11i Project Costing Fundamentals: D17127GC20 Edition 2.0 November 2004 D40020

11i Project Costing
Fundamentals
Volume 1 - Student Guide
D17127GC20
Edition 2.0
November 2004
D40020
Copyright Oracle Corporation, 2004. All rights reserved.

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Author
Jeffrey Colvard, Ph.D.
Technical Contributors and Reviewers
Janet Buchbinder, Peter Budelov, Sarita Chebbi, Barbara Fox, Steven A. Gordon, Scot House,
Ruth Kukla, Andre Leandri, David Millin, Mark Nakamura, Susanne Powers, Linda Riggins,
Paul Scott, Stephanie Timblin, Juli Anne Tolley
This book was published using: oracletutor
Table of Contents
Overview of Oracle Project Costing...............................................................................................................1-1
Overview of Oracle Project Costing..............................................................................................................1-2
Objectives ......................................................................................................................................................1-3
Agenda...........................................................................................................................................................1-4
Oracle Enterprise Project Management Solution...........................................................................................1-5
Oracle Project Costing and Integration..........................................................................................................1-7
Agenda...........................................................................................................................................................1-10
Oracle Project Costing and Project Classes ...................................................................................................1-11
Collect and Manage All Costs .......................................................................................................................1-12
Costing Flow .................................................................................................................................................1-13
Manage Costs ................................................................................................................................................1-15
Subledger Accounting ...................................................................................................................................1-17
Summary........................................................................................................................................................1-18
Defining Projects for Costing .........................................................................................................................2-1
Defining Projects for Costing ........................................................................................................................2-2
Objectives ......................................................................................................................................................2-3
Agenda...........................................................................................................................................................2-4
Overview of Projects and Tasks ....................................................................................................................2-5
Project Classes and Project Types .................................................................................................................2-6
Overview of Project Templates .....................................................................................................................2-7
Organizing a Project Structure.......................................................................................................................2-9
Basic Project Information ..............................................................................................................................2-10
Guided Demonstration - Create a Project ..................................................................................................2-12
Practice - Create a Project..........................................................................................................................2-13
Solution - Create a Project.........................................................................................................................2-14
Agenda...........................................................................................................................................................2-16
Burden Schedules for Costing .......................................................................................................................2-17
Organization Overrides..................................................................................................................................2-18
Project Currency ............................................................................................................................................2-19
Currencies and Expenditures .........................................................................................................................2-20
Costing Currency Options .............................................................................................................................2-21
Agenda...........................................................................................................................................................2-22
Controlling Expenditures Overview ..............................................................................................................2-23
Project Statuses..............................................................................................................................................2-24
Task Chargeable Status .................................................................................................................................2-25
Transaction Dates ..........................................................................................................................................2-26
Transaction Controls......................................................................................................................................2-27
Exclusive and Inclusive Transaction Controls...............................................................................................2-29
Allowable Charges for Each Transaction Control .........................................................................................2-30
Determining if an Item is Chargeable............................................................................................................2-31
Guided Demonstration - Define Transaction Controls ..............................................................................2-32
Practice - Define Transaction Controls......................................................................................................2-34
Solution - Define Transaction Controls .....................................................................................................2-35
Summary........................................................................................................................................................2-37
Entering Expenditure Batches........................................................................................................................3-1
Entering Expenditure Batches .......................................................................................................................3-2
Objectives ......................................................................................................................................................3-3
Agenda...........................................................................................................................................................3-4
Expenditures Overview .................................................................................................................................3-5
Currency Fields for Expenditures ..................................................................................................................3-8
Statuses for Pre-Approved Expenditure Batches...........................................................................................3-9
Copyright 2004, Oracle. All rights reserved.
