1mw1 LIEBERT CAssiDY WHITMORE

April 1,2013
VIA E-MAIL ONLY
Ms. Paterson
Seb Viz2@sbcglobal.net
153 TOWNSEND STREET,-SUITE 520
SAN FRANCISCO, CALIFORNIA 94107
T: 415.512.3000 F: 415.856.0306
HCOFFMANLCWLEGAL.COM
(415) 512-3013
Re: Further Response to Public Records Act:. Clarification to Request Received
March 4,.2013 and Additional Request Received March 22, 2013
Client Matter: CA200-001
Dear Ms. Paterson:
As previously noted, this firm represents the City of Carmel-By-the-Sea (City) and
provides further responses to your requests for information pursuant to the Public Records Act
("PRA"). You initially submitted a request pursuant to the PRA dated March 2, 2013, which
was received by the City on Monday, March 4, 2013. On March 12, 2013, the City sent a
preliminary response, fo1lowed by a supplemental response on March 20, 2013. On the evening .
of March 20, 2013, you clarified the information you sought in your initial March 2, 2013
request; this clarification was received by the City on March 21, 2013. On March 22, 2013, you
submitted a renewed request for the same information outlined below, which was received by the
City that same day.
This supplemental response is sent on the authority of the City Clerk, Heidi Burch. Set
forth below is the specific request contained in your emailed requests, and the ~ i t y ' s response
thereto:
Request: For the following checks from the City's February 2013 Check Register,
e-copies of canceled checks, invoices and any and all other materials related to the City's
fiduciary obligation to citizens to account for taxpayer money expenditures. .
125839 2/5/2013 KENNEDY, ARCHER&. HARRAY $ 775.50 01 61051 0002
PROFESSIONAL SERVICES
125839 2/5/2013 KENNEDY, ARCHER & HARRAY $470.00 01 61051 0002
PROFESSIONAL SERVICES
125839 2/5/2013 KENNEDY, ARCHER & HARRAY $ 5,277.98 01 61051 0040
PROFESSIONAL SERVICES
222109.2 CA200-001
Los Angeles I San Francisco I Fresno I San Diego
www.lcwlegal.com
Ms. Paterson
April1, 2013
Page2
125962 2/26/2013 KENNEDY, ARCHER & HARRAY $ 8,771.40 01 61051 0040
PROFESSIONAL SERVICES
125962 2/26/2013 KENNEDY, ARCHER & HARRAY $470.00 01 61051 0002
PROFESSIONAL SERVICES.
Vendor Total----->$ 15,764.88
125894 2/15/2013 MONTEREY BAY PLANNING SERVICES$ 9,061.45 01 61051
0040 PROFESSIONAL SERVICES
Vendor Total-----> $ 9,061.45
125851 2/5/2013 PERRY & FREEMAN LAW OFFCE $ 1,150.00 01 61051
PROFESSIONAL SERVICES
Vendor Total----->$ 1,150.00
125854 2/5/2013 SEDWAY CONSULTING INC$ 5,950.00 01 61051 0040
PROFESSIONAL SERVICES
Vendor Total----->.$ 5,950.00
City's Response to Request: The California Public Records Act provides that public
agencies are required to allow access to "any writing[ s] containing information relating to the
conduct of the public's business prepared, owned, used, or retained by any state or local agency.
regardless of physical form or characteristics." Cal. Gov. Code, 6252(e).
Attached please find copies of the invoices you identified, and the checks from the City
to the vendors that correlate to the invoices identified. Please note the City has redacted
information in records which are exempted from disclosure pursuant to federal and state law,
such as the federal and state Evidence Code provisions relating to privilege, pursuant to Cal.
Gov. Code, 6254(k). In addition, the City has redacted the horne address of a vendor whose
address appears in responsive documents, as the vendor's right to privacy in his horne address
outweighs the public's right to disclosure of this information. Cal. Gov. Code, 6255(a) ..
Please be advised that every effort has been made to identify public records that fall
within the scope of your request. The City is committed to assisting members of the public in
responding to requests submitted pursuant to the PRA. If you have additional information
identifying documents that would be public records subject to disclosure under the PRA, please
do not hesitate to contact City Clerk Heidi Burch at hburch@ci.carmel.ca.us, or by telephone at
(831) 620-2000.
222109.2 CA200-001
Ms. Paterson
April1, 2013
Page 3
Thank you for your attention to this matter. If you have questions about any of the
