MicrosoftAccess2010

IntrotoFormsandReports

Email:training@health.ufl.edu
WebPage:http://training.health.ufl.edu

Access2010:IntrotoFormsandReports
2.0hours
TopicsincludeusingAutoForm,FormWizards,AutoReport,ReportWizards,andcreating
simpleformsandreportsinadesignview.

Forms......................................................................................................................................................................................1
CreatingaForm.......................................................................................................................................................................2
Form....................................................................................................................................................................................2
FormDesign........................................................................................................................................................................2
BlankForm..........................................................................................................................................................................3
MultipleItems....................................................................................................................................................................3
Datasheet............................................................................................................................................................................4
SplitForm............................................................................................................................................................................4
ModalDialog.......................................................................................................................................................................5
PivotChart..........................................................................................................................................................................5
PivotTable..........................................................................................................................................................................6
FormWizard.......................................................................................................................................................................6
Reports....................................................................................................................................................................................8
CreatingaReport....................................................................................................................................................................8
Report.................................................................................................................................................................................8
BlankReport.......................................................................................................................................................................9
ReportWizard.....................................................................................................................................................................9
Labels................................................................................................................................................................................11
DesigningFormsandReports...............................................................................................................................................13
DesigningFormsandReports...............................................................................................................................................13
LabelsandTextBoxes.......................................................................................................................................................13
WorkingintheDesignView.............................................................................................................................................13
DesignTab........................................................................................................................................................................14
Controls............................................................................................................................................................................15
ArrangeTab......................................................................................................................................................................18
FormatTab........................................................................................................................................................................19
ClassExercise........................................................................................................................................................................21

PandoraRoseCowart

SeniorTrainingSpecialist
AcademicHealthCenterTraining

C3012ACommunicore
POBox100152
Gainesville,FL326100152

Updated10/24/2011

(352)2735051
prcowart@ufl.edu
http://training.health.ufl.edu


Forms
Mostformsdisplayonerecordatatime,butyoucanbuildyourformsoitwilldisplaymultiplerecords.
Asyoudevelopyourformsyoucancreatenavigationbuttons,insertgraphics,andchangethecolorsto
displayeverythingconsistently.Thebasicviewsofaformaredesignview,layoutview,andformview.

YourdatasourceismostoftenaTable,butcanbeaQuery.Tablesprovidealltherecords,Queriesoffer
asubset.Forexample,ifIwanttoseeallthePatientsIwouldusetheTable;ifIonlywanttoseeDr.
Edward'sPatients,IwoulduseaQueryasmyrecordsource.

Thedataenteredormodifiedinaformis
automaticallysavedtothetable.Thetableisthe
truelocationofthedata;theformisjustapretty
waytoworkwiththedata.

Ifyouwouldliketoviewmorethanonerecordata
timeyoumaywishtousea"MultipleItems"form,
oraSplitForm.MultipleItems,alsocalleda
TabularorContinuousform,showsmultiple
formattedrecords.SplitFormsshowtheformview
andadatasheetviewforthesamedata.

MultipleItems

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SplitForm


CreatingaForm
YoucanconstructanewformfromtheFormsgroupon
theCreatetab.Selectthetableorqueryyouwouldlike
touseastherecordsourcefromthenavigationpane
andthenchoosethetypeofformyouwouldliketo
build.

Form
Thefirstbutton,listedsimplyasForm,willcreateaFormtoview
dataonerecordatatime.Iftherecordsourceisatablewithaone
tomanyrelationship,thedatatablemayhaveaSubdatasheet
attached.Ifthisisthecase,Accesswillcreateaformwithan
imbeddeddatasheet.

FormDesign
TheFormDesignbuttoncreatesablankformwithnorecordsourceandopenstheform
directlyintothedesignview.Theseareoftenusedtocreateaseriesofcommandbuttonsto
makemenusandcanbemodifiedtopointtoarecordsourcesoitcanbeusedtodisplayor
editdata.

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BlankForm
TheBlankFormbuttoncreatesaformwithnorecordsource.

LiketheFormDesignbutton,thisnewlycreatedformcanbeacustombuiltformformenu,or
connectedtoarecordsourcetoworkwiththedata.

