Work Book for a Tilos Training Program

What is Tilos?

Traditional Project Management

The Final Step:

Linear Projects Management with Tilos

Exercise 1
Creation of first Tilos Schedule This project schedule is about a construction of 4 km of road. The ground profile of the road is ahown in this graphics:

The project involves cutting, filling and construction of a bridge. The dimensional details are shown in the following table.

The General Data Starting Position Ending Position Start Date End Date

0m 4000m March First week May last week

The data about the tasks:

TaskIdentifier A-00030 A-00040 A-00070 A-00080 A-00090 A-00100 A-00110 A-00120 A-00130 Name Bridge Work Top Soil Stripping 1 Cut1 Cut2 Cut 3 Fill 1 Top Soil Stripping 2 Grading Concreting Start.Date 04.03.2013 08:00 08.03.2013 08:00 19.03.2013 08:00 25.03.2013 08:00 24.04.2013 08:00 19.03.2013 08:00 28.03.2013 08:00 30.04.2013 08:00 14.05.2013 End.Date 10.04.2013 16:00 27.03.2013 16:00 22.03.2013 16:00 23.04.2013 16:00 29.04.2013 16:00 03.04.2013 16:00 03.04.2013 16:00 13.05.2013 16:00 24.05.2013 Duration (Days) 28 14 4 22 4 12 5 10 9 Start.Distanc e(m) 2500 2400 1550 1000 350 1650 3000 0 0 End.Distanc e (m) 3000 0 1000 350 0 2500 4000 4000 4000 Task template name Task (Block) Task (Line) Task (Line) Task (Line) Task (Line) Task (Triangle lower) Task (Line) Task (Block) Task (Block)

08:00 A-00150 Fill 2 04.04.2013 08:00

16:00 16.04.2013 16:00 9 3000 4000 Task (Triangle lower)

The activities/tasks are linked as follows: Link type SS FS FS SS FS FS FS FS

Predecessor-Identifier A-00030 A-00070 A-00080 A-00070 A-00040 A-00100 A-00090 A-00120

Name Bridge Work Cut1 Cut2 Cut1 Top Soil Stripping 1 Fill 1 Cut 3 Grading

Successor-Identifier A-00040 A-00080 A-00090 A-00100 A-00110 A-00150 A-00120 A-00130

Name Top Soil Stripping 1 Cut2 Cut 3 Fill 1 Top Soil Stripping 2 Fill 2 Grading Concreting

Above data is available in an excel spreadsheet- Part_03_Example 1.xls Construct the Tilos schedule for this project. How to create a schedule: 1. 2. 3. 4. Start Tilos File-New Choose Template- Tilos_template.hst Complete the initialization dialog a. Name of the project: Example 1 b. Default distance: m c. Start distance: -100 m d. Finish distance: 4100m e. Start date: First Monday in March f. End date: last working day in May g. Default time: d(8h) h. Calendar: 5-days a week Save project to a new folder say: Tilos_day 1 Insert distance graphics Adjust graphic distance From the task libraries choose appropriate task shapes and insert tasks Go to main project and define relationships Reschedule

5. 6. 7. 8. 9. 10.

Your final schedule will look like this:

Discovering Serious Advantages of Tilos

Exercise 2
Based on the diagram above, prepare a Tilos schedule. How to create a schedule: 1. 2. 3. 4. Initiate a project as described in the previous example. Change the direction of time axis Choose the Task templates from Pipeline projects. You will have to create a new template for Welding- Manual. Why?

Take a challenge: Configure the distance axis as shown on the slide.

Exercise 3
As shown on Advantage 2 slide create a block on schedule representing no work. Location data is: 17000 m to 22,000 m and calendar data is Aug 15 to Sep 15.

Exercise 4
Open the schedule Part_4_Pipeline_Project_Sample and discover following issues:

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.

What is the name of the project? What is the length of this pipeline? When does the project actually get over? What is the default calendar? What is a Distance Gantt Chart How many activities this project has? What are the starting and finishing coordinates for Haul & String Stack 2 activity? What is the planned work rate for this activity? What si the progress of Clear and Fences activity? How many hours an Excavator will be required for this activity? What is the report date? When was baseline created? How is the time scale defined? Get the table of height above sea level profile. At what distance micro tunnel is required?

