Shortcut Keys Sr.

No Shortcut Key 1 Ctrl + Shift + A 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Alt + Ctrl + 1 Alt + Ctrl + 2 Alt + Ctrl + 3 Ctrl + Shift + L Alt + F10 Alt + F5 Ctrl+B Ctrl + PgDn Ctrl + PgUp Alt + Ctrl + Home Esc Ctrl+E Shift+F3 Left arrow Shift + Left arrow Rt arrow Shift + Rt arrow Alt + Shift + C

Used for AllCaps ApplyHeading1 ApplyHeading2 ApplyHeading3 ApplyListBullet AppMaximize AppRestore Bold BrowseNext BrowsePrev BrowseSel Cancel CenterPara ChangeCase CharLeft CharLeftExtend CharRight CharRightExtend ClosePane

Description Makes the selection all capitals (toggle) Applies Heading 1 style to the selected text Applies Heading 2 style to the selected text Applies Heading 3 style to the selected text Applies List Bullet style to the selected text Enlarges the application window to full size Restores the application window to normal size Makes the selection bold (toggle) Jump to the next browse object Jump to the previous browse object Select the next/prev browse object Terminates an action Centers the paragraph between the indents Changes the case of the letters in the selection Moves the insertion point to the left one character Extends the selection to the left one character Moves the insertion point to the right one character Extends the selection to the right one character Closes the active window pane (if you are in Normal View and have, for example, the Footnote pane open)

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21 22

Alt+Drag (or press ColumnSelect Ctrl + Shift + F8 and drag, but Alt + Drag is far easier!) Ctrl +Shift+C CopyFormat Shift + F2 CopyText

Selects a columnar block of text

23 24

Alt + F3 Ctrl+ Backspace

CreateAutoText DeleteBackWord

25 26

Ctrl + Del Ctrl+W, Ctrl+F4

DeleteWord DocClose

27 28 29 30 31

Ctrl + F10 Ctrl + F7 Ctrl + F5 Ctrl + F8 Alt + Ctrl + S

DocMaximize DocMove DocRestore DocSize DocSplit

32

Alt + Shift + F9

DoFieldClick

33 34 35 36

Ctrl + Shift + D Alt R, G Alt R, I Alt R, U

DoubleUnderline DrawGroup DrawSnapToGrid DrawUngroup

Copies the formatting of the selection Makes a copy of the selection without using the clipboard (press Return to paste) Adds an AutoText entry to the active template Deletes the previous word without putting it on the Clipboard Deletes the next word without putting it on the Clipboard Prompts to save the document and then closes the active window. (But doesn't intercept the menu command) Enlarges the active window to full size Changes the position of the active window Restores the window to normal size Changes the size of the active window Splits the active window horizontally and then adjusts the split Executes the action associated with macrobutton fields Double underlines the selection (toggle) Groups the selected drawing objects Sets up a grid for aligning drawing objects Ungroups the selected group of drawing objects

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Ctrl+Shift+F5 (Or: Alt EditBookmark I, K) Del EditClear

39 40 41 42 43 44 45

Ctrl+C Ctrl+X Ctrl+F F5, Ctrl+G Alt E, K Ctrl+V Alt E, S

EditCopy EditCut EditFind EditGoTo EditLinks EditPaste EditPasteSpecial

46 47

Alt + Shift + Backspc EditRedo F4 EditRedoOrRepeat

48

Ctrl+H

EditReplace

49 50 51

52

Ctrl+A Ctrl+Z Alt + PageDn (to select to end of column, use Alt + Shift + PgDn) Ctrl+Shift+End

EditSelectAll EditUndo EndOfColumn

Brings up the bookmark dialog Performs a forward delete or removes the selection without putting it on the Clipboard Copies the selection and puts it on the Clipboard Cuts the selection and puts it on the Clipboard Finds the specified text or the specified formatting Jumps to a specified place in the active document Allows links to be viewed, updated, opened, or removed Inserts the Clipboard contents at the insertion point Inserts the Clipboard contents as a linked object, embedded object, or other format Redoes the last action that was undone Repeats the last command, or redoes the last action that was undone (unfortunately, doesn't work for as many commands in Word 2000 as in Word 97 and below, but this is still one of Word's most useful shortcuts, if not the most useful) Finds the specified text or the specified formatting and replaces it Selects the entire document Reverses the last action Moves to the last cell in the current table column

