Rma Cogs PDF

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COGS Accounting from RMA Perspective

Ramya Balasubramanian, Software Engineer Devaraju Holenarasipur, Sr. Principal software Engineer
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The following is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decision. The development, release, and timing of any features or functionality described for Oracles products remains at the sole discretion of Oracle.
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COGS Accounting from RMA Perspective

Ramya Balasubramanian, Software Engineer Devaraju Holenarasipur, Sr. Principal software Engineer
AGENDA
Presentation and Demo approximately 60 - 75 minutes Q&A Session maximum 15 minutes
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Program Agenda
Introduction to Revenue COGS matching COGS Dataflow RMA Setup & Flow Various RMA Scenarios and their Accounting Entries Summary Of RMA Accounting Troubleshooting - Revenue COGS Diagnostics Not a bug Scenario Recommended Patches Q&A
10
Introduction to Revenue COGS Matching

COGS should be recognized only when the revenue is actually earned. Till the time the revenue is earned, COGS is deferred. The Basic Principal is that COGS and Revenue should be recognized
in the same Period and in the same Ratio

At any given point in time, the ratio of deferred COGS to COGS should
be same as the ratio of deferred Revenue to Revenue.
11
Deferred COGS DATA flow

SO Header SO Line Pick Release Ship Confirm
RA_CUSTOMER_TRX_ALL, RA_CUSTOMER_TRX_LINES_ALL & RA_CUST_TRX_LINE_GL_DIST_ALL OE_ORDER_HEADERS_ALL
OE_ORDER_LINES_ALL
WSH_DELIVERY_DETAILS & MTL_MATERIAL_TRANSACTIONS
MTL_MATERIAL_TRANSACTIONS
Invoicing & Rev. Recognition
R.O.M.T
CST_COGS_EVENTS & CST_REVENUE_COGS_MATCH_LINES
C.R.R.I G.C.R.E
CST_REVENUE_RECOGNITION_LINES
CST_COGS_EVENTS & MTL_MATERIAL_TRANSACTIONS
12
Understanding Return Material Authorization

Process Flow for Return Material Authorization.
13
Setup required for RMA flow

1. Item Setup
2 Transaction type Return flow
14
Case -1- Referenced RMA

Order Book SO Issue Rev Rec Cogs Rec RMA (Referenced)
Oe_order_lines_all
15
Case 1 Referenced RMA

Mtl_Material_Transactions
Mtl_Transaction_accounts
16
Case 1 Referenced RMA

If the SO Issue and RMA happens on the same day, following accounting entries are created. Debit Credit SO ISSUE DCOGS INV COGS Rec COGS DCOGS RMA INV DCOGS DOGS COGS If the SO Issue and RMA happens on different day, only one accounting entry is created. Debit Credit RMA INV COGS Reference:ER14559549 - COGS ACCOUNT GENERATED DIFFERENTLY BASED ON COGS EVENT DATE
17
17
Case -2- Un Referenced RMA

Order Book SO Issue Rev Rec Cogs Rec RMA (Un Referenced)
Oe_order_lines_all Sales Order issue
18
Oe_order_lines_all Unreferenced RMA
19
Mtl_Material_Transactions SOI & Cogs Recognition
Mtl_Transaction_Accounts SOI & Cogs Recognition
20
Mtl_Material_Transactions RMA Receipt
Mtl_Transaction_Accounts RMA Receipt
21

In case of Un Referenced RMA, RMA accounting hits only COGS account Debit Credit
SO ISSUE COGS RMA DCOGS COGS INV INV DCOGS COGS
Queries:
SQL> select reference_line_id "om_line_id from oe_order_lines_all where line_id=&rma_line_id; SQL> select trx_source_line_id rma_line_id from mtl_material_transactions where transaction_id=&transaction_id; /* Use RMA Receipt */
22
22
Case -3- SOI and RMA Qty same

