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MO1

Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

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COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Objectives & Learning Outcomes


Objective
To ensure that each student can develop a basic database with manipulation of data in MS Office Access 2010.

Learning Outcomes
At the end of the lessons, students will be able to: Develop basic database. Demonstrate the manipulation of data using tables and forms. Manipulate the data with query.
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COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

A Member Of

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Access 2010
database creation and management program. to understand Access, you must first understand databases.

In this lesson, you will learn about: databases and how they are used. familiarize yourself with the differences between data management in Access and Microsoft Excel. get a look ahead at the rest of the Access course.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

What is a Database?
A collection of data that is stored in a computer system.

Allow users to enter, access, and analyze their data quickly and easy.

Stores its lists of data in tables, which allow you to store even more detailed information.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Why Use a Database?


To handle nonnumerical data like names and descriptions

To understand how lists and the objects within them relate to one another
Allows user to enter, search, and analyze data in more than one table at a time

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COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Databases in Access 2010


are composed of four objects: tables, queries, forms, and reports allow you to enter, store, analyze, and compile your data as you wish. tables are organized into vertical columns and horizontal rows.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Database Object
Access Object Table Forms Queries Reports
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Object Description A collection of data organized into many connected lists.

Used for entering, modifying, and viewing records. A way of searching for and compiling data from one or more tables. Offer you the ability to present your data in print.
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Records and Fields


Normal Table Rows
Columns

Access Table
Records Fields A way of organizing information by the type of data.

Field

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Records

record is more than just a row-- its a unit of information.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Ribbon

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Minimize and Maximize the Ribbon

Click the arrow in the upper-right corner of the Ribbon to minimize it.

2
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To maximize the Ribbon, click the arrow again.

When the Ribbon is minimized, you can make it reappear by clicking on a tab. However, the Ribbon will disappear again when you are not using it.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Quick Access Toolbar

you can customize it by adding additional commands.


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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Navigation Pane
List containing every object in database.
User can open, rename, and delete objects using the Navigation Pane.
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COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Minimize and Maximize the Navigation Pane


1

Click the double arrow in the upperright corner of the Navigation Pane to minimize it.
To make the Navigation Pane visible again, click the double arrow to maximize it.

If you would like to make the Navigation Pane smaller without fully minimizing it, you can resize it. Simply click and drag the right border of the Navigation Pane. When it is the desired size, release your mouse.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Sort the Objects in the Navigation Pane


Select Custom to create a custom group for sorting the objects. After applying the sort, simply drag the desired objects to the new group.

Select Object Type to group the objects by type. This is the default setting. Select Tables and Related Views to group forms, queries, and reports together with the tables they refer to. Select Created Date or Modified Date to sort the objects from most to least recently created or modified.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Open an Existing Database


1 2
Click the File tab. This takes you to Backstage view. Select Open. A dialog box will appear. Locate and select the desired database, then click Open. One or more warning messages may appear when you open your database.
If the database contains customized functions, a yellow bar with a security warning may appear below the Ribbon. If you trust the source of your database, click Enable Content for your database to display correctly. After enabling all content in the database, you may see a message asking if you want to make the database a Trusted Document. Click yes if you would like all content to be automatically enabled each time you open the database. You may be prompted to Log In to the database. Select your name from the log in list. If your name does not appear, click Add User to enter your information.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Open an Existing Database

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COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Close a Database
1 2
Click the File tab to go to Backstage View.

Select Close Database.

If you have any unsaved objects, a dialog box will pop up for each one asking if you would like to save it. Select Yes to save the object, No to close it without saving, or Cancel to leave your database open.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Open an Object
1 2
In the Navigation Pane, locate the object you would like to open.

Double-click the desired object. It will open and appear as a tab in the Document Tabs bar.

By default, the most recently opened object will display in the main window as the current object. To view another open object, simply click its tab in the Document Tabs bar.
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COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Save a New Object


1
Select the object you wish to save by clicking its tab in the Document Tabs bar.

Select the File tab to navigate to Backstage View.

Click Save.

The first time you save an object, you will be prompted to name it. Enter the desired object name, and click OK.

To save an existing object, select save in Backstage View, or simply click the Save command in the Quick Access Toolbar.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Close an Object
1
2 3
Select the object you wish to close on the Document Tabs bar. Click the on the far right of the Document Tabs bar.

Closing the current object. If there are any unsaved changes to the object, you will be prompted to save it. Select Yes to save, No to close it without saving your changes, or Cancel to leave the object open.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Open an Object
1 2
In the Navigation Pane, locate the object you would like to open.

Double-click the desired object. It will open and appear as a tab in the Document Tabs bar.