Exercise 5
Create a linear schedule for the construction of a 15-mile-long highway with the following activities and production rates. Have a time buffer of not less than 2 days and a space buffer of not closer than half a mile. Survey & Layout 3 miles per day Survey and Layout 3 miles per day Clear & Grub 0.75 mile per day Earthwork 0.5 mile per day Subbase 1 mile per day Base 1 mile per day Paving 3 miles per day Signage & Striping 5 miles per day

Challenges in this exercise: 1. Time axis is horizontal and distance axis is vertical. 2. Distance axis is descending. 3. Distance units are in miles and feet. How to create a schedule: 1. Use template Tilos US 2. Start a new project with basic data: Start date: April first week, End date : Jun last week, Start distance 0 miles and End distance: 15 miles 3. Calculate activity durations. 4. Create activities as mentioned. 5. If clashing, then move the activities forward suitably 6. From the navigation pane, create a new view, call it client view 7. Open client view and a. Define time axis horizontal with month and dates b. Define distance axis vertical with descending scale 8. Assign master cells as appropriate

Exercise 6
Schedule for a pipeline installation is provided in the excel sheet. The basic attributes of this project are: Start date: 1/3/2010 End date: 27/7/2010 Start distance: -200 m End distance: 4200 m

Challenges for this exercise: Import the schedule from given excel file. Establish the relationships between the activities. Load the resources to the activities and produce the resource loading analysis graphs. Create a baseline and record progress

Part 1: Creating a schedule by importing tasks

How to do this exercise (Part 1: Up to scheduling of project) 1. Start a new project with ne Exercise 6. Basic attributes are given above. 2. Open the excel sheet and observe the task and linking data. Note the order of columns. The order is: Task_Identifier, Name, Duration, Start date, End Date, Start distance, End distance, Task template name, Quantity, Quantity units, Work rate, Work Breakdown structure, Task type 3. Go to FileImport a. Choose MS Excel, select the excel file b. Select Profile New c. Edit the profile for appropriate order of columns d. Follow the dialog and import 4. After import, select Soil Installation and choose task in hammock as Soil removal (Why?- explanation in the class) 5. Go to River bed, Walls and Deck and incorporate them in Culvert summary task. 6. Go to the links and choose appropriate links 7. Re-schedule the project

Part 2: Resource loading and analytics The schedule previously created will now be resource loaded. The resource data is given here: Top soil stripping 1 Assistant 1 Operator 1 Caterpillar 1 Excavator+ (capacity 240 m3/h) 6 Trucks+ (capacity 40 m3/t) 1 Caterpillar+ 1 Steel rollers 2 Operators Fixed cost of Euro 40,000 2 Assistants 1 Caterpillar 1 Pipe/unit 1 Specialist

Soil removal Soil installation

Culvert Trench opening

The contract with the client has also given us income value for each of the tasks in their unit of work. The contract values are: Top soil stripping Soil removal Soil Installation Euro 1.3/unit of work Euro 3.5/unit of work Euro 0.6/ unit of work

Culvert Trench opening and Pipe laying

Euro 45,000 Euro 46.35/unit of work

How to do this exercise (Part 2: Resource Loading and Analytics) 1. Select each of the tasks in the project and assign resources as mentioned in the tables above. 2. Plotting the resource usage bar chart a. Select Time Distance scale and add one more cell to the right b. Select the newly created column c. From the cell settings choose- Insert Resource Bar d. Go to the tab Resource bar Chart and click on Generate Report Lines e. Follow the dialog to get the report. 3. Plotting Resource cost data graphs and other analytics a. Select the bar chart created earlier b. Go to Chart Definition and add one more : Time Histogram c. Now go to Define Histogram d. Add a line to the diagram and follow the dialog 4. Add the legends as appropriate Part 3: Creating Baseline and recording progress

How to do this exercise (Part 3: Base lines and progress recording) 1. Select the sub project, select the baseline tab. 2. Add a new baseline and set the appropriate name to the baseline. 3. Change the report date from the General Tab of the main project. The report date should read 22.03.2010. 4. Select task Top Soil Stripping. With the right mouse click choose- Enter progress. 5. Set start date as: 17.03.2010. Actual progress field to =2700 m. 6. The task will get split into performed and non-performed part.

Exercise 7
In this exercise you will have to find (discover) how to: Save a Task as a template?

How to create and modify a calendar? Add and remove currencies?

Exercise 8: Consolidation of all the learning objectives so far.