Order Book SO Issue Rev Rec RMA (Referenced) COGS Rec
SO Issue Quantity =1 and RMA Quantity=1
Sales Order Issue RMA
Debit DCOGS INV
Credit Inventory DCOGS
23
24
There will be a COGS transaction line in MMT for 0 Quantity. Hence there will not be any Distributions created in MTA.
25
CST_COGS_EVENTS
26
26
Case 4- Referenced RMA with Item cost Variation

Order Book SO Issue Rev Rec COGS Rec RMA (Referenced)
In Standard Costing Organization Item cost at the time of sales order issue is 10 and Item cost at
the time of RMA is 12. Debit Credit Sales Order Issue DCOGS(1 Qty) Inventory(1 Qty @ $10) COGS recognition COGS (1 Qty) DCOGS (1 Qty @$10) RMA INV(1Qty@ $12 ) DCOGS (1Qty @ $10) DCOGS(1 Qty) COGS (1Qty @ $10)
27

Mtl_Material_Transactions @Sales Order Issue
Mtl_Material_Transactions @ RMA
28

Mtl_Transaction_accounts
29

In Case of Average costing, FIFO, LIFO, the Sales Order Issue is hit at the current Average cost. RMA cost will be decided based on whether it is referenced or unreferenced Eg. Current avg cost as on 11-JAN - $10, Then SO ISSUE - $10 Current avg cost as on 15-JAN - $15 If a Referenced RMA is done on 15-JAN Treated as Cost Owned Transaction- $10 If an Unreferenced RMA is done on 15-JAN- Treated as Cost Derived transaction - $15
30
30
Case 5- SO Issue and Partial RMA

Order Book SO Issue Rev Rec RMA (Referenced) COGS Rec
Sales order = 3Qty (spilt into 2 and 1). RMA for 1 qty.
Sales Order Issue RMA COGS recognition
Debit Credit DCOGS(3 qty) Inventory(3 qty) INV (1qty) DCOGS (1qty) COGS (2 qty) DCOGS (2 qty)
31
Case 5- SOI and Partial RMA

Mtl_Material_transactions
Mtl_transaction_accounts
SOI is for 3 qty, RMA for 1 Qty and COGS Recog done for 2 Qty (3-1)
32 Copyright 2013, Oracle and/or its affiliates. All rights reserved. Confidential Oracle Internal
Case-6- Ship Only Order Type and RMA

Order Book(Ship Only ) SO Issue COGS Rec RMA (Referenced)
Ship Only Item attributes for OM and Invoicing:
33

In the order line choose the item type as ship only
34

Transaction details
35

SO ISSUE:
COGS Recognition:
RMA:
Reversal Entries:
36

Debit DCOGS COGS INV DCOGS Credit Inventory DCOGS DCOGS COGS
Sales Order Issue COGS recognition RMA
In case of Ship Only Orders, once the line is closed, it insert a line in CRRL table with Potentially_unmatched_flag as U. Once the Generate COGS rec program is run Potentially_unmatched_flag becomes NULL and COGS trx is created in MMT and CCE tables.
37
Case 7 Referenced RMA in ATO flow(100% Rev Rec)

Create Config Item Create Final Assembly Ship Confirm Revenue Rec Cogs Rec RMA Receipt (Ref)
ATO (Parent Assembly)
Optional Class1
Optional Class 2
Item1
Item 2
Item 3
Item 4
38

Order Line Details(OE_ORDER_LINES_ALL):
39

Note: COGS recognition and RMA transactions are created across periods.
40

Sales Order Issue:
Transaction Type Sales Order Issue
Debit DCOGS
Credit Inventory
41

COGS Recognition:
Transaction Type Cogs Recognition
Debit COGS
Credit DCOGS
42

RMA Receipt:
Transaction Type RMA Receipt
Debit INV
Credit COGS
43

Cst_Cogs_Events
Summary of Accounting Entries: Transaction Type Debit Sales Order Issue(period 1) DCOGS COGS recognition(period 1) COGS RMA (period 2) INV Note: The accounting entries are created in the same way irrespective of the item type.
1 2 3 6
Credit Inventory DCOGS COGS