By default, the most recently opened object will display in the main window as the current object. To view another open object, simply click its tab in the Document Tabs bar.
A Member Of

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Save a New Object


1 2 3 4
Select the object you wish to save by clicking its tab in the Document Tabs bar.

Select the File tab to navigate to Backstage View.

Click Save. The first time you save an object, you will be prompted to name it. Enter the desired object name, and click OK.

To save an existing object, select save in Backstage View, or simply click the Save command in the Quick Access Toolbar.
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COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Close an Object
1 2
Select the object you wish to close on the Document Tabs bar. Click the on the far right of the Document Tabs bar.

If there are any unsaved changes to the object, you will be prompted to save it. Select Yes to save, No to close it without saving your changes, or Cancel to leave the object open.

You can also close an object by rightclicking its tab on the Document Tabs bar. A drop-down menu will appear. Select Close to close that object, or Close All to close all open objects.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Rename an Object
1 If the object you wish to rename is open, close it. In the Navigation Pane, right-click the object you would like to rename. Select Rename. Type the new name, then press the Enter key.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Open an Existing Table


1
Open your database and locate the Navigation Pane.
In the Navigation Pane, locate the table you would like to open. Tables are marked with the icon. Double-click the name of the table. It will open and appear as a tab in the Document Tabs bar.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Understanding Tables
In Access, rows and columns are referred to as records and fields. A record is one unit of information. A field is a way of organizing information by type.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Navigating Within Tables


use the up and down arrow keys, scroll up and down, or use the arrows in the record navigation bar located at the bottom of the table.

Can find any record in the currently open table by searching for it using the record search box.

Simply place your cursor in the search box, type any word that appears in the record you would like to find, and press the enter key. To view additional records that match your search, press enter again.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Add a New Record 1

In the Records group on the Home tab, click the New command.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Add a New Record 2

On the Record Navigation bar at the bottom of the window, click the New Record button.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Add a New Record 2

Simply begin typing in the row below your last added record.
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COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Save a Record

1. Select the Home tab, and locate the Records group. 2. Click the Save command.
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COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Delete a Record
1
Select the entire record by clicking the grey border at the left side of the record.

Select the Home tab and locate the Records group.

3
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Click the Delete command. The record will be permanently deleted.

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Resize a Field
1
Place your cursor over the right gridline in the field title. Your mouse will become a double arrow.

Click and drag the gridline to the right to increase the field width or to the left to decrease the field width.

3
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Release the mouse. The field width will be changed.

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Resize a Row

1. Place your cursor over the bottom gridline in the grey area to the left of the row. Your mouse will become a double arrow.

2. Click and drag the gridline downward to increase the row height or upward to decrease the row height.
3. Release the mouse. The row height will be changed.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Hide a Field
1 2 3
Right-click the field title.

From the dropdown menu, select Hide Fields.


The field will be hidden.

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COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Add a New Field to an Existing Table


1
Open the table, then click the header with the text Click to Add. If you already have many fields, you may have to scroll all the way to the right to see this.

A drop-down menu will appear. Select the data type you'd like for the new field.

3
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Type a name for your field, then press the Enter key.

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Move a Field
1 2 3
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Locate the field you wish to move, then hover your mouse over the bottom border of the field header. Your cursor will become a foursided arrow .

Click and drag the field to its new location.

Release your cursor. The field will appear in the new location.

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Change the Alternate Row Color


1
Select the Home tab and locate the Text Formatting group.

Click the Alternate Row Colour drop-down arrow.

Select a colour from the drop-down menu, or select No Colour to remove the alternate row colour.

4
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Your alternate row colour will be updated.

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Customize Which Gridlines Appear

1. Select the Home tab and locate the Text Formatting group.
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2. Click the Gridlines dropdown arrow.

3. Select the gridlines you would like to appear. You can choose to have horizontal gridlines between the rows, vertical gridlines between the columns, both types of gridlines, or none at all.
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4. The gridlines on your table will be updated.

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Create a Form
1
In the Navigation Pane, select the table you would like to use to create a form. You do not need to open the table.

Select the Create tab on the Ribbon and locate the Forms group. Click the Form command.

Your form will be created and opened in Layout View.

4
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To save the form, click the Save command on the Quick Access Toolbar. When prompted, type a name for the form and then click OK.

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Add a Field to a Form


1. Select the Form Layout Tools Design tab, then locate the Tools group on the right side of the Ribbon.

2. Click the Add Existing Fields command.


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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Combo Boxes
1 2 3 4
In Form Layout view, select the Form Layout Tools Design tab and locate the Controls group.

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7

If necessary, resize the column so that all your text is visible. Once you are satisfied with your list, click Next.

Select the Combo Box command, which looks like a drop-down list.