11i Project Costing Fundamentals Table of Contents
Enter Pre-Approved Batches .........................................................................................................................3-10

Submitting an Expenditure Batch ..................................................................................................................3-12
Guided Demonstration - Enter an Expenditure Batch ...............................................................................3-13
Practice - Enter an Expenditure Batch .......................................................................................................3-15
Solution - Enter an Expenditure Batch ......................................................................................................3-17
Reversing an Expenditure Batch ...................................................................................................................3-21
Reversing Expenditure Items.........................................................................................................................3-22
Copying an Expenditure Batch......................................................................................................................3-24
Reviewing Project Expenditures....................................................................................................................3-25
Guided Demonstration - Use Expenditure Inquiry ....................................................................................3-28
Practice - Use Expenditure Inquiry............................................................................................................3-29
Solution - Use Expenditure Inquiry ...........................................................................................................3-31
Agenda...........................................................................................................................................................3-36
Automatically Reversing Expenditure Batches .............................................................................................3-37
Releasing the Batch .......................................................................................................................................3-38
Processing the Accruals.................................................................................................................................3-39
Guided Demonstration - Enter an Automatically Reversing Batch ...........................................................3-40
Agenda...........................................................................................................................................................3-42
Upload Expenditure Batches from Microsoft Excel......................................................................................3-43
Agenda...........................................................................................................................................................3-45
Expenditure Batch Reports ............................................................................................................................3-46
Summary........................................................................................................................................................3-47
Implementing Expenditures ...........................................................................................................................4-1
Implementing Expenditures...........................................................................................................................4-2
Objectives ......................................................................................................................................................4-3
Agenda...........................................................................................................................................................4-4
Expenditures Implementation Steps ..............................................................................................................4-5
Expenditure Categories..................................................................................................................................4-6
Define Revenue Categories ...........................................................................................................................4-7
Define Units...................................................................................................................................................4-8
Expenditure Type Classes..............................................................................................................................4-9
Define Expenditure Types .............................................................................................................................4-11
Multiple Expenditure Type Classes Per Expenditure Type ...........................................................................4-13
Guided Demonstration - Define an Expenditure Type ..............................................................................4-14
Practice - Define an Expenditure Type......................................................................................................4-15
Solution - Define an Expenditure Type .....................................................................................................4-16
Define Transaction Sources...........................................................................................................................4-18
Predefined Transaction Sources ....................................................................................................................4-19
Transaction Control Extension ......................................................................................................................4-21
AutoApproval Extension ...............................................................................................................................4-22
Agenda...........................................................................................................................................................4-23
Listings ..........................................................................................................................................................4-24
Summary........................................................................................................................................................4-25
Performing Cost Processing............................................................................................................................5-1
Performing Cost Processing ..........................................................................................................................5-2
Objectives ......................................................................................................................................................5-3
Agenda...........................................................................................................................................................5-4
Overview of Costing......................................................................................................................................5-5
Costing and Oracle General Ledger...............................................................................................................5-7
Costing Concepts...........................................................................................................................................5-8
Agenda...........................................................................................................................................................5-9
Cost Distribution ...........................................................................................................................................5-10
Calculating Costs...........................................................................................................................................5-11
Burden Cost Calculations ..............................................................................................................................5-12
AutoAccounting ............................................................................................................................................5-13
Distribute Processes.......................................................................................................................................5-14
ii
Agenda...........................................................................................................................................................5-16
Interface Processes ........................................................................................................................................5-17
AutoAccounting ............................................................................................................................................5-18
Interface Processes ........................................................................................................................................5-19
Oracle General Ledger Journal Import ..........................................................................................................5-21
Oracle Payables Expense Report Import .......................................................................................................5-22
Tieback Costs from Oracle General Ledger ..................................................................................................5-23
Tieback Expense Reports from Oracle Payables ...........................................................................................5-24
Agenda...........................................................................................................................................................5-25
Streamline Processes .....................................................................................................................................5-26
Submitting Costing Processes........................................................................................................................5-27
Guided Demonstration - Run Costing Processes .......................................................................................5-28
Practice - Run Cost Distribution................................................................................................................5-33
Solution - Run Cost Distribution ...............................................................................................................5-36
Agenda...........................................................................................................................................................5-44
Overview of Period Processing .....................................................................................................................5-45
Control of GL Period Statuses for Project Transactions................................................................................5-46
Transaction Accounting Methods..................................................................................................................5-47
Period End Date Accounting .........................................................................................................................5-48
Expenditure Item Date Accounting ...............................................................................................................5-50
Expenditure Item Date Accounting with Common Accounting Periods .......................................................5-52
