Sap SD End User Manual Step by Step

SAP USER MANUAL C&F / CSA
Index
1. Sales Order Creation - Sales Invoice - Sales return Saleable goods - Sales return Breakage / Expiry Packing Slip against Sales Order - Creation of Outbound delivery - Printing of Packing list - Post Goods Issue - L.R. Entry Invoice Creation - Creation - Print Tax Invoice Enter Cheque Information Goods Receipt Note against Purchase Order - Creation - Printing - Cancellation Stock Transfer and Print Delivery Challan - Creation of Stock Transfer Note against Purchase order - Printing of Delivery Challan
2.
3.
4. 5.
6.
SALES ORDER CREATION
Title Transaction T-Code

Responsibility:
USER MANUAL
Sales order Creation VA01,VA02,VA03

C&F, CSA and Head Office Version 1.0 Page : 1 of 7
1.0
PURPOSE To describe the method for creation of sale order (Saleable goods, Sale return & expiry/breakage).
2.0
SCOPE This procedure applies to all Medreich Lifecare C&F & CSA.
3.0
RESPONSIBILITY C&F, CSA & Head Office
4.0
ACCOUNTABILITY Miedreich Lifecare C&F, CSA and Head office.
4.1 4.1.1 4.1.2
CREATION OF SALES ORDER. Logon on to the SAP system. Type /NVA01 in the command line of SAP easy access screen, press the enter key (Refer below captured screen shot).

Responsibility:
USER MANUAL

Following screen would appear on pressing enter.
4.1.3
Click on order type field, press F4, select suitable order type for the current order. Select ZO40 for Sales Ord- Lifecare - (Sales Order) Select ZO41 for Sales Ret-Lifecare (Sales Return saleable goods) Select ZO42 for Exp/Brk Ret-Lifecare. (Expiry and Breakage return) Click on sales organisation field, press F4 and select 5100 Medreich Lifecare as your Sales organisation. Click on distribution channel Agent/C&F Sales from the list. field, press F4. Select option 20
4.1.4
4.1.5
4.1.6
Click on division field, press F4. Select option 21 for Lifecare Common. Select option 22 for Mom & Kid. Select option 23 for All Care. Select option 24 for Novus. Press Enter.

Responsibility:
USER MANUAL

Following screen would appear on pressing enter.
4.1.7
Click on Sold-to-party field and press F4, in the popup window, Choose S: Customers per sales group tab in the window. In the window, enter the sales organisation as 5100, distribution channel as 20. Click the tick mark provided towards to the bottom of the window (Refer below captured screen shot).

Responsibility:
USER MANUAL

4.1.8 Scroll down the list and select the required customer (Refer below captured screen shot).

Responsibility:
USER MANUAL

4.1.9
Click on ship-to-party field, repeat the process mentioned at step no. 4.1.7 and 4.1.8 and select the required consignee Click on PO Number field and enter the customer purchase order number, click on PO date field, enter the purchase order date, press the enter key on the key board (Refer below captured screen shot).
4.1.10 Scroll down to All Items box. Enter material code, order quantity and plant code in the respective columns. Press ENTER. (Refer below captured screen shot)

Responsibility:
USER MANUAL

4.1.11 Repeat the step to add more items to the job order. (Refer below captured screen shot)
4.1.12 After entering the material codes in order to save the sales order press the save button on the located on the SAP Standard toolbar.

Responsibility:
USER MANUAL

4.1.13 On pressing the save button, Sales order number would appear on the right bottom of the window. Note the generated sales order number. Refer to the figure below.
SALES ORDER NUMBER
END OF DOCUMENT
PACKING SLIP (OUTBOUND DELIVERY) AGAINST SALES ORDER

Responsibility:
USER MANUAL
Packing slip (Outbound Delivery) against Sales order VL01N, VL02N, VL03N
1.0
PURPOSE To describe the method to create, print and post packing slip against Sales order.
2.0
3.0
4.0
4.1
Delivery Creation
4.1.1 Logon on to SAP system. 4.1.2 Type /NVL01N in the command line of SAP easy access screen and press the enter key (Refer below captured screen shot).