Select Store that value in this field, then click the drop-down arrow and select the field where you would like selections from your combo box to be recorded. After making your selection, click Next. Enter the label, or name that will appear next to your combo box. Generally, it's a good idea to use the name of the field that you chose in the previous step.

Your cursor will turn into a tiny crosshairs and drop-down list icon . Move the cursor to the place where you would like to insert the combo box, and click. A yellow line will appear to indicate the location where your combo box will be created.

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10

The Combo Box Wizard dialog box will appear. Select the second option, I will type in the values I want, then click Next.

Click Finish. Your combo box will appear on the form. If you created your combo box to replace an existing field, you should delete the first field.

5
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Type in the choices you would like to appear in your drop-down list. Each choice should be on its own row.

Switch to Form view to test your combo box. Simply click the drop-down arrow and verify that the list contains the correct choices. The combo box can now be used to enter data.

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Open an Existing Form


1
Open your database and locate the Navigation Pane.

In the Navigation Pane, locate the form you would like to open. Forms are marked with the icon.

3
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Double-click the name of the form. It will open and appear as a tab in the Document Tabs bar.

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Resize Form Components


1 2
3 4
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Switch to Layout view.

Select the field or button you would like to resize, and hover your mouse over the edge. Your cursor will become a double-sided arrow . Click and drag the edge to resize, and release when the field or button is the desired size.

The field or button, as well as every other item in line with it, will be resized.

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Move Form Components


1
If necessary, add columns or rows to make room for the field or button you wish to move, by using the Insert commands in the Rows & Columns group.

Click and drag the field or button to its new location. If you're moving a field, make sure to move the field label, as well.

3
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Repeat steps 1-2 with any other fields or buttons you wish to move.

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Add a New Record 1

In the Records group on the Home tab of the Ribbon, click the New command.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Add a New Record 2

On the Record Navigation bar at the bottom of the window, click the New Record button.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Find an Existing Record to View or Edit 1

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To look through records one at a time, click the navigation arrows. The right arrow will take you to the next record, and the left arrow will take you to the previous one.
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Find an Existing Record to View or Edit 2

To search for a record, type a word that you know is contained in that record in the navigation search box.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Save the Current Record

1. Select the Home tab and locate the Records group. 2. Click the Save command. The current record will be saved.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Delete the Current Record

1. Select the Home tab and locate the Records group.

2. Click the Delete command. The record will be permanently deleted.


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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Sorting Records
putting them into a logical order, with like data grouped together. Customers could be sorted by name or by the city or zip code where they live. Products could be sorted by name, category (e.g., pies, cakes, cupcakes, etc.), or price. You can sort both text and numbers in two ways: in ascending order or descending order.
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By default, Access sorts records by their ID numbers. Orders could be sorted by order date or by the last name of the customers who placed the orders.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Ascending and Descending


"Ascending" means "going up," so an ascending sort will arrange numbers from smallest to largest and text from A to Z.

"Descending" means "going down," or largest to smallest for numbers and Z to A for text.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Sort Records
1
Select a field in the cell you wish to sort by. In this example, we will sort by customers' last names.

Click the Home tab on the Ribbon and locate the Sort & Filter group.

3
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Sort the field by selecting the Ascending or Descending command.

4 5
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The table will now be sorted by the selected field. To save the new sort, click the Save command on the Quick Access toolbar.

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Remove Sort

1. simply click the Remove Sort command.


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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Create a Simple Filter


1
Click the drop-down arrow next to the field you would like to filter by. We will filter by city, as we want to see a list of customers who live in a certain city.

A drop-down menu with a checklist will appear. Only checked items will be included in the filtered results. Use the following options to determine which items will be included in your filter.

3
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Click OK. The filter will be applied. Our customers table now displays only customers who live in Cary.

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Create a Filter from a Selection


1 2 3 4 Select the cell or data you would like to create a filter with. Select the Home tab on the Ribbon and locate the Sort & Filter group. Click the Selection drop-down arrow. Select the type of filter you would like to set up:
Selecting Equals will include only records with data that is identical to the selected data. Selecting Does Not Equal will include all records except the data that is identical to the selection.. Selecting Contains will include only records with cells that contain the selected data. We'll select this, since we want to see records that contain the word "chocolate" anywhere in the title. Selecting Does Not Contain will include all records except those with cells that contain the selected data.
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The filter will be applied. Our table now displays only products with the word "chocolate" in their names.

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Filtering Text by a Search Term


Begins With Does Not Begin With Ends With Does Not End With
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which includes only records whose data for the selected field begins with the search term. which includes all records except those whose data for the selected field begins with the search term. which includes only records whose data for the selected field ends with the search term. which includes all records except those whose data for the selected field ends with the search term

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Filter Text by a Search Term


1 2 3 4
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Click the drop-down arrow next to the field you would like to filter by.

