2013-14 BUDGET

BOE Meeting 4/10/13

Budget Target
2013-14 Appropriations 2013-14 Revenue $ $ 165,736,055 155,685,598

The Gap $ 10,050,457 Add 1% Levy increase $ 522,034 Fund Balance $ 2,000,000 Amount to Reduce = $ 7,528,423 Add 1% Levy increase = $522,034 2013-14 Target Budget = $158,207,632 Increase = $ 2,171,977 % Increase = 1.39%

Aid Category General Purpose Aid Foundation Aid Gap Elimination Adjustment Expense-Based Aids Building Aid Transportation Aid BOCES Aid Private Excess Cost Aid

2012-13 GF Budget $65,986,724 72,990,701 ($7,003,977) 25,410,677 8,391,482 6,740,558 2,698,728 4,380,700

2012-13 GF Actual $65,990,973 72,994,950 ($7,003,977) 25,997,223 8,672,727 6,763,064 3,103,942 4,128,423

2013-14 Budget $69,221,667 73,213,934 (3,992,267) $25,787,019 8,628,574 6,763,064 2,685,614 4,380,700

Change From Budget $3,230,694 218,984 3,011,710 376,342 237,092 22,506 (13,114) 0

Public Excess Cost Aid

Instructional Materials Aid Computer Software Aid Library Materials Aid

3,199,209
1,054,260 144,439 66,380

3,329,067
1,056,009 155,867 65,031

3,329,067
$1,050,845 155,387 64,831

129,858
(3,415) 10,948 (1,549)

Textbook Aid
Hardware & Technology Aid Total Spec Ed Student deduct

636,964
206,477 $92,451,661 ($200,000)

628,634
206,477 $93,044,205

627,295
203,332 $96,059,531 ($200,000)

(9,669)
(3,145) 3,607,870 3,407,870

Revenue Tax Levy PILOTS

2012-13 GF Budget $52,203,479 2,275,815

2013-14 Budget $52,203,479 2,364,436

Change From 12-13 $0 88,621

Interest/Penalty on Taxes
Utility Tax Local revenue Refund Prior Year Expense ERATE reimbursement Gifts & Donations Other Revenue Transfer Grants Federal Aid Total Non-State Aid Fund Balance Total Revenue

910,000
2,560,000 465,000 400,000 300,000 135,000 550,000 300,000 509,700 $60,608,994 $3,175,00

$730,000
$2,370,000 385,414 400,000 383,000 25,000 606,461 300,000 792,700 60,560,490 $2,000,000

($180,000)
($190,000) ($79,586) $0 83,000 $(110,000) 56,461 0 283,000 ($48,504) $3,559,366

$156,035,655 $158,420,021

Special Education Shifts

Cost Savings $700,000 What does this mean? Approximately 42 students currently placed in out-of-district programs will return to district (six classrooms) Implications Reduction in tuition payments to out-of-district placements Increase in district staffing Training required for staff
Classroom Management Functional Behavior Assessments Behavior Intervention Plans Monitoring progress Crisis management Habilitative Services

Transition planning for students and families

Special Education Shifts

Cost Savings $900,000 What does this mean? Reduction of 97 paras district-wide and 2.5 CSE Chairs Implications Reduction of both individual and shared paras Reduction of program paras Reorganization of the Special Education office toward building based services Increase in specialist staff (Reading Specialists, Behavior Specialists, School Psychologists) Training for staff providing specialized services Training for teachers and paras in classroom management and intervention skills Training for building staff in CSE processes

Superintendent Hearings
Cost Savings $30,000 What does this mean? Elimination of use of consultants acting as Hearing Officers for Superintendent Hearings Implications Increased time commitment for DLT to conduct Hearings Better follow through with building level staff to implement systemic changes

Increase Class Size

Cost savings $1,224,000 What does this mean? Reduction of 17 FTE elementary classroom teachers K-2 maximum class size will be 25 students 3-6 maximum class size will be 30 students Implications Increase in grade level splits (ex. split) Larger class sizes at the elementary level

Change to ESL Centers

Cost Savings $220,000 What does this mean? Decrease in travel stipends Reduction of 3 teacher FTEs (including BOCES) Implications Students will not attend their neighborhood school Siblings of ESL students do not attend ESL Center if they do not qualify for ESL Services Once a student tests out of ESL, the student returns to his/her home school.