Event Type Description Sales Order Issue RMA COGS recognition RMA Place holder
44
Case 8 - Referenced RMA in ATO flow(50% Rev rec)

Config ATO Item Ship Confirm 50% Rev Rec Cogs Rec RMA Receipt (Ref)
Setups to perform 50% rev recognition: Account Receivables(N)-> Setup-> Transactions-> Accounting Rules Define accounting rule for 50% deferral.
45

Order Management Super User(N)-> Setup-> Transaction Types In the line type workflow, under finance tab, choose the above
accounting rule
46

Summary of Accounting Entries: Debit Sales Order Issue COGS recognition RMA DCOGS COGS (50%) INV (50%) Credit Inventory DCOGS (50%) DCOGS (50%) COGS (50%)
47
Case 9 SO ISSUE and RMA across periods

Order Book SO ISSUE Rev Rec RMA Receipt (Referenced) Cogs Rec
Sales Order issue and RMA Line Details
Oe_Order_lines_all
48

Note:1.Sales order issue for 3 Quantities created on 31-Dec-2012 . 2.Ran Revenue Recognition on 31-Dec-2012. 3.RMA Receipt for 1 Quantity created on 02-Jan-2013. 4.Ran Collect Revenue recognition and Generate cogs on 03-Jan-2013.
49

Cst_Cogs_Events
Cst_Revenue_Recognition_lines
50

Mtl_Transaction_Accounts
Reference:ER 12548020
51

Summary of Accounting Entries: Debit Sales Order Issue RMA COGS recognition DCOGS ( 3 Qty) INV ( 1 Qty) COGS (3 Qty) DCOGS (3 Qty) Credit Inventory ( 3 Qty) DCOGS ( 1 Qty) DCOGS (3 Qty) COGS (3 Qty)
52
Summary of RMA Accounting

Case 1: Referenced RMA (SOI-> Rev Rec-> COGS rec-> Ref RMA) Transaction Type (Done on the same Day)
SO ISSUE COGS Rec RMA
Debit
DCOGS COGS INV DCOGS
Credit
INV DCOGS DCOGS COGS
Transaction Type (Done on a different day)

Debit
DCOGS COGS INV
Credit
INV DCOGS COGS
Case 2: Unreferenced RMA (SOI-> Rev Rec-> COGS rec->Un Ref RMA) Case 3: SOI and RMA quantity are same. (SOI-> Rev Rec->Ref RMA-> COGS Rec)
Transaction Type
Debit
DCOGS COGS INV
Credit
INV DCOGS COGS
Transaction Type
SO ISSUE RMA COGS Rec
Debit
DCOGS INV No Accounting
Credit
INV DCOGS No Accounting
53

Case4: Referenced RMA with Item Cost Variation (SOI-> Rev Rec-> COGS rec-> Ref RMA) SO and RMA quantity: 1 Item Cost at the time of sales order is $10 Item Cost at the time of RMA is $12 Case 5: SOI and Partial RMA (SOI-> Rev Rec-> Ref RMA-> COGS Rec) SOI for 3 Quantity and RMA for 1 Qty. Case 6: Ship Only Order Type and RMA (SOI -Ship Only-> Rev Rec-> COGS Rec-> Ref RMA) Case 7: Referenced RMA in ATO Flow(100% Rev Rec) (Create Config ATO Item->Book Order>Auto Create Assembly-> SOI-> Rev Rec > Cogs Rec-> Ref RMA SOI and COGS in Period 1 RMA in Period 2 Transaction Type Debit
SO ISSUE COGS Rec RMA DCOGS(1 Qty @ $10) COGS(1 Qty) INV (1 Qty @ $12)
Credit
INV (1 Qty @ $10) DCOGS(1 Qty @ $10)
DCOGS(1 Qty @ $10) COGS(1 Qty @ $10)
DCOGS(1 Qty @ $10)
Transaction Type Debit