Responsibility:
USER MANUAL
4.1.3 Give the following mandatory inputs in the below screen and press the enter key. (Refer below captured screen shot). Shipping Point Selection Date Order No. Click Enter. : Enter your Depot Number (SAP PLANT CODE). : As in Sales order. : Put the Sales order number generated during Sales Order creation.
4.1.4 SAP would auto propose the batch number for shipping based on First expiry First Out. Check the Quantity, Batch Number, save the transaction and note down the docket number (Refer below captured screen shot).

Responsibility:
USER MANUAL
4.1.5 If any change in required in auto proposed Batch no., select the line item and press Batch Split button. (Refer below captured screen shot).
. Enter the required Batch no. , Storage Location (FG01) and Quantity.

Responsibility:
USER MANUAL
Batch number for the product can also be selected by pressing F4 (using Search help) from the batch field.
Choose the required batch number from the list.

Responsibility:
USER MANUAL
Delivery is complete. Press save to generate Packing slip.
After clicking save button a Packing slip number is generated at the left bottom of the screen. Note down the number for Invoice purpose. (Refer the screen shot below)

Responsibility:
USER MANUAL
5.0
PRINTING PACKING SLIP
5.1.1 To take printout of packing slip type /NVL02N or /NVL03N in the command line of SAP easy access screen and press the enter key. Enter the Packet slip number generated during the previous step in Outbound delivery field.
5.1.2 Click menu->Outbound Delivery-> Issue Delivery Output.

Responsibility:
USER MANUAL
Select the message type asZLD1 if printer is dot matrix and ZLD2 if the printer is laser printer and click Print icon 6 6.1.1 6.1.2 6.1.3 CONFIRM PACKING SLIP (POST GOOD ISSUE) AND CREATING LR ENTRY Type /NVL02N in the command line of SAP easy access screen and press the enter key. Enter the Packet slip number generated during the previous step in outbound delivery field and press Enter. Click on the Transport details tab and enter the Transport and Pack details.

Responsibility:
USER MANUAL
6.1.4
Once details are entered. Click and verify Post Goods issue. Now Packing list is confirmed and stock is reduced from inventory.
INVOICE CREATION

Responsibility:
USER MANUAL
Invoice creation VF01, VF02, VF03

1.0
PURPOSE To create Tax Invoice for Customer / Transporter.
2.0
3.0
RESPONSIBILITY C&F and CSA.
4.0
ACCOUNTABILITY Miedreich Lifecare C&F& CSA.
4.1
INVOICE CREATION
4.1.1 Type /NVF01 in the command line of SAP easy access screen and press the enter key.

Responsibility:
USER MANUAL

4.1.2 Enter the Packet slip number in Document text in Docs to be processed tab. Press enter.
4.1.3 Check the price and quantity for correctness, click the SAVE button to save the transaction note down the invoice number.

Responsibility:
USER MANUAL

Pricing Conditions (Screenshot)
Note down the document number generated at the bottom left of the screen.

Responsibility:
USER MANUAL

5.0
PRINTING OF INVOICE.
5.1.1 To take the print out of the invoice generated above. Type /NVF02 or /NVF03 in the command line of SAP easy access screen and press the enter key.
5.1.2 Click menu->Billing document-> Issue Output To.

Responsibility:
USER MANUAL

Select the output as ZIL1 if the printer is dot matrix and ZIL2 if the printer is laser printer.
END OF DOCUMENT
ENTER CHEQUE INFORMATION

Responsibility:
USER MANUAL
Enter Cheque Information and Print YF49

1.0
PURPOSE To describe the method to enter current dated cheque and post dated cheque.
2.0
3.0
4.0
4.1
ENTER CHEQUE INFORMATION
4.1.1 Logon on to SAP system. 4.1.2 Type /NYF49 in the command line of SAP easy access screen and press the enter key (Refer below captured screen shot).

Responsibility:
USER MANUAL

Following screen would appear
4.1.3
Select the radio button Post Cheque for entering cheque information. . Following
Enter SAP customer no, Company Code and Plant and click Execute Button screen would appear.

Responsibility:
USER MANUAL

4.1.4 Pending invoices for the customer are displayed on the right side. Select the invoices for which payment is to be done. 4.1.5 Click sum to get total automatically in the sum text box. 4.1.6 Enter the following details in the respective boxes as these fields are mandatory: Document Date (Cheque Date), Amount and Cheque No.. 4.1.7 Verify the details and press POST to post the cheque against one or more invoices. 4.1.8 If you want to enter a cheque without referencing to any invoice/s you can do so by following these steps: Enter Cheque Date as Document Date. Enter the Cheque Amount in the Amount field. Enter the Cheque No. and without selecting any invoice present on the left side of the screen, press POST. Following message will appear.
Press Yes to post the cheque without any reference invoices.
4.1.9 After entering the information click POST button. 4.1.10 Note down the document number generated at the bottom left of the screen.