Increase Medicaid Billing / Compliance Cost Savings

$300,000

What does this mean? Increase in accountability for service providers All prescriptions must be in place by September 1 st All service providers must have caseloads in place by the start of the school year Initial observations for all students on caseload must take place within the first week of school Implications Processes and procedures must be monitored and enforced All IEPs must be entered and uploaded to Cleartrack for providers review on or before the first day of school Session notes must be signed within four working days after the service has been rendered Transportation for eligible Students with Disabilities must be sent to transportation providers prior to the first day of school Nursing services for classified students during the school day must be clearly stated on the IEP in order for Medicaid reimbursement Out of district service providers must follow Medicaid compliant processes and procedures Train newly hired staff prior to the start of the school year

UPK Transportation
Cost Savings $125,000 What does this mean? 144 students served at SCSD sites 231 students served at Community-based sites 1 full day class and 1-A.M and 1-P.M. class at Early Childhood Centers 1- A.M. and 1-P.M. class at Lincoln Elementary School to compliment the full-service grant Implications Reduction of 2.5 teacher FTEs Reduction of 2.5 paraprofessional FTEs Fewer students receiving full day pre-k (36 )

End Small Lease @ Ellis

Cost Savings $8,500 What does this mean? Central Registration will be relocated to an in-district location Will remain on a public transportation route Implications Families first experience with the district will be in a district location A district location is more accessible for families. Health Services will be referred to Ellis; however, the Nurse Navigator will not be on site.

Increase Grants Cost Savings

$25,000 (already committed)

What does this mean? Development officer will have the ability to effectively and aggressively pursue all eligible grants for the SCSD Additional revenue for the SCSD will likely exceed the cost savings if grants are aggressively pursued Increase in programming for students which would otherwise not be possible Implications Sustainability of programs funded by grants once the grant ends Increase Development Officer to full-time status to pursue additional grant funding. This is an increase of .20 FTE.

Supplemental Funds (Magnet Schools)

Cost Savings $36,000 What does this mean? There will be a reduction in supplemental funds for the two citywide magnet schools. There will be no supplemental funds for the two neighborhood magnet schools. Implications Fewer enrichment opportunities for our students attending citywide and neighborhood magnet schools. Fewer resources available to support the magnet theme.

Middle School 7 Period Day

Cost Savings $640,800 What does this mean? Advanced and Enrichment level courses will be offered at MPMS adding rigor, depth, and complexity in order to nurture and develop advanced academic potential. Academic Intervention Services will be redefined. There will be a shift from a scheduled course to a push-in model. Music and art will be reduced to mandated levels. Health instruction will move from 7th grade to 6th grade. Studio in Art will be offered after school. World Language will be offered to all 7th and 8th grade students. Implications Reduction of 8.9 FTEs

Non-Mandated Program Cuts (Initially)

Cost Savings $1,510,000 What does this mean? Change music and art to one time per week for 30 minutes at the K-6 level Implement scheduling efficiencies for instrumental lessons Instructional programs stay intact at a reduced level, including the TIE program at the elementary level and instructional support for SHS classes. Implications Reduction of 8 FTE music teachers Reduction of 6.5 FTE art teachers Reduction of 6 FTE librarians

Non-Mandated Program Cuts (Last Time)

Cost Savings $1,120,000 What does this mean? Reduce music at K-6 to 40 minutes one time per week Reduce art at K-6 to 40 minutes one time per week Implement scheduling efficiencies for instrumental lessons Instructional programs stay intact at a reduced level, including the TIE program at the elementary level and instructional support for SHS classes. Implications Reduction of 4.5 FTE music teachers Reduction of 2.2 FTE art teachers Reduction of 6 FTE librarians

Non-Mandated Program Cuts (Current Proposal)

Cost Savings $620,000 What does this mean? Eliminate art and music at the kindergarten leveI Implement scheduling efficiencies for instrumental lessons Instructional programs stay intact at a reduced level Implications Reduction of 3 FTE librarians Reduction of 1.8 FTE for art Reduction of 1.8 FTE for music for K level Reduction of 1.5 FTE for music efficiencies for instrumental lessons