EndOfDocExtend

Extends the selection to the end of the last line of the

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Ctrl+End

EndOfDocument

54 55 56 57

End Shift+End Alt+End Alt + Ctrl + PgDn

EndOfLine EndOfLineExtend EndOfRow EndOfWindow

58

Shift + Alt + Ctrl + PgDn F8 (press Esc to turn off)

EndOfWindowExtend

59

ExtendSelection

60

Alt + F4 (<9>)

FileCloseOrExit

61

Alt + F4 (Word 97)

FileExit

62

NOT Ctrl+N!!

FileNew

document Moves the insertion point to the end of the last line of the document Moves the insertion point to the end of the current line Extends the selection to the end of the current line Moves to the last cell in the current row Moves the insertion point to the end of the last visible line on the screen Extends the selection to the end of the last visible line on the screen Turns on extend selection mode and then expands the selection with the direction keys Closes the current document, or if no documents are open, quits Word. Horrible command, as it makes it a long winded business to quit Word. But there's a simple solution - assign Alt+F4 to FileExit instead. Quits Microsoft Word and prompts to save the documents (does intercept the menu item, but not the keyboard shortcut, or the x button. An AutoExit macro is usually a better way of intercepting this). Creates a new document or template (brings up the dialog). Note that: Word pretends that Ctrl+N is assigned to FileNew but it isn't, it's assigned to FileNewDefault You can fix this in Word 2000 by

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Ctrl+N

FileNewDefault

64 65 66 67 68 69 70

Ctrl+O Alt F, U Ctrl + P Ctrl+F2 Alt F, I Ctrl+S Alt F, A (or F12)

FileOpen FilePageSetup FilePrint FilePrintPreview FileProperties FileSave FileSaveAs

71 72

Ctrl+Shift+F Ctrl+Shift+P

Font FontSizeSelect

73

Alt + Ctrl + K

FormatAutoFormat

74

Alt O, B

FormatBorders AndShading

75 76

Alt O, E Alt O, C

FormatChangeCase FormatColumns

assigning Ctrl+N to the FileNewDialog command. In Word 97 the only way to fix it is to create a macro called FileNew (to do this, press Alt + F8, type "FileNew" without the quotes and Click "Create". The macro will automatically contain the code needed to make it work). Creates a new document based on the Normal template. Opens an existing document or template Changes the page setup of the selected sections Prints the active document (brings up the dialog) Displays full pages as they will be printed Shows the properties of the active document FileSave Saves a copy of the document in a Separate file (brings up the dialog) Activates the Fonts listbox on the formatting toolbar Activates the Font Size dropdown on the formatting toolbar Automatically formats a document (or sometimes, automatically screws it up) Changes the borders and shading of the selected paragraphs, table cells, and pictures Changes the case of the letters in the selection Changes the column format

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Alt O, D

78 79

Ctrl+D Alt + Shift + R

80 81 82 83

Alt O, P Alt O, S Alt O, T Shift + F5

84 85 86 87 88

Ctrl + > Ctrl + ] Ctrl + T (or drag the ruler) F1 Shift + F1

of the selected sections (brings up the dialog) FormatDropCap Formats the first character of current paragraph as a dropped capital (must select it first) FormatFont Brings up the Format + Font dialog FormatHeader-FooterLink Links the current header/footer to the previous section (but does not intercept the button on the Header Footer toolbar) FormatParagraph Brings up the Format Paragraph dialog FormatStyle Applies, creates, or modifies styles FormatTabs Brings up the Format Tabs dialog GoBack Returns to the previous insertion point (goes back to up to 3 points, then returns to where you started; this is one of the most useful shortcuts of them all. Also useful when opening a document, if you want to g straight to where you were last editing it) GrowFont increases the font size of the selection GrowFontOnePoint Increases the font size of the selection by one point HangingIndent Increases the hanging indent Help HelpTool Microsoft Word Help Lets you get help on a command or screen region or examine text properties Makes the selection hidden text (toggle) Connect to a hyperlink's address

