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18

-
PART- D

FORMS AND FORMATS

Kendriya Vidyalaya Sangathan

REG. NO.
/Year 2013

0/S.No

Photograph of
the child
(
Passport size)

/Registration for class......................

( (. /Put tick mark in appropriate box)

OR

Ist Shift

IInd Shift

1-
Name of child in full (in Capital letters)

Sex M/F
/Month

/Day

/ Year

2- ( )
Date of Birth (in figures)
/In words.
31-3-13

Age as on 31.3.13

3.

Years

Months

Days

Blood Group of the child

4.

The category to which child belongs

Gen.
SG Child

SC

..

ST

OBC

EWS

BPL

Disabled

5. // / / //
- Whether the child belongs to (Gen./SC/ST/OBC/EWS/BPL/Disabled/S.G.)

category? Please attach relevant certificate.

19

6. - / Details of Mother/ Father/ Mother

(i)

/Father

/ Name (in Capital letters)

...................................................................................................................................
/ Nationality

(iii)
/ Occupation
..
(iv) , /
Name of Office and full address
with Telephone numbers
..
(ii)

(v)

( )

(vi)

Full residential address with

Telephone numbers (with proof)
..
/ Distance from KV
..
/Permanent Address

(vii)

(viii)
(ix)

..
/ Basic Pay
..
31-3-2013-

(x)

No.of transfers during last 7 years as on

31-3-2013
/ /

Category to which the Parent belong to

Defence/Central Govt. /Autonomous
Body & others ----------------------------------------------------

I certify that the above entries are true to the best of my knowledge.
/Signature of Parent

/Full Name...

/Date:
/Acknowledgement
.0/S.No.

/Registration No

20

/-----------------------------------------------------------

------------------------------------------------- / ------------------------------------------------------------------------------------ ----------------------------------------------------------

Received an application from
Shri/Smt.for registration
of her/ his son/ daughterfor admission to
class..
/ Principal
() Kendriya Vidyalaya (Stamp)

/ Date

Note: 1. /
/ Proof of residence shall have
to be produced by all applicants.
2.
: /
A self-declaration from the parent for distance may also be accepted by furnishing an
undertaking to this effect.

21

 /SERVICE CERTIFICATE

( /Central Govt.)

/-----------------------------------------/
a

/../.../.../ / /
Sa /

Certified that Shri/Smt.is working in the office/Ministry of

..He/She

is

an

employee

of

Defence

Service/CRPF/BSF/NSG/SPG/CISF/Central Govt./Autonomous Body/Public Sector Undertaking

fully financed/partially financed by Central Govt. and his/her services are transferable anywhere
in India.
/SERVICE CERTIFICATE

( /State Govt)

/----------------------------------------------------

/ .................................

Certified that Shri/Smt. Is working in the office/Ministry of

.. He/ She is an employee of State Government transferable anywhere in the
state.

Place & Date

, ( )
Sign. & Name in block letters and design of the head of office with stamp

/Telephone

22

NO.

..

 ------------------------------------------/-------------------------------------------

----------

/ s------------------------------------------
----------------------- A

/---------------------------------

-----------------------------------------
31 --------------------------
/ ,

Certified that Master/Kmis the son/daughter of

late

Sh./Smtwho

Office/Ministry/Defence

service.

He/she

had

was
died

employed
in

in

the

harness

on

the.
It

is

further

certified

that.(Particulars

of

son/daughterhas/had(No. of posting) transfers during the

preceding last seven years from 31st March of the current year. The Unit Office & the duration of
such postings involving change of station are given below:. .
S.No.

Designation

Place of
Posting

Period of stay
From
To

Order No.

1.
2.
3.
4.
5.
6.

(
)

Station with date

Sign. & Name in block letters and design. of the head of office with stamp

/Address - .............................
/Telephone

No
-

Note : The service Certificate should be signed by the officer commanding in case of employees working in defence
establishment.

23

 1 - 1*
-/
CERTIFICATE FROM PRIORITY - 1* CANDIDATES FOR ADMISSION IN CLASS I, IN
KENDRIYA VIDYALAYAS
,/......................................................................./........................................
// ................................................................................

/
.......................
( )
:

I,(Smt./Shri)___________________________________(Name)____________________________
____________________________(rank/designation)of___________________________(unit/ship/
Deptt). do hereby certify that during the past 7 years I have been transferred ______times (in
figures & in words) from one station to another, the details of which are given as under :.
.

S.
No

/ /

Formation/Unit/
Depot/Office

//

/
Place

/Period

Total
Period
of stay

Whether
moved with
family

Authority
of move

From
To

I further certify that in case the above-mentioned facts

are found incorrect, my child will be disqualified for admission to Kendriya Vidyalaya.

/Place :
/Date :
PARENT

24

SIGNATURE

OF

 - / PLEASE REFER
PRIORITIES PRESCRIBED IN ADMISSION GUIDELINES.
/ COUNTERSIGNED

( / Countersigned by
Commanding Officer / controlling Officer of the Rank of Colonel OR Equivalent)
,/.........................................................................................../................. /
/

............................................................................

................................................................................. / -1

I, Sh.---------------------------------------------------------------------------rank/designation------------------------------------------------------name-------------------------------------------unit/ship/department---------------------------------------------hereby certify that the particulars given in para 1 have been
authenticated by the records held in the office and found to be correct.
/Place :

/Date :

SIGNATURE OF THE CO/OC UNIT/CONTROLLING

OFFICER)

1.

/
/ Minimum period of

2.

/

/

3.

posting/stay at a place should be six months

Form to be signed by an officer not below the level of Colonel or equivalent

in Navy/Air Force/Para-Military Forces.
// In case the CO is below the rank
of Colonel, the form be signed by the Station Commander/Colonel/Colonel in a station.

25

Format for Recommendations to be made by Honble

Members of Parliament.
KVS NO. -----------------------------------------------------------------------------------------------------------------------------------------(NAME & ADDRESS OF THE MP)
F.--------------------------------------------

Dated__________

Dear ----------------

I am to refer to your letter No. F. 110331/02/2012-KVS (Hq)/SP.Disp/MP.