Summary........................................................................................................................................................5-54
AutoAccounting for Costs...............................................................................................................................6-1
AutoAccounting for Costs .............................................................................................................................6-2
Objectives ......................................................................................................................................................6-3
Agenda...........................................................................................................................................................6-4
AutoAccounting ............................................................................................................................................6-5
AutoAccounting Rules ..................................................................................................................................6-6
AutoAccounting Rule Mapping.....................................................................................................................6-7
Constant Value ..............................................................................................................................................6-8
Parameter Value ............................................................................................................................................6-9
SQL Select Statement Value .........................................................................................................................6-10
Lookup Sets ...................................................................................................................................................6-11
Selecting a Segment Value Source ................................................................................................................6-13
Assign Rules..................................................................................................................................................6-14
Guided Demonstration - Define a Lookup Set...........................................................................................6-16
Guided Demonstration - Define an AutoAccounting Rule ........................................................................6-17
Practice - Define an AutoAccounting Rule ...............................................................................................6-18
Solution - Define an AutoAccounting Rule...............................................................................................6-19
Guided Demonstration - Assign AutoAccounting Rules ...........................................................................6-21
Agenda...........................................................................................................................................................6-22
Account Generator.........................................................................................................................................6-23
Account Generator Terminology ...................................................................................................................6-25
Agenda...........................................................................................................................................................6-26
AutoAccounting for Costs Implementation Steps .........................................................................................6-27
Accounting for Labor Costs...........................................................................................................................6-28
Accounting for Expense Report Costs...........................................................................................................6-29
Accounting for Usage Costs ..........................................................................................................................6-30
Accounting for Miscellaneous Costs .............................................................................................................6-31
Accounting for Burden Transactions.............................................................................................................6-32
Accounting for Burdened Cost ......................................................................................................................6-33
Accounting for WIP and Inventory Costs......................................................................................................6-34
Accounting for Supplier Invoice Adjustment Costs ......................................................................................6-35
AutoAccounting Rules for Borrowed and Lent Transactions........................................................................6-36
Agenda...........................................................................................................................................................6-37
Listings ..........................................................................................................................................................6-38
iii
Summary........................................................................................................................................................6-40
Implementing Non-Labor Costing .................................................................................................................7-1
Implementing Non-Labor Costing.................................................................................................................7-2
Objectives ......................................................................................................................................................7-3
Agenda...........................................................................................................................................................7-4
Implementing NonLabor Costing ................................................................................................................7-5
Non-Labor Costing Implementation Steps ....................................................................................................7-6
Defining Non-Labor Resources.....................................................................................................................7-7
Non-Labor Cost Rates ...................................................................................................................................7-8
Non-Labor Cost Rate Overrides ....................................................................................................................7-9
Guided Demonstration - Define a Non-Labor Resource............................................................................7-10
Practice - Define a Non-Labor Resource ...................................................................................................7-12
Solution - Define a Non-Labor Resource ..................................................................................................7-14
Agenda...........................................................................................................................................................7-17
Listings ..........................................................................................................................................................7-18
Summary........................................................................................................................................................7-19
Implementing Labor Costing..........................................................................................................................8-1
Implementing Labor Costing.........................................................................................................................8-2
Objectives ......................................................................................................................................................8-3
Agenda...........................................................................................................................................................8-4
Labor Costing Implementation Steps ............................................................................................................8-5
Define Labor Costing Multipliers..................................................................................................................8-6
Labor Costing Rules ......................................................................................................................................8-7
Rate Schedules...............................................................................................................................................8-9
Guided Demonstration - Define a Rate Schedule ......................................................................................8-11
Practice - Define a Rate Schedule..............................................................................................................8-12
Solution - Define a Rate Schedule.............................................................................................................8-14
Assign Costing Rules and Rate Schedules ....................................................................................................8-16
Guided Demonstration - Define an Organization Labor Costing Rule......................................................8-18
Labor Costing Overrides ...............................................................................................................................8-19
Guided Demonstration - Define a Labor Costing Override .......................................................................8-20
Labor Costing Extension ...............................................................................................................................8-21
Labor Transaction Extension.........................................................................................................................8-22
Implement Overtime Processing....................................................................................................................8-24
Overtime Calculation Extension....................................................................................................................8-26
Agenda...........................................................................................................................................................8-27
Listings ..........................................................................................................................................................8-28
Summary........................................................................................................................................................8-29
Implementing Burden Costing .......................................................................................................................9-1
Implementing Burden Costing.......................................................................................................................9-2
Objectives ......................................................................................................................................................9-3
Agenda...........................................................................................................................................................9-4
Overview of Burdening .................................................................................................................................9-5
