MINUTES OF MEETING NO.

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PROJECT: PROPOSED RENOVATION WORKS AND MACHINE PREINSTALLATION WORKS FOR NEW LINAC 3 IN RADIOTHERAPY DEPARTMENT, FOR GLENEAGLES HOSPITAL (KL) SDN. BHD.

DATE :11/01/2013 TIME : 2:30Pm

PRESENT: A) B) C) D) E) F) G) Ms. Yap Sim Bee (YSB) Ms. Christine Chan (CC) Mr. Alvin Chan (AC) Ms. Helena Yong (HY) Ms. Shamani (SJ) Mr. CK Lee (CK) Mr. CH Lee (CH)

VENUE : F&B Cafe, Level GF

Chief Operation Officer Administrator, CSS Assistant Manager, Project Oncology, Manager ESH, Manager Abex Medical System Sdn Bhd Abex Medical System Sdn Bhd

ABSENT WITH APOLOGIES: A) Mr. Richard Poa (RP) B) Ms. Dympna (DC) C) Mr. Syed Muntaha (SM)

Senior Manager , Facility Engineering Manager, Infection Control Supervisor, Project

RECORDED BY: Alvin Chan

Assistant Manager, Project

NO SUBJECT
1 Vendor requested to have the meeting to discuss on the issues as below: 2 Licensing updates Linac details drawings Submission of M&E catalogue Method of statement for renovation works Project schedule

ACTION
Info

Vendor submitted 4 documents as below for approval: Workers list Method of statement for Floor protection and hoarding works Proposed documents for renovation Structural shielding report By Sinaran Consultancy (2 copies Facility & Oncology Dept) AC requested proper submission of floor plans with ABEX letter head.

AC

Vendor (ABEX) highlighted the letter from MOH will be ABEX / HY forwarded to AC within a week, and necessary action for payment (License Fee) of RM 680 to be arranged by HY. AC request the vendor to prepare and submit the items as ABEX below by 16th Jan 2013: Necessary materials in Sample Board (colored) for approval of GKL Management. ABEX contractor company profile Vendor enquiry about status of their Purchase Order (PO) CC not receives yet from their side. CC to check with Finance. YSB requested RP to clear up the Linac Bunker Room and RP source an external store to transfer the items. First Project Kick Off Meeting will be held on 16th Jan AC 2013 (4.00pm). AC to send calendar out. Being no other matter, the meeting adjourned at 4.30 pm Info

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. Yap Sim Bee Chief Operation Officer

.. Christine Chan Administrator, CSS

. Alvin Chan Assistant Manager, Project

.. Helena Yong Oncology Department, Manager

. Shamani Jayasingam ESH, Manager

.. CK Lee Abex Medical System Sdn Bhd

. CH Lee Abex Medical System Sdn Bhd

MINUTES OF MEETING NO.2

PROJECT: PROPOSED RENOVATION WORKS AND MACHINE PREINSTALLATION WORKS FOR NEW LINAC 3 IN RADIOTHERAPY DEPARTMENT, FOR GLENEAGLES HOSPITAL (KL) SDN. BHD.

DATE :16/01/2013 TIME : 4:00Pm

PRESENT: A) B) C) D) E) F) G) H) I) J) K) L) Ms. Yap Sim Bee (YSB) Ms. Christine Chan (CC) Mr. Richard Poa (RP) Mr. Alvin Chan (AC) Ms. Helena Yong (HY) Ms. Shamani (SJ) Ms. Dympna (DC) Mr. Syed Muntaha (SM) Mr. CK Lee (CK) Mr. CH Lee (CH) Mr. Andrew Ho (AH) Mr. David Ho (DH)

VENUE : F&B Cafe, Level GF

Chief Operation Officer Administrator, CSS Sr. Manager, Facility Engineering Assistant Manager, Project Oncology, Manager ESH, Manager Infection Control, Manager Supervisor, Project Abex Medical System Sdn Bhd Abex Medical System Sdn Bhd Accentrix Sdn Bhd Accentrix Sdn Bhd

ABSENT WITH APOLOGIES: A) Mr. Amir Firdaus RECORDED BY: Alvin Chan

Chief Executive Officer

Assistant Manager, Project

NO SUBJECT
1 Vendor requested to have the meeting to discuss on the issues as below: 2 Licensing updates Linac details drawings Submission of M&E catalogue Method of statement for renovation works Project schedule

ACTION
CK - Done

Vendor submitted 4 documents as below for approval:

AC Done with comments (Forward back to CK for Workers list Method of statement for Floor protection and action) hoarding works Proposed documents for renovation Structural shielding report By Sinaran Consultancy (2 copies Facility & Oncology Dept) AC requested proper submission of floor plans with

ABEX letter head. 3 Vendor (ABEX) highlighted the letter from MOH will be HY - Done forwarded to AC within a week, and necessary action for payment (License Fee) of RM 680 to be arranged by HY. Letter obtained from MOH on 16.1.13 AC request the vendor to prepare and submit the items as ABEX - Pending below by 16th Jan 2013: Necessary materials in Sample Board (colored) for approval of GKL Management. ABEX contractor company profile Vendor enquiry about status of their Purchase Order (PO) CC Done early Feb not receives yet from their side. CC to check with Finance. 2013 YSB requested RP/AC to clear up the Linac Bunker Room AC - Done and source an external store to transfer the items. First Project Kick Off Meeting will be held on 16th Jan AC - Done 2013 (4.00pm). AC to send calendar out. SJ/DC/EF request CK to provide revised route for workers CK to enter. To discuss further. GKL request CK to look into completion of project earlier CK in June 2013. GKL request vendor to look into the following as below: Counter to repropose design Concrete 200mm thick require design and endorsement of qualified structural engineer Floor vinyl Wood profile with border Protection to repropose route To look into ways to reduce hacking and noisy works To submit Concrete technical details from supplier Project info:Info Start date 21/1/13 ABEX to go for orientation with SJ/DC/EF ABEX to provide PIC to contact in case any problems/issues on site Work to be verified by Physicist Any site issues to discuss with Alvin/Syed Meeting to be held every 2 weeks Mobilisation of machine Abex to give method of statement Being no other matter, the meeting adjourned at 5.30 pm Info

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. Yap Sim Bee Chief Operation Officer

.. Christine Chan Administrator, CSS

. Alvin Chan Assistant Manager, Project

.. Helena Yong Oncology Department, Manager

. Shamani Jayasingam ESH, Manager

.. Dympna Infection Control, Manager

. Syed Muntaha Supervisor, Project

... Andrew Ho Accentrix Rep.

. CK Lee Abex Medical System Sdn Bhd