SO ISSUE RMA COGS Rec DCOGS(3 Qty) INV(1 Qty) COGS(3-1 = 2 Qty)
Credit
INV(3 Qty) DCOGS(1 Qty) DCOGS(2 Qty)

SO ISSUE COGS Rec RMA DCOGS COGS INV DCOGS DCOGS COGS INV
Credit
INV DCOGS DCOGS COGS

Credit
INV DCOGS COGS
54

Case8:Referenced RMA in ATO Flow(50% Rev Rec) (Create Config ATO Item->Book Order->Auto Create Assembly-> SOI-> Rev Rec(50%) -> Cogs Rec-> Ref RMA Transaction Type
Debit
DCOGS COGS(50%) INV
Credit
INV DCOGS DCOGS(50%) COGS(50%)
Case 9: SOI and RMA across periods (SOI -> Rev Rec->Ref RMA-> COGS Rec SOI for 3 quantity RMA for 1 quantity SOI in Period 1 and RMA & COGS in Period 2
Transaction Type
SO ISSUE RMA COGS Rec
Debit
DOCGS(3 Qty) INV(1 Qty) COGS( 3 Qty)
Credit
INV(3 Qty) DCOGS(1 Qty) DCOGS(3 Qty)
DCOGS(3 Qty)
COGS(3 Qty)
Entries need to be for 1 Qty. - ER: 12548020
55
Debugging COGS issues

COGSDIAG.sql -------------------- Execute COGSDIAG.sql for any Sales Order you wish to troubleshoot using 'Run Script' command (or) run individual queries as per requirement. The SQL returns rows for all tables related to COGS Recognition from OM, AR, Inventory and Costing. View a Sample Output here - Sample Output
Reference: MOS DOC ID: 1307906.1- COGS Dataflow and Diagnostics
56
COGS Diagnostics How to Interpret

1. Check the Creation date and Transaction Date 2. Check COGS_PERCENTAGE and PRIOR_COGS_PERCENTAGE
columns in cst_cogs_events Table. Transaction_Type Cogs_percentage

No COGS recognition
Prior_cogs_percentage 0 0 0 0 1
SO Issue RMA
Full COGS Recognition
0 0 0 1 1
SO Issue COGS Recognition RMA

Partial COGS recognition across Periods
SO Issue(Period 1) COGS (Period 1) COGS (Period 2) RMA (Period 2)
0 .25 .50 .50
0 0 0.25 .50
57

3. The Transaction_date in mtl_material_transactions table for COGS transaction depends on last_event_date in cst_revenue_recognition_lines(CRRL) table.
- When Collect Revenue Recognition Information program is run,
inserts a line in CRRL table. This is populated by AR code.

- This is nothing but the Revenue Recognition date.
This can be checked from ra_cust_trx_line_gl_dist_all table. Column name - GL_Date.
58

4.
SO_ISSUE_ACCOUNT_TYPE column in MMT decides whether DCOGS/COGS account to be hit.

Above column is populated by inventory Code. If its value is 2, then it indicates that the sales order issue is done in R12,
so DCOGS comes into picture.

If its value 1 then it indicates that the sales order issue is done in 11i. So
Cogs account is hit.
Reference:Bug 13576673 - COGS RECOGNITION LINES NOT GENERATED AND DEFERRED COGS BALANCE IN GL INCREASES
59

5. Event Types:
Event Type Code
Meaning
1 2 3 4 5 6
Sales Order Issue RMA COGS Recognition COGS Recognition % Adj COGS Recognition Qty Adj RMA Place Holder
60

Event Type 6 and 2: Scenario1: SO ISSUE =10 qty RMA =3 qty Event Type 6 Event qty is 10 Event Type 2 Event qty as -3 COGS Rec for (10-3) =7 Scenario2: SO ISSUE =10 qty RMA =3 qty Event Type 6 Event qty is 10 Event Type 2 Event qty as -3 RMA for 4 qty Event Type 6 Event qty is 7 (10-3) Event Type 2 Event qty as - 4
61