In the drop-down menu, hover your mouse over the words Text Filters. From the list that appears, select the way you would like the filter to match the term you enter. The Custom Filter dialog box will appear. Type in the word you would like to use in your filter.

Click OK. The filter will be applied.

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Query Criteria Quick Reference Guide


Simple Criteria for Text

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63

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Filtering Numbers with a Search Term

Greater Than Less Than Between


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to include only records with numbers in that field greater than or equal to the number you enter. to include only records with numbers in that field less than or equal to the number you enter.

to include records with numbers that fall within a certain range.


COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Filter Numbers by a Search Term


1. 2. Click the drop-down arrow next to the field you would like to filter by. In the drop-down menu, hover your mouse over the words Number Filters. From the list that appears, select the way you would like the filter to match your search term. The Custom Filter dialog box will appear. Type in the number or numbers you would like to use in your filter. Click OK. The filter will be applied.
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3.

4.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Query Criteria Quick Reference Guide


Simple Criteria for Numbers

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66

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Apply a Simple One-Table Query

1 2
3

Select the Create tab on the Ribbon and locate the Queries group.

Select the Query Design command.

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Access will switch to Query Design view. In the Show Table dialog box that appears, select the table you would like to run a query on. Click Add, then click Close. The selected table will appear as a small window in the Object Relationship Pane. In the table window, double-click the field names you would like to include in your query. They will be added to the Design Grid in the bottom part of the screen.

Set the search criteria by clicking on the cell in the Criteria: row of each field you would like to filter. Typing criteria into more than one field in the Criteria: row will set your query to include only results that meet all the criteria. If you want to set multiple criteria, but don't need the records shown in your results to meet them all, type the first criteria in the Criteria: row and additional criteria in the Or: row and the rows beneath it.
After you have set your criteria, run the query by clicking the Run command on the Query Tools Design tab.

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COM1012

The query results will be displayed in the query's Datasheet View, which looks like a table. If desired, save your query by clicking the Save command in the Quick Access Toolbar. When prompted to name it, type in the desired name and click OK.

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Query Criteria Quick Reference Guide


Simple Criteria for All Data Types

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COM1012

68

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Query Criteria Quick Reference Guide


Simple Criteria for Dates

A Member Of

COM1012

69

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

A Member Of

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Modify your Query


1
On the Home tab of the Ribbon, click the View command. Select Design View from the drop-down menu that appears.

In the bottom-right corner of your Access window, locate the small view icons. Click the Design View icon, which is the icon farthest to the right.

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Once in Design View, make the desired changes, then select the Run command to view your updated results.

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Create a Totals Query


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Create or open a query you would like to use as a totals query.

In the Query Design tab, locate the Show/Hide group and select the Totals command.

A row will be added to the table in the Design Grid, with all values in that row set to Group By. Select the cell in the Total: row of the field you would like to perform a calculation on, and click the drop-down arrow that appears.

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When you are satisfied with your query design, select the Run command on the Query Tools Design tab to run the query.

Select the calculation that you would like to be performed in that field. In our example, we want to add the quantities of products we've sold, so we'll select the Sum option.

The query results will be displayed in the query's Datasheet View, which looks like a table. If desired, save your query by clicking the Save command in the Quick Access Toolbar. When prompted to name it, type in the desired name and click OK.

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Create a Report
1
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Open the table or query you would like to use in your report.

Select the Create tab on the Ribbon and locate the Reports group. Click the Report command.

Access will create a new report based on your object.

It's likely that some of your data will be located on the other side of the page break. To fix this, resize your fields. Simply select a field, then click and drag its edge until the field is the desired size. Repeat with additional fields until all of your fields fit.

To save your report, click the Save command on the Quick Access Toolbar. When prompted, type a name for your report and then click OK.

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Delete a Field in a Report

Click any cell in the field you would like to delete.

Press the delete key.

A Member Of

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Print a Report
1
On the Home tab of the Ribbon, click the View command and select Print Preview from the drop-down list. Your report will be shown as it will appear on the printed page.

If necessary, modify the page size, margin width, and page orientation using the related commands on the Ribbon.

Click the Print command.

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The Print dialog box will appear. Set any desired print options, then click OK.

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Create a Report using the Report Wizard


5.
3. 1. Select the Create tab and locate the Reports group. Click the Report Wizard command. 2. Click the dropdown arrow to select the table or query that contains the desired field or fields. 4. Select a field from the list on the left and click the right arrow to add it to the report. You can add fields from more than one table or query by repeating the above steps. Once you've added the desired fields, click Next.

6. Click Next when you are satisfied with the basic organization of your data. 7.

The Report Wizard dialog box will appear.

Click Finish

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