Runway Marking Project A typical runway has following dimensions:

Runway markings are specialized markings. They are extremely important for the pilots for takeoffs and landings. The basic types of these markings are as follows: 1. Threshold (stripes at the end of runway) 2. Touch down zones (two thick lines on both the sides of runway) 3. Center line 4. Fixed distance markings (Every 150 m only 2 on both the sides) Use Tilos to plan and execute this project. The Physical picture of this runway is shown here: (Code 3 runway)

Constant wear and tear erodes these markings. Presently, Mangalore runway (shown in the picture) needs fresh markings and contract for this has been released. Since the operations of the airport cannot be stopped, work has to be carried out when there is no traffic. Airport authorities have asked for the number of working days you would require with each day with only 3 hours at night. You will not be working on Saturdays and Sundays as the airport is operational. With these constraints you effectively have only 3 h/day time window. In this time window your productivity is as follows: 1. Threshold: 4 days. (There will be 4 activities and each one will be 1 day: Cleaning Substrate, ph Neutralization, Paint Coat, Heat treatment)

2. Touch down zone: 4 days (same as threshold) 3. Center line: 150 m of runway length per day 4. Fixed distance markings: 1 set per day per crew You have only 2 sets of crew and equipment. Both the sets can perform any of the 4 operations mentioned above. Use Tilos to make this schedule and determine the number of days required for this project. Also, the crew and equipment cost you Rs. 27,000 per day. Assign the resources and determine the total project cost. A possible solution:

Exercise 9
Managing Profiles In this exercise, a profile would be added to the schedule that was prepared in the last exercise. The elevation data is given in an excel spreadsheet. Import this data in Tilos schedule and calibrate it with the Time Distance Diagram. Your solution would look like this:

Exercise 10
This challenge exercise is about creating a shell for Hyderbad metro project. The basic data of this project is as follows: Start date:4/9/2010 End date: 30/9/2010 Start distance: -100 m End distance: 30000 m

The distance data of the stationsS.No 1 2 3 Station Miyapur JNTU College Housing Board Inter Station Distance (in km) 0 1.45 1.32 From Miyapur Junction (in km) 0 1.45 2.77

4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27

Colony Kukatpally Balnagar Moosapet Bharatnagar Erragadda Road ESI Hospital S.R.Nagar Ameerpet Punjagutta Erra Manzil Khairatabad Lakdikapul Assembly Nampally Gandhi Bhavan Medical College MG Bus Stand Malakapet New Market Musarambagh Dilsukhnagar Chaitanyapuri Victory Memorial L.B.Nagar

1.54 1.49 0.72 1.08 0.78 0.94 1.04 0.99 0.96 0.75 1.06 1.32 1.46 1.06 0.79 1.08 0.62 0.88 1.09 0.98 1.46 0.704 1.033 2.573

4.31 5.8 6.52 7.6 8.38 9.32 10.36 11.35 12.31 13.06 14.12 15.44 16.9 17.96 18.75 19.83 20.45 21.33 22.42 23.4 24.86 25.564 26.597 29.17

Distance and elevation dataDistance Elevation 1000 586 2000 579 3000 587 4000 599 5000 609 6000 598 7000 592 8000 579 9000 566 10000 551 11000 546 12000 548

13000 14000 15000 16000 17000 18000 19000 20000 21000 22000 23000 24000 25000 26000 27000 28000 29000 30000

551 553 545 544 533 529 524 531 522 517 502 500 492 504 502 495 485 495

The graphics from Google earth for this corridor:

Your challenge is to create a shell for this project complete with Station scale, terrain graphics, distance scale and appropriate time scale. A calibrated ground profile is also expected.

Your developed shell would look like this:

Exercise 11
This exercise tries to cover a complete cycle of Tilos planning, schedule preparation, cost loading, and baseline and progress management. The data given here is also available in excel format. Start date: End date: Start distance: End distance:

Task-Identifier 4050 3040 3090 3030 4030 4040 4060 4090 4100 4540 4110 4530 4120 4510 4520 4200 4020 4130 4190 4140 4150 4160 4170 3500 4132 4145 4165 4134 4180

Duration 8 2 3 3 3 3 7 12 4 31 9 46 7 31 42 8 9 13 6 3 3 3 3 87 7 3 2 9 8

Name Permanent Fencing Topsoil Strip Fill Access Road Access Road Topsoil Strip Pre-Earthworks Drainage Fill Capping East Abutment Drainage East Pier Sub-Base West Abutment West Pier Arrester Bed Stone Walling Kerbs Landscaping Roadbase Basecourse Wearing Course Signs, Lights, Road Markings, Etc Stream Bridge Kerbs Roadbase Wearing Course Kerbs Tie-In

Start.Distance 1740 1580 1580 1580 1760 1700 1700 1740 1740 1710 1740 1690 1740 1650 1670 2050 2100 2100 2100 2100 1740 2100 2100 1608 1580 1580 1580 1940 1940

End.Distance 2100 1640 1640 1640 1720 2100 1840 2100 2100 1710 2040 1690 2100 1650 1670 1880 1740 1740 1740 1740 2100 1740 1740 1612 1740 1740 1740 2200 2200

