Every organization is made up of different departments. Each department contributes to the run the business. H.

T Traders has following departments which work and perform their function efficiently and effectively;

FINANCE DEPARTMENT ADMINISTRATION DEPARTMENT ACCOUNTING DEPARTMENT MARKETING DEPARTMENT

FINANCE DEPARTMENT
The finance department consists of many different roles, most of which are critical to any smooth running company. Its main job is to provide the financing and accounting information which is needed to make various decisions. Finance department deals with the day to day matters of the company. The main areas in a finance department include:Keeping records of the purchases and sales made by business as well as capital spending. Creating balance sheets and profit and loss accounts - At the end of each financial year, statements are required to be produced. Trial balances are taken from the ledger entries and are used to create a balance Sheet which shows the assets and liabilities of the business at the year end. Records of purchase and sales are also summed up to create a Profit and Loss account. The preparation of financial statements and report on import operation is being done by the department. Providing management information - On-going financial information is provided to the managers to enable them to make better decisions in regards to their business. They are then able to decide if it is worthwhile to switch to import an alternative product.

Wages - This section is responsible for calculating wages and salaries of employees and organizing the collection of income tax. Raising of finance - The finance department are also responsible for the technical details of how a company raises finance, for example through loans and what the repayment of interest is on that finance. The finance department will also supervise the payment of dividends to shareholders.

ADMINISTRATION DEPARTMENT
The role of administration department within an organization is to process all of the administration and documents for the rest of the company. There are many different departments that need to have different things done with their administration. The main functions performed by the administration department are; Discussing orders and assisting in the arranging for the production of goods with suppliers and distributors. Arranging for the movement of cargo via air, sea, or land. Receive, prepare and process import documents for customs brokering. Assist in arranging the shipment of goods, ensuring that all customs barrier control procedures and other documentation requirements are satisfied. Assisting in coordinating the movement of goods in and out of the country, ensuring compliance with customs barrier control matters, and analyzing freight rates and delivery schedules. Assisting in coordinating the receipt, recording and progress of import orders through the company in an efficient manner. This involves liaison with company departments, customers and outside organizations. To process paperwork for external suppliers. To process paperwork and information for internal people. This could be anything from looking after the basic bills to the internal post. Looking after the internal communications so that all members of the organization are aware of what is going on within the organization.

Organizing any deliveries or suppliers coming into the offices for the day for any reason. Sending out any mail on behalf of the company. This could be for different stakeholders, customers or even for staff. The administration department is responsible for ensuring that all records that pass through the department are filed correctly and can be found and referred to if and when they ever become necessary. These are records of purchases and expenses from different parts of the company and their approval from the finance department. There will also be different confidential information about employees. These too will be stored and used by the administration department. This is an important department of the company and they work across all departments and with all kinds of work.

ACCOUNTING DEPARTMENT
The function of an accounting department is to look after the finances of a company. This can be anything from paying bills to making sure that the employees that work for the company get paid. The functions performed by accounting department are; Making payments. Making sure that all bills are paid by the company, on time and also at the least cost possible. If there is a discount for paying quickly, the accounts department will usually pay the bills as soon as possible so that the company spends as little money as they possibly can. They are responsible for all outgoing payments and making sure that what they are paying is correct. Payroll The accounts department have to ensure that the employees are all paid correctly and on time. Receiving payments. The accounting department must also receive payments and make sure that these are all processed correctly. These will all be payments for the services or products the company has provided and they must ensure that they have paid all relevant tax. There will also be an element of chasing up payments and making sure that all of the payments are received when they should be.

Budgets. Budgeting department give budget to every department as estimated by each department. Departmental budget shows the requirements of overall financial year. Budgeting department's work is to estimate the next overall budget of H.T Traders by observing the past budget. Actual expenditure of current year is compared with actual budget of the current year and also actual expenditure of current year is compared with the actual expenditure of preceding year. All matters relating to recording of transaction like payables, receivables, inventory, fixed assets, expenses and sales tax issues etc are dealt. This further have treasury department Treasury department deals with all the cash related matters. All the Cheques are made and signed in this department.

MARKETING DEPARTMENT
These are the main sections of the marketing departments: Sales department is responsible for the sales and distribution of the products to the different areas of the country. Research & Department is responsible for market research and testing new products to make sure that they are suitable to be sold. Promotion department decides on the type of promotion method for the products, arranges advertisements and the advertising media used. Distribution department transports the products to the market.