Minutes of the 2 Session of the 20 Directorate of the XU-CSG for S.Y.

2013-2014 ACES Office, Room 216, Magis Student Complex, Xavier University 9:58 AM of April 14, 2013 Presiding Officer: Harold John M. Laborte Present: Harold John M. Laborte Irish Crest G. Almanzor Krysthal J. Vasallo Jessa P. Petalcorin Lenie Rose C. Veronilla Gerardo G. Guangco Jan Rogie G. Macandili Mario Alejandro Jacinto M. Neri Roxanne A. Lopez CSG Vice President ACES President ASC Prime Minister CITSC President CONUS President CSSC President SBMSC President TG President UNITASS President
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(arrived at 11:45 AM) (arrived at 4:30 PM) (arrived at 1:15 PM)

After determining the quorum existed, the 20 Directorate of the Central Student Government of Xavier University proceeded to do business. Opening Prayer: Agenda: 1. Interview Session with the Newly Appointed COA Chief Commissioner and Executive Heads The Presiding Officer began the session by reminding the body that aside from the appointed COA Chief Commissioner that was to be interviewed, the executive appointees will be interviewed also at the same day but at different time schedules. The interview session was limited only to ten (10) minutes. COA Chief Commissioner The newly appointed COA Chief Commissioner is Ms. Gizelle P. Labial, a senior accountancy student. The following were some of the main points during her interview: She has never been an auditor for the COA but has audited two feasibility studies for 4 year Business Administration students. She has experience in companies auditing but none so far in organizations auditing. She believes the COAs goal of transparency can only be obtained through the on-time submission of the liquidation reports by the organizations along with the diligent work of the auditors. She shared her own experience in auditing a company owned by a friend wherein she did not allow the relationship she had with the owner to interfere with her work as the auditor. She said she is committed to the job and also thought of it as an experience for her future job. She hopes to empower the COA by directing its vision and mission. Her chosen accounting principle to live by was materiality.
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Lenie Rose C. Veronilla

Office of the Vice-President | Xavier University Central Student Government Directorate

As a final point, Ms. Labial stated that the COA should not be seen as a source of fear for the organizations but something that can help them in their work. After all, a primary function of the COA is to propose corrective actions, if necessary.
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After the deliberation, the voting procedure commenced and the 20 Directorate decided to approve Ms. Gizelle P. Labial as the Audit Chief Commissioner. Office of Budget and Finance Director The newly appointed OBF Director is Mr. Louis Andrew Akut, an incoming senior accountancy student. The following were some of the main points during his interview: He has experience with matters related to the OBF, since he was a member before. He identified a few loopholes of the OBF to be the following: 1.) The cash flow publications were not continued. 2.) The lack of budget consultation and connection of the OBF to other departments and offices. He wishes to implement the following: 1.) A monthly publication of the cash flows 2.) Transparency 3.) A budget officer who has undergone seminars and training to be assigned to every department and committee 4.) Update of the standards manual which contains prices of the usual commodities stated in liquidation reports He envisions both transparency and accountability from CSG so that the students will not only be well informed of the governments expenses but will also know if thes e expenses are justifiable. His chosen accounting principle to live by was also materiality. Lastly, he assured the Directorate that he is capable of managing OBF by delegating tasks to his members so that there is a distribution of work in the office.
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After the deliberation, the voting procedure commenced and the 20 Directorate decided to approve Mr. Louis Andrew Akut as the OBF Director. Department of Student Services and Welfare Head The appointed head of the DSSW by the XU-CSG President, Ms. Princess Kimberly V. Ubay-ubay, is th Ms. Merte Gay Soronio, an incoming 4 year Business Administration student, Major in Business Economics. The following were some of the main points during her interview: She took up the challenge of leading the DSSW for two reasons: As a student, to contribute something to the university that will hopefully make it a better one, and Being a volunteer, she wants to leave a good impression on the students. She is not that aware yet of the roles and functions of the DSSW. She hopes to review the previous plans and check the weaknesses of the previous administration before making her plans for the department. Her primary concern would be the proper management of the money and a stricter implementation of the rules, given that last years DSSW had problem pertaining money.