89 90

Ctrl + Shift + H Click on it

Hidden HyperlinkOpen

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Ctrl + M (or drag the Indent ruler) Alt + Ctrl + M (or Alt InsertAnnotation I, M) F3 InsertAutoText

Moves the left indent to the next tab stop Inserts a comment Replaces the name of the AutoText entry with its contents Ends a page, column, or section at the insertion point Inserts a caption above or below a selected object Inserts a column break at the insertion point Inserts a date field Inserts an endnote reference at the insertion point without displaying the dialog Inserts a field in the active document Inserts an empty field with the enclosing field characters Inserts the text of another file into the active document Inserts a footnote or endnote reference at the insertion point Inserts a footnote reference at the insertion point without displaying the dialog Insert Hyperlink Inserts an index or a table of contents, figures, or authorities into the document Inserts a ListNum Field Brings up a dialog to insert a mail merge field at the insertion point. (It does not intercept the button on the Mail merge. toolbar) Inserts a page break at the insertion point Inserts a page number field

94 95 96 97 98

Alt I, B Alt I, C

InsertBreak InsertCaption

Ctrl + Shift + Return InsertColumnBreak Alt + Shift + D Alt + Ctrl + D InsertDateField InsertEndnoteNow

99 100 101 102

Alt I, F Ctrl+F9 Alt I, L Alt I, N

InsertField InsertFieldChars InsertFile InsertFootnote

103

Alt + Ctrl + F

InsertFootnoteNow

104 105

Ctrl + K Alt I, D

InsertHyperlink InsertIndexAndTable s

106 107

Alt + Ctrl + L Alt + Shift + F

InsertListNumField InsertMergeField

108 109

Ctrl + Return Alt + Shift + P

InsertPageBreak InsertPageField

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Ctrl + Shift + F3

InsertSpike

111 112 113 114 115 116 117 118 119 120 121 122 123 124

Alt + Shift + T Ctrl + I Ctrl + J Ctrl + L Down arrow Shift + down arrow Up arrow Shift + up arrow Ctrl + F11 Alt + Shift + K Alt+Shift+E Alt + Shift + N Alt Shift + M Alt + Shift + I

125 126

Alt + Shift + X Alt + Shift + O

127 128

Alt or F10 Alt + Shift + F11

Empties the spike AutoText entry and inserts all of its contents into the document InsertTimeField Inserts a time field Italic Makes the selection italic (toggle) JustifyPara Aligns the paragraph at both the left and the right indent LeftPara Aligns the paragraph at the left indent LineDown Moves the insertion point down one line LineDownExtend Extends the selection down one Line LineUp Moves the insertion point up one line LineUpExtend Extends the selection up one line LockFields Locks the selected fields to prevent updating MailMergeCheck Checks for errors in a mail merge MailMergeEditDataSo urce Lets you edit a mail merge data source MailMergeToDoc Collects the results of the mail merge in a document MailMergeToPrinter Sends the results of the mail merge to the printer MarkCitation Marks the text you want to include in the table of authorities MarkIndexEntry Marks the text you want to include in the index MarkTableOfEntry Inserts a TC field (but Contents it is far better to use Heading Styles to generate your Table of Contents instead) MenuMode Makes the menu bar active MicrosoftScriptStarts or switches to Editor Microsoft Development Environment application, allowing you to view the