Share Fine Arts Coordination with Proctors

Cost Savings $35,000 What does this mean? Partnership with SCSD and Proctors Shared responsibility for Fine Arts coordination Implications Reduction in dedicated services to the district

Reductions in Athletics
Cost Savings $12,654 What does this mean? Reduction in payment (rate) for turf supervision Implications Track will remain supervised and open to the community

Elimination of Plato Credit Recovery Program

Cost Savings $171,500 What does this mean? Students will receive intervention and/or credit recovery through other strategies and courses. Implications Reduction of 1.0 FTE @ SHS One less option for students needing credit recovery for graduation Currently used with students at SAMSS

Reductions in Instructional Support

Cost Savings $600,000 What does this mean? Elimination of 3 in-resident positions Elimination of 3 district instructional coaches Elimination of .5 TLC at FDR Reduce Supply Budgets by 25% Implications Decrease in support for elementary principals Decrease in instructional and curricular support Decrease in supplies and materials

SHS - Zero Hour and Program and Support Reductions

Cost Savings $480,000 What does this mean? Limited reduction of Zero Hour as it directly impacts electives of highly desirable programs Elimination of 2 High School Guidance Counselors Adjust Lab Offerings to required time reduce 3.0 science FTE Reduce 3 Non-mandated paraprofessionals Implications Continues to Support Options for students Increased Caseload Decrease in instructional, curricular and building time and support

Medical Insurance
Projected Savings $360,000 District currently uses a commission based fee structure for its Medical Insurance broker services. Savings will be achieved by moving to a flat fee structure and other plan administrative changes, with no change to plan design.

Transportation
Cost Savings $125,000 What does this mean? All in-district bus contracts were included in a RFP this spring The change is the bus contractor only - no bus route impact A current bus contractor will expand their role in the district so now only 1 bus contractor will handle all in-district big bus runs No change in service or routes from this RFP Implications This will be pure savings and will lower expenses for future contracts All in-district big buses will be handled by one vendor This allows us to leverage economies of scale by using one vendor We will still have 3 bus vendors for district runs so redundancy is in place

Operations & Maintenance Overtime

Cost Savings $15,000 What does this mean? Fewer funds available for overtime or special projects Implications Criteria for overtime approval will become more stringent Special projects may take longer to schedule and complete Summer work schedule will become tighter

Energy Savings
Cost Savings $600,000 What does this mean? Reduction in the district-wide utility budget 3 year agreement was signed after a new cooperative bid We are locked in at this lower rate until April 30, 2015 Implications Energy conservation and reduction plans need to be developed and implemented to ensure usage does not increase

Copiers
Cost Savings $25,000 What does this mean? Numerous contracts have been re-negotiated to more favorable terms Reduced contract lease costs Eliminated copy overage costs in new leases Reduced the number of copiers in the district Implications Some copiers have been re-deployed to replace expiring copier leases Fewer copiers in the district Increased use of the Copy Center where our cost per copy is lowest Increased potential for Copy Center Revenue from other organizations

Close one School

Cost savings $233,000 What does this mean? Reduction of 1 administrator Reduction of 1 custodian, 1 cleaner, and 1 secretary Reduction of .5 nurse Implications Increase in students in neighborhood elementary schools Larger class sizes at the elementary level in neighborhood schools

Reorganization of District Office

Cost savings $160,000 What does this mean? All District Offices will be relocated to one building in order to share more services. Reduction of 4 staff positions Implications Increase in shared roles

Area of Reduction
Special Education Shifts Reduce non-mandated programs Increase Class Size MS 7 Period Day

Amount
$1,600,000 $620,000 $1,224,000 $640,800

Reduce Instructional Supports

Reduce Zero Period HS Supports Change Management of Health Insurance Change to ESL Centers Increase Medicaid Billing / Compliance

$600,000
$480,000 $360,000 $220,000 $300,000

Superintendent Hearings
UPK Transportation Reduce Energy Usage End Small Lease Share Fine Arts Coordination with Proctors

$30,000
$125,000 $600,000 $8,500 $35,000

Area of Reduction

Amount

Increase Grants
Transportation Reorganize Central Office Close one school Athletics O&M PLATO Copiers Supplemental Funds (Magnets) Increased Revenue

$25,000
$125,000 $160,000 $233,000 $12,654 $15,000 $171,500 $25,000 $36,000 $212,352

Total

$7,858,806