April 2009 AIESEC Maastricht

Full-time and Part-time Board

functions
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The History of AIESEC

In 1948, seven economics and business students of Western Europe came

together in Stockholm. They founded of what has grown out to be the
largest international student association of the world, AIESEC.

AIESEC is an acronym for Association Internationale des Etudiants en

Sciences Economiques et Commerciales: an organisation set up for
students in economics, business and related studies. Nowadays, AIESEC is
no longer strictly an economics and business related organization, it is open
for students of every study.

With the idea of recovering the good relations between European countries,
the founders of AIESEC aimed for peace and fulfilment of humankind
potential. They believed they would achieve this goal by giving individuals
the experience of living and working abroad themselves. By giving people
cultural experiences, they would create cultural understanding.

Currently AIESEC has grown from 7 to 110 countries. AIESEC has become
the largest student association in the world, with about 28,000 active
members at this very moment. It forms an international platform for young
people to discover and develop their potential to provide leadership, having
a positive impact on society.

"I commend AIESEC's continuing efforts to develop the future business leadership of our
countries"
Nelson Mandela

"The United Nations has long recognized that the imagination, ideals and energies of young
men and women are vital for the continuing development of the societies in which they live.
And since its inception in 1948, AIESEC has contributed to this development by serving as
an agent of positive change through education and cultural exchange. In an era of
globalization, your programs have helped young people around the world to develop a
broader understanding of cultural, socio-economic and business management issues."
Kofi Annan

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International structure of AIESEC

AIESEC International is the global umbrella organization of AIESEC,

located in Rotterdam. Eighteen people of different nationalities work fulltime
to coordinate all global AIESEC activities and communicate between the
110 countries in which AIESEC is present.

AIESEC Netherlands is one of the 110 National Member Committees (MC)

and is located in Rotterdam as well. AIESEC the Netherlands is responsible
for coordinating and supporting the Local Committees of the Netherlands.
Seven students work fulltime for a year to keep the organization running.

In the Netherlands, AIESEC is located in 10 university cities: Amsterdam,

Groningen, Leiden, Maastricht, Nijmegen, Rotterdam, Tilburg, Twente,
Utrecht and Wageningen.

AIESEC Maastricht exists for 23 years now. The team of AIESEC

Maastricht consists of approximately 25 board members, working full- or
part-time for either exchange or career related activities. We will now
elaborate on this structure.

AIESEC International
(AI)

Member
Committee

Local Committee Local Committee Local Committee

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Structure of AIESEC Maastricht

Everybody working for AIESEC Maastricht makes part out of the Local
Committee (LC). At the moment, these are 25 ‘ members’ . Five of them form
the daily executive board (EB) of AIESEC Maastricht. In the past, only the
President and Vice-president had full-time positions within this board.
However, since November 2008 an executive board is formed with five full-
time members. All are responsible for their own tasks and lead the teams
for which the part-time members work. The following image should help you
understand the structure with which AIESEC Maastricht is organized:

Vice President President Head Office

Executive
Make a Move OGX ICX BOARD
Coordinator Coordinator Coordinator

M T T T
S E E E
A A A A TEAM
M M M

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Personal Development and Opportunities
Becoming active within AIESEC provides you with the unique opportunity to
develop yourself both personally and professionally. Companies such as
Procter & Gamble, Randstad, Vodafone, De Baak, and the Boston
Consultancy Group organize trainings together with AIESEC on a national
level. Depending upon the team you are in, you will be offered trainings
which help you to improve you work and personal skills. Moreover, on a
local level, AIESEC Maastricht cooperates with AC&T Consulting, providing
us with trainings such as time management and 360° feedback.

AIESEC the Netherlands offers you twice a year two days of national
congress. At these congresses, 250 active AIESEC members come
together to follow professional and personal trainings, to work on the
strategy of AIESEC the Netherlands as a member committee of AIESEC
International, and to get even more motivated for AIESEC. Furthermore, it
is also possible to attend one of the more than 350 international congresses
organized, which we aim to do at least once.

Much time is invested in the development of AIESEC board members. You

will learn to solve problems and carry responsibility independently as well
as within a team. You have specific, function related tasks, but you are also
involved in activities of the others. In conclusion, your year within AIESEC
provides you with a wide range of different experiences and challenges. Not
to forget about the responsibility of social support for the foreign trainees
who will be spending their time in the Netherlands: get to know different
cultures and learn from each other.