Dated-11.5.2010 regarding recommendations for admissions of the children in Kendriya
Vidyalayas under Special Dispensation and recommend the following six names whose
particulars are given below:

S.No.

Name of the Child

Fathers/Mothers
Name

Class

Name
KV

of

Residential
Address

1.
2.
3
4
5
6
The above two recommendations are for the session 2013-14 and the parents are
the resident of my constituency.

Yours sincerely,
The Commissioner
Kendriya Vidyalaya Sangathan
18, Institutional Area
Shaheed Jeet Singh Marg
Delhi-110602

26

 ................

........................................
........................................
.......................................
( )
. ...........................................

.............................

.........................,

.................... .................................-() /./ ,

/
:

1.
2.
3
4
5
6

..................... -

,
18, ,

-110016

27

GUIDELINES FOR ADMISSIONS

IN

KENDRIYA VIDYALAYAS

KENDRIYA VIDYALAYA SANGATHAN

NEW DELHI

28

CONTENTS

PART-A

GENERAL GUIDELINES

PART-B

SPECIAL PROVISIONS

PART-C

ADMISSION PROCEDURE

PART-D

FORMS & FORMATS

29

GUIDELINES FOR ADMISSION IN

KENDRIYA VIDYALAYAS

PART- A
GENERAL GUIDELINES
1.

In supersession to all the guidelines governing admissions in Kendriya Vidyalayas that

have been issued in the past, the following guidelines are issued to regulate admissions in
the Kendriya Vidyalayas with effect from the academic session 2013-14. These
guidelines are not applicable to KVs abroad.

2.

DEFINITIONS
Unless the context suggests otherwise, the definition of the following terms used
in these guidelines would be as below:(i)
CENTRAL GOVERNMENT EMPLOYEES: An employee who draws his
emoluments from the consolidated fund of India.
(ii)
TRANSFERABLE: An employee who has been transferred at least once
in the preceding 7 years shall be deemed to be transferable.
(iii)
TRANSFER: An employee would be treated as transferred only if he/she
has been transferred by the competent authority from one place/urban
agglomeration to another place/urban agglomeration which is at a
distance of at least 20 kms and minimum period of stay at a place
should be six months.
(iv)
AUTONOMOUS BODIES / PUBLIC SECTOR UNDERTAKINGS:
Organizations which are fully financed by the government or where the
government share is more than 51 per cent would be deemed to be
autonomous bodies/ public sector undertakings.

3.

PRIORITIES IN ADMISSION
The following priorities shall be followed in granting admissions:(A)

KENDRIYA VIDYALAYAS UNDER CIVIL/DEFENCE SECTOR:

1. Children of transferable and non-transferable central government
employees and children of ex- servicemen. This will also
include children of foreign national officials, who come on
deputation or transfer to India on invitation by Govt. of India.

2.

Children of transferable and non-transferable employees of

Autonomous
Bodies/Public Sector Undertaking/Institute of Higher Learning of the Government
of India.

3.
4.

Children of transferable and non-transferable State Government employees.

Children of transferable and non-transferable employees of Autonomous Bodies/
Public Sector Undertakings/Institute of Higher Learning of the State Governments.
Children from any other category including the children of foreign nationals who
are located in India due to their work or for any personal reasons. The Children of
Foreign Nationals would be considered only in case there are no Indian Nationals
waitlisted for admission.
Note:
Preference in Admission to wards will be granted based on the
number of transfers of the parents in the last 7 years.

5.

30

(B)

KENDRIYA VIDYALAYAS UNDER PUBLIC SECTOR

UNDERTAKINGS/ INSTITUTES OF HIGHER LEARNING:

1. a) Children and grandchildren of employees of the Public Sector Undertakings/Institutes

of Higher learning which are the sponsors of the Vidyalaya.
b) Children of project employees & Post Graduate students who are working on long
term research projects.
c) Children of regular Council of Wardens (COW) employees.
d) Children and Grand Children of retired employees to be included in category I for the
purpose of admission.
2. The priorities criteria for Kendriya Vidyalayas under Civil/Defence Sectors (Para 3 (A)) will
follow in the same sequence, thereafter.
3. Children of employees of Institutes of Higher learning who had to discontinue school to
accompany parents going out of station on sabbatical leave/long leave, over and above the class
strength.

4.

ELIGIBLE AGE FOR ADMISSION

A Child must be 5 years old as on 31st March in the academic year in
which admission is sought for Class I.(Child born on 1st April should also
be considered.)
A. The minimum and maximum age limit for admission in Kendriya Vidyalayas in
various classes is given below:
CLASS

ST

MINIMUM AGE ON 31 MARCH

OF THE YEAR IN WHICH
ADMISSION IS SOUGHT

MAXIMUM AGE ON 31ST MARCH

OF THE YEAR IN
ADMISSION IS SOUGHT

5 years

7 years

II

6 years

III

7 years

8 years
9 years

IV

8 years

10 years

9 years

11 years

VI

10 years

12 years

VII

11 years

13 years

VIII

12 years

14 years

IX

13 years

15 years

14 years

16 years

WHICH
MAXIMUM AGE ON 31st

NOTE:
a.

The maximum age limit can be relaxed by two years in case of Physically
Challenged children by the Principal.

B. There is no age restriction for admission to Class XI provided the student

is seeking admission in the year of passing Class X examination. Similarly,
there will be no upper & lower age limit for admission to class XII
provided there has been no break in the continuous study of the student
after passing class X/XI.

31

5.

