovery procedure when the emergency incident has been stabilized, mitigated or is under control, and it is no longer necessary to continue emergency response.

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6.0 6.1

Definitions Level I Emergency Response Incidental or incipient stage incidents that can be effectively managed and mitigated by station personnel in the immediate area and/or limited off-site emergency response assistance. Level II Emergency Response Incidents that require a formalized station response by the stations emergency response organization, specialized station personnel, and/or off-site responders. Level III Emergency Response Major disasters that create a station environment that to continue operations would severely endanger the lives of station personnel, are beyond the capabilities of the station emergency response organization, mandate evacuation of the station, and require a high level of off-site response. Control Strategy: 6.4.1 6.4.2 Offensive Response to control the spill and/or release by patching, plugging, or repairing equipment for the purpose of stopping the spill. Defensive Response to confine the spill and/or release from a safe distance by damming, diking, or diverting to stabilize the incident until response personnel trained in patching/plugging techniques can respond. Control Zones Designated areas at dangerous goods incidents, based on safety and degree of hazard. Warm Zone Distances that are the initial recommended protective action distances. These distances are adjusted for the specific incident severity. Hot Zone Area immediately surrounding a dangerous incident which extends far enough to prevent adverse effects from the release to personnel outside the zone.

6.2

6.3

6.4

6.4.3 6.4.4

6.4.5

6.5

Area Sample An air sample that is taken in a specific area to be used to evaluate engineering controls, position barricades (control zones) and evaluate the effectiveness of respiratory protection. An area sample can not be used for OSHA compliance air sampling. The volume of air sampled should be at least 350 liters and a volume of 1,200 liters is preferred.

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6.6

Excursion Sample (for personnel) A sample that is taken over a 30 minute period that is expected to have the highest concentration for the duration of the job. In the event of an asbestos emergency this will be the first 30 minutes after the incident. The air sampling pumps must be calibrated between 0.5 liters/minute to 2.5 liters/minute and worn by the response personnel. Clearance Sample An area sample that is taken after the completion of an asbestos abatement project. Normally used to verify that an enclosure can be taken down or an area can be reoccupied. A fiber count of less than 0.01 fibers/cc will be required for a final clearance. A clearance sample shall be a high volume sample with a minimum of 1,200 liters. Personnel Sample An air sample taken from the breathing zone of the employee. The pump shall be calibrated between 0.5 liters/minute to 2.5 liters/minute. The pump is worn by the employee and the sampling period includes the full shift or the entire time that he/she is in a regulated area. The 8 hour TWA (Time Wight Average) is calculated by averaging the Excursion Sample with all other personnel samples taken. Incipient Stage Early stage incident that can be safely and effectively managed and mitigated by station personnel in the immediate area and/or limited off-site emergency response assistance. Evacuation Area Area designated as the station rally point or an area announced on the PA system and/or radios. Incipient Fire Fighting Fire Fighting performed inside or outside of an enclosed structure or building when fire has not progressed beyond the incipient stage. Non-incipient Stage Events Occurrences that have gone beyond incipient stage and require the use of protective clothing or self contained breathing apparatus or fire fighter is required to crawl on the ground or floor to stay below smoke and heat. Personal Protective Equipment (PPE) Clothing or equipment worn to provide physical protection. Industrial Fire Fighting An organization that resembles and functions as municipal fire departments. Interior Structural Fire Fighting The physical activity of fire suppression, rescue or both, inside of buildings or enclosed structures that are involved in a fire situation beyond the incipient stage.
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6.7

6.8

6.9

6.10 6.11

6.12

6.13 6.14 6.15

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7.0 7.1 7.2 7.3 7.4 7.5 7.6 7.7 7.8 7.9 7.10 7.11 7.12 7.13 7.14 7.15 7.16 7.17 7.18 7.19 7.20 7.21 7.22 7.23

References ERP-2, Catastrophic Equipment Failure Emergency Response ERP-8, Chemical Emergency Response ERP-9, Earthquake ERP-3, Emergency Actions for Threats ERP-6, Emergency Asbestos Release ERP-1, Asbestos Competent Person Emergency Action Guidelines ERP-13, Emergency Incident Closeout and Plan ERP-17, Emergency Public Relations Information ERP-18, Emergency Radiological Incident ERP-21, Emergency Site Security and Staging ERP-22, Emergency Team Formation ERP-10, Fire ERP-11, Flood Control ERP-12, High Winds/Tornadoes ERP-24, Injuries That Warrant Outside Medical Assistance ERP-23, Notification of Off Site Emergency Responders ERP-16, Emergency Evacuation ERP-25, Reporting of an Emergency Event ERP-26, Search for Personnel ERP-27, Telephone Listings of Outside Agencies ERP-15, Emergency Personal Protective Equipment ERP-4, Emergency Call Out of Off Duty Station Personnel ERP-19, Emergency Rescue

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7.24 7.25 7.26 7.27 8.0 8.1 9.0 9.1 9.2 9.3

ERP-20, Facility Emergency Shutdown ERP-14, Emergency Operations Facility Activation ERP-5, Regulatory Agency Emergency Contact ERP-7, Facility Emergency Communications Records None Attachments Attachment 1, Emergency Response Incident Command Organization Attachment 2, Emergency Response Team Training Appendix A, Emergency Response Incident Command Organization Roster

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Attachment 1 Emergency Response Incident Command Organization The Facility Manager has the overall responsibility for the Emergency Response Incident Command Organization Incident Commander

Resource Coordinator

Communications Coordinator

Operations Coordinator

Emergency Response Leader

Safety Officer

Staging Coordinator

Department Heads

Spill Coordinator

Security

Station Personnel

NonStation Personnel

Emergency Response Team

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Attachment 2 Emergency Response Team Training The Emergency Response Program ensures that the capability to mitigate emergency events is established and maintained. The program consists of classroom and hands-on instructions supplemented with emergency response drills 1. The Emergency Response Team Members must complete the following to ensure that they are qualified to mitigate interior structural fires, perform confined space rescue, and hazardous material emergency response: a. b. c. d. Pass the medical program. Complete the 6 day Initial Training Course. Be knowledgably of the proper PPE and know the limitation of the PPE. Complete the quarterly Emergency Response Training each quarter and receive refresher training in First Aid, APR, Blood-Borne Pathogen, yearly. Understand the purpose of OSHA Std. 29 CFR 1910 Hazardous Waste Operations and Emergency Response and the approach that rescue personnel must take to hazardous material incidents.

e.

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Appendix A - Emergency Response Incident Command Organization Roster

Name Shift Incident Commander Emergency Response Leader Fire Brigade Hazmat Trained EMT Trained Asbestos Inspector Asbestos Workers
(Class 3/Glovebag)

Trenching & Excavating

Confined Space Rescue

Scaffolding Competent Person

Approved by: _____________________ Date: _____________ Facility Manager

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Printed on 05/23/2009 Void after 7 days