MultipleItems
MultipleItemformsarealsoknowsasTabular(inthewizard)orContinuous
Forms(intheproperties).

Theseformsallowyoutoseemultiplerecordslikeadatasheet,buteachrecordcanhaveformobjects
andcandisplayformattingyouwouldnotseeinthedatasheetview.

Theseformscandisplayheadersandfooterswhichcanalsoholdbuttonssuchascloseformandnew
record.

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Datasheet
TheDatasheetFormwillcreateaformthatlookslikethedatasheetviewofa
tableorquery.TheseformsareusefultocreateSubForms.

SplitForm
ASplitFormcreatesaduelviewofyourdataset;theDatasheetviewshowing
multiplerecordsandaFormviewshowingonerecordatatime.

Youcanedit,add,andremovedatafromeithersectionoftheform.

AsyouchoosedifferentrecordsintheDatasheetsectiontheFormsectionwilldisplaythesamerecord.

Inthedesignviewyoucanadjustthesplitformpropertiestomoveittothetop,left,orright.Andyou
canlockitsoitcannotberesized.

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ModalDialog
WhenaModalFormisopenedintheFormviewithasthefocusofthe
application,liketheOpenFiledialogbox,youcannotdoanythingelseuntil
youhaveclosedthewindow.

Thisisausefulformwhenyouarecreatingwarninganderror
messagessuchasDoyoureallywanttoexit?

TheOKandCancelbuttonsarecreatedautomatically.TheOK
buttondoesnothaveanyactionsassignedtoit,buttheCancel
buttonissettoclosetheform,ifyouneedthemtodomoreyou
willneedtomodifythemacrosintheireventproperties

PivotChart
Pivotchartsallowyoutoarrangethefieldsfromyourrecordsourceintoa
graph.Itisrecommendedthatyoucreateaqueryfirsttoseethetruevalues
oflookupsandpulloutonlytherelativedata.

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PivotTable
PivotTableFormsallowyoutoarrangethefieldsfromyourrecordsource
intoatable.

Youwillbeabletochoosewhereeachfieldwillbeplaced.

Itisrecommendedthatyoucreateaqueryfirsttoseethetruevaluesoflookupsandpulloutonlythe
relativedata.

FormWizard
Youcanchoosefrommorethanone(related)tableorquery.

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ChooseaLayout:

ColumnarForm

TabularMultipleItems/Continuous

DatasheetTable/Queryview

JustifiedOnlyavailablethroughwizard

Besuretouseaconsistentnamingconvention.

Thereareextrastepswhenthedatacomesfromaonetomanyrelationship.Thisisdiscussedinthefull
2hourFormsworkshop.
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Reports
Reportsaredesignedtocreateanorganizedoutputofinformationfromyourdatabase.Withareport,
youcangroupandsummarizeinformation.Youcanteditthedatainareport,butifyoumakethe
modificationsinthetable,query,orformyouwillseetheresultswhenyouopenthereportagain.
Reportshavefourbasicviews,Report,PrintPreview,LayoutandDesign.

CreatingaReport
YoucanconstructanewreportfromtheReportgrouponthe
Createtab.Selectthetableorqueryyouwouldliketouseas
therecordsourcefromthenavigationpaneandthenchoose
thetypeofreportyouwouldliketobuild.

Report
Thefirstbutton,listedsimplyasReport,willcreateabasicreportlistingthedataincolumns.
ThisAutoReportoftenwillneedtobemodifiedtofitthedata.Thefieldsizeproperty(setin
thetables)willdeterminethewidthofthefields.

ReportDesign
TheReportDesignbuttoncreatesablankreportwithnorecordsourceandopensthereport
directlyintothedesignview.

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BlankReport
TheBlankReportbuttonwillcreateareportwithnorecordsource.Blankformscanbeused
asastartingpointofacustomreport,ifyouwantthereporttoprintdatayouneedtoassigna
recordsource.

ReportWizard
TheReportWizardguidesyouthroughbuildingyourreport.Youcanchoosefrom
morethanonerelatedtableorquery.

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YoucanGroupbyanyfieldandchange
thegroupingoptionusingthebuttonin
thebottomleftcorner.

Wedidgroupinginthebasicsworkshop
andwillrevisititforthefullReports
workshop.