CLASS STRENGTH AND COMPETENT AUTHORITIES

Class Strength

Authority

Date (s)

40

Principal

Up to 31st July

Up to 45

Up to 45

Chairman, VMC

1st August to 30th

September

Commissioner, KVS

Up to 30th November

Remarks
Registered and eligible candidates
Provided such candidates are the wards of Central
Govt. employees belonging to category-I, joining on
transfer after the registration process is over, on firstcum-first serve basis. The children of parents
belonging to Cat. I transferred during previous years
will also be considered eligible for admission, if
seats are available after accommodating the children
of category I parents transferred during the current
academic session. The KVs established in project /
institutes of higher Learning would also be covered
under this provision.
Wards of Central Govt./PSU/IHL employees joining
on transfer after 30th September subject to
availability of vacancies.

A. SCHEDULE CASTE AND SCHEDULE TRIBE CATEGORY

15% seats for Scheduled Caste and 7.5% seats for Scheduled Tribes shall be reserved in all
fresh admissions in all Kendriya Vidyalayas.

B. PHYSICALLY HANDICAPED CATEGORY

3% seats of total available seats for fresh admission will be horizontally reserved for
Differently Abled-children, visually challenged, orthopedically and hearing impaired etc.

6.

ADMISSION WITH KV TRANSFER CERTIFICATE INCLUDING LOCAL

TRANSFER (TC).

(i)

Admission of children with KV TC will be automatic (over and above Class strength) if the
parent has been transferred from one station to another. When the class strength reaches 55, the
efforts should be initiated to open additional sections.
Defence personnel and Para-military Forces who shift their families to a station of their choice
whenever they are transferred to some non-family areas or posted in Naxal affected areas, can
admit their children on KV TC in a KV located at the station where they will keep their family.

(ii)

(iii)

In all other cases where transfer of the parent is not involved, the admission with KV TC
would be done only with the prior approval of the Deputy Commissioner of the region
concerned.

(iv)

All cases of local transfer on KV TC will be done with the approval of DC concerned on merit.

(v)

A student with KV TC may also be permitted in project KVs only up to class strength of 45
with the prior concurrence of Chairman, VMC. Beyond this no admission on KV TC would
be done in project schools. However, Deputy Commissioner of the region is empowered to
allow admission in the project/nearest KV in extremely deserving cases.

7.

CHANGE OF SHIFT
Students already admitted in second shift can switch over to first shift or first shift students
to second shift with the approval of Vidyalaya Management Committee (VMC) only in order of
priority of service category, if the class/section class strength is less than 45. However, other
genuine cases will be decided on individual merit of case to case with prior approval of Deputy
Commissioner of the Region concerned with the class/section strength mentioned above i.e. 45.

32

The VMC before granting approval must examine the merit of each case provided the
enrolment in each section of the Kendriya Vidyalaya does not violate the prescribed norm of
class strength as mentioned. Such cases pertaining to change of shift will not be referred to
KVS (HQ) for consideration.
8.

EQUIVALENCE OF N.I.O.S./STATE BOARDS/ICSE FOR ADMISSION IN

CLASS XI IN KENDRIYA VIDYALAYAS
The students of State Boards/ICSE/NIOS where marks are awarded be considered for
admission in class XI if vacancies exist. The marks awarded in various subjects are considered
against the corresponding Grade awarded by CBSE.
* Marks of different subjects are to be converted into grades as per CBSE norms as given
below:
Conversion of marks into Grades:

9.

Marks range

Grade

Marks range

Grade

91-100
81-90
71-80
61-70

A1
A2
B1
B2

51-60
41-50
33-40
21-32
0-20

C1
C2
D
E1
E2

ADMISSION FOR CLASS X AND XII

Admissions to class X & XII, other than KV students, will be entertained subject to
availability of vacancies. Such admissions to class X and XII will be considered by the
Deputy Commissioner of the Region concerned, only if, the average strength in class
X/XII is below 40.This will further be subject to the following conditions:
I) The child has been
CBSE-affiliated school.

in

the

same

course

of

studies

i.e.

in

ii) The child must have obtained not less than 6.5 CGPA in class IX (CGPA be
calculated as per formula applied by CBSE in class X). For admission to class XII
55% marks in class XI examination is mandatory.
iii) The child should OTHERWISE be eligible as per KVS admission guidelines.
iv) The combinations of subjects opted by the student are available in Kendriya
Vidyalayas.

10.

ADMISSION OF CHILDREN STUDYING ABROAD

A KV Student, who went abroad with his parents on their deputation to a
foreign country, will be admitted to corresponding class on their return to India
by the Principal of Kendriya Vidyalaya concerned.

11.

In case any issue related to the interpretation of admission guidelines the

decision of Commissioner KVS will be final.

33

GUIDELINES FOR ADMISSION IN

KENDRIYA VIDYALAYAS

PART- B
SPECIAL PROVISIONS
The following special provisions will be operative for admission for Academic session 2013-14:
A. Following categories of children would be admitted over and above the class strength except
where stated otherwise in the provision itself (e.g. Item No. XVI).
i.

The children and dependent grandchildren of Honble Members of Parliament.

ii.

Children and Grandchildren (children of son or / and daughter) of serving and retired KVS
employees.
The Children and grand children of the serving and retired employees of KVS (Kendriya
Vidyalayas, Regional Offices, ZIETs and KVS (Hqrs.) will be considered for admission at any
time of the year irrespective of the class strength/year of transfer/recruitment. However, for class
IX, the child has to clear the admission test (The Officials/Officers who come on deputation to
KVS their wards also should be treated at par with regular KVS employees).
Children of Central Government employees who die in harness.

iii.
iv.

Children of recipients of Paramveer Chakra, Mahavir Chakra, Veer Chakra, Ashok Chakra, Kirti
Chakra & Shourya Chakra, Sena Medal(Army), Nav Sena Medal (Navy), Vayu Sena Medal (Air
Force).

v.

Children of recipients of Presidents Police medal for gallantry & Police medal for gallantry.

vi.

Meritorious sports children who have secured I, II & III position in SGFI/CBSE/National/State
level games organized by the Government.

vii.

Recipients of Rashtrapati Puraskar in Scouts & Guides.

viii.