Office of the Vice-President | Xavier University Central Student Government Directorate

Aside from managing the DSSW, she also wants to make the student body more aware of its existence. She envisions the DSSW to make a good impact towards XU-CSG and also towards the students. So far, she has not come up yet with plans regarding the welfare of the students.
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After the deliberation, the voting procedure commenced and the 20 Directorate decided to leave their decision on Ms. Soronio being appointed as head of the DSSW to be pending for approval. Associate Executive Secretary The appointed XU-CSG Associate Executive Secretary by the CSG President, Ms. Princess Kimberly rd V. Ubay-ubay, is Ms. Leasusana Ty, an incoming 3 year Civil Engineering student. The following were some of the main points during her interview: Having left Crusader publication for a chance to work in the government, she explained that she made the former a venue for growth. Her most hated position was actually the Secretarys, but says she has learned to appreciate the work that comes with it which was partly why she took the job. Aside from it being outside her comfort zone, she believed it was a greater calling for her and chose to respond to it. Shes still learning new things, orienting herself on the tasks of a Secretary like how to take down the minutes. Shes also aware of her other functions such as compiling the attendance, keeping the important files, calling card, etc. She said that one of her weaknesses that may affect her job as the Associate Executive Secretary would be her fear of the pressure that comes with responsibilities. But she did say that as long as there are people who believe in her, she will fulfill her tasks.

After the deliberation, the voting procedure commenced and the 20th Directorate decided to approve of Ms. Leasusana Ty as the Associate Executive Secretary of XU-CSG. NOTE: There were only 3 executive appointees who were able to attend the interview session with the Directorate for confirmation; with this, the Resolution for the confirmation of the executive appointees will be postponed until all executive appointees will be interviewed by the said body. 2. Reading of Proposed Resolutions The following were the proposed resolutions that were presented and later on approved during the session: a. b. c. d. e. f. g. Appointment of the COA Chief Commissioner Confirmation of the Supreme Constitutional Court Chief Justice Semestral Release of Financial Reports by Student Organizations Maximum Use of Educational Materials Sanitation of the Faber Hall PTA System for Siblings Adopting Parliamentary Procedures during Directorate Meetings

Office of the Vice-President | Xavier University Central Student Government Directorate

The order of the readings was as follows: Reading of Proposed Resolution A Since no other matters were raised regarding the resolution about the COA Chief Commissioners confirmation, the Presiding Officer opened the voting procedure for its approval. Five (5) members (Ms. Almanzor, Ms. Vasallo, Ms. Veronilla, Mr. Neri, and Ms. Lopez) voted yes. Three (3) members (Ms. Petalcorin, Mr. Guangco, and Mr. Macandili) were absent during the voting procedure. Having been approved by all members sitting en banc, the 20 Directorate approved the passing of Resolution 0004-1314, A Resolution Appointing the Commission on Audit Chief Commissioner. Reading of Proposed Resolution B (Postponed) The previous XU-CSG President, Mr. Dean Acabo has already submitted his letter appointing the new Supreme Court Chief Justice for AY 2013-2014, Mr. Dennis Dominguez. But due to his OJT in Manila, Mr. Dominguez was not available for interview during this session. In compliance with the conditions stated in this resolution, the body decided that the voting procedure for its approval will be postponed until after they have interviewed Mr. Dominguez. Reading of Proposed Resolution C Mr. Neri asked that the rule in using direct quotations, which is the use of quotation marks, be used in the resolution in order to avoid any issues with plagiarism.
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After the body had finished reviewing the resolution and no other concerns were raised, the Presiding Officer opened the voting procedure for its approval. Five members (Ms. Almanzor, Ms. Vasallo, Ms. Veronilla, Mr. Neri and Ms. Lopez) voted yes. Three members (Ms. Petalcorin, Mr. Guangco and Mr. Macandili) were absent during the voting procedure. Having been approved by all members sitting en banc, the 20 Directorate approved the passing of Resolution 0005-1314, A Resolution Requesting All Student Organizations, Co-curricular, and Extra-curricular Organizations in Xavier University Ateneo de Cagayan to Present Publicly a Semestral Financial Report. Reading of Proposed Resolution D Although there was an argument on who will be in charge of checking whether the resolution will really be followed by the teachers, it was agreed upon by all that it will be a joint effort with STRAW and the initiative of the students to report any violations. Mr. Neri asked that the problem(s) be clarified so that the Directorates stand may be finalized. Ms. Vasallo replied that the real issue lies with the students being required to buy textbooks which are not maximized, and everyone agreed to this.
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Office of the Vice-President | Xavier University Central Student Government Directorate