Burden Costing Terminology ........................................................................................................................9-6
Storing Burden Cost Calculations .................................................................................................................9-8
Accounting for Burden Costs ........................................................................................................................9-9
Project Types and Burdening.........................................................................................................................9-10
Agenda...........................................................................................................................................................9-12
Burden Costing Implementation Steps ..........................................................................................................9-13
Cost Bases and Cost Base Types ...................................................................................................................9-14
Burden Cost Codes ........................................................................................................................................9-15
Burden Structures ..........................................................................................................................................9-16
Guided Demonstration - Define a Burden Structure..................................................................................9-20
Practice - Define a Burden Structure .........................................................................................................9-23
Solution - Define a Burden Structure ........................................................................................................9-25
iv
Burden Schedule Types and Burden Schedules.............................................................................................9-28

Assigning Burden Multipliers........................................................................................................................9-29
Defining Burden Schedules ...........................................................................................................................9-31
Guided Demonstration - Define a Burden Schedule..................................................................................9-33
Practice - Define a Burden Schedule .........................................................................................................9-35
Solution - Define a Burden Schedule ........................................................................................................9-37
Assigning Burden Schedules .........................................................................................................................9-40
Burden Costing Extension .............................................................................................................................9-41
Agenda...........................................................................................................................................................9-42
Accounting for Cost Adjustments Resulting from Burden Schedule Revisions............................................9-43
Example 1: Total Burdened Cost Accounting ...............................................................................................9-44
Example 2: Accounting for Summarized Burden Cost Components.............................................................9-48
Agenda...........................................................................................................................................................9-52
Burden Calculation in Costing Programs ......................................................................................................9-53
Concurrent Processes: Total Burdened Cost Accounting ..............................................................................9-56
Concurrent Processes: Account for Summarized Burden Cost Components ................................................9-57
Maintenance Concurrent Processes ...............................................................................................................9-59
Summary........................................................................................................................................................9-60
Performing Cost Adjustments ........................................................................................................................10-1
Performing Cost Adjustments........................................................................................................................10-2
Objectives ......................................................................................................................................................10-3
Agenda...........................................................................................................................................................10-4
Adjusting Expenditure Items .........................................................................................................................10-5
Correct Approved Expenditure Items ............................................................................................................10-6
Recalculate Burden Cost................................................................................................................................10-7
Recalculate Raw Cost....................................................................................................................................10-8
Change Work Type........................................................................................................................................10-9
Change Comment ..........................................................................................................................................10-10
Split Item .......................................................................................................................................................10-11
Guided Demonstration - Perform a Split ...................................................................................................10-12
Practice - Perform a Split...........................................................................................................................10-15
Solution - Perform a Split ..........................................................................................................................10-17
Transfer Item .................................................................................................................................................10-23
Guided Demonstration - Perform a Transfer .............................................................................................10-24
Practice - Perform a Transfer.....................................................................................................................10-25
Solution - Perform a Transfer ....................................................................................................................10-26
Change Currency Attributes ..........................................................................................................................10-28
Adjustments to MultiCurrency Transactions ...............................................................................................10-29
Adjustments to Supplier Invoices ..................................................................................................................10-30
Mass Adjustments..........................................................................................................................................10-31
Processing Adjustments.................................................................................................................................10-32
Results of Adjustment Processing .................................................................................................................10-33
Agenda...........................................................................................................................................................10-34
Audit Reporting for Expenditure Adjustments ..............................................................................................10-35
Guided Demonstration - Run an Audit Report ..........................................................................................10-37
Summary........................................................................................................................................................10-38
Cross Charge....................................................................................................................................................11-1
Cross Charge .................................................................................................................................................11-2
Objectives ......................................................................................................................................................11-3
Agenda...........................................................................................................................................................11-4
Overview of Cross Charge.............................................................................................................................11-5
Cross Charge Terminology............................................................................................................................11-6
Cross Charge Types Example........................................................................................................................11-8
Processing Methods.......................................................................................................................................11-9
Agenda...........................................................................................................................................................11-11
Borrowed and Lent Processing......................................................................................................................11-12
Borrowed and Lent Process Flow..................................................................................................................11-13

Project and Task Setup ..................................................................................................................................11-15
Processing Cross Charge Distributions..........................................................................................................11-16
Borrowed and Lent Accounting.....................................................................................................................11-18
Cross Charge Adjustments ............................................................................................................................11-19
Processing Cross Charge Adjustments ..........................................................................................................11-21
Guided Demonstration - Set Project and Task Cross Charge Attributes ...................................................11-22
Guided Demonstration - Create and Process Cross Charges .....................................................................11-24
Practice - Create and Process Cross Charges.............................................................................................11-31
Solution - Create and Process Cross Charges ............................................................................................11-35