foregoing responses, please contact me at (415) 512-3013.
Sincerely,
LIEBERT CASSIDY WHITMORE
~ [ & f -
Heather R. Coffman
JST/HRC/mn
Enclosures
cc: Susan Paul (via e-mail)
J. Scott. Tiedemann (via e-mail)
222109.2 CA200-001
0
.
I
Vendor Na;ne
KEN01 KE:.J:-TEDY, ARCHER & P.ARRAY
!nvclce .i: ":\ ' ilate
235750- I Cl/lS/ 13
j v 1. :51C5Z
I l357Sl I </:8/!3
J o: 6t0Sl 00 02
1 135779- i 0111e/1J
1 01 61cs1
\
!r.VO!(:e
!FO nG1-0C0329
.3s;so 1/18/13
f?O
.35753
(rO
IHNO!C .35719 1/lS/13
I Date 02/05/13) Ck !! 125839
Gress
-,75 50
OC
To ta le
125839
CITY OF CARMEL-BYTHE-5EA
;:;.isc . A11Ct..n:
cc I
.oo I
I
.oo t
I
Toc al Ml:l;;::t
'
7 75 5:) !
oo I
oo : o 1
KENNEDY, ARCHER & HARRAY
City of Carmel-By-The-Sea
A Professional Corporatio n
24591 Silver Cloud Court, Suite 200
Monterey, California 93940
Phone(831)373-7500
Fax (831}373-7555
Federal Tax 10 No. 77-0550060
Heidi Burch-Asst. City Administrator
P.O. BoxCC
Carmel-by-the-Sea CA 93921
Attn: Heidi Burch
Previous Balance
Fees
12/03/2012
JRG
JRG
JRG
JRG
JRG
JRG
12/04/2012
JRG
JRG
JRG
Page: 1
01/ 18/2013
Account No: 50012-06374P
Statement No: 135779
$6,564.42
Hours
0.30
70.50
0.50
117.50
0.40
94.00
0.30
70.50
0.20
47.00
0.40
94.00
0.40
94.00
0.20
47.00
0.30
70.50
City of Carmel-By-The-Sea
12/05/2012
JRG
JRG
JRG
12/06/2012
JRG
JRG
12/10/2012
JRG
12/11/2012
JRG
JRG
12/12/2012
JRG
JRG
12/14/2012
JRG
JRG
12/17/2012
JRG
JRG
Page: 2
01/18/2013
Account No: 50012-06374P
Statement No: 135779
Hours
0.20
47.00
0.90 211.50
0.50
117.50
0.20
47.00
0.20 47.00
0.20 47.00
0.30 70.50
0.20 47.00
0.70 164.50
0.20 47.00
0.40 94.00
0.30 70.50
0.20 47.00
0.20 47.00
City of Carmel-By-The-Sea
Page:3
01/18/2013
Account No: 50012-06374P
Statement No: 135779
City of Carmel-By-The-Sea
Page: 4
01/18/2013
Account No: 50012-06374P
Statement No: 135779
City of Carmel-By-The-Sea
12/31/2012
JRG
TimekeeQer
Jon R. Giffen
12/18/2012
01/02/2013
il
lJ
It
,J
II .. . . - - .. - .
For Current Services Rendered
Recapituiation
Title
Principal
Advances
AccuConference 11/5/12.
Total Advances
Total Current Work
Payments
Thank you for your payment check# 125635.
Balance Due
Hours
22.40
Page: 5
01/18/2013
Account No: 50012-06374P
Statement No: 135779
0.90
22.40
Rate
$235.00
211 .50
5,264.00
Total
$5,264.00
13.98
13.98
5,277.98
-6,564.42
$5,277.98
KENNEDY, ARGHER & HARRAY
City of Carmel-By-The-Sea
A Professional Corporation
24591 Silver Qoud Court, Suite 200
Monterey, California 93940
Phone(831)373-7500
Fax (831) 373-7555
Federal Tax ID No. 77-0550060
Heidi Burch-Asst. City Administrator
P.O. Box CC
Carmel-By-The-Sea CA 93921
Attn: Heidi Burch-Asst.City Adm
12/05/2012
JRG
12/07/2012
JRG
12/12/2012
JRG
12/27/2012
JRG
12/28/2012
. JRG
Page: 1
01/18/2013
Account No: 50012-06446P
Statement No: 135753
0.90 211.50
0.20 47,00
0.40 94.00
0.30 70.50
0.20 47.00
-
2.00 470.00
City of Carmel-By-The-Sea
Timekeeper
Jon R. Giffen
Total Current Work
Balance Due
Title
Principal
Recapitulation
Hours
2.00
Page: 2
01/18/2013
Account No: 50012-06446P
Statement No: 135753
Rate
$235.00
Total
$470.00
470.00
$470.00
ARCHER & HARRAY
A Professional Co rpora t ion
24591 Silver Ooud Court, Suite 200
Monterey, California 93940
Phone (831) 373-7500
Fax (831)373-755S
Federal Tax lD No. 77-0550060
City of Carmel .
Heidi Burch-Asst.City Administrator
P.O. Box CC
Carmel-By-The-Sea CA 93921
Attn: Heidi Burch
12/19/2012
JRG
12/20/2012
JRG
Page: 1
01/18/2013
Account No: 50012-05514P
Statement No: 135750
0.90 211 .50
0.30 70.50
0.40 94.00
City of Carmel
12/21/2012
JRG
Timekeeper
Jon R. Giffen
I
I
I - . - - - .
For Current Services Rendered
Total Current Work
Balance Due
Title
Principal
Recapitulation
Hours
3.30
Page: 2
01/18/2013
Account No: 50012-05514P
Statement No: 135750
0.50
3.30
Rate
$235.00
117.50
775.50
Total
$775.50
775.50
$775.50
City of Carmel-By-The-Sea
01/04/2013 I
JRG
I
01/06/2013
JRG
01/07/2013
.. f
JRG
JRG
"' '
.......
01/08/2013
JRG
JRG
JRG
JRG
JRG
JRG
01 /09/2013
JRG
/1
Page: 2
02/19/2013
Account No: 50012-06374A
Statement No: 135894
Hours
0.40 94.00
1.40 329.00
0.60 141.00
2.60 611.00
2.30 540.50
1.80 423.00
0.70
164.50
0.80 188.00
0.90 211 .50
0.90 211 .50
8.40 1,974.00
1.80 423.00
City of Carmel-By-The-Sea
,.
01/10/2013
JRG
.,
I
01/23/2013
JRG
'
'
...
. i
'
,