Mr. Neri suggested that the body make a stand or a statement to be presented to the academic council instead of making a resolution, stating that the latter is too limiting especially with the issue at hand which has a lot more problems related to it. But after Mr. Laborte opened the discussion to no longer continue with the resolution, Mr. Neri suggested that they continue with the resolution but it should be more specific, encompassing all the problems related with the current issue and also contain a definition of terms. The term maximized was agreed upon to be defined as at least seventy -five percent of the topics written in the course syllabus. After the body had finished reviewing the resolution and no other concerns were raised, Mr. Laborte opened the voting procedure for its approval. Five members (Ms. Almanzor, Ms. Vasallo, Ms. Veronilla, Mr. Neri and Ms. Lopez) voted yes. Three members (Ms. Petalcorin, Mr. Guangco and Mr. Macandili) were absent during the voting procedure. Having been approved by all members sitting en banc, the 20 Directorate approved the passing of Resolution 0006-1314, A Resolution Requesting All the Faculty of Xavier University Ateneo de Cagayan to Ensure the Quality and the Maximum Use of Prescribed Textbooks. Reading of Proposed Resolution E (Postponed)
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It was clarified that there are already existing house rules in the Faber Hall. But since there was no guarantee on who is tasked with implementing the house rules in the Faber Hall, the body agreed to modify the proposed resolution into creating an implementing body ensuring that the house rules in the Faber Hall are followed. Mr. Neri moved to postpone the continuation of the reading so that the director in charge of this resolution, Ms. Lopez may make the preliminaries first before the discussion resumes. Mr. Neri also suggested that Ms. Lopez get the implementing guidelines from SACDEV to help serve as a guide. Since the proposed resolution has been fully modified, The Presiding Officer moved the discussion of this resolution to the next session. Reading of Proposed Resolution F

Ms. Veronilla corrected a clause to include more than two siblings enrolled in the same college. Ms. Petalcorin arrived at the session by 11:45 A.M. It was added that a refund should be given to siblings enrolled in the same college who have paid excess PTA fee. After the body had finished reviewing the resolution and no other concerns were raised, the Presiding Officer opened the voting procedure for its approval. Six members (Ms. Almanzor, Ms. Vasallo, Ms. Petalcorin, Ms. Veronilla, Mr. Neri and Ms. Lopez) voted yes. Two members (Mr. Guangco and Mr. Macandili) were absent during the voting procedure.

Office of the Vice-President | Xavier University Central Student Government Directorate