Agenda...........................................................................................................................................................11-45
Borrowed and Lent Cross Charge Processing Implementation Steps............................................................11-46
Transfer Price Rules ......................................................................................................................................11-47
Guided Demonstration - Define Transfer Price Rules ...............................................................................11-49
Practice - Define Transfer Price Rules.......................................................................................................11-50
Solution - Define Transfer Price Rules......................................................................................................11-52
Transfer Price Schedule.................................................................................................................................11-54
Guided Demonstration - Define a Transfer Price Schedule.......................................................................11-56
Practice - Define a Transfer Price Schedule ..............................................................................................11-57
Solution - Define a Transfer Price Schedule..............................................................................................11-58
Cross Charge Implementation Options..........................................................................................................11-60
Provider and Receiver Controls for Borrowed and Lent Accounting............................................................11-61
AutoAccounting Rules for Borrowed and Lent Transactions........................................................................11-62
Implement Cross Charge Extensions.............................................................................................................11-63
Summary........................................................................................................................................................11-65
Integration with Oracle Purchasing and Oracle Payables...........................................................................12-1
Integration with Oracle Purchasing and Oracle Payables..............................................................................12-2
Objectives ......................................................................................................................................................12-3
Agenda...........................................................................................................................................................12-4
Entering Project-Related Information............................................................................................................12-5
Accounting Transactions ...............................................................................................................................12-7
Funds Check Activation ................................................................................................................................12-8
Agenda...........................................................................................................................................................12-9
Integration with Oracle Purchasing ...............................................................................................................12-10
Default Project Information...........................................................................................................................12-12
Entering Project-Related Documents.............................................................................................................12-13
Adjustments...................................................................................................................................................12-15
Guided Demonstration - Enter a Project-Related Requisition ...................................................................12-16
Practice - Enter a Project-Related Requisition...........................................................................................12-20
Solution - Enter a Project-Related Requisition ..........................................................................................12-22
Guided Demonstration - AutoCreate a Project-Related Purchase Order ...................................................12-26
Practice - AutoCreate a Project-Related Purchase Order...........................................................................12-28
Solution - AutoCreate a Project-Related Purchase Order ..........................................................................12-31
Agenda...........................................................................................................................................................12-38
Integration with Oracle Payables...................................................................................................................12-39
Default Project Information...........................................................................................................................12-41
Entering Project-Related Invoices .................................................................................................................12-42
Interfacing Supplier Invoices to Oracle Projects ...........................................................................................12-43
Guided Demonstration - Create a Project-Related Supplier Invoice .........................................................12-44
Practice - Create a Project-Related Supplier Invoice.................................................................................12-47
Solution - Create a Project-Related Supplier Invoice ................................................................................12-50
Supplier Invoice Adjustments in Oracle Payables.........................................................................................12-57
Supplier Invoice Adjustments in Oracle Projects ..........................................................................................12-59
Guided Demonstration - Adjust a Supplier Invoice Expenditure Item in Oracle Projects.........................12-61
Agenda...........................................................................................................................................................12-64
Commitment Reporting .................................................................................................................................12-65
vi
Agenda...........................................................................................................................................................12-66
Oracle Purchasing and Oracle Payables Integration Implementation Steps ..................................................12-67
Implementing Oracle Purchasing and Oracle Payables Integration...............................................................12-69
Profile Options...............................................................................................................................................12-70
Defining a Project-Related Purchasing Transactions Account Generator .....................................................12-72
Define the Supplier Invoice Account Generator............................................................................................12-74
Define Project-Related Distribution Sets.......................................................................................................12-75
Define Oracle Payables Descriptive Flexfields and Related Profiles ............................................................12-76
Summary........................................................................................................................................................12-77
Integration with Oracle Internet Expenses ...................................................................................................13-1
Integration with Oracle Internet Expenses.....................................................................................................13-2
Objectives ......................................................................................................................................................13-3
Agenda...........................................................................................................................................................13-4
Oracle Internet Expenses ...............................................................................................................................13-5
Deriving Oracle Projects Data from Expense Reports...................................................................................13-7
Expense Report Process.................................................................................................................................13-8
Guided Demonstration - Enter and Approve an Expense Report ..............................................................13-10
Practice - Enter and Approve an Expense Report......................................................................................13-12
Solution - Enter and Approve an Expense Report .....................................................................................13-14
Disconnected Expense Reporting Process.....................................................................................................13-18
Interfacing Expense Reports from Oracle Payables ......................................................................................13-19
Guided Demonstration - Process an Expense Report ................................................................................13-20
Adjusting Expense Reports............................................................................................................................13-24
Agenda...........................................................................................................................................................13-25
Define Expense Report Payables Options .....................................................................................................13-26
Define Expenditure Types .............................................................................................................................13-28
Define Expense Report Templates ................................................................................................................13-30
Enable the Display of Project and Task.........................................................................................................13-33
Project-Related Expense Report Profiles.......................................................................................................13-34
Determine the Expense Report Cost Account ...............................................................................................13-36
Summary........................................................................................................................................................13-37
Integration with Oracle Time and Labor ......................................................................................................14-1
Integration with Oracle Time and Labor .......................................................................................................14-2
Objectives ......................................................................................................................................................14-3