Start.Date 15.02.2013 08:00 01.03.2013 08:00 08.03.2013 08:00 15.03.2013 08:00 22.03.2013 08:00 29.03.2013 08:00 29.03.2013 08:00 26.04.2013 08:00 17.05.2013 08:00 06.05.2013 08:00 07.06.2013 08:00 19.04.2013 08:00 14.06.2013 08:00 24.05.2013 08:00 10.05.2013 08:00 28.06.2013 08:00 05.07.2013 08:00 12.07.2013 08:00 26.07.2013 08:00 02.08.2013 08:00 09.08.2013 08:00 16.08.2013 08:00 23.08.2013 08:00 03.06.2013 08:00 04.10.2013 08:00 17.10.2013 08:00 22.10.2013 08:00 25.10.2013 08:00 01.11.2013 08:00

End.Date 26.02.2013 16:00 04.03.2013 16:00 12.03.2013 16:00 19.03.2013 16:00 26.03.2013 16:00 02.04.2013 16:00 08.04.2013 16:00 13.05.2013 16:00 22.05.2013 16:00 17.06.2013 16:00 19.06.2013 16:00 21.06.2013 16:00 24.06.2013 16:00 05.07.2013 16:00 08.07.2013 16:00 09.07.2013 16:00 17.07.2013 16:00 30.07.2013 16:00 02.08.2013 16:00 06.08.2013 16:00 13.08.2013 16:00 20.08.2013 16:00 27.08.2013 16:00 01.10.2013 16:00 14.10.2013 16:00 21.10.2013 16:00 23.10.2013 16:00 06.11.2013 16:00 12.11.2013 16:00

Task template name Clear & Fences Top soil stripping Backfill Access Roads Access Roads Top soil stripping Deck Backfill Task (Line) Abutment Curbs and Sewers Foundation Grade Abutment Foundation Task (Block) Civil Works Curbs and Sewers Environmental Crew Base course Binder course Coating Signal & Electricity + One segment bridge Curbs and Sewers Base course Coating Curbs and Sewers Tie-In

Cost data is:

Duration 8 2 3 3 3 3 7 12 4 31 9 46 7 31 42 8 9 13 6 3 3 3 3 87 7 3 2 9 8 Name Quantity Permanent Fencing Topsoil Strip Fill Access Road Access Road Topsoil Strip Pre-Earthworks Drainage Fill Bridge Capping East Abutment Drainage East Pier Sub-Base West Abutment West Pier Arrester Bed Stone Walling Kerbs Landscaping Roadbase Basecourse Wearing Course Signs, Lights, Road Markings, Etc Stream Bridge Kerbs Roadbase Wearing Course Kerbs Tie-In Unit 720 m 480 m3 480 m2 60 m 40 m 3200 m3 28 each 2880 m2 480 m2 outsourced outsourced 1500 each outsourced 1440 m3 outsourced outsourced 170 m 180 m2 360 m 2880 m2 180 m3 180 m3 180 m3 28.8 hrs 32 outsourced 160 m 80 m3 80 m3 260 m 260 m Unit Price Total 422 303840 127 60960 32 15360 1674 100440 1674 66960 127 406400 870 24360 32 92160 55000 26400000 0 0 870 1305000 0 1511 2175840 0 0 1674 284580 2000 360000 1136 408960 99 285120 1511 271980 1196 215280 1196 215280 79 2275.2 55000 1760000 1136 181760 1511 120880 1196 95680 1136 295360 500 130000

Complete the schedule with cost loading. Progress data as of 13/04/2013: Task Permanent Fencing Top Soil Stripping Fill Access road Top Soil Stripping Started 20/2/2013 4/3/2013 8/3/2013 1/4/2013 3/4/2013 Finished 28/2/2013 8/3/2013 22/3/2013 5/4/2013 Performed 100% 100% 100% 100% Up to 1900 m

Exercise 12
A schedule is given in Primavera 6 format. Your objective is to import that schedule in Tilos. Open the file (in XER) format in Primavera 6. It is linear project of building a 720 m long tunnel. The basic data about this project is: Start date: April 9, 2013 How to do this exercise: End date: Nov. 22, 2013 1. export From Start Primavera distance: -170 m the project in excel format. 2. and end are given in a separate excel sheet. Add these The Endstart distance: 720distances m values to the project sheet. 3. Modify the format to ensure compatibility with Tilos 4. If you wish you can even incorporate Task templates names. 5. Similarly, modify the Links spreadsheet to make it compatible with Tilos. 6. Import the data in Tilos. 7. Once the data is in Tilos you will have to start modifying as per your requirement.

Exercise 13
Import a MS Project schedule in Tilos. Same schedule of the Tunnel project is also saved in MS Project format. Import this schedule in Tilos. You will have to perform same logical steps as mentioned earlier for Primavera import.