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Alt + Ctrl + F1 F2

MicrosoftSystemInfo MoveText

131 132 133 134 135

Tab F11 Alt + F7 Alt + down arrow Ctrl + F6

NextCell NextField NextMisspelling NextObject NextWindow

136 137 138

Ctrl+Shift+N Ctrl + 0 F6

NormalStyle OpenOrCloseUpPara OtherPane

139 140 141 142 143

Alt + _ Alt+Shift+rt arrow Alt + +

OutlineCollapse OutlineDemote OutlineExpand

Alt+Shift+down arrow OutlineMoveDown Alt+Shift+up arrow OutlineMoveUp

HTML/XML source code that would be behind the document if it were in ..php format (or that is behind it if it already is in .php format). Execute the Microsoft System Info Application Moves the selection to a specified location without using the clipboard (press Return to execute the more) Moves to the next table cell Moves to the next field Find next spelling error Moves to the next object on the page Switches to the next document window, equivalent to selecting a document from the Window menu. Applies the Normal style Sets or removes extra spacing above the selected paragraph Switches to another window pane in Normal View (for instance, if you have if you have a Footnotes pane open in Normal view and want to switch to the main document and back without closing the pane). Collapses an Outline in Outline View by one level Demotes the selected paragraphs one heading level Expands an Outline in Outline View by one level Moves the selection below the next item in the outline Moves the selection above the previous item in the

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Alt+Shift+left arrow Alt + Shift + L

OutlinePromote OutlineShowFirstLin e

146

Ins

Overtype

147

PgDn

PageDown

148

Shift+ PgDn

PageDownExtend

149

PgUp

PageUp

150

Shift + PgUp

PageUpExtend

151

Ctrl + down arrow

ParaDown

152

Shift + Ctrl + down arrow Ctrl + up arrow

ParaDownExtend

153

ParaUp

154

Shift + Ctrl + up arrow ParaUpExtend

155 156 157 158 159

Ctrl+Shift+V Shift + Tab Shift + F11 Alt + up arrow Ctrl + Shift + F6

PasteFormat PrevCell PrevField PrevObject PrevWindow

outline Promotes the selected paragraphs one heading level Toggles between showing the first line of each paragraph only or showing all of the body text in the outline Toggles the typing mode between replacing and inserting Moves the insertion point and document display to the next screen of text Extends the selection and changes the document display to the next screen of text Moves the insertion point and document display to the previous screen of text Extends the selection and changes the document display to the previous screen of text Moves the insertion point to the beginning of the next paragraph Extends the selection to the beginning of the next paragraph Moves the insertion point to the beginning of the previous paragraph Extends the selection to the beginning of the previous paragraph Applies the previously copied formatting to selection Moves to the previous table cell Moves to the previous field Moves to the previous object on the page Switches back to the previous

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Sfift+F4 Ctrl+Spacebar

RepeatFind ResetChar

162

Ctrl+Q

ResetPara

163 164 165

Ctrl +R Ctrl + * Alt + Shift + A

RightPara ShowAll ShowAllHeadings

166 167 168 169 170

Ctrl + < Ctrl + [ Ctrl + Shift + K Ctrl + 1 Ctrl + 5

ShrinkFont ShrinkFontOnePoint SmallCaps SpacePara1 SpacePara15

document window Repeats Go To or Find to find the next occurrence Makes the selection the default character format of the applied style Makes the selection the default paragraph format of the applied style Aligns the paragraph at the right indent Shows/hides all nonprinting characters Displays all of the heading levels and the body text in Outline View Decreases the font size of the selection Decreases the font size of the selection by one point Makes the selection small capitals (toggle) Sets the line spacing to single space Sets the line spacing to oneand-one- half space Sets the line spacing to double space Deletes the selection and adds it to the "Spike" AutoText entry (which allows you to move text and graphics from nonadjacent locations) Moves to the first cell in the current column Extends the selection to the beginning of the first line of the document Moves the insertion point to the beginning of the first line of the document

171 172

Ctrl + 2 Ctrl + F3

SpacePara2 Spike

173 174

Alt + PgUp Ctrl+Shift+Home

StartOfColumn StartOfDocExtend

175

Ctrl +Home

StartOfDocument

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Home

StartOfLine

177 178 179

Shift+Home Alt+Home Alt+Ctrl+PgUp

StartOfLineExtend StartOfRow StartOfWindow

180

Shift+ Alt+Ctrl+PgUp StartOfWindowExtend Strl + Shift + S Style

181

182 183 184 185 186 187 188 189 190

Ctrl + = Ctrl + + Ctrl + Shift + Q Alt A, F Alt A, H

Subscript Superscript SymbolFont TableAutoFormat TableHeadings

Alt + click (Alt + drag TableSelectColumn to select several) Click in left margin TableSelectRow Alt + double-click Alt + Ctrl + U TableSelectTable TableUpdateAutoFormat