Single girl children in class I and from class VI onwards subject to a maximum of two per section
in class I and two per class in class VI and onwards. It includes Twin Girl children also.

ix.

Children who are recipients of National Bravery Award, or of Balshree Award instituted by
National Bal Bhawan.

x.

Children whose parents are a teacher, and is a recipient of National Award for teachers.

xi.

Children who have shown special talent in Fine Arts and have been recognized at the National or
State level.

xii.

100 children of employees of the Ministry of HRD would be admitted every year on orders issued
by the KVS (HQ).(up to 31st JULY)

xiii.

60 admissions in Kendriya Vidyalayas located anywhere in India and 15 children in hostels in

Kendriya Vidyalayas, of employees of the Ministry of External Affairs would be admitted each
year on orders issued by KVS (HQ). These would be subject to the following conditions for the
two categories:1.

60 admissions in Kendriya Vidyalayas located anywhere in India be utilized exclusively

for children returning from abroad along with their parents after their posting. Seats under this
provision remaining unutilized at the time of normal admissions will remain as such and will
be utilized for children who return to India after the beginning of the academic session and up
to 30th September. Children who return to India after 30th September would be considered for

34

admission up to 30th November along with other priority category I children. No special
consideration will be given to MEA staff under this priority. All these admissions will be subject
to the condition that not more than 5 children would be admitted in one school in a year and that
the children would be submitting a transfer certificate of a school abroad, in which they had been
studying prior to seeking admission in a KV. All admissions under this provision will stop once
the quota for special provisions is completed for concerned classes.
2.

15 seats for admission in hostels in Kendriya Vidyalayas would be allotted to the children whose
parents are going abroad on a posting to station, which does not have adequate educational
facilities. The required information in this respect would need to be given by the Ministry of
External Affairs.

xiv.

15 children of the employees of the Research and Analysis Wing (RAW) would be admitted on
orders to be issued by the KVS Hqrs. Of these, a maximum of 5 seats would be given in Delhi and
the remaining would be outside Delhi.

xv.

In case adequate number of applications for admission of eligible children are not available for
provisions under (XII), (XIII), and (XIV), Kendriya Vidyalaya Sangathan may nominate additional
names up to the prescribed limit to ensure full utilization of these provisions.

xvi.

05 seats in each section of class I and 10 seats in all other classes put together will be reserved
every year for the children of the sponsoring agency in all schools except those specifically
notified otherwise by the Commissioner. The wards of deceased employees of Public Sector
Undertakings who have died while in service may also be included under this quota. In Civil
Sector schools sponsored by State Govt., the children of State Govt. employees would come under
this provision. Similarly in Defence/ Project/ Institution of Higher Learning sector schools only the
children belonging to employees working in these sectors would come under this provision.
Admission to class I would be within the approved class strength while for other classes it would
be over and above class strength.

xvii.

Chairman, Vidyalaya Management Committee can recommend maximum two admissions in the
concerned Kendriya Vidyalaya under his discretionary quota. These two admissions may be
recommended in one class or all classes put together except classes X & XII.

xviii.

Wherever land has been sponsored by DDA for Kendriya Vidyalayas located in Delhi, admission
to children of regular DDA employees would be restricted to 5 seats per section in class I and 5
seats in all other classes put together. Admission in class I would be within the approved strength
of the section while for other classes this would be over and above the class strength.

xix.

Each Honble Member of Parliament can refer six cases for admission under the scheme in an
academic year but such recommendations shall be confined to children whose parents belong to his
constituency either by domicile or on account of having been soon-before posted there or else on
account of exigencies of service migrate to his constituency. Such recommendations would be for
admissions in Kendriya Vidyalaya in the constituency of the Honble MP (LOK SABHA), he/she,
may recommend these admissions in the Kendriya Vidyalaya(S) located in any neighbouring
contiguous constituency. For Member of the Rajya Sabha, the state from which the member has
been elected would be deemed to be his constituency for this purpose. Nominated members of the
Rajya Sabha and Lok Sabha can recommend 06 cases for admission in any one or more Kendriya
Vidyalaya of the Country.
a. These admissions shall be over and above the class strength.
b. These recommendations should be made for all classes except pre-primary, and classes X
and XII.

35

c. These admissions would be made at the beginning of the academic year and no admission
would be allowed after the prescribed cut off date (i.e. 31st JULY) of the year.
d. The recommendations to be made shall be valid only if these are made4 in the prescribed
format provided to each Member of Parliament by KVS (HQ). Recommendations sent in
any there format/manner shall not be considered.
e. The children recommended by Honble Members of Parliament must be otherwise eligible
for admission as per the extant KVS Admission Guidelines.
xx.

Each Directorate of education of Armed Forces i.e Army, Air Force and Navy can refer 2 cases in
admission in an academic year. The Directorate of education of Armed Forces i.e Army, Air Force
and Navy can recommend 02 names for admission of wards of Defence Personnels who are
otherwise eligible for admission, in Kendriya Vidyalayas located in Defence Sector. Other terms
and conditions will be same as mentioned in (xix a to e) above.

B. ADMISSION OF WARDS OF ARMED FORCES

Automatic admission of children in the Kendriya Vidyalayas on the basis of transfer certificate
issued by the CBSE affiliated schools run by Armed Forces (e.g. Army, Air Force and Navy)
will be entertained only if the parent has been transferred to that place or has desired to settle at
the place after his retirement., provided no Armed forces run School exist in the vicinity of ten
km. from the place of posting.
This provision shall be applicable to schools run by Indian Coast Guard also. This provision
may also be extended to the children of government employees studying in schools run by
ISRO/AEES also.
It is clarified that above provisions are only for the wards of Defence personnel viz. sons
& daughters only. This will not include the grand children of Defence personnel. Provisions of
KVS admission guidelines including the eligibility criteria for age and marks/Grades will be
followed in letter and spirit. Also the fee including VVN is to be paid from the month of
admission of the child in the Kendriya Vidyalaya regardless of the fact that the fee for
succeeding months have already been paid in the school from which TC has been issued for
admission to KV. TCs issued by the CBSE schools of Defence Ministry/Deptts/Authority will
be endorsed by the concerned Deputy Commissioner of the region where admission is sought.