Agenda...........................................................................................................................................................14-4
Oracle Time & Labor Overview....................................................................................................................14-5
Oracle Internet Time and Oracle Time & Labor ...........................................................................................14-6
Disconnected Time Entry ..............................................................................................................................14-7
Oracle Time & Labor to Oracle Projects .......................................................................................................14-8
Guided Demonstration - Enter a Timecard................................................................................................14-10
Practice - Enter a Timecard .......................................................................................................................14-13
Solution - Enter a Timecard.......................................................................................................................14-14
Processing Project-Related Timecards ..........................................................................................................14-16
Editing Timecards..........................................................................................................................................14-18
Agenda...........................................................................................................................................................14-19
Self Service Pages .........................................................................................................................................14-20
Timecard Layouts ..........................................................................................................................................14-22
Displaying the Project Details Page...............................................................................................................14-24
Timecard Templates ......................................................................................................................................14-26
Override Approvers .......................................................................................................................................14-28
Determining List of Values for Oracle Projects Data ....................................................................................14-29
Project-Related Timecard Profiles.................................................................................................................14-31
Oracle Projects Client Extensions .................................................................................................................14-32
Migrating from Oracle Internet Time to Oracle Time & Labor.....................................................................14-33
Summary........................................................................................................................................................14-34
vii
Integration with Oracle Inventory .................................................................................................................15-1

Integration with Oracle Inventory..................................................................................................................15-2
Objectives ......................................................................................................................................................15-3
Agenda...........................................................................................................................................................15-4
Oracle Inventory ............................................................................................................................................15-5
Miscellaneous Transactions...........................................................................................................................15-7
Guided Demonstration - Enter a Miscellaneous Transaction ....................................................................15-8
Practice - Enter a Miscellaneous Transaction ............................................................................................15-9
Solution - Enter a Miscellaneous Transaction ...........................................................................................15-11
Launching Transaction Managers..................................................................................................................15-14
Transfer and Import .......................................................................................................................................15-16
Guided Demonstration - Process Miscellaneous Transactions ..................................................................15-17
Guided Demonstration - View Inventory Expenditure Items ....................................................................15-19
Practice - View Inventory Expenditure Items............................................................................................15-20
Solution - View Inventory Expenditure Items ...........................................................................................15-21
Agenda...........................................................................................................................................................15-22
Oracle Inventory Integration Implementation Steps......................................................................................15-23
Install and Implement Oracle Inventory ........................................................................................................15-24
Enable Project Cost Collection......................................................................................................................15-25
Create a Project-Enabled Transaction Type ..................................................................................................15-26
Guided Demonstration - Create a Project-Enabled Transaction Type.......................................................15-28
Define Transaction Reasons ..........................................................................................................................15-29
Create an Inventory Expenditure Type..........................................................................................................15-30
Selecting Expenditure Types .........................................................................................................................15-32
Summary........................................................................................................................................................15-34
Allocations and AutoAllocations ....................................................................................................................16-1
Allocations and AutoAllocations...................................................................................................................16-2
Objectives ......................................................................................................................................................16-3
Agenda...........................................................................................................................................................16-4
Overview of Allocations................................................................................................................................16-5
Allocation Terminology ................................................................................................................................16-6
Difference Between Allocation and Burdening.............................................................................................16-8
Allocation Rules Implementation Steps ........................................................................................................16-9
Allocation Rules ............................................................................................................................................16-10
Basis Method .................................................................................................................................................16-11
Basis Method - Spread Evenly ......................................................................................................................16-13
Basis Method - Target Percent and Spread Evenly .......................................................................................16-14
Basis Method - Prorate ..................................................................................................................................16-15
Basis Method - Target Percentage and Prorate..............................................................................................16-16
Allocation Rule Definition ............................................................................................................................16-17
Source Definition...........................................................................................................................................16-19
Target Definition ...........................................................................................................................................16-21
Offset Definition............................................................................................................................................16-23
Prorated Basis Method Definition .................................................................................................................16-25
Copy Allocation Rules...................................................................................................................................16-27
Deleting or Modifying Allocation Rules .......................................................................................................16-28
Guided Demonstration - Define an Allocation Rule..................................................................................16-29
Practice - Define an Allocation Rule .........................................................................................................16-32
Solution - Define an Allocation Rule ........................................................................................................16-35
Agenda...........................................................................................................................................................16-41
Allocating Costs ............................................................................................................................................16-42
Creating Allocation Runs ..............................................................................................................................16-43
Allocation Run Statuses.................................................................................................................................16-44
Releasing Allocation Runs ............................................................................................................................16-45
Reversing Allocation Runs ............................................................................................................................16-46
Guided Demonstration - Process an Allocation Rule ................................................................................16-47
viii
Practice - Process an Allocation Rule........................................................................................................16-50

