GAD Interfaces for Oracle to MISYS

1. Payables Interface 2. Fixed Asset Interface 3. Inventory Interface

Oracle E-Business (ERP)

Oracle Payables

Fixed Asset

Misys Staging Table

MISYS Inventory

The required format file for Misys is given below:

Interface Layout and Business Logic with Transaction Matrix

Field TXBRNM Description GL/A/C Type Length Business Logic Misys valid 14 digits a/c no. GAD INPUT DR GL Code list already provided to IBM

CHAR 14 CHAR 7 CHAR

TXDATE

TRANSACTION DATE

Cyymmdd GAD INPUT ERP Posting Date like 1120912

TXAMT

TRANSACTION AMOUNT CHAR

13

Last two from right are decimal (without decimal point). Amount should be 0 padded like 0000009800000 = 98000.00

TXIND TXNAR TXNAR1

TX.INDICATOR C OR D NARRATION NARRATION LINE 1

1 CHAR 16 CHAR 35

C for Credit and D for Debit DDMMYYGAD,AUTO serial # in 7 digits with leading zeros For Party/Vendor/Beneficiarys name.(1)

TXNAR2

NARRATION LINE 2 NARRATION LINE 3 NARRATION LINE 4 CURRENCY CODE TRANSACT CODE

CHAR 35 CHAR 35 CHAR 35 CHAR 3 CHAR 3 Brief payment descriptions to be entered.(3) ERP user id (left align) + Misys Teller + Supervisor use id (IBM will provide only ERP user id in it) Valid Misys currency code like PKR GAD INPUT Valid Misys Tr code according to requirement GAD INPUT Transaction Codes as below mentioned. Fixed value 3333 This is dedicated for GAD therefore only GAD code 3333 will be accepted, other will be ignored while posting transaction on Misys Fixed 3333 Invoice Numbers/Ref: # to be mentioned.(2)

TXNAR3

TXNAR4

TXCCY

TXCODE

TXIBR

INPUT BRANCH

CHAR

Transaction Code Transaction code 250 will use as a Debit transaction Transaction code 750 will use as a Credit transaction Reversal 095 Debit, 595 Credit Write-off 160 Debit, 680 Credit

Payables Interface
All the Expenses, Liabilities, Payments, Withholding Tax & Sales Tax related accounting will cater in this interface. Important points In the case for foreign currency all the invoices and payment should be interface in functional currency (PKR) in Misys OPEX all the Accounting Entries will interface on their actual branch codes Consolidate all the accounting entries when transaction id, branch code and GL Account are same. The following type of accounts and invoices should be interface with fixed 3333 branch code

All the CWIP Expenses (Debit) should be fixed 3333 branch code in interface All the Prepaid Invoices should be fixed 3333 branch code in interface All the Gain & Loss accounting should be fixed 3333 branch code Withholding Tax and GST WHT Should be interface with fixed 3333 branch code All the CAPEX Payables Accounting should be interface with fixed 3333 branch code

The following accounts are also fixed with branch 3333 code 9901134586,9901133586,9901132586,9901163586,9901203586,9901212586,9901275586 9901254586,9907116586,9901299586,9912825586,9900174586,9900419586,9900290586 9900005586, 9900818586,9927675586,9903555586,9903163586.

The following accounts are also fixed with branch 6666 code 9901253586,9901252586,9901255586 There will be four mode of payments should be process with payables interface 1 Vendors Payments without HBL bank Account In this case bankers cheque will be use for payment This bankers cheque will be created by HBL Plaza Branch (0786) At the time of interface system will be use routing account (9927694586) for payment along with 0786 HBL Plaza Branch Vendors Payments with HBL bank Account In this case payments will be interface on Vendors HBL Account Vendor must be maintain their bank account in HBL Vendor Bank Account must be update in AP vendor master file In this case branch code should be picking from vendor bank account field. Employees reimbursement All the employees reimbursement should on employee bank account This bank account should be maintain in Oracle HR employee file In this case branch code should be picked from Oracle HR employee file Foreign Remittance payments For Foreign Remittance payments system will be use this routing account 9900106586 All the invoices and payments should interface into PKR currency And branch will be 0786 Habib Currency Account payments Employees reimbursement in the special case if want to pay employees with Habib Currency Account The Habib Currency Account is = 0786 79004980586

Fixed Asset Interface

All the Fixed asset related accounting will be process with this interface. Important Point All the fixed asset accounting will interface in Misys with 3333 branch code Depreciation accounting will interface in consolidated entry; single depreciation entry will interface in Misys for every Asset Category at every Month.

Asset Addition No Accounting Entry will interface: if asset will transfer from Oracle Payables, because at the time of invoicing in payables accounting of asset addition already interfaces in Misys. Accounting will interface with 3333 branch code: if asset will add with WebADI.

Asset Transfer No Accounting will interface

Depreciation Accounting will interface with fixed 3333 branch code Grouping of accounting entries based on GL accounts

Asset Retirement Accounting will interface with fixed 3333 branch code

Asset Reinstatement Accounting will interface with fixed 3333 branch code

Gain & Loss Accounting will interface with fixed 3333 branch code

CWIP Addition

Accounting will interface with fixed 3333 branch code

Transfer to CAPEX Accounting will interface with fixed 3333 branch code

Change to CWIP Accounting will interface with fixed 3333 branch code

Write-Off Accounting will interface with fixed 3333 branch code

Book Accounting Entries Accounting will interface with fixed 3333 branch code

Inventory Interface
All the Inventory related accounting will be process with this interface. Inventory Receipts At the receiving inventory related transaction (PO Receipt), system will Debit cost centre 3333 and will Credit respective accrual account which will knock off when we enter invoice in payables which is already covered in Payables section. For expense related transaction (Move Order) ,where we have to issue inventory items to various branches and cost centres system will debit their respective cost centre and will credit the cost centre 3333 with inventory valuation account. For receiving expense related transaction (PO receipts), system will debit their respective cost centre and will credit the same.