01/28/2013
JRG
01/29/2013
'f
JRG ... .
.(.<JI'
01/31/2013
JRG
For Current Services Rendered
Recapitulation
Timekee(2er Title Hours
Jon R. Giffen Principal 37.20
Ex12enses
01/31/2013 Photocopies for the month of January 294 x .1 0.
Total Expenses
Total Current Work

02/08/2013 Thank you for your payment check# 125839.
Balance Due
Page: 3
02/19/2013
Account No: 50012-06374A
Statement No: 135894
Hours
0.40
0.50
0.50
0.20
0.20
- -
37.20
Rate
$235.00
94.00
117.50
117.50
47.00
47.00
8,742.00
Total
$8,742.00
29.40
29.40
8,771.40
-5,-277.98
$8,771.40
/(ENOLf
/
./
KENNEDY, ARCHER & HARRAY / ~ .
A Professional Corporation 0/- ~ / U S / - "./00 ;).__
24591 Silver Cloud Court, Suite 200
Monterey, California 93940
Phone (831) 373-7500
Fax(831)373-7555
Federal Tax ID No. 77-0550060
City of Carmel-By-The-Sea
Heidi Burch-Asst. City Administrator
P.O. BoxCC
Carmel-By-The-Sea CA 93921
Attn: Heidi Burch-Asst. City Adm
01/02/2013
JRG
01/04/2013
JRG
01/08/2013
JRG
01111/2013
JRG
01/14/2013
JRG
JRG
01/17/2013
JRG
.,.y .
Previous Balance
I
I
... .
Fees
Page: 1
02/19/2013
AccountNo: 50012-06446A
Statement No: 135895
$470.00
0.30 70.50
0.20 47.00
0.20 47.00
0.20 47.00
0.30 70.50
0.30 70.50
0.30 70.50
City of Carmel-By-The-Sea
01/18/2013
JRG I
' I
I
For Current Services Rendered
Timekeeper
Jon R. Giffen
. .,..,
T o ~ . Current Work
Title
Principal
Recapitulation
Payments
02/08/2013 Thank you for your payment check# 125839.
Balance Due
Hours
2.00
... .
Page: 2
02/19/2013
Account No: 50012-06446A
Statement No: 135895
0.20 47.00
2.00
Rate
$235.00
470.00
Total
$470.00
470.00
-470.00
$470.00
Vender NSJ!le
Date 02/15/b c;ic. 1
MON91
J:nvo!c:e tl>
oo6u- I 02102/13 /PO tn-ooaso Ft."RCRASS qJU>tR.
61051 C04G SERYlCS5i - H4NSIOif
.,. ...... w-v_.,. ....... """"",.,. ......,. .. _.,. .. y ... _ .. ._, ,. __ ...,,.,. ..,,. ... ..,, - "W'V t v avv.., ...,,..,.,.
I 'Of 1
c;J Grass Valley, CA 95945
11 Bradford Rd, Watsonville, CA 95076-1005
Total Distance: 239.5 miles- Total Time: 4:17 h
MBPS site visit for City Council meeting on
Flanders Mansion. Total is 479 miles round trip
between home office in Grass Valley and lodgings
in Watsonville.
0 n
iUkiah
Colu;a.
-,., I
Lalteport ' 141 Clearlake
. \
sarita
Rosa.
Grass Valley, CA 95945
29 minirrized directions
'. Chko
<
,_
.Salinas
s<lle:lad.

