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APPLICATION OF LEAN MANUFACTURING TO IMPROVE THE PERFORMANCE OF HEALTH CARE SECTOR IN LIBYA
OSAMA M. ERFAN Department of industrial engineering and manufacturing systems, Garyounis University, Libya On leave from Bany Suief University, Egypt osamabanyswef@yahoo.com ABSTRACT The complete elimination waste is the target of any qualified system. This concept is vitally important today since in todays highly competitive world there is nothing we can waste. This paper attempts to apply the principles of lean manufacturing in the service sector in Libya with the purpose of eliminating wastes and increasing capacity. Value Stream Mapping tool was used to expose the waste and identify a proposed plan for improvement. The results achieved in the proposed plan showed significant improvements in the overall performance of the system, which allowed to be more productive, flexible, smooth and with high quality service Keywords: Lean manufacturing Value Stream Mapping takt time - capacity INTRODUCTION In lean manufacturing the wastes are defined as anything which does not add value to the end product. If customer sees the value with the end product, it is very much fair to define a waste in this way. Customers do not mind how much it costs you to repair damage, cost for your huge stocks and stores or other over heads. There are wastes that can be avoided, but some are unavoidable to many reasons. When identifying the wastes and categorize them in to avoidable and unavoidable, you have to think about removing the wastes from the system. However, lean manufacturing always talks about removing, not minimizing. The wastes are everywhere in many different forms. Every organization wastes majority of their resources. Therefore it is worthier to have a closer look at these wastes. These wastes are categorized in to eight categories. These waste categories are over production, waiting, including time in queue, work In Progress (WIP), transportation between workstations or between supplier and customers, inappropriate processing, excess motion or ergonomic problems, defected products, and underutilization of employees[1].
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day which equal to 86400 sec. As mentioned in Table 1, in average, the annual ED visits (flow) is 35,000, which is equivalent to 96 visits per day. So the Takt Time for each process of the service is the same and calculated below with the reference to formula mentioned in [9]. = 900 sec per patient Patient Registration takt time = Patient Evaluation takt time = Diagnostic Tests takt time = Therapy takt time = Results Evaluation takt time = = 900 sec per patient = 900 sec per patient
After collecting the information needed with regard to the patient and information flow, it is easy now to draw the value stream map VSM for the current state. A value stream is defined as all the actions (both value added and none value added) required to bring a specific product, service or a combination of products and services, to a customer. The VSM of the ED is created by using a predefined set of icons (shown in figure 2). These icons include the process icon, the data box, the outside source, finished goods to customers icon, and information flow icon.
Patient is entered to ED
Patient is evaluated
No
Yes
Therapy is conducted
Admission Discharge
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Process
Data Box
Outside Source
Figure 2 Value Stream Mapping Icons The operations to be carried out per cycle are shown in Table 2 The VSM of current ED state is presented in Figure 4.3. The service commences with registration by taking patient information. Following the registration, the patient is ready to assessed by the physician. Following the assessment by the physician the patient undergoes the diagnostic testing and/or therapy, and after evaluation of the diagnostic reports and/or medical assessment, a decision to admit or discharge the patient is made. Entries in the data box underneath the process icon include entries for cycle time, change over time and waste time. As discussed previously, cycle time is the time it takes to service a patient. Cycle time includes issues like face to face contact with the patient and physical examination. The values of the cycle times shown for each process were obtained from the relevant people and have been included as the cycle time for each stage in the service delivery process. The change over time included in the data box accounts for cleaning and preparation for the next patient. Waste time is the time the patient takes until they start serving him/her in each process. For the purpose of service control there are weekly schedules for physicians, nurses and other clinical staff. Utilizing all these concepts the VSM for the current state of the process is shown below.
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Discharge
Registratio n
Diagnosti c Tests
Therapy
Results Evaluatio n
Admissio n
10
Figure 3 VSM for the Current State From the data presented in the case, the capacity of the individual unit per hour has been calculated. This value is not uniform. It indicates that there will be lot of idle time for the staff as well as in the process. It is observed that, in the present system only 48 patients can be served per day. So it is decided to improve the service capability by applying lean manufacturing philosophy. At this stage, the total number of relevant clinical staff required is equal to 5. The idle time for each operation is calculated and shown in Table 3. The total idle time is calculated as (201600 sec). This idle time must be utilized in order to increase service capability. The main objectives of applying lean principles are to reduce wastages, idle time of operators and to increase the production/service capability by combining some of the operations or adding new ones. These analyses are discussed in the subsequent sections.
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No
Operation Description Patient Registration Patient Evaluation Diagnostic Tests Therapy Results Evaluation Total
Idle Time per Clinical Staff/Day 72000 43200 28800 0 57600 201600
Capacity /Hour
1 2 3 4 5
12 4 3 2 6 -
Figure 4 shows the relationship between cycle time and their respective operations. Bottleneck problems within the processes are seen very clearly, represented in diagnostic testing and/or therapy operations, which have largest cycle times respectively.