Event Type 4-> COGS Rec % Adj (SO ISSUE-COGS-RMA) SO ISSUE is done, RMA is created with 0% COGS - This means the collect revenue and generate cogs programs are not run yet. - To correct the backdated cogs trx, adjustment event 4 is created. Event Type 5-> COGS Rec Qty Adj(SO ISSUE-RMA-REV and COGS) SO ISSUE is done in the month of Jan. Rev rec and cogs rec is done on Apr. In Feb RMA is created and it is stuck in MTI. In order to adjust this backdated RMA, event type 5 is created.
62
Not a Bug
1.Distribution does not get created for Cogs Recognition:
a. When the SO ISSUE qty and RMA Qty are equal and are in same or different period. [SO ISSUE > RMA > Cogs ] b. When the Item costs is "ZERO" In CRCML table, check the new_cost. It will be "Null". c. when both the cogs % and Prior Cogs % are same(0 or any value) in cst_cogs_events Table.
63
Not a Bug
2.Manual AR invoices linked to SO are not considered for COGS recog:
Only invoices created through Auto invoice program are getting considered for COGS recognition.
This is not a bug, the matching between AR invoice and Sales Order
shipment is controlled by OM, if the AR invoice is not from OM, the link between AR and INV is not maintained. Reference :Bug 14823225 - MANUAL AR INVOICES LINKED TO SALES ORDER ARE NOT CONSIDERED FOR COGS RECOGNITION
64
Recommended Patches:
Recommended to Apply the following Patches: R 12.0: CSTRCMVB.pls 120.37.12000000.51 - Patch 12779598:R12.BOM.A R 12.1.X: 14180892:R12.BOM.C - CSTRCMVB.pls 120.45.12010000.48 14656876:R12.BOM.C - CSTRCMVB.pls 120.45.12010000.64* Note:-
*Patch 14656876:R12.BOM.C has some issue with Dependencies.

Hence, its recommended to first apply Patch 14180892:R12.BOM.C and then apply 14656876:R12.BOM.C inorder to upgrade CSTRCMVB.pls
65
References
Oracle Cost Management User's Guide Release 12.1 DOC ID1528307.1, COGS Accounting From RMA Perspective
66
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Future Advisor Webcasts

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COGS Accounting from RMA Perspective

Safe Harbor Statement

Copyright 2013, Oracle and/or its affiliates. All rights reserved.

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COGS Accounting from RMA Perspective

Copyright 2013, Oracle and/or its affiliates. All rights reserved.

Confidential Oracle Internal

type your question here

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Confidential Oracle Internal

your question pops-up here

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Confidential Oracle Internal

ATTENTION AUDIO INFORMATION

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Confidential Oracle Internal

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Confidential Oracle Internal

Introduction to Revenue COGS Matching

in the same Period and in the same Ratio

be same as the ratio of deferred Revenue to Revenue.

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Confidential Oracle Internal

Deferred COGS DATA flow

WSH_DELIVERY_DETAILS & MTL_MATERIAL_TRANSACTIONS

Invoicing & Rev. Recognition

CST_COGS_EVENTS & CST_REVENUE_COGS_MATCH_LINES

CST_COGS_EVENTS & MTL_MATERIAL_TRANSACTIONS

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Understanding Return Material Authorization

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Setup required for RMA flow

2 Transaction type Return flow

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Case -1- Referenced RMA

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Case 1 Referenced RMA

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Case 1 Referenced RMA

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Case -2- Un Referenced RMA

Oe_order_lines_all Sales Order issue

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Case -2- Un Referenced RMA

Oe_order_lines_all Unreferenced RMA

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Case -2- Un Referenced RMA

Mtl_Material_Transactions SOI & Cogs Recognition

Mtl_Transaction_Accounts SOI & Cogs Recognition

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