Solution - Process an Allocation Rule .......................................................................................................16-53
Agenda...........................................................................................................................................................16-60
Overview of AutoAllocations........................................................................................................................16-61
AutoAllocation Set Definition.......................................................................................................................16-63
Submitting an AutoAllocation Set.................................................................................................................16-65
Viewing the Status of AutoAllocation Sets ...................................................................................................16-67
Implementing Workflow for AutoAllocations...............................................................................................16-68
Guided Demonstration - Define an AutoAllocation Set ............................................................................16-69
Agenda...........................................................................................................................................................16-71
Client Extensions for Allocations..................................................................................................................16-72
Summary........................................................................................................................................................16-74
Asset Capitalization.........................................................................................................................................17-1
Asset Capitalization.......................................................................................................................................17-2
Objectives ......................................................................................................................................................17-3
Agenda...........................................................................................................................................................17-4
Overview of Asset Capitalization..................................................................................................................17-5
Integration with Oracle Assets.......................................................................................................................17-8
Accounting Example .....................................................................................................................................17-9
Agenda...........................................................................................................................................................17-15
Project Types for Asset Capitalization ..........................................................................................................17-16
Agenda...........................................................................................................................................................17-18
Asset Capitalization Flow: CIP Costs............................................................................................................17-19
Specifying Costs ............................................................................................................................................17-21
Defining Assets for Capital Projects..............................................................................................................17-23
Streamlining Asset Creation ..........................................................................................................................17-25
Asset Grouping Levels ..................................................................................................................................17-26
Guided Demonstration - Create a Capital Project......................................................................................17-27
Practice - Create a Capital Project .............................................................................................................17-32
Solution - Create a Capital Project ............................................................................................................17-36
Asset Cost Allocation Methods .....................................................................................................................17-43
Specifying In Service and Retirement Dates .................................................................................................17-45
Capital Events................................................................................................................................................17-46
Generating Summary Asset Lines .................................................................................................................17-48
Assigning Asset Lines ...................................................................................................................................17-50
Sending Asset Lines to Oracle Assets ...........................................................................................................17-51
Guided Demonstration - Enter and Process Costs on a Capital Project.....................................................17-53
Practice - Enter and Process Costs on a Capital Project ............................................................................17-58
Solution - Enter and Process Costs on a Capital Project............................................................................17-60
Guided Demonstration - Capitalize Assets ................................................................................................17-64
Practice - Capitalize Assets .......................................................................................................................17-68
Solution - Capitalize Assets.......................................................................................................................17-71
Agenda...........................................................................................................................................................17-78
Adjusting Capital Project Costs.....................................................................................................................17-79
Reversing Capitalization of Assets in Oracle Projects...................................................................................17-80
Abandoning a Capital Asset in Oracle Projects.............................................................................................17-82
Agenda...........................................................................................................................................................17-83
Asset Capitalization Implementation Steps ...................................................................................................17-84
Implement Asset Extensions..........................................................................................................................17-85
Define Standard Unit Costs for Asset Cost Allocations ................................................................................17-87
Guided Demonstration - Define Standard Unit Costs for Asset Cost Allocations.....................................17-88
Enable Retirement Cost Processing...............................................................................................................17-89
Define Proceeds of Sale Expenditure Types..................................................................................................17-90
Guided Demonstration - Define a Proceeds of Sale Expenditure Type .....................................................17-91
Practice - Define a Proceeds of Sale Expenditure Type ............................................................................17-92
Solution - Define a Proceeds of Sale Expenditure Type............................................................................17-93
ix
Summary........................................................................................................................................................17-94
Asset Capitalization: Capitalizing Interest....................................................................................................18-1
Asset Capitalization: Capitalizing Interest ....................................................................................................18-2
Objectives ......................................................................................................................................................18-3
Agenda...........................................................................................................................................................18-4
Overview of Capitalized Interest ...................................................................................................................18-5
Setting Up Capital Projects for Capitalized Interest ......................................................................................18-7
Generating Capitalized Interest Expenditure Batches ...................................................................................18-9
Reviewing Capitalized Interest Expenditure Batches....................................................................................18-10
Agenda...........................................................................................................................................................18-12
Capitalized Interest Implementation Steps ....................................................................................................18-13
Defining Capitalized Interest Rate Names.....................................................................................................18-14
Guided Demonstration - Define a Capitalized Interest Rate Name ...........................................................18-17
Practice - Define a Capitalized Interest Rate Name...................................................................................18-19
Solution - Define a Capitalized Interest Rate Name ..................................................................................18-21
Defining Capitalized Interest Rate Schedules................................................................................................18-24
Guided Demonstration - Define a Capitalized Interest Rate Schedule ......................................................18-26
Practice - Define a Capitalized Interest Rate Schedule..............................................................................18-28
Solution - Define a Capitalized Interest Rate Schedule .............................................................................18-30
Specifying Capitalized Interest Rate Schedules for Project Types................................................................18-33
Guided Demonstration - Specify a Capitalized Interest Rate Schedule for a Capital Project Type...........18-34
Setting Project Status Controls for Capitalized Interest.................................................................................18-35
Guided Demonstration - Set the Project Status Control for Capitalized Interest.......................................18-36
Implementing the Capitalized Interest Extension ..........................................................................................18-37
Summary........................................................................................................................................................18-39