C. ADMISSION OF PRE PRIMARY STUDENTS IN CLASSES I.

The policy of automatic admission of pre-primary students in class I has been withdrawn
w.e.f. session 2008-09. Now all admissions in class I shall be treated as fresh admissions and
shall be dealt with as per rules in vogue.
D. Children who were earlier studying in Kendriya Vidyalaya but due to (a) transfer of parent or (b)
relocation due to exigency caused by posting of parent to field area was compelled to study in a
school other than Kendriya Vidyalaya because no KV was available at that station, if the said
parent subsequently gets transferred to a place where a Kendriya Vidyalaya exists, his/her child
be considered for admission, consequent upon the transfer/movement of the parent subsequently
to a place where a Kendriya Vidyalaya exists, over and above the class strength. A proof to this
effect has to be provided by the parent.

36

GUIDELINES FOR ADMISSION IN

KENDRIYA VIDYALAYAS

PART- C
PROCEDURE FOR ADMISSIONS
1.

PUBLICITY
An advertisement shall be issued by the Regional Office in the local newspapers in the 1st
week of February giving the admission schedule (Annexure follows) and inviting Parents to
register their wards for admission in Kendriya Vidyalayas. This advertisement should
specifically indicate that admissions in Kendriya Vidyalayas are not restricted to Central Govt.
employees and are open to all, only certain priorities have been laid down for different
categories to regulate the admissions. The reservations for SC, ST and Physically Handicapped
and under RTE Act 2009 should also be indicated.

2. REGISTRATION
(I)

(II)

(III)

(IV)

(V)
(VI)
(VII)

Registration shall not be done if there is no vacancy or likelihood of any vacancy in a

particular class. In case a vacancy arises in future, registration can be made after giving
wide publicity at local level and admission can be granted as per KVS Admission
Guidelines.
In case the number of children seeking registration is less because of which all seats have
not been filled up, the Principal shall issue a second/third advertisement in the months of
May and June notifying the availability of vacancies.
Admissions are required to be made with the approval of the Executive Committee of the
Vidyalaya. In case the Executive Committee does not approve the admissions up to the full
sanctioned strength of the class, the Principal shall intimate this fact to the Deputy
Commissioner who will grant admission to children as per the admission guidelines.
Registration for class XI shall be taken up immediately after the
declaration of results of class X and admissions up to the full strength of the class should
be completed within 30 days after declaration of results by CBSE. In case there is any
difficulty in admitting children up to the full strength because of the Executive Committee
of the Vidyalaya not approving the same, the procedure as laid down for other classes
above shall be followed and admissions up to the sanctioned strength of the class shall be
made by 31st of July with the approval of the Deputy Commissioner.
Registration forms shall be made available by the Principal FREE OF COST.
Registration forms complete in all respects and accompanied by all required documents
must be submitted to the Vidyalaya office within the prescribed date.
Attested copies of the prescribed documents would be required to be submitted along with
the application form for registration.

3. DOCUMENTS

For Class I, certificate of proof of age in the form of a birth certificate issued by the
authority competent to register births. This will include certificates from Notified Area
Council / Municipality / Municipal Corporation extract about the date of birth from
records of Village Panchayat, Military Hospital and service records of Defence
personnel or Affidavit. For other classes, the date of birth recorded in the transfer
certificate issued by a school recognized by the State Education Department would be

37

accepted. The original certificate of date of birth should be returned to the parent
after verification. Admissions up to class-VIII may be granted without any school
transfer certificate provided the child is otherwise eligible and his birth certificate has
been issued by a Govt. body or affidavit.
For grandchildren of Honble Member of Parliament and PSU employees a proof of
relationship of either of the childs parents with the Honble Member of Parliament or
PSU employees would be needed.
For grandchildren of KVS employee a proof of relationship would be required.
A certificate that the child belongs to the Scheduled Caste/Scheduled
Tribe/EWS/OBC(Non-Creamy Layer)/BPL/Disabled, wherever applicable, issued by
the competent authority in concerned State Government/Union Government. The
certificate in respect of either of the parents may be accepted initially for the purpose
of admission, if this certificate is not available for the child. However, the certificate in
respect of the child has to be submitted within a period of 3 month from the date of
admission.
A certificate from the civil surgeon/rehabilitation centre or any other competent
authority defined by the Government of India O.M. No. 36035/5/88/Estt.(sct) dated
4.5.1999 certifying the child to be handicapped, wherever applicable. In case, where
the handicap of the child can be visually seen by the Principal, the child may be
accepted as handicapped even without a certificate. However, the parent may be
advised to obtain the relevant certificate from the competent authority and submit the
same to the school.
A service certificate showing the number of transfers during the preceding 7 years
duly signed and stamped by the head of office bearing the name, designation and other
relevant particulars in block letters.
A certificate of retirement for uniformed Defence employees.
Proof of Residence.

NOTE:
(I) Mere registration will not confer a right to admission.
(II) Incomplete application forms shall normally be rejected. In case vacancies remain, the Principal may allow completion of
the form later at his discretion.
(III) Admission secured on the basis of any wrong certificate shall be cancelled by the Principal forthwith and no appeal against
such action of the Principal shall be entertained.
(IV) When a child is registered for admission in class I in a Kendriya Vidyalaya but, before the declaration of the selection list,
his parent is transferred to another station, the child should be deemed to have been registered for admission in the
Kendriya Vidyalaya at the station of posting even if the last date of registration at that place has expired. The registration
form in original is transferred to the Kendriya Vidyalaya of new place of posting and a photo copy of the same be retained
in the school where the child was initially registered.

