100 Inbox Zero Superhero

Email Hacks
Chapter #7

To Make You An

AWESOME EMAIL APPS

www.Sanebox.com facebook.com/sanebox twitter.com/sanebox

AWESOME EMAIL APPS

In the recent months theres been a lot of noise about email being an outdated medium, and the need for it to get replaced with something else. The reality is email is not an end product its a platform for sending and receiving information. And as with any other platform, there are lots applications on top of it that solve a particular problem. Chances are, whatever problem you have with email, it can be solved using a combination of these tools. Heres a brief overview of our favorite email apps, in no particular order:

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www.rapportive.com, Gmail
Stop Drowning in Email sanebox.com

Rapportive: find out everything about the person youre emailing

Rapportive aggregates and shows you information about the person youre emailing, right within Gmail: their social networking profile summaries, picture, and even history of your communication. There are a couple of Rapportive hacks you should know: a)  when you run into your contact at a conference, you can immediately recognize them (since youve seen their picture next to their email before), b)  you never have to guess anyones email again (hack #2)
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Rapportive Power Hack
If you ever need to find someones email address, go to www.X.com and enter their name and domain. It will spit out a list of possible combinations, then when you enter them into your Gmail Compose window, Rapportive will tell you which email is correct. Boom. Of course, dont be surprised if the person doesnt email you back!
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AWESOME EMAIL APPS

Boomerang: schedule emails for later

Say you dont want to seem desperate (LINK TO SWINGERS VIDEO) and reply right away, or you want your boss to think youre working late Boomerang lets you type an email and schedule it to be sent at any future time you wish. It can also remind you if an email you sent didnt receive a response.
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www.boomeranggmail.com, Gmail, Yahoo Mail, Outlook

WriteThatName

This piece of magic scans your incoming emails for signatures, then creates (and keeps updated) a contact entry in your address book for all the people who emailed you and had a signature. Super simple and brilliant.

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www.writethat.name, Gmail, Outlook

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Tout
If youre in sales or biz dev (and use email), either Tout or Yesware (our next app) are a must. They have some differences, and so we recommend trying both to see which you prefer. Tout lets you create templates, send them out in groups, and see who opened, clicked on or forwarded your emails.
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AWESOME EMAIL APPS

www.toutapp.com, Gmail, Outlook

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Yesware

Yesware does a lot of the same things as Tout and are both incredible products they just have slightly different approaches. You could say Tout focuses on opens and clicks, and Yesware is more focused on what just happened. Again, try them both.

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www.yesware.com, Gmail

KeyRocket

If youre not BFF with Gmails shortcuts yet, you have to try this. Whenever you do something with a mouse, KeyRocket will show a popup with the corresponding shortcut, sort of like a nun with a ruler, but much gentler.

www.keyrocket.com, Gmail (Windows Only)

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Mailbox
Mailbox is a beautiful email client for iPhone/Gmail users. Its fast, has a very intuitive UI and is quite pleasant to look at. It lets you process your email in a similar way to SaneBoxs Defer folders by snoozing non-urgent emails out of your Inbox.
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AWESOME EMAIL APPS

www.mailboxapp.com, iPhone + Gmail

TextExpander

This app lets you create little acronyms, which automatically get expanded into a sentence or a paragraph, saving you from typing the same thing over and over again. For example, whenever you type PLMK, what will appear is please let me know. But its especially great for sharing links or long sentences.
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www.smilesoftware.com/TextExpander, Mac app

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YippieMove

Lets you transfer an email account to another account of your choice. Like if you want to switch from Gmail to Hotmail (right).

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www.yippiemove.com, Gmail, Yahoo! Mail, AOL, and countless others

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CloudMagic
www.cloudmagic.com, multiple devices and browers This takes email search to a new level.
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AWESOME EMAIL APPS

ActiveInbox
Turn emails into tasks
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www.activeinboxhq.com, Gmail

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Grexit

www.grexit.com, Gmail

Share Gmail labels with anyone.

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Awayfind

Awayfind notifies you when you receive an important email via SMS or a native app. You can pre-set whose emails you consider important, and it also automatically pings you if a person you have a scheduled meeting with emails you (what if they have to reschedule?)
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www.awayfind.com, Gmail, Outlook

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Scrubly
www.scrubly.com, Gmail, Apple Mail, Outlook Lets you remove duplicate contacts. Great for OCD sufferers.
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AWESOME EMAIL APPS

Find Big Mail

www.findbigmail.com, Gmail

The name truly says it all. It helps you find big emails so you can clean them up and free up space in your Gmail.
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Gmelius

www.gmelius.com, Gmail

Lets you customize your Gmails look and feel and remove ads from the screen. Sorry Google
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Contactually
www.contactually.com, Gmail

Contactually helps you stay in touch with your network by categorizing your contacts, and reminding you to reach out to people when the times right (and a lot more stuff).
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OtherInbox
www.otherinbox.com, Gmail, Yahoo, AOL OtherInbox categorizes your bacn (newsletters, notifications etc), so you can see it in groups (finance, travel, etc).
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AWESOME EMAIL APPS

Unroll.me

www.unroll.me, Gmail, Yahoo! Mail

Delivers a daily report of your bacn, and helps you unsubscribe from the ones you dont want.
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Sunrise

www.sunrise.am, Gmail, iPhone

Sunrise sends you an email every morning with your agenda for the day, which includes LinkedIn profiles of the people youre meeting with. It also has a beautiful calendar iPhone app.
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Mailstrom
www.mailstrom.co, Gmail, Yahoo! Mail, AOL

If you didnt follow any of the rules in this book, and have hundreds of unread emails in your Inbox, Mailstrom can help you process them in a couple of clicks. It sorts emails by sender, subject etc, and lets you get rid of emails on large scale.
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AWESOME EMAIL APPS

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100 Inbox Zero Superhero

Email Hacks
Chapter #8

To Make You An

SXSW HACKS
www.Sanebox.com facebook.com/sanebox twitter.com/sanebox