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Current possibilities within AIESEC Maastricht
Starting in June, we are looking for new members for the following functions
and teams:

• Local Committee President

• Vice President

• Make a Move team:

o Special Projects, Local Acquisition

• Incoming Exchange team:

o Coordinator
o 2 Acquisition members
o 2 Account managers

• Outgoing Exchange team:

o Coordinator
o 3 Student Coaches

• Marketing Special Assignment

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Executive Board
The Executive Board consists of 5 people working full-time for AIESEC
Maastricht: President, Vice-President, Outgoing Exchange Coordinator,
Incoming Exchange Coordinator and Make a Move Coordinator. They are
mainly responsible for the development of AIESEC Maastricht as an
organization and they coordinate all the projects AIESEC offers.

Main responsibilities:

- Keep track of the continuity of AIESEC Maastricht

- Create a strategic plan for AIESEC Maastricht and make sure it will
be implemented
- Decision making on a general level
- Lead, motivate and support all the members of AIESEC Maastricht
- Represent AIESEC Maastricht nationally and internationally
- Decision making and strategic thinking on a national level
- Contact with external relations: university, companies, students

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Local Committee President (LCP)
Give direction to and support the whole AIESEC team. Ensure the
continuity of AIESEC Maastricht. He or she will form a key figure in
coordinating and representing the local committee. The LCP leads
meetings of the Local Committee, the Executive Board, and with external
relations. The LCP serves both as an overall support for all members as
well as the person who keeps track of the strategy of the whole LC. An LCP
also has frequent contact with AIESEC on the national level and with the
other committees in the Netherlands.

Main responsibilities:

• Human Resources
• External Relations
• Communication & Coordination
• Strategy & Planning

What is the best part of being a LCP?

Marelle van Beerschoten (LCP 08-09): “You will learn about the challenges of
managing a critical and ambitious group of people. You are responsible for their
well-functioning and development. Focus is put upon your personal and professional
development and this is really the year to become clear about your strengths and
weaknesses and to challenge these. It has helped me in making decisions about my
future career. Besides being a coach you will also have to manage relationships with
external parties to facilitate the financial means needed for continuity and innovation
within AIESEC. Constant meetings with different external relations – for advisory as
well acquisition means - have helped me to develop my sales and customer
orientation skills. The nice thing about a leadership position within AIESEC,
moreover, is being able to determine strategy not only on a local, but also on a
national level and bring about change and prosperity to the organization. Above all
that, each day brings new challenges and lots of fun. The international congresses
are unforgettable and you will create a network of close friends from all over the
world.”

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Vice President (VP)
The Vice President works closely together with the President. He or she is
responsible for ensuring the financial situation of AIESEC Maastricht now
and in the future. The VP needs to make decisions about investments and
budgets. Next to that, the VP is responsible for external relation exploration
and relationship management. He keeps close contact with the Local
Advisory Board, Sponsor group & university related connections.
Furthermore, the VP is end responsible of the Marketing, where he
coordinates the Marketing Special Assignment (MSA) and the marketing
team. Finally, the VP makes sure that the information systems in the office
are up to date. Together with the EB the VP will discuss strategic issues
concerning the whole LC. The VP will also have regular contact with VPs of
other local committees in the Netherlands and the national committee.

Main responsibilities:
• Finance
• External Relations
• Marketing
• Management Information Systems

What is the best part of being a VP?

Marco Wijnakker (VP 08-09): “When I started my term, I had no idea what
challenges and opportunities were waiting for me. The VP function is a very diverse
role, where you can excel in a lot of different fields. Personally, I developed my
conversation & presentation skills by visiting many local companies. I learned how to
make sound financial decisions & how to create good marketing strategies. Next to
my personal development, AIESEC offered me a new local, national and even
international network of young, active & intelligent people. During the many
leadership trainings & discussions about global issues, I discovered that opinions
vary around globe, but the intentions are the same. I’ m really happy that AIESEC
offered me this opportunity to develop myself, my leadership skills, my network & my
view of the world.”

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Outgoing Exchange (OGX) Coordinator
As an OGX coordinator you are responsible for the Outgoing Exchange
program. This involves sending University Maastricht (UM) students abroad
and guiding these students in the process of going abroad. You are
responsible for reaching the set targets and goals. You lead, support and
motivate the OGX team. Together with the EB you will discuss strategic
issues concerning the whole LC. You will also regularly have contact with
OGX coordinators of other local committees in the Netherlands and the
national committee. In addition, you will keep contact with foreign AIESEC
committees.

Main responsibilities:
• Motivate and support the OGX team
• Achieving set targets and goals
• Implement the strategic plan of AIESEC in the OGX team
• Manage contact with Maastricht University and AIESEC abroad
• Holding the final responsibility for all students going abroad
• Preparing and leading the weekly OGX team meeting

What is the best part of being an OGX coordinator?