191

192

Shift + F9 (Alt + F9 ToggleFieldDisplay toggles all field codes on or off) Alt T, C ToolsCustomize

Moves the insertion point to the beginning of the current line Extends the selection to the beginning of the current line Moves to the first cell in the current row Moves the insertion point to the beginning of the first visible line on the screen Extends the selection to the beginning of the first visible line on the screen Activates the Style dropdown on the Formatting toolbar Makes the selection subscript (toggle) Makes the selection superscript (toggle) Applies the Symbol font to the selection Applies a set of formatting to a table Toggles table headings attribute on and off Selects the current column in a table Selects the current row in a table Selects an entire table Updates the table formatting to match the applied Table Autoformat settings Shows the field codes or the results for the selection (toggle) Allows you to customizes the Word user interface (menus, keyboard and toolbars) and store the customizations in a template (defaults to

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Alt + F8 F7

ToolsMacro ToolsProofing

195 196 197 198 199 200 201 202 203

Ctr.l + Shift + E Shift + F7 Ctrl+U Ctrl + Shift + T(or drag the ruler) Ctrl + Shift + M(or drag the ruler) Ctrl+Shift+F9 Ctrl + Shift + F11 F9 Ctrl + Shiift + F7

ToolsRevision-MarksT ogle ToolsThesaurus Underline UnHang UnIndent UnlinkFields UnlockFields UpdateFields UpdateSource

Normal.dot, so be careful!) Runs, creates, deletes, or revises a macro Checks the spelling and grammar in the active document Toggles track changes for the active document Finds a synonym for the selected word Formats the selection with a continuous underline (toggle) Decreases the hanging indent Moves the left indent to the previous tab stop Permanently replaces the field codes with the results Unlocks the selected fields for updating Updates and displays the results of the selected fields Copies the modified text of a linked file back to its source file Show or hide the comment pane If in Normal View, opens a pane for viewing and editing the endnote (toggle). If in Page/Print Layout View, switches from the body text to the endnote or vice versa Shows the field codes or results for all fields (toggle) If in Normal View, opens a pane for viewing and editing the footnote (toggle). If in Page/Print Layout View, switches from the body text to the footnote or vice versa. If in Normal View, opens a

204 205

Hover over comment ViewAnnotations Dbl-click the endnote ViewEndnoteArea reference

206 207

At + F9

ViewFieldCodes

Dbl-click the footnote ViewFootnoteArea reference

208

Alt V, F

ViewFootnotes

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Alt V, H

ViewHeader

Alt V, N(or Alt + Ctrl ViewNormal + N) Alt V, O(or Alt + Ctrl ViewOutline + O) Alt V, P(or Alt + Ctrl ViewPage + P)

pane for viewing and editing footnotes and endnotes (toggle). If in Page/Print Layout View, switches from the body text to the footnotes/endnotes or vice versa. Displays header in page layout view Changes the editing view to normal view Displays a document's outline Displays the page more-orless as it will be printed, and allows editing (In Word 2000 the menu item is called Print Layout, but fortunately the command hasn't changed. Shows the VB editing environment (Tools + Macro + Visual Basic Editor) Backward hyperlink (useful if you clicked on a page number hyperlink in the table of contents and then want to return to the TOC) Forward hyperlink Arranges windows as nonoverlapping files Moves the insertion point to the left one word Extends the selection to the left one word Moves the insertion point to the right one word Extends the selection to the right one word Underlines the words but not the spaces in the selection (toggle)

213

Alt + F11

ViewVBCode

214

Alt + left arrow

WebGoBack

215 216 217 218 219 220 221

Alt + rt arrow Alt W, A Ctrl + left arrow Shift + Ctrl + left arrow Ctrl + rt arrow

WebGoForward WindowArrangeAll WordLeft WordLeftExtend WordRight

Shift + Ctrl + rt arrow WordRightExtend Ctrl + Shift + W WordUnderline