Figure 4 Cycle Time Vs ED Operations Similarly, Figure 5 shows the relationship between capacity per day and their respective operations. It can be clearly seen that the bottleneck problems is in the
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Figure 5: Capacity per Day Vs ED Operations Diagnostic testing and/or Therapy operations, where their capacity per day is clearly low compared to other operations. The Proposed Plan In the proposed plan, the patient evaluation operation has been combined with each of diagnostic testing and therapy operations so that the same clinical staff doing diagnostic tests or therapy can read the reports and evaluate the results, and then make decision either for continuing service (admission) or leaving the ED (discharge). Also, another new physician was suggested to be added at the combined operation (Therapy and Results Evaluation). This will reduce the waiting time, increase the serviceability and patient flow at the observation room, as illustrated below. Next, changes that could be done to the current system and how it will affect the overall performance and the improvement in service capability has been illustrated. These improvements mentioned above led to increasing the patients served (capacity) from 48 to 72 (50%), reducing idle time from 201600 sec to 129600 sec (36%) and increasing utilized time from 230400 sec to 302400 sec (31%), while the number of clinical staff remains the same with 5. The detailed results of these improvements are shown in Table 4. Initially diagnostic testing/therapy and patient evaluation operations are carried out by three clinical staff, which led to an idle time of 86400 sec per day. In the proposed plan after combining the operations the idle time has been reduced to 43200. In the proposed methodology, one clinical staff is engaged in the diagnostic testing and Patient Evaluation operation. So the capacity of the operation has been improved to 72, but the maximum capacity of the system is 288 which is higher than the capacity of the diagnostic testing and patient evaluation operation. The difference can be eliminated by reducing waste time and change over time of operations and adding more units especially for diagnostic testing.
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No
1 2
12 4
1200
86400
72
86400
1800 4800
2 5
172800 432000
96 -
129600 302400
43200 129600
4 -
In this way, the service capability has been improved. The improvement in service provided, idle time and utilized time are plotted and shown in Figures 6, 7 and 4. below.
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Value Stream Mapping for Future ED State The future stream map is a method of showing the desired achieved future goals. It also shows service delivery processes after using lean tools to improve it. The future stream map is similar to the current stream map, where both give visual representation of the material, information and time flow, and it is used to show the level of successes and changes. The future stream map will be used to demonstrate how the product flows, eliminating all the wastes shown in the current state and achieve lean manufacturing. It is a powerful tool, it provides a clear statement of a vision for where the organization is going, however if the ideas are not implemented within a short time, it will lose its force and it will become another "has been" of manufacturing technique. The future stream map (or VSM) in this case study, which represents the future vision of the ED, is shown in Figure 9. The results achieved in the future stream map resulted from using some of the lean manufacturing; these techniques are helping the ED to be more productive, flexible, smooth and with high quality output. This will enhance the ED overall performance, lead time, changeover time and the delivery time to patients. It can be seen that the lead time of the service at ED has been reduced from 193 sec to 153 sec (20.7%).
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Discharge
Registration
Admission
30 min
Figure 9 VSM for the Future State By implementing the lean manufacturing techniques, ED at Al-Jala Hospital for Surgery and Accidents will gain lots of benefits with regard to its healthcare services provided to the patients. Some of these advantages can be seen directly from the future stream map and can be considered as long term advantages. Table 5 below shows the differences in results between the current state and the future state. Table 5 Comparison of Results Between Current State and Future State
Item Current State Future State % of Improvement
50 36 31 20
CONCLUSIONS
In general, it was shown that the Value Stream Mapping is an ideal tool to expose the waste in a value stream and to identify tools for improvement. It was also illustrated that lean manufacturing
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tools can greatly reduce wastes identified by the current state map. The development of the future state map is not the end of a set of value stream activities. It should be stressed that the value stream should be revisited until the future becomes the present. The idea is to keep the cycle going because if sources of waste are reduced during a cycle, other wastes are uncovered in the next cycle. Lean manufacturing can thus be adapted in any manufacturing situations albeit to varying degrees. The results achieved in the proposed plan showed significant improvements in the overall performance of the ED, which allowed it to be more productive, flexible, smooth and with high quality service. These improvements include reducing the lead time of the service at ED from 193 sec to 153 sec (20.7%), which increased the patients served (capacity) from 48 to 72 (50%), reducing idle time from 201600 sec to 129600 sec (36%) and increasing utilized time from 230400 sec to 302400 sec (31%). Finally, it is concluded that an improvement in Capacity, Idle time and Utilized time has been achieved as a result of implementing lean manufacturing principles REFERENCES 1- Fawaz Abdullah, "Lean Manufacturing Tools and techniques in the Process Industry with a Focus on Steel", PhD Thesis, University of Pittsburgh, 2003. 2- Womack, J.P. and Jones, D.T., "Lean Thinking", Simon & Schuster, London, 2003. 3- Karlsson, C., Rognes, J. and Nordgren, H., " Model for Lean Production", Institute for Management of Innovation and Technology, Goteborg, 1995. 4- Young, T., Brailsford, S., Connell, C., Davies, R., Harper, P. and Klein, J.H., Using industrial processes to improve patient care, British Medical Journal, Vol. 328 No. 7432, pp. 162-4, 2004. 5- Breyfogle, F. and Salveker, A., "Lean Six Sigma in Sickness and in Health", Smarter Solutions, Austin, TX, 2004. 6- Miller, D., "Going Lean in Health Care", Institute for Healthcare Improvement, Cambridge, MA, 2005. 7- Spear, S.J., Fixing health care from the inside, today, Harvard Business Review, Vol. 83(8), pp. 78-91, 2005. 8- E. W. Dickson, Z. Anguelov, D. Vetterick, A. Eller, and S. Singh, "Use of Lean in the Emergency Department: A Case Series of 4 Hospitals", Journal of Annals of Emergency Medicine, 2009. 9- Mikll P. Groover, "Automation, Production System and Computer Integrated Manufacturing", Second Edition, Prentice Hall, 2002. 10- Yu Cheng Wong, Kuan Yew Wong, and Anwar Ali, "A Study on Lean Manufacturing Implementation in the Malaysian Electrical and Electronics Industry", European Journal of Scientific Research, ISSN 1450-216X Vol.38 No.4 (2009), pp 521-535, 2009.
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