Gerdine Tiemens (OGX- co 08-09): “Being an OGX coordinator enabled me to

develop myself through a wide variety of responsibilities and tasks. It is great to
have to lead and manage a team of 6 active students at this age. I have learned
how to motivate and guide my team members in many different ways. In the end it is
my responsibility to work, all together, towards the same goals for one year.
Besides, the responsibility for the whole OGX process enabled me to gain skills in
different areas like marketing, selection, presenting, organizing events, coaching
etc. I have learned how to be involved in all different areas while carrying the end
responsibility for it. Moreover, thinking about long term strategy gave me the ability
to implement my own ideas on OGX and AIESEC Maastricht as a whole. It is very
challenging to work together with the Executive Board on these strategic plans and
decisions affecting the whole organization. Last but not least: I am very glad that
besides my personal development, AIESEC helped me to create a bigger network
on local, national and international level. In this year got to know lots of interesting
people from all over the world in a professional and social way.”

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Incoming Exchange (ICX) Coordinator

As an ICX coordinator you are responsible for the Incoming Exchange

program. It is your goal to create and raise quality traineeships and receive
foreign trainees in Maastricht. This goal will be achieved together with your
team members. You will work closely with your team and the Executive
Board. On a regular basis you have contact with your Dutch counterparts of
other Local Committees and Coordinators of the National Board. Apart from
this you and the board will discuss and implement strategic plans
concerning AIESEC Maastricht.

Main responsibilities:
• Motivate and support the ICX team
• Manage and expand relations with local companies
• Achieve the team targets
• Implement the Strategic Plan for the ICX team
• Preparing and leading the weekly ICX team meeting
• Holding the final responsibility for receiving and supporting foreign
trainees who come to Maastricht (on a formal and a social basis)

What is the best part of being an ICX coordinator?

Tim Kreukniet (ICX coordinator ‘

09:) “Being the ICX coordinator involves a
range of diverse tasks. Firstly, you will have to guide and motivate your team
members, in order to reach the goals of the team. This is very challenging and it
gives you the opportunity to manage a team of intelligent people at a young age.
Secondly, your professional skills will get a big impulse as you will have frequent
contact with companies. You have to manage relations with companies who have
trainees, next to that you will have frequent acquisition contacts with new
companies. Thirdly, focusing on the long term is very challenging; it gives you the
ability to incorporate your own ideas about strategic planning onto an actual
organization. The strategic plan is made in close cooperation with the entire
Executive Board and approved by the Board of Advisors. This combination pushes
you to come up with well-thought trough plans and motivates you to strive for
excellence. Lastly, working with the incoming exchange coordinators of other cities
expands your network all over the Netherlands”.

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Make a Move Coordinator
As a Make a Move coordinator you are responsible for organizing,
coordinating and realizing the Make a Move Career Week and the trainings
that precede the Career Week. Regarding the Career Week – the largest
recruitment event in Maastricht - you are responsible for making sure that
all participating students (approximately 500) and companies (around 40)
are satisfied and that the event runs smoothly. Furthermore, as an EB
member you will think strategically on how to improve AIESEC Maastricht.
You will also frequently have contact with Make a Move coordinators from
other local committees in the Netherlands and the national committee.

Main responsibilities:

• Motivating and supporting your team members

• Responsible for the strategic and financial policies of Make a Move
• Responsible for the further development of Make a Move activities
• Responsible for the Career Week

Availability: you can apply for this position in November 2009; function
starts in January 2010.

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Part-time board
In these functions you will be part of one of the three teams of the Local
Committee and contribute to its performance. Here you will spend on
average 10-15 hours per week on AIESEC. The three teams will be
described next.

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Outgoing Exchange team
Goal of the function:

As a member of the OGX team you are responsible for the Outgoing
Exchange program. Together with both your coordinator and the other OGX
team members you select, support and prepare students who wish to go
abroad with AIESEC.

Main responsibilities:
• Setting up and executing an effective marketing plan to promote the
AIESEC brand and recruit students for international internships
• Selecting suitable students for the program and executing the
interviews.
• Coach students who go abroad with AIESEC by guiding, supporting
and preparing them for their internship
• Organizing events in order to either recruit students or to prepare
them for their internship abroad
• Keeping contact with abroad AIESEC offices and students that
have been sent abroad

What is the best part of being in the OGX team?

The best part of being a member of the OGX team is that you have the
responsibility for a student’ s internship abroad; from recruiting until the
moment the student comes back from its internship. You will develop
different skills, from presentation to selection and from selling a product to
coaching different students. Furthermore you will be part of the international
AIESEC network by being contact with our offices abroad. It is very
rewarding to receive enthusiastic stories from UM students doing an
internship in one of the 110 AIESEC countries, realizing you are the one
who made that experience happen.

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Incoming Exchange team
Goal of the function:

As a member of the ICX team you are responsible for the Incoming
Exchange program. Together with both your coordinator and the other ICX
team members it is your responsibility to create as many quality traineeship
opportunities as possible in Maastricht and surrounding areas. In addition,
you are responsible for receiving and supporting foreign trainees who come
to Maastricht for a traineeship.

Main responsibilities:

• Creating quality traineeships in Maastricht and surrounding areas

• Searching for suitable candidates for these traineeships by
contacting abroad AIESEC offices and searching an online
database
• Keeping close contact with the companies that wish to receive
foreign trainees
• Arranging formalities to ensure that a foreign trainee can come to
the Netherlands
• Organizing social activities for AIESEC trainees in Maastricht
• Organizing a network congress for SME in Maastricht (2 members)

What is the best part of being in the ICX team?

Being part of the ICX team you will get a two-sided glance of the AIESEC
picture. Firstly, you develop your professional skills: you are in contact with
companies and will need to convince them that an AIESEC trainee is of
added value to their company. Secondly, you get in touch with the
international side of AIESEC since the ICX team is in close contact with the
foreign trainees performing an internship in Maastricht. Our professionalism
will determine the level of cooperation with companies. In all, the challenge
is to give a great number of international students the opportunity to do an
internship in Limburg.

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Make a Move team
Goal of the function:

The Make a Move team yearly organizes the Career Week, creating an
opportunity for students and companies to meet and get to know each
other. The Career Week offers students the possibility to orientate generally
or more specific on the labor market through company presentations,
workshops, lunches, dinners, and individual consults. Together with your
coordinator you are responsible for making the Career Week and the
events preceding it a success.

Main Responsibilities:

Each new team decides how these tasks are divided among the team
members:

• Marketing
• External Relations
• Dutch Company contact
• German Company contact
• Logistics
• Special Projects

What is the best part of being in the Make a Move team?

Together with your team members you are responsible for organizing the
largest recruitment event of Maastricht. Because you work for a project,
intensive teamwork and deadlines are challenging. You are responsible for
bringing together approximately 40 companies and 500 students.

Availability: you can apply for these functions – except for Special Projects -
in November 2009; function starts in January 2010. One position - Special
Projects – can be applied for in April 2009 and starts in June 2009.

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Marketing Special Assignment

For this function you will spend on average 15-20 hours per week on
AIESEC, providing you with more responsibility than the other part-time
board functions.

As a Marketing Special Assignment you are responsible for the marketing

and external positioning of AIESEC in Maastricht. You are responsible for
planning and executing the marketing campaigns for the national programs
and the recruitment of new members. Furthermore, you will be leading the
marketing team and track their functioning. Designing posters & flyers,
brainstorming about new marketing goodies & activating the rest of AIESEC
to help the marketing campaigns are things you will be doing. You will
receive national marketing trainings and once in a while you will participate
in national decisions on marketing. Creativity, feeling for marketing,
enthusiasm and pro-activeness are important for this function.

Main responsibilities:

• Motivating and supporting the marketing team

• Marketing of AIESEC’ s national programs
• Marketing of new members recruitment
• Designing marketing material
• Developing a marketing strategy

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Expectations
What does AIESEC expect from you?

If you are interested in joining AIESEC Maastricht, these are some things
we like to see in the applications:

• Enthusiastic students with a good motivation for joining AIESEC

• Students with a global view and international interest
• Team players
• Ambitious people who want to achieve something in today’ s world
• Pro-activity
• Good social skills
• The ability to cope with stress

Some more practical issues concerning the member profile of AIESEC:

• You spend around 10-15 hours a week on AIESEC as a part-time

board member and you will work full-time as a member of the
Executive Board.
• It is possible for everyone to apply (all studies)
• If you decide to apply, you must apply for AIESEC in general, but
you can indicate your preference for a certain position
• If selected you will be a member of AIESEC for the minimum of 1
year
• Tuesday evenings will then become your AIESEC evenings as we
have meetings every Tuesday and drinks afterwards!

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Applying?
You are able to apply for AIESEC Maastricht by sending or bringing the
following documents to the address stated below:

- Letter of motivation*
- CV (don’ t forget your contact details!)
- List of grades
- Picture

*Should you want to apply for the Executive Board, you have to write a
somewhat more elaborative motivation letter. Let us know or send an email
to aiesec@studver.unimaas.nl so that we can send you the instructions.

AIESEC Maastricht
t.a.v. Marelle van Beerschoten
Tongersestraat 43, room 0.014
P.O.Box 616
6200 MD Maastricht
043-3883863

Accordingly, you will be invited for an interview and receive information

about it. It will take place between the 6th and 14th of May.

For any questions please visit our office or send an email to

aiesec@studver.unimaas.nl

We are looking forward to receiving your applications!

DEADLINE: MAY 1st, 2009

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AIESEC Maastricht is sponsored by:

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