. Strawoerry
..,Celhi @
'@,Merced
.Los Ban<ls
","_M:-derJ.
"'Fresno
'.
/
@4>
Mamm<lth

,, ,J., t
v:.v,:.;
' .: , ,
...
Hantor;:l. \.?Visalia
City.... 1t
r
qJ 11 Bradford Rd, Watsonville, CA 95076-1005
.........
NOKIA
When using any driving directions or map, its a good idea to double check and make sure the road still exists, watch out for construction, and follow all traffic
safety precautions. This is only to be used as an aid in planning
2/3/2013 1:59 PlY.
1 of I
...........,.. . , .....,_t',...J-... ..., .... . ._...., ...... "'Vf'' - ...,.., .... .., .. _ oLioLI _, r o. I .o. V V I _, A V A .0. 6) &"--
11 Bradford Rd, Watsonville, CA 95076-1005
MBPS site visits for Monday pre-meeting and
Tuesday Council meeting. Two round trips = 135
miles
Carmel City Hall, Monte Verde St, Carmel-By-The-Sea,
CA
Total Distance: 33.94 miles- Total Time: 41 mins
@_
.
cr.uz - -

.&\rOm as
r

Salin"as
...
: -,.
11 Bradford Rd, Watsonville, CA 95076-1005
10 mnimzed directions

i'
d
San Ju;)ll

Carmel City Hall, Monte Verde St, Carmel-By-The-Sea, CA
HoUrSter

When using any driving directions or map, its a good idea to double check and make sure the road still eJcists, watch out for construction, and follow all traffic
safety precautions. This is only to be used as an aid in planning
2/3/2013 2:31 Prv
Date ll2/05/13
Law Ofices
PERRY & FREEMAN
San Carlos Between 7th and 8th
Post Office Box 805
Car.mel-by-the-Sea, CA 93921
BILLING STATEMENT
Ci ty of Carmel-by- the- Sea
P. O. Box CC
Car mel, Cali f orni a 93921
10/30/13 I
10/31/13
TOTAL TIME ~ A r ~ A .. u&.ou
January 18 , 2013
4.6 HOURS X $250.00/HOUR - - - - - - - - - - - - - - - - ~ - - - - - - - - - - - $ 1,150.00
Invoice: Jon Giffen
Sedway Consulting
44 Montgomery Street, Suite 3705
San Francisco CA 94104
United States
Phone: 415-399-1119
Kennedy Archer Harray II
Jon Giffen
Page 1 of 1
INVOICE
SEOWAYCONSULTING
tc--' n :.t &
Invoice#:
Date: ("January 4, 2013
24591 Silver Cloud Court
Suite 200 Amount Due USD: $5,950.00
Monterey CA 93940
Task
I
Time Entry Notes
I
Rate($)
I
Hours 1 Line Total ($)
PR-Research 300.00 3.5 1,050.00
and Analysis
PR/Sr. Project 300.00 1 300.00
Manager
Pu/Non-Profit 300.00 19.3 5,790.00
Research/Anafy.
is
Pu!Non-Profit 300.00 2.7 810.00
Meetings
Item
I
Description
I
Unit Cost ($)
I Quantity [ Price($)
Fco Adjustment Discount for need to review prior work -2,000.00 1 -2,000.00
Subtotal : 5,950.00
Total: 5,950.00
Amount Paid: -0.00
Balance Due USD:I (
D ............ _.
Payment due within 30 days of Invoice Date
https://sedway.freshbooks.com/menu.php?CB431 CBcm9 1 dGU9c2hvdOludm9p Y2Uma W5... 1/25/2013