Having been approved by all members sitting en banc, the 20 Directorate approved the passing of Resolution 0007-1314, A Resolution Reminding the Xavier University Confederated ParentFaculty Association to follow the Payment System for Siblings Enrolled in the Same College. LUNCH BREAK: 11:50 AM 1:15 PM Reading of Proposed Resolution G (around 4:30 PM) It was decided that all meetings will be adopting the parliamentary procedure and the previous argument on the clause stating the power of the Convener to suspend the parliamentary procedure according to his/her discretion was settled and was no longer included in the resolution After the body had finished reviewing the resolution and no other concerns were raised, the Presiding Officer opened the voting procedure for its approval. Everyone (Ms. Almanzor, Ms. Vasallo, Ms. Petalcorin, Ms. Veronilla, Mr. Guangco, Mr. Macandili, Mr. Neri and Ms. Lopez) voted yes. Having been approved by all members sitting en banc, the 20 Directorate approved the passing of Resolution 0008-1314, A Resolution Adopting the Parliamentary Rules for the Conduct of Xavier University Ateneo de Cagayan Central Student Government Directorate Meetings. 3. Omnibus Election Code (Presided by Mr. Mario Neri, TG President & Director of Political Affairs) Mr. Neri, the Director for Political Affairs stated that he cannot yet present the said agendum since there are no other existing laws that coincided with the Omnibus Election Code; there must be a basis he said. Instead, he chose to discuss the problems regarding the Omnibus as well as other concerns that the members might have about the agenda. He mentioned three problems: Guidelines on the Definition of Terms In order to amend, there must be an extent of definition to clarify the proper meaning of terms. E.g. What is a political party? Quota There is a need to study it since there is still an issue between the quota and the Magna Carta. Was it justifiable that the Supreme Court removed the quota? Is there really a relation between the quota and the peoples right to vote or not to vote? Ambiguity of Rules The concerns raised by some of the members were the following: Resigning of a political candidate from his current position(s) Quota vs. the right to vote or not to vote Late orientation by the Elecom Public release of the number of voters Campaigning online through social networking Elecom budget and expenses
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Office of the Vice-President | Xavier University Central Student Government Directorate

4. First Reading of the Green Campus Bill (GCB is authored by Ms. Krysthal Vasallo, Director of Environmental Affairs) After the body had finished reviewing the title of the said Bill, the Presiding Officer opened the voting procedure for the approval of the First Reading. Seven members (Ms. Almanzor, Ms. Vasallo, Ms. Petalcorin, Ms. Veronilla, Mr. Macandili Mr. Neri and Ms. Lopez) voted yes. One member (Mr. Guangco) was absent during the voting procedure. Having been approved by all members sitting en banc, the 20 Directorate approved the First Reading of the said bill entitled An Act Institutionalizing an Ecological Management Program by Providing the Necessary Mechanisms for its Operation. RECESS: 2:30 PM 2:40 PM 5. AECO Proposed Charter Mr. Neri raised a motion to postpone this agendum so that the members may have a chance to read and study the charter first before any form of discussion. Mr. Laborte opened the voting procedure. All eight members voted yes. Thus, the discussion on the AECO Charter was postponed to the next meeting. 6. Other Matters The Presiding Officer opened to the body a matter regarding his Executive Function in the Central Student Government aside from being the Presiding Officer of the Legislative Branch. He mentioned to the body that he will be utilizing his executive function by creating a unit under the direct supervision of the Office of the Vice President. The mentioned unit will be in charge of the activities or events to be implemented under the said office and also events that are to be in accordance with the Directorate (e.g. Directorate Open Evaluation, Year Level Representatives Summit). The Presiding Officer will fur ther discuss the functions of the said unit on the next Directorate session. Also, the Presiding Officer notified the Council Presidents that the First Phase of the Directorate Open Evaluation will be sometime in the last week of June or First week of July, whenever is feasible. But the date of the specified event is still subject for change.
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Closing Prayer:

Gerardo G. Guangco

ADJOURNMENT Having covered all items for discussion, the Second Session formally adjourned at 4:59 in the afternoon. The whole duration of the meeting was 7 hours and 1 minute only.

Office of the Vice-President | Xavier University Central Student Government Directorate

Prepared by:

KEANU HENRI S. YU (sgd.) Legislative Secretary th XU CSG 20 Directorate

Noted by:

HAROLD JOHN M. LABORTE (sgd.) XU-CSG Vice President th 20 Directorate Convener

Office of the Vice-President | Xavier University Central Student Government Directorate