4. METHOD OF ADMISSION IN CLASS I

Out of the available seats of fresh admission 15% will be reserved for SC and 7.5% will
be reserved for ST. The short fall in the number of seats reserved for SC and ST, will be
worked out after considering number of SC/ST children admitted under RTE quota.
(1)

(2)

(3)

In first phase, 10 seats (out of 40 seats) in Class I per section are to be filled as
per RTE Provisions (25% of seats) and these 10 seats will be filled by draw of
lots from
all applications of SC/ST/EWS/BPL/OBC (Non Creamy
Layer)/Disabled taken together.
In second phase, remaining seats are to be filled as per existing Priority
category system. The short fall in the seats reserved for SC/ST will be made
good by filling of the seats as per order of Priority categories for admission.
For example: In a single Section School 6 seats are reserved for SC and 3 Seats
for ST (15% for SC and 7.5% for ST). Assuming that, 2 SC candidates, 1 ST
candidate and 1 Differently Abled candidate are admitted under RTE in the
lottery system In first phase, then available SC seats will be considered as 6-2 =
4 and ST seats will be 3-1 = 2. The left out registered candidates from SC and ST
category will be considered as per order of Priority categories for admission. In
this case the remaining 24 seats will be available for admission under order of
Priority of Category.

38

NOTE-1:
a)
b)
c)
d)
e)

In no case these 10 seats reserved as per RTE will be de-reserved.

The seats reserved for SC/ST may be interchanged, by interchanging SC seats to ST and vice- versa after
20th July.
If required numbers of candidates covered under RTE do not register in 1st spell of registration then a
second notification may be given in the month of April.
The definition/eligibility criteria of Disadvantaged Group/Weaker Section/BPL/OBC (Non creamy layer)
will be as per the notification of the concerned State Governments.
Admission test will not be conducted for Class I.

NOTE-2:
A

B.

DEFINITION OF DISADVANTAGED GROUP

1.

Child belonging to disadvantaged group means a child belonging to the Scheduled Caste,
Scheduled Tribe, the socially and educationally backward class or such other group
having disadvantage owing to social, cultural, economic, geographical, linguistic, gender
or such other factor as may be specified by the appropriate government, by notification
(Section 2(d) of RTE Act).

2.

Child with special needs and suffering from disability means as per disability Act or as
defined by the concerned State Govt.

DEFINITION OF WEAKER SECTION

C.

Child belonging to weaker section means a child belonging to such a parent or

guardian whose annual income is lower than the minimum limit specified by the
appropriate government, by notification (Section 2(e)).
The income limit regarding economically weaker sections will be applicable as
notified by the State Govt. concerned.

DEFINITION OF NEIGHBOURHOOD & PROOF OF RESIDENCE

Since Kendriya Vidyalayas are located at places with varied density of population, they
have been categorised as follows for determining the limits of neighbourhood:-

1
2

Major cities and Urban area

(All District Hqrs. & Metros)
Places and areas other than included in 1
above.

5 kms. radius
8 kms radius

Note:
1. Proof of residence shall have to be produced by all applicants. However admission
cannot be denied due to non-submission of Proof of residence.
2. A self-declaration in writing from the parent about distance may also be accepted
to this effect.

5. COMPOSITION OF COMMITTEE FOR DRAW OF LOTS

Every Kendriya Vidyalaya will constitute a committee for the purpose of
monitoring a system of Draw of Lots to be held in Class I or in any other class
wherever such stage is reached when all candidates of a particular category or
having same number of transfers cannot be accommodated against available
number of seats.

39

8.

The committee will comprise the following five (05) members:1.

2.
(3 & 4)

Principal
Teacher
Two parents (One lady )

5.

VMC member

6.

Convenor
Member (To be nominated by Principal)
Members (One parent has to be from the candidates
to be admitted under section 12(1)(c) of RTE Act
2009.
Member(To be nominated by Chairman, VMC)

An additional 6th member can be nominated by the Principal from the

students of class IX to XII wherever these classes exist.

This committee may be notified with the concurrence of Chairman,

VMC, at least 5 days in advance of draw of lots and be displayed on
school Notice Board.

FEE AND OTHER CONCESSIONS :

No fee to be charged from the children admitted under the 25% quota
prescribed under RTE ACT 2009
One set of NCERT text books for his/her class to each child will be
provided by the school and other expenses on account of note books,
stationary, uniform and transport will be reimbursed on production of
proper bills in respect of 25% of the children admitted under the Act
subject to the ceiling prescribed.
Once the children are admitted in Class I under RTE Act, they will
continue to enjoy exemptions and concessions till class VIII either in the
same KV or any other K.V. moving on transfer as per RTE Act.
Address proof of the parent should be furnished at the time of the
registration.
The employees who have the facility of fee reimbursement in their
departments cannot claim RTE concessions.

7. METHOD OF ADMISSION IN CLASS II TO VIII

CLASS II TO VIII Like Class I admission test shall not be conducted for
admission to Class II to VIII and the admission may be granted based on Priority
category system (1 to 5 or 6 as the case may be). If applications are more than the
number of seats, lottery system will be followed in each category including single girl
child quota (Class VIth Onwards)
8.

METHOD OF ADMISSION IN CLASS IX

CLASS IX - For admission to Class IX, an admission test shall be conducted and a
merit list prepared for each category of priority separately. Admission shall be granted
in order of merit going by the sequence of the Priority categories as prioritized in
GENERAL GUIDELINES PART-A Para 3.
(i)
Admission test shall be conducted in the subjects: Hindi, English, Math,
Social Science and Science
(ii)
Candidates must secure at least 33% marks in all subjects to Pass. Merit List
will be prepared as per the Priority Category.
Concession up to 5 marks can be given for deficiency in language (Hindi &
English).
(iii)
Students belonging to SC/ST will be eligible for admission on securing 25%
in aggregate.

40

9.

