Phillips Carbon Black Limited, Karimughal

Karimugal, Brahmapuram P.O. Kochi , Kerala - India PinCode :682 303 Phone :0484-2720833,2720947,2720331, Fax :0484-2720649, www.pcblltd.com PCBL, Philips Carbon Black Company (A Carbon Black Company with Unique and indigenous technology), owned and run by RPG. It is behind FACT Ambalamedu unit. 10 km from tripunithura.... a green carbonblack company (though black can not be green) ...ISO9000 and ISO14000 certified company.... contact pp vargeese for test and certificates

REPORT ON THE ORGANIZATION STUDY AT PHILLIPS CARBON BLACK LTD, COCHIN: REPORT ON THE ORGANIZATION STUDY AT PHILLIPS CARBON BLACK LTD, COCHIN Presented by Sintoj Thomas

INTRODUCTION: INTRODUCTION Philips carbon black has come a long way since its inception in 1960. PCBL started production from December 1962. Carbon black is also used in industries such as automotive parts, construction and consumer products. PCBL is setting 90,000 tons per annum. leading producer of carbon black in INDIA. 9th largest carbon black company in the world.

SOURCES OF DATA COLLACTION: SOURCES OF DATA COLLACTION Primary sources Secondary sources

PRIMARY SOURCES OF DATA COLLECTION: PRIMARY SOURCES OF DATA COLLECTION Primary data are collected through discussions and interviews with the officials of various departments, employees and workers.

SECONDARY SOURCE OF DATA COLLECTION: SECONDARY SOURCE OF DATA COLLECTION Company journals and documents Company website Annual report ,etc

OBJECTIVES OF THE STUDY : OBJECTIVES OF THE STUDY To understand the day to day activities of an organization. To observe how management theories are applied and practiced in real business environment. To learn the functions of all departments. To understand the organization and department structure. To understand role and responsibilities of key persons in the organization. To have a general idea on the basic business operations of an organization. To experience the organizational processes at various levels.

LIMITATIONS OF STUDY: LIMITATIONS OF STUDY Time allotted for the study is limited. The investigator could not gather all the details regarding the production process an most of the process are technical in nature. The study is largely based on secondary data. Did not get enough time to communicate with all the employees in the organization. As the primary sources are based on interaction with the employs chance of bias cannot be fully estimated.

PowerPoint Presentation: INDUSTRY PROFILE

PowerPoint Presentation: Carbon Black is used mainly as a reinforcing material in the rubber industry. Other user areas include inks, paints, plastics and paper. The rubber industry uses 95% carbon black production while the rest is consumed by plastics, paints and dry cells.

WORLD SCENARIO: WORLD SCENARIO As one of the most important industrial chemicals in the world carbon black represents a $ 8.8 billion global market. Close to 50% of the global market is currently controlled by the 3 companies; Cabot Corporation Degussa Columbian Chemicals

INDIAN SCENARIO: INDIAN SCENARIO PCBL has three manufacturing units located in Durgapur, Cochin and Baroda. The production capacity of the three units put together is almost 47% of the total installed carbon black capacity in India;

The major players in the Indian scenario are:- : The major players in the Indian scenario are:- Phillips Carbon Black Ltd (Durgapur, Baroda, Cochin). United Carbon Ltd, Thane. Oriental Carbon Ltd, Ghaziabad. Consolidated Petrotech Industries Ltd, Baroda. Ralson Carbon Ltd, Ludhiana.

STATE SCENARIO: STATE SCENARIO PCBL is the monopoly in carbon black producing unit in Kerala The key customers are; MRF. Apollo Tyres. Ceat Tyres JK Tyres..Etc

COMPANY PROFILE: COMPANY PROFILE PCBL is the first manufacturer of carbon black in India . Philips Carbon Black a member of RP Goenka Group was incorporated on March 30, 1960 and is a leading manufacturer of various grades of carbon black in India

PowerPoint Presentation: MISSION Develop, manufacture and market carbon black competitively and be the most preferred supplier to the customers and create wealth for all the stakeholders on a sustained basis. VISION To be a global carbon black producer. Manufacturing with low cost. To be environment friendly operation by being; Providing fair employee an exciting work place.