Responsibility:
USER MANUAL

5.0 5.1.1
Print Cheques Posted for a period. To print posted cheque from initial Screen of YF49.
5.1.2 5.1.3
Choose Print Posted Cheque and enter the Customer (Customer no.), Company code, Plant and Cheque Posting Date. Click Execute. A screen would appear with the list of noted items created between the dates specified above.

Responsibility:
USER MANUAL

5.1.4
Click on the Print button to take the print out.
END OF DOCUMENT
GOODS RECEIPT NOTE AGAINST PURCHASE ORDER

Responsibility:
USER MANUAL
Goods Receipt Note against Purchase order MIGO

1.0
PURPOSE To describe the method of Goods Receipt Note against Purchase Order
2.0
3.0
4.0
5.0 5.1
PROCEDURE In warding material received against released purchase order. 5.1.1 Logon on to the SAP system 5.1.2 Type /NMIGO in the command line of SAP easy access screen, press the enter key and proceed with step no. 5.1.3 (Refer below captured screen shot).
5.1.3
Select GOODS RECEIPT and PURCHASE ORDER then enter the purchase order number as mentioned in the Invoice or Delivery challan, press enter key and proceed with step no. 5.1.4 (Refer below captured screen shot).

Responsibility:
USER MANUAL

5.1.4 Click on GENERAL tab Enter DC Number / Invoice number in D.C. No. field and proceed with step no. 5.1.5 (Refer below captured screen shot).

Responsibility:
USER MANUAL

5.1.5 Click on SUPPLIER DETAILS tab enter D.C. Date in D.C. Date filed, commercial invoice number in Comm. Inv No. field, commercial invoice date in Comm. Inv Date field, Click on QUANTITY tab, enter the received quantity in Qty in Delivery Note field, in case partial quantity is received then the quantity in Qty in Unit of entry and proceed with step no. 5.1.6 (Refer below captured screen shot).

Responsibility:
USER MANUAL

5.1.6 Click on WHERE tab, enter material in warding personnel name in GOODS RECIPIENT field, enter UNLOADING POINT, enter the physical condition of the consignment in TEXT field and proceed with step no. 5.1.7 (Refer below captured screen shot).

Responsibility:
USER MANUAL

5.1.7 Click on PACKING DETAILS tab, enter the pack size in PACK DETAILS field, number of containers in CONTAINER field, tick on ITEM OK check box and Click on Post to SAVE the material document and proceed with step no. 5.2 for printing (Refer below captured screen shot).

Responsibility:
USER MANUAL

5.2
Printing Goods Receipt Note. 5.2.1 Logon on to the SAP system. 5.2.2 Type /NMB90 in the command line of SAP easy access screen, press the enter key and proceed with step no. 5.2.3 (Refer below captured screen shot).
5.2.3 Enter the GRN number in MATERIAL DOCUMENT field, click on EXCUTE icon and proceed with step no. 5.2.4 (Refer below captured screen shot).
5.2.4 Tick the GRN number to be printed, click print preview icon, check the correctness of the GRN, check for the availability of the inventory lot no., inspection lot no., click the back button, click PRINT icon and collect the print out of the GRN, in case of incorrect details and GRN has to be cancelled then proceed with step no. 5.4.

Responsibility:
USER MANUAL


Responsibility:
USER MANUAL

5.3
Cancellation of GRN. 5.3.1 Logon on to the SAP system. 5.3.2 Type /NMIGO in the command line of SAP easy access screen, press the enter key and proceed with step no. 5.3.3 (Refer below captured screen shot).
5.3.3 Select cancellation option, enter the GRN number, press enter key and proceed with step no. 5.3.4 (Refer below captured screen shot).