METHOD OF ADMISSIONS IN CLASS XI

I. KV STUDENTS :
Admissions in different Streams viz. Science, Commerce,
Humanities of Class XI in KVs for KV students who have passed Class X will be
regulated as follows:
a. The merit list will be drawn/prepared as per CGPA obtained by applicant in CBSE
/Class X results in every School.
b. The Seats will be allotted as per the rank in the merit list prepared as at (a) above visa-vis number of vacancies available in a particular stream in the Vidyalaya (Class
strength 40) and as per the option of stream exercised by the student.
c. Concessions wherever applicable shall be incorporated while preparing the Merit List.
d. In case of two or more candidates obtaining equal CGPA, the inter-se merit of such
candidates may be determined as follows:

(i) Candidates obtaining higher grade points in Maths will get precedence in admission.
(ii) If two or more candidates have got the same grade points in Maths, then the candidates
securing higher grades in Maths and Science taken together will get precedence over
the others.
(iii) In case of a tie between two or more candidates obtaining same grade points in maths
and science taken together, the student older in age as per the D.O.B will be given
precedence over the other.
e.

Principal may admit children to class XI only up to the permitted class strength.

f.

A student who was earlier not found eligible for admission to a particular stream
may be allowed fresh admission to a particular stream in class XI in the next
academic session, if he/she improves his/her performance within one year from the
same.

g. If school is not able accommodate all the students and students from neighbouring
KVs which are only up to class 10th, the class strength will be increase with the
approval of the DC of the concerned Region.

Note:
INFORMATICS PRACTICES AS AN ELECTIVE SUBJECT IS
OFFERED TO ALL STREAMS. ADMISSION TO THIS WOULD BE
GRANTED AS PER THE COMBINED MERIT LIST.
Computer Science / Bio-Technology, wherever available as an elective
subject, is to be offered to students of Science Stream and admission would be
granted as per combined merit list. Multi-media & Web-Designing Technology
(wherever available) as elective subject may be offered to students of all the
streams (Commerce, Humanities & Science) as per combined merit list.

41

II. FRESH ADMISSIONS NON-KV STUDENTS

a) After accommodating all the eligible students of the KV concerned and other
KVs in the entitled stream, fresh admissions to non-KV students would be
allowed, if vacancy exists. Fresh admission for remaining vacancies would be
made in the sequence of categories of priority on the basis of following
Criteria.

i)

Science Stream and Commerce Stream

A minimum of 8.0 CGPA.

ii)

Humanities Stream
A minimum of 6.4 CGPA.

b) Concessions wherever applicable shall be incorporated while preparing the

Merit List.
III.

A.

The following concessions will be allowed for admission for Class XI.

The following concession will be granted to students for admission who

participated in Games & Sports meet/Scouting & Guiding/NCC/Adventure
activities at various levels. The certificate needed for this purpose can be of
any of the preceding years.

S.No. Sports & Games

NCC

Scouting/ Guiding

a.

Participation at SGFI or
equivalent level.

A
certificate
and
participation in Republic
Day/PM Rally

Rashtrapati Puraskar award

certificate

b.

Participation at KVS
National/ State level

A certificate and best

Cadet in Distt/State level

c.

Participation at KVS
Regional/ District Level

A certificate

Rajya
Puruskar
award
certificate with 07 proficiency
badges.
Tritiya Sopan certificate with
05 proficiency badges

Adventure Activities
for admission to
Science/ Commerce
stream
NIL

Concession
of marks
/Grade
Points
0.8 points
in CGPA

NIL

0.6
points in
CGPA
0.2
points in
CGPA

Participation in at
least one 10-days
adventure activity

Maximum concession under Sports/Games/NCC / Scout / Guide/Adventure will not exceed

0.8 points in CGPA .In case of eligibility for more than one concession under different
categories as mentioned at (a) and (b) above, only one concession having maximum
advantage to the candidate will be allowed (The same benefit may be extended to non-Kvs
Students for fresh admission in KVs.
B. Students belonging to SC/ST would be given up-gradation in CGPA by 0.4 for the
purpose of admission to class XI Science/Commerce Stream/Humanities.

42

ANNEXURE TO (PART C)
SCHEDULE AND PROCEDURE FOR ADMISSION
Both these activities shall proceed together. The admission schedule for the year 2013-14 will be as under:CONTENTS

SCHEDULED DATES

A. FIRST ROUND OF ADMISSION

First week of Feb. 2013 (Before 5th Feb)

Advertisement for admission by Regional

offices/KV

08-02- 2013 onwards

Issue of Forms & Registration for Class I and

other classes(except class XI)*
Last date of Registration for class I and other
classes

10-03-2013

Declaration
list & admission for class - I
(except classofXI)

18-03-2013 TO 25-03-2013

Extended date for Second Notification

admission to be made under RTE Provisions

05-04-2013 ( If sufficient applications

not received under RTE Provisions)

Declaration of list of class II onwards

16-04-2013

Admission class II onwards*

17-04-2013 To 24-04-2013

Registration for class XI*

Within 20 days after declaration of

Board results

Display of list & Admission for class XI

Within 30 days after declaration of

Board results

Last date of Admission

31-07-2013

Admission accorded by Commissioner, KVS for

the wards of Central Govt./ Central PSU
employees who are actually joining on transfer
after 30` September up to 30th November subject
to availability of vacancies.

Up to 30-11-2013

B. SECOND ROUND OF ADMISSION*(IF VACANCY EXISTS)

Notification for vacancy at Regional & KV
Level for Class II onwards

25-06-2013

Registration
Display of admission list

25-06-2013 to 30-06-2013

Admission

09-07-2013 to 16-07-2013

07-07-2013

* Subject to availability of vacancy in a particular class.

43

PART- D
FORMS AND FORMATS

Kendriya Vidyalaya Sangathan

REG. NO.
/Year 2013

0/S.No

Photograph of
the child

/Registration for class. (Put tick mark in

appropriate box)

OR

Ist Shift

IInd Shift

1-
Name of child in full (in Capital letters)
Sex M/F
/Day

/Month

/ Year

2- ( )
Date of Birth (in figures)
/In words.
31-3-13

Age as on 31.3.13

Years

Months

Days

3.
Blood Group of the child

4.