Overview of Budgetary Controls and Budget Integration ...........................................................................19-1
Overview of Budgetary Controls and Budget Integration .............................................................................19-2
Objectives ......................................................................................................................................................19-3
Agenda...........................................................................................................................................................19-4
Overview of Budgetary Controls...................................................................................................................19-5
Budgetary Control Settings: Time Intervals ..................................................................................................19-6
Budgetary Control Settings: Control Levels..................................................................................................19-8
Example: Funds Check Rollup ......................................................................................................................19-9
Entering Budget Amounts for Controlled Budgets........................................................................................19-10
Budget Definition Strategies..........................................................................................................................19-12
Transaction Processing With Controlled Budgets .........................................................................................19-13
Viewing Transaction Funds Check Results ...................................................................................................19-14
Maintaining Budgetary Control Balances......................................................................................................19-15
Budgetary Controls Cross Charge Restriction...............................................................................................19-16
Agenda...........................................................................................................................................................19-17
Bottom-Up Budget Integration ......................................................................................................................19-18
Bottom-Up Budget Integration Procedures ...................................................................................................19-19
Agenda...........................................................................................................................................................19-21
Top-Down Budget Integration.......................................................................................................................19-22
Top-Down Budget Integration Procedures ....................................................................................................19-23
Encumbrance Accounting Example...............................................................................................................19-25
Creating Project Budgets for Top-Down Budget Integration ........................................................................19-28
Maintaining the Project Budget .....................................................................................................................19-29
Year-End Processing .....................................................................................................................................19-31
Agenda...........................................................................................................................................................19-32
Oracle Contract Commitments ......................................................................................................................19-33
Oracle Contract Commitments Integration Procedures .................................................................................19-34
Creating Project Budgets for Oracle Contract Commitments Integration .....................................................19-36
Maintaining the Project Budget .....................................................................................................................19-37
Agenda...........................................................................................................................................................19-38
Overview of the Budget Entry Process..........................................................................................................19-39
Entering a Budget Draft.................................................................................................................................19-40

Resource Lists ...............................................................................................................................................19-41
Entering and Revising Budget Lines .............................................................................................................19-43
Copying Budgets from a Template or Existing Project .................................................................................19-44
Copying Budgets from Earlier Budget Versions ...........................................................................................19-45
Copying Actuals to Budget Amounts ............................................................................................................19-46
Deleting a Draft .............................................................................................................................................19-47
Submitting a Draft and Creating a Baseline ..................................................................................................19-48
Creating a Baseline for an Integrated Budget ................................................................................................19-49
Reviewing and Overriding Budget Account Details......................................................................................19-50
Revising a Budget..........................................................................................................................................19-51
Revising an Original Budget .........................................................................................................................19-52
Guided Demonstration - Create a Budget..................................................................................................19-53
Practice - Create a Budget .........................................................................................................................19-56
Solution - Create a Budget.........................................................................................................................19-59
Summary........................................................................................................................................................19-64
Implementing Budgetary Controls and Budget Integration........................................................................20-1
Implementing Budgetary Controls and Budget Integration...........................................................................20-2
Objectives ......................................................................................................................................................20-3
Agenda...........................................................................................................................................................20-4
Budgeting Implementation Steps...................................................................................................................20-5
Define Budget Change Reasons ....................................................................................................................20-6
Guided Demonstration - Define a Budget Change Reason........................................................................20-7
Practice - Define a Budget Change Reason ...............................................................................................20-8
Solution - Define a Budget Change Reason ..............................................................................................20-9
Define Additional Budget Types ...................................................................................................................20-10
Guided Demonstration - Define a Budget Type ........................................................................................20-12
Practice - Define a Budget Type................................................................................................................20-13
Solution - Define a Budget Type ...............................................................................................................20-14
Define Additional Budget Entry Methods .....................................................................................................20-15
Guided Demonstration - Define a Budget Entry Method ..........................................................................20-17
Practice - Define a Budget Entry Method..................................................................................................20-18
Solution - Define a Budget Entry Method .................................................................................................20-19
Budget Calculation Extensions......................................................................................................................20-21
Budget Verification Extension ......................................................................................................................20-23
Budget Workflow and Budget Workflow Extension.....................................................................................20-24
Agenda...........................................................................................................................................................20-25
Implementing Budgetary Controls ................................................................................................................20-26
Defining Profile Options for Budgetary Controls..........................................................................................20-27
Defining Control Levels and the Time Interval.............................................................................................20-28
Creating an Initial Budget..............................................................................................................................20-30
Adjusting Default Control Levels..................................................................................................................20-32
Agenda...........................................................................................................................................................20-33
Implementing Budget Integration..................................................................................................................20-34
Implementing BottomUp Integration...........................................................................................................20-35
Implementing Top-Down Integration............................................................................................................20-37
Summary........................................................................................................................................................20-39
Summary of 11i Project Costing Fundamentals ...........................................................................................21