Responsibility:
USER MANUAL

5.3.4 Tick ITEM OK in the check box, click on CHECK button, click POST button for cancellation (Refer below captured screen shot).
END OF DOCUMENT
STOCK TRANSFER AND PRINTING OF DELIVERY CHALLAN

Responsibility:
USER MANUAL
Stock Transfer and Print Delivery Challan MB1B, ZDCGP

1.0
PURPOSE To describe the method to Create and Print Stock Transfer Note (Delivery Challan).
2.0
SCOPE This procedure applies to all Medreich Lifecare C&F and CSA
3.0
RESPONSIBILITY C&F and CSA
4.0
5.0
TRANSFER THE MATERIAL WITH RESPECT TO PURCHASE ORDER.
5.1.1 Logon on to SAP system. 5.1.2 Type /NMB1B in the command line of SAP easy access screen and press the enter key. After executing the T.code following screen will appear

Responsibility:
USER MANUAL

5.1.3 Enter the movement type (351), plant and storage location then press Enter. Following screen will appear
5.1.4 Enter the Stock Transfer Purchase order. And press Enter.

Responsibility:
USER MANUAL

Enter the Sending Batch Number and click save button. On status bar following message will appear. Document xxxxxxxxxx posted.
Note down the Delievery challan number displayed at the bottom right of the screen.

Responsibility:
USER MANUAL

6.0
PRINTING DELEIVERY CHALLAN
6.1.1 Type /NZDCGP in the command line of SAP easy access screen and press the enter key. After executing the T.code following screen will appear
6.1.2 Enter the Plant, Movement type, Posting date and Delivery challan number generated in the above step. 6.1.3 Click on the execute button.

Responsibility:
USER MANUAL

Following screen will appear. Choose printer type as LP02. Click on print button.
NOTE: Delivery Challan can only be printed with DOT Matrix.

Sap SD End User Manual Step by Step

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SAP USER MANUAL C&F / CSA

SALES ORDER CREATION

Title Transaction T-Code

Sales order Creation VA01,VA02,VA03

RESPONSIBILITY C&F, CSA & Head Office

ACCOUNTABILITY Miedreich Lifecare C&F, CSA and Head office.

4.1 4.1.1 4.1.2

Title Transaction T-Code

Sales order Creation VA01,VA02,VA03

Following screen would appear on pressing enter.

Title Transaction T-Code

Sales order Creation VA01,VA02,VA03

Following screen would appear on pressing enter.

Title Transaction T-Code

Sales order Creation VA01,VA02,VA03

Title Transaction T-Code

Sales order Creation VA01,VA02,VA03

Title Transaction T-Code

Sales order Creation VA01,VA02,VA03

Title Transaction T-Code

Sales order Creation VA01,VA02,VA03

SALES ORDER NUMBER

PACKING SLIP (OUTBOUND DELIVERY) AGAINST SALES ORDER

Title Transaction T-Code

RESPONSIBILITY C&F, CSA & Head Office

ACCOUNTABILITY Miedreich Lifecare C&F, CSA and Head office.

Title Transaction T-Code

Title Transaction T-Code

Title Transaction T-Code

Choose the required batch number from the list.

Title Transaction T-Code

Delivery is complete. Press save to generate Packing slip.

Title Transaction T-Code

PRINTING PACKING SLIP

5.1.2 Click menu->Outbound Delivery-> Issue Delivery Output.

Title Transaction T-Code

Title Transaction T-Code

Title Transaction T-Code

Invoice creation VF01, VF02, VF03

PURPOSE To create Tax Invoice for Customer / Transporter.

RESPONSIBILITY C&F and CSA.

ACCOUNTABILITY Miedreich Lifecare C&F& CSA.

Title Transaction T-Code

Invoice creation VF01, VF02, VF03

Title Transaction T-Code

Invoice creation VF01, VF02, VF03

Pricing Conditions (Screenshot)

Title Transaction T-Code

Invoice creation VF01, VF02, VF03

5.1.2 Click menu->Billing document-> Issue Output To.

Title Transaction T-Code

Invoice creation VF01, VF02, VF03

ENTER CHEQUE INFORMATION

Title Transaction T-Code

Enter Cheque Information and Print YF49

RESPONSIBILITY C&F, CSA & Head Office

ACCOUNTABILITY Miedreich Lifecare C&F, CSA and Head office.

ENTER CHEQUE INFORMATION

Title Transaction T-Code

Enter Cheque Information and Print YF49

Following screen would appear

Title Transaction T-Code

Enter Cheque Information and Print YF49