The category to which child belongs

Gen.

SC

ST

OBC

EWS

BPL

Disabled

SG Child

5. // / / //
-

44

(Passport
size)

Whether the child belongs to (Gen./SC/ST/OBC/EWS/BPL/Disabled/S.G.) Category? Please

Attach relevant certificate.
6. - / Details of Mother/ Father/ Mother
(i)

/Father

/ Name (in Capital letters)

...................................................................................................................................
(ii)
/ Nationality

(iii)
/ Occupation
..
(iv) , /
Name of Office and full address
with Telephone numbers
..

..
(v)

( )

(vi)

Full residential address with

Telephone numbers (with proof)
..
/ Distance from KV
..
/Permanent Address

(vii)

(viii)
(ix)

..
/ Basic Pay
..
31-3-2013-

(x)

No.of transfers during last 7 years as on

31-3-2013
/ /

Category to which the Parent belong to

Defence/Central Govt./Autonomous
body & others ---------------------------------------------------

I certify that the above entries are true to the best of my knowledge.

/Signature of Parent

/Full Name...

/Date:

45

/Acknowledgement
.0/S.No.

/Registration No

/-----------------------------------------------------------

------------------------------------------------- / ------------------------------------------------------------------------------------ ----------------------------------------------------------

Received an application from

Shri/Smt.for registration
of her/ his son/ daughterfor admission to
class..
/ Principal
() Kendriya Vidyalaya (Stamp)

/ Date

Note: 1. Proof of residence shall have to be produced by all applicants.

2. A self-declaration from the parent for distance may also be accepted by furnishing an
undertaking to this effect.

46

 /SERVICE CERTIFICATE

(Central Govt.)

/-----------------------------------------/
a

/../.../.../ / /
Sa

Certified that Shri/Smt.is working in the office/Ministry of

..He/She

is

an

employee

of

Defence

Service/CRPF/BSF/NSG/SPG/CISF/Central Govt./Autonomous Body/Public Sector Undertaking

fully financed/partially financed by Central Govt. and his/her services are transferable anywhere
in India.
/SERVICE CERTIFICATE

(State Govt)
/----------------------------------------------------

/ .................................
.

Certified that Shri/Smt. Is working in the office/Ministry of

.. He/ She is an employee of State Government transferable anywhere in the
state.

Signature with Date

, ( )
Sign. & Name in block letters and design of the head of
office with stamp

/Telephone

47

NO.

..

 ------------------------------------------/-------------------------------------------

----------

/ s------------------------------------------
----------------------- A

/---------------------------------

-----------------------------------------

31 --------------------------
/ ,

Certified that Master/Kmis the son/daughter of

late

Sh./Smtwho

Office/Ministry/Defence

service.

He/she

had

was
died

employed
in

in

the

harness

on

the.
It

is

further

certified

that.(Particulars

of

son/daughterhas/had(No. of posting) transfers during the

preceding last seven years from 31st March of the current year. The Unit Office & the duration of
such postings involving change of station are given below:. .
S.No.

Designation

Place of
Posting

Period of stay
From
To

Order No.

1.
2.
3.
4.
5.
6.

( )

Station with date

Sign. & Name in block letters and design. of the head of office with stamp
/Address - .............................
/Telephone No

-

Note : The service Certificate should be signed by the officer commanding in case of employees working in defence
establishment.

48

CERTIFICATE FROM PRIORITY - 1* CANDIDATES FOR ADMISSION

IN CLASS I, IN KENDRIYA VIDYALAYAS
I,(Smt./Shri)___________________________________(Name)_____________________
___________________________________(rank/designation)of_____________________
______(unit/ship/Deptt). do hereby certify that during the past 7 years I have been
transferred ______times (in figures & in words) from one station to another, the details of
which are given as under :Formation/U
nit/Depot/Off
ice

S.No.

Whether
Place
moved with
family

Period

From

Total
Period
of stay

Authority
of move

To

I further certify that in case the above-mentioned facts are found incorrect, my child will
be disqualified for admission to Kendriya Vidyalaya.

SIGNATURE OF PARENT
PLACE:
DATE:

49

PLEASE REFER PRIORITIES PRESCRIBED IN ADMISSION GUIDELINES.

COUNTERSIGNED
(Countersigned by Commanding Officer / controlling Officer of the Rank of Colonel
OR Equivalent)

I, Sh.---------------------------------------------------------------------------rank/designation-----------------------------------------------------name------------------------------------------unit/ship/department----------------------------------------------hereby

certify

that

the

particulars given in para 1 have been authenticated by the records held in the office and
found to be correct.

Place:

Date:

(SIGNATURE OF THE CO/OC UNIT/CONTROLLING OFFICER)

(ADDRESS)

1.

Minimum period of posting/stay at a place should be six months.

2. Form to be signed by an officer not below the level of Colonel or equivalent in

Navy/Air Force/Para-Military Forces.
3.

In case the CO is below the rank of Colonel, the form be signed by the Station
Commander/Colonel/Colonel in a station.

50

Format for Recommendations to be made by Honble

Members of Parliament.
KVS NO. ---------------------------------

---------------------------------------------------------------------------------------------------------(NAME & ADDRESS OF THE MP)

F.--------------------------------------------

Dated__________

Dear ----------------

I am to refer to your letter No. F. 110331/02/2012-KVS (Hq)/SP.Disp/MP.

Dated-11.5.2010 regarding recommendations for admissions of the children in Kendriya
Vidyalayas under Special Dispensation and recommend the following six names whose
particulars are given below:

S.No.

Name of the Child

Fathers/Mothers
Name

Class

Name
KV

of

Residential
Address

1.
2.
3
4
5
6
The above two recommendations are for the session 2013-14 and the parents are
the resident of my constituency.

Yours sincerely,
The Commissioner
Kendriya Vidyalaya Sangathan
18, Institutional Area
Shaheed Jeet Singh Marg
Delhi-110602

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