ORGANIZATION CHART: ORGANIZATION CHART

FUNCTIONAL DEPARTEMENTS: FUNCTIONAL DEPARTEMENTS

FINANCE DEPARTMENT DEPARTMENT STRACTURE: FINANCE DEPARTMENT DEPARTMENT STRACTURE

FUNCTIONS OF FINANCE DEPARTMENT : FUNCTIONS OF FINANCE DEPARTMENT To prepare Cash Flow and Fund Flow Statements To prepare quarterly financial reports Supervise internal audit costing, budgeting and other internal control System To analyze and evaluate various trends such as net worth ratio, debt equity ratio and current ratio To estimate the value of fixed assets, current assets and liabilities To prepare final accounts and this should be submitted to top management for approval

OBJECTIVES OF FINANCE DEPARTMENT: OBJECTIVES OF FINANCE DEPARTMENT To ensure regular and adequate supply of funds to the concern. To ensure adequate returns to the shareholders which will depend upon the earning capacity, market price of the share, expectations of the shareholders? To ensure optimum funds utilization. Once the funds are procured, they should be utilized in maximum possible way at least cost. To ensure safety on investment. Maximization of profit of the firm Wage disbursement. Budget preparation

RESPONSIBILITIES OF FINANCE MANAGER : RESPONSIBILITIES OF FINANCE MANAGER Utilization and control of funds Planning the quantum and patter of fund requirement Procuring the required amount of funds and allocating the funds Verification of accounts Preparation of budget Financial planning

PowerPoint Presentation: RESPONSIBILITIES OF ACCOUNTANT Daily data entry Maintain the stock register Maintain the ledger, voucher etc. RESPONSIBILITIES OF CASHIER Maintain minimum level of cash flow to meet day to day expenses Record daily transaction of money Maintain cash book

PURCHASE AND STORCE DEPARTMENT DEPARTEMNT STRUCTURE: PURCHASE AND STORCE DEPARTMENT DEPARTEMNT STRUCTURE

FUNCTION OF PURCHASE AND STORCE DEPARTMENT: FUNCTION OF PURCHASE AND STORCE DEPARTMENT Approval of specification list of the materials required for a particular project Receipt of materials > Identification and development of reliable vendor for supply of equipment and materials Material requirement planning The performance evaluation of vendors The vendor performance is evaluated based on: Quality

PowerPoint Presentation: Store Keeping Inspection of incoming materials Storage identification and preservation Equipments records maintenance Control of customer supplied materials Stock verification Safe custody of materials Optimization of inventory

MAJOR RESPONSIBILITIES OF STORE AND PURCHASE MANAGER : MAJOR RESPONSIBILITIES OF STORE AND PURCHASE MANAGE R Store bu siness operation , including managing profit and loss, facility management, safety and security, loss prevention and banking Product management, including ordering, receiving, price changes, handling damaged products, and returns Team Development, facilitating staff learning and development

PowerPoint Presentation: Problem solving, handling unusual circumstances The main responsibility of a purchasing manager is to search for the highest quality merchandise at the lowest possible purchase cost for their employers. Purchasing managers evaluate suppliers based on cost, quality, service, availability, reliability, and selection variety.

PRODUCTION DEPARTMENT DEPARTMENT STRUCTURE : PRODUCTION DEPARTMENT DEPARTMENT STRUCTURE

FUNCTIONS OF PRODUCTION DEPARTMENT: FUNCTIONS OF PRODUCTION DEPARTMENT Production planning of various orders. Arranging raw materials of different qualities. Giving work orders and supply orders. Arranging the production at different stages. Arranging packing materials. Review of all pending order to ensure on time shipment. Taking corrective and preventive action needed to ensure on time shipment.