IfyousortwiththeReportWizard,keep
inmindAccesswillmovethesefieldsto
thebeginningofthereportwhichoften
rearrangestheorderofyoufields.You
cansortinthedesignviewofthe
completedreport.

ChoosethePageOrientation.IftheAdjustthefieldwidthsboxisnotcheckedyourdatamayrun
acrossseveralpages.Youcanchoosefromthethreecommonlayouts:

Columnar
Tabular

Justified

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Besuretouseaconsistentnamingconvention.

Thereareextrastepswhenthedataisgrouped.ThisisdiscussedintheReportsworkshop.

Labels
Labelsareusuallyusedtocreatemailinglabelsandnametags.Youcancreatethese
throughaMailMergeinMicrosoftWord,orhereinAccessbyusingtheLabelWizard.

MakesureyouselectthecorrectdatabaseobjectintheNavigationPane,thiswizarddoesnotgiveyoua
chancetochangetherecordsource.

Choosethelabelproductnumber.Thenumbershouldbelistedontheboxoflabels.

MostlabelscomewithanAveryequivalentnumber,butAccessdoesofferalistofothermanufacturers.
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Choosethefontformatforthelabel.

Buildthelabelonefieldatatime,
typingincharactersasneeded.

Choosethesortorder.

Youmaygetanerrormessage.
Thisoftenhappenswithlabels
becausetheyareverycloseto
theedgeofthepage.Usuallythe
reportwillprintwithouta
problem,butthiserrormessage
maycomeupasawarningevery
timeyourunthereport.

Namethelabelreport.It'sagoodidea
tousethelabelnumberinthename.

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DesigningFormsandReports
TherearemanysimilaritiesbetweenthebasicdesignviewofFormsandReports.

FormView
PrintPreview(Report)

DesignViewofForm

DesignViewofReport

AboveisthelabelandtextboxfortheLastnameofourpatientindesignview.Alabelappearsthesame
inbothdesignanddataview.Atextboxshowsthefieldnameitspullingfromtherecordsourceand
willdisplaytheactualdataintheformorprintpreview.WhetheryouareinthedesignviewofaFormor
aReport,whenyouselectaTextbox,itwilllooklikethis:

LabelsandTextBoxes
MovingwiththeMouse
Whenyouplaceyourmouseanywhereontheedgeofthetextbox,betweenthesizinghandles,your
mousearrowwillturnintothemovepointer( ).Thispointeralsoappearswhenyouclickandholdon
anunselectedobject.Whenyouclickanddragthemousewhilethepointershowsthisarrow,boththe
labelandthetextboxwillmove.
Theupperleftcornerofthelabelandthetextboxbothshowasquarelargerthanthesizinghandles,
thisistoidentifythelinkbetweenthetextboxanditslabel.Whenyouplacethemouseinthislarge
square,yourpointerwillstillshowthemovingpointer( ),howeverwhenyoudragfromthiscornerthe
itemwillmoveindependentlyofitspartnertext/labelbox.Toseparatealabelfromitstextbox,youcan
cutandpastethelabel.

FontSize
Whenyouchangethefontsize,Accesswillnotresizethebox.Ifyouplaceyourmouseoveroneofthe
sizinghandlesanddoubleclick,AccesswillAutoFittheselectedboxtothecorrectheight.Ifitisalabelit
willattempttoadjusttothewidth.

WorkingintheDesignView
MovingwiththeKeyboard
Youcanmoveitemsonegridpointatatimebyusingthearrowsonthekeyboard;youcanmovean
objectaquarterofagridpointbypressingCtrlinconjunctionwiththearrowkeys.
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Resizing
Whenyouplaceyourmouseontheanyoftheselectedobjectssizinghandlesyouwillgetadouble
arrow(
).Clickanddragthemouseandtheboxwillresizetheselecteditems.Remember
Accessanchorsintheupperleftcorner,soyouaregenerallygrowingawayortowardthiscorner.

TheShiftkeyusedinconjunctionwiththearrowkeysonthekeyboard,allowyoutoadjustthesizeof
yourobject.UsingShiftandCtrlwillresizeaquarterofagridpointatatime.Thearrangetabforboth
FormsandReportshasaSizegroupwhereyoucanadjusttheobjectsrelativetoeachother.

MakingMultipleSelections
1. ShiftKey:Toselectmorethanoneiteminthedesignview,clickonthefirstitemandthenhold
downtheshiftkeyonthekeyboardandclickoneachsubsequentitemyouwishtoselect.Ifyou
meantoincludethelabels,dontforgettoclickonthemaswell.
2. ItemsinaLine:Whentheobjectsyouwouldliketoselectareallinaroworcolumn,youcan
clickintherulerandAccesswillselecteverythinginthepathofthatselection.
3. SelectionBox:Ifyouclickinapartofthegridthatisunoccupiedbyanyobjectsanddragthe
mouseovertheobjectsyouwouldliketoselect,youwillseeaselectionboxbeingdrawn.Any
itemsthattheselectionboxtoucheswillbeselectedbecarefulwiththis,especiallyinreports
wheretherearesomanylines.

Nomatterhowtheobjectisselected,ShiftClickcanbeusedtounselectaselectedobject.

DesignTab
TheDesigntaboftheFormsandReportsarealmostidentical.
ReportDesignTab

FormDesignTab

TheToolsgrouponthefarrightcontainsthreeofthemostimportantbuttons:AddExistingFields,
PropertySheet,andTabOrder.

AddExistingFields
TheAddExistingFieldsbuttonopenstheFieldListforthecurrentform
orreport.Fromhereyoucandraganddropfieldsontothedesignview.
Eachfieldwillautomaticallycreatealabeloneinchtotheleftofthe
field.Rememberwhenyoudropyourfield;Accessisdroppingthetop
leftcornerofyourobject.Ifyouaremissingafieldfromthislistthenit
doesnotexistinyourdatasource.Youwillneedtomodifythetableor
queryandwhenyoureturnitshouldbeonthislist.

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PropertySheet
ThePropertySheetbuttonwillreplacethefieldlistwiththe
PropertySheet.Thiswindowcanstayopen,itwillchangethe
listedoptionsdependingontheobjectselectedontheformor
report.

Fieldpropertiessuchasformatscanbemodifiedheretodiffer
fromthetableorquery.FieldpropertiesarelistedinTablesand
FieldPropertieshandout.Thiswindowcanalsobeopenedbyright
clickingonanyobjectandchoosingproperties.

TabOrder
TheTabOrderbuttonopensawindowtohelpyouadjust
theorderthekeyboardwillmovethroughthecontrolsin
theFormView,usingtheTab,Enter,orArrowkeys.
Iftheformisalignedproperly,youcanusuallypresstheAuto
Orderbuttonatthebottomofthewindow.Tocustomizethe
orderusethesmallgrayselectboxinfrontofeachcontrolname.
Thiswindowcanbefrustratingbecausethoselittlegrayboxesare
allyoucanclickoninthefields.

Group&Sort(Reports)
Datacanbesortedintables,queriesandforms.Sincewecannoteditthedataofareport,its
difficulttosortwithoutcreatingaqueryfirst.ThedesignviewofareporthasafeatureGroup
&Sort.Thisbuttonwillbeopenedasapanelacrossthebottomofthewindow.

ClicktheAddagrouporAddasortbuttontocreatenewgroupsandsortorders.Whenyouadda
Group,AccesswillcreateaHeaderforthatfield/expression.Thiswillbediscussedinfurtherdetailinthe
fullReportsworkshop.

WewillplaywiththeGroupoptionsfoundunderMoreinthe2hourAccessReportsworkshop.

Controls
Whenyouselectacontrolyouuseitonceanditturnsoff.Ifyoudoubleclickthetool
ScrollUp
willturnitonandkeepiton.PressEscorclickonthewhiteSelectarrowtoreturnto
ScrollDown
'normal'.FormsandReportssharemostoftheircontrols.InOffice2010wecanonly
ExpandList
seeafewcontrolsatatime.YoucanclickonthedirectionalUpandDownarrows,or
clickontheexpandbuttontoseeallofthecontroloptions.

Forms
Reports

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Forms

Reports

Label
Labelsdisplaythesameinformationin
thedesignviewandthedataview.
Theyaremostoftenusedfortitles,
captions,orinstructions.
TabControl
Usetocreateatabbedformwith
severalpages.Eachpagehasitsown
taborder.

WebBrowserControl(FormOnly)
AllowsyoutodisplayWebpagesona
form.WillonlyworkinAccess2010.

OptionGroup
Usetocreateasectionofrelated
checkboxesoroptionbuttons.

Select
Usetoselectanobject,asection,a
form,orareport.

Line
Drawsaline.Usedtoemphasize
relatedinformation.SetHeight
propertytozeroforastraightline.

NavigationControl(FormOnly)
UsetoinsertSubFormsinatabular
format.WillonlyworkinAccess2010.

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CommandButton
Createabuttontoperformsimpletasks
suchasrecordnavigationandformand
reportoperations.
Hyperlink
CreatealinktoaWebpage,apicture,
anemailaddressoraprogram.

ComboBox
Createalookupviaadropdown
menu.Youcantypeinthetextboxor
selectanentryinthedropdownbox
toaddavaluetoaboundfield.

TextBox
Textboxesaredifferentindataview
andindesignview.Datacancomefrom
thedatasourceorcalculation.

InsertPageBreak
Usedtocreateanewpageonprintouts
ofaformorreport.Becarefulnotto
leaveanyextraspacebelowapage
breakwithinitssection.
Chart
Placeachartontheform/reportand
AccesswilltakeyouthroughaChart
wizard.
ToggleButton
Useasastandalonecontrolboundtoa
Yes/Nofield.Ifyouwantmorethanone
togglebuttonyoushouldcreatean
optiongroup.

Forms

Reports

ListBox
Createalookupviaalistofoptions.
Thelistboxwilldisplayallthepossible
choicesandhighlightonlythechosen
option.
CheckBox
Useasastandalonecontrolboundtoa
Yes/Nofield.Ifyouwantmorethanone
checkboxtocorrespondtothesame
fieldyoushouldcreateanoptiongroup.

Attachment
Usetodisplayattachmentobjects
savedinafieldintherecordsource.
(notavailableincompatibilitymode)

SubForm/SubReport
Usetocreateorinsertaformor
reportintothecurrentformorreport
toseedatafromanotherdatasource.
Forexamplethemedicationsforeach
patient.
Image

Usefordisplayingastaticpictureona
formorreport,suchasalogo.

Rectangle
Drawsarectangle.Usedmostlyfor
visualclarityofgroups.
UnboundObjectFrame
UsetodisplayanunboundOLEobject,
suchasanExcelspreadsheet.The
objectwillremainconstantoneach
pageorrecord.
OptionButton
Useasastandalonecontrolboundtoa
Yes/Nofield.Ifyouwantmorethanone
optionbuttonyoushouldcreatean
optiongroup.
BoundObjectFrame
UsetodisplayOLEobjectssavedina
fieldintherecordsource.Adifferent
objectwillbedisplayedforeachrecord.

Setthedefaultofthecurrentlyselectedcontrol.
Whenyoumakeanotherofthesamecontrol,it
willmatchthenewdefaultvalue.

Turnscontrolwizardsonoroff.Whenyoutryto Usetoaccessamenuthatdisplaysothercontrols
createacontrolsuchasacommandbuttonthe
youcanutilizetocreateyourformorreport,such
wizardwillbelaunchedwhentheobjectisplaced asaPDFReaderoraMacromediaFlashObject.
ontheformorreport.Ifthewizarddoesnot
activatemakesurethisbuttonitturnedon.

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ThelastcontrolInsertImageisverysimilartotheInsertPicturefoundinthelistofcontrols.
ThedifferenceiswhenyouusetheInsertImagebutton,Accesswillremembertheimageand
offeranImageGalleryofalltherecentgraphicsusedsoyoucanusetheimageagainonother
FormsandReportswithouthavingtobrowsefortheimage.

ArrangeTab
TheArrangetaboftheFormsandReportsarealsoverysimilar.

ReportArrangeTab

FormArrangeTab

ManyoftheAlign,Size,Position,andLayoutgroupscanbefoundthroughtherightclickmenu.

Size/Space
SizeTheToFitoptionisthesameasdoubleclickingonthesizinghandles,
itwillfitalltheselectedobjectstotheirownbestfit.Itwillalwaysadjust
theheight,butforcontrolsboundtoacontrolsource,Accesswillonly
adjusttheheight,notthewidth.
TallestandShortestaretheverticalsizes,WidestandNarrowestare
thehorizontalsizes.Asyoumoveandalignobjectsit'spossibletheywill
shiftoffthegrid.TheToGridoptionhelpskeepcontrolslinedup.

SpacingThespacingoptionswillonlybeavailablewhenyouhavemultiple
itemsselected.Weusethisinsteadof"aligncenter"toadjustthe
spacingbetweentheselectedobjects.
Textboxeswilloftenmovetheirlabelswiththem.Toadjustthespacing
ofthetextboxes,useyourshiftkeytoONLYselectthosecontrolsbefore
youchangethespacing.

GridTheGridhelpsgiveusavisualalignment,butwhenaform/report
becomescomplicated,sometimesit'snicetoturnofftheGridsoyou
canseeinmoredetail.
Turningofftherulerwillgiveusalittlemorespacetoseealltheobjects
onourForm/Report.
TheSnaptoGridoptionwillhelplineupobjectsasyoumovethem
aroundtheform/report.

GroupingSeveralobjectscanbegroupedtogethersowhentheyare
movedordeletedAccesswilltakethemalltogether.
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AligningObjects
Theseoptionswillonlybeavailableifmorethanoneobjectisselected.Unlikethe
otherMicrosoftOfficeproducts,AccesssAlignfeaturehasnoCenterorMiddle,to
adjustyourcontrolsitwouldbebettertousethevertical/horizontalspacingfound
undertheSize/Spacebutton.

ThereisalsonoAligntoForm/Report.Theseoptionsareonlyfortheselected
controls.

Accesswillnotoverlapcontrols.Iftwocontrolsareinadirectline,theywillbeplaced
touchingeachotheralongtheadjoiningedge.

Tables
TherestofthebuttonsontheArrangetabhelpyouworkwithtables.Stacked
andTabulararenewoptionstoOffice2007/2010.Theyallowyoutocreatea
tableofobjects.Whenyouresizeormoveoneobject,Accesswilladjustallthe
groupedobjects.Thisishelpfultobeabletoreorderthefieldswithoutconstant
positionadjustments.
Onceasetofcontrolsareputintoatablelayoutyoucanaddgridlines,work
withtherowsandcolumnsandevenmergeandsplitthecells.

IfyouareusedtousingAccess2003orearlierthesenewtabletoolswillseem
veryforeign.Ipromisetheyareworththeefforttofigureout.

FormatTab
Forms&Reports

Columnar

Tabular

TheSelectionboxisusefultofindanelusivecontrol.Oftenit'shardtoseelinesandpagebreaks,the
selectiondropdownhereontheFormattab,orfromthetopofthePropertySheetwillhelpyouselect
thatcontrol.

TheFontformatscanbefoundontheHometab,orhereontheFormattab.Rememberwhenyou
changethetextsizethecontrolwillnotautomaticallyresizetofitthenewsettings.

IfaNumberformatisnotavailable,makesureyouareonaNumberfield.IfAccesswon'tletyousetthe
formatyouwishfromthisgroup,youcanchangetheformatinthePropertySheet.

TheBackgroundImagewillshowupbehindthegrid.Ifyouwantalogoorfloatingimage,usethedesign
tab.InthepropertysheetyoucantellAccesshowyouwanttheimagetoappear,suchasstretchingthe
imagetofitthesizeofyourform.
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IftheformissettobeContinuous(MultipleItems/Tabular),Accesscan
displaymorethanoneformattedrecordatatime.Reportsdothis
automatically.ForaContinuousform,orforanyreport,youcansetan
Alternaterowcolortodifferentiatebetweentherecords.

SomecontrolssuchasbuttonscanhavedifferentStylesandShapes.

Theconditionalformattingbuttonwillallowyoutoapplyformatstothecontrolobject
dependingonanexpressionthatyoucreate.Forexample,wecouldgreyoutinactive
patients,ormarkpastduedatesinred.Access2010evenallowsyoutocomparethefield
toothersinthesamedataset.

ThelastthreebuttonsShapeFill,Outline,andEffectsallowyoutocustomizeyour
ownformatinsteadofusingtheShapeStyles.

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ClassExercise
1.SelectDepartmentsTable

CreateTab,Form

NoticetheSubDatasheet

CloseandSaveasDepartments

2.SelectEmployeeTable

CreateTab,Form

ExploreLayoutView

CloseandDon'tSave

3.SelectEmployeeTable

Createandclosewithoutsaving

Multiple

Datasheet

SplitForm

Modal

4.FormWizard

UseallfieldsofEmployeesTable
JustifiedLayout
SaveasEmployees

5.NewFormDesignView

Adjustgridsize,5x2

OpenPropertysheet

Recordsource:Patients

OpenAddExistingFields(fieldlist)

6.DragfieldLastfromFieldListto1down,2over
LabelvsTextbox

7.Designview
SizingHandles
MovingTogether
MovingSeparately
Clickoff,clickonanddrag
Entertotoggletext

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8.BuildForm
KeepForm5"x2"
Makesureyoucanviewall
thelabelsintheFormview.

9.DesignviewFormatting
SelectingMultipleObjects
Alignments
Sizing
Spacing

10.FormViewNavigating
Enter,Tab,Down,Right>Forward
ShiftTab,Up,Left>Backwards
F2toedit,orclickinside

11.DesignViewSwitchFirst&LastName
FormView,taborderoutofsync
AdjustTabOrder(Designtaborrightclickgrid)
FormViewtaborderworks

12.DesignViewAddButtonsfromcontrolsonDesigntab
Previous
Next
Close

13.SaveasPatients

1.SelectTablePatients

CreateTab,Report

ExploreLayoutView

CloseandDon'tSave

2.ReportWizard
Patients,Allfields
NoGroup
NoSort
Columnar,Portrait
SaveasPatientsColumnar

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3.ReportWizard
Patients,Allfields
NoGroup
NoSort
Tabular,Portrait
SaveasPatientsTabular

4.ReportWizard
Patients,Allfields
NoGroup
NoSort
Justified,Portrait
SaveasPatientsJustified1

5.ModifytheDesignofthePatientstable
fieldsize

MedRec
10

Last
50

First
50
Address
255
City
50
ST
2
Zip
15
CloseandSave
Yes,it'sokifdataislost

6.ReportWizard
Patients,Allfields
NoGroup
NoSort
Justified,Portrait
SaveasPatientsJustified2

7.Deleteallreports

8.ReportWizard
Patients,Allfields
NoGroup
NoSort
Tabular,Landscape
SaveasPatients

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9.PreviewPatientsPartsoftheWindow
SetZoomtofourpages
ReportHeader,firstpageonly
PageHeader/Footer,everypage
Detail,everyrecord

10.DesignViewAddReportFooter
IncreasesizeofReportFooter
AddaLabel:Createdby____
FormatLabel
CloseandSave

11.NewReport,DesignView
SetRecordsourcetoPatients(properties)
AddLast(fieldlist)
AdjustDetailSize
MoveLastNameLabeltoPageHeader
Cut/PasteLastNameLabel
AddFirstNamecolumntomatch
Selectall,Delete

12.TableTabularvs.Stacked

OpenFieldList

selectMedRecthroughZip(useshift)

AddtotheReportdesign

Witheverythingselected,chooseStackedfromtheArrangeTab

ChooseTabularfromtheArrangeTab
Closeanddon'tsave

13.ReportWizard
Patients,Allfields
NoGroup
SortbyCityDescending,LastAscending
Tabular,Landscape
SaveasPatientsSorted

14.AdjustReport
inLayoutview,adjustandmoveCityandLast
closeandSaveReport
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15.OpenthereportPatients
SortingandGroupingOptions
SortbyCity"withZontop"
SortbyLastName"WithAontop"
CloseandSave

16.SelectTablePatients

CreateTab,Report,Labels
findAvery5150
LeaveFontsetasis
BuildLabelusingkeyboardasneeded
NoSorting
SaveAsLabelsPatients5160
SayOKtotheerrormessage

17.Viewdesignoflabel
OpenPropertysheet
ChangeRecordSourceto"PatientsNoBoxes"

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