OBJECTIVES OF PRODUCTION DEPARTMENT: OBJECTIVES OF PRODUCTION DEPARTMENT Right manufacturing cost Right time Right quantity Right quality

DUTIES AND RESPONSIBILITIES OF PRODUCTION MANAGER: DUTIES AND RESPONSIBILITIES OF PRODUCTION MANAGER Overseeing the production process, drawing up a production schedule. Ensuring that the production is cost effective. Making sure that products are produced on time and are of good quality. Working out the human and material resources needed. Drafting a timescale for the job. Estimating costs and setting the quality standards. Monitoring the production processes and adjusting schedules as needed

HUMAN RESOURCE DEPARTMENT DEPARTEMNT STRUCTURE: HUMAN RESOURCE DEPARTMENT DEPARTEMNT STRUCTURE

OBJECTIVES OF HUMAN RESOURCE MANAGEMENT : OBJECTIVES OF HUMAN RESOURCE MANAGEMENT The satisfaction of the society. Identifying the need for training and performing training programs Effective utilization of manpower and materials in productive work. Satisfaction of personal objectives of members of the organization

Functions of HR department: Functions of HR department Manpower planning Training Recruitment and selection Industrial relations

MAJOR RESPONSIBILITIES OF HR MANAGER : MAJOR RESPONSIBILITIES OF HR MANAGER To maintain and develop HR policies Provide active support in the selection of Recruitment agencies which meet the corporate standard. To develop the HR business plan. Ensure appropriate communication at all staff in the organization. To facilitate development of staff with special focus on Line Management

PowerPoint Presentation: Ensure a motivational climate in the organization. Oversee the central HR Administration Effective utilization of human resources for meeting the company's objectives. Counseling and Guidance cell - provide support to Managers in case of disciplinary issues.

SWOT ANALYSIS: SWOT ANALYSIS

STRENGTH : STRENGTH Reputation of the company. 40 years of experience. Professional management. Latest technologies Sound financial position. Better customer satisfaction.

PowerPoint Presentation: ISO 9001:2000 certification. ISO 14001:2004 certification. ISO TS 16949 certification. Less employee turnover ratio. Wide market share in the domestic market.

WEAKNESS : WEAKNESS Raw material of production has close relationship with crude oil prices. The company faces risk when there are market fluctuations in foreign exchange rate and due to strict regulations relating to the import of raw materials .

OPPORTUNITIES : OPPORTUNITIES Growth in the domestic automobile industry. The company can convert off gases to produce electricity and boost profitability. The road infra structures can increase the demand for tyres which can lead to the increase in demand of carbon black.

THREATS : THREATS Increase in the cost of feedstock. Volatile trade union. Import of carbon black.

OBSERVATIONS: OBSERVATIONS There exist a well established organizational structure with the all levels of the management The organization has a well laid department structure with separate department heads for each functional areas. All departments in the Company are ISO 14001 certified. Regular internal and external audits are conducted to check the compliance and renewal of certificate.

PowerPoint Presentation: The company generates electricity for its operation on its own and the power generated in excess of its requirement is sold to K.S.E.B Materials management is so efficient that there are very less chances of damaged goods and scrap items. The company takes necessary steps to see that damaged goods are not coming in and going out. PCBL Cochin unit has no separate marketing department. Marketing functions are carried out through the head office of PCBL

PowerPoint Presentation: All the employees and laborers are found to be working hard towards achieving the organizational goal. For solving grievance open door policy is used by top level management.

SUGGESTIONS: SUGGESTIONS The plant may think of a separate marketing department so that the time lag for decision making may be reduced. The company must try to locally source the required raw materials to the maximum extend The company should look at the option of generating more electricity as it can contribute to reducing the problem of acute power shortage in the state.

PowerPoint Presentation: The company may arrange for the transportation of its employees so that better employee welfare can be ensured. The company should initiate Public Relations activities to do away with its negative image of a polluter. The company has to focus on global market to increase its profitability

PowerPoint Presentation: Latest production technologies may be implemented so as to reduce the production cost. The company must take the trade union into confidence so that tensions may be reduced

CONCLUSION : CONCLUSION Phillips carbon black in the country and the 7th largest carbon Black company in the world. Rapidly evolving trends constantly revolutionize the manufacturing industry. To achieve competitive quality PCBL has been continuously upgrading the technology. "Productivity is never an accident; it is always a result of commitment to excellence, intelligent planning and focused effort".

BIBLIOGRAPHY: BIBLIOGRAPHY Books; Kothari.C.R- Research Methodology methods & techniques, New age international publishers, 2004. Aswathappa K- Human Resource & Personnel Management, Tata McGraw Hill publishing co. ltd., 1999. Pandey.I.M Financial Management, Vitas publishing house Private Lt d, 2000. Annual report of PCBL Ltd. Company brochure. Website :- www.pcblltd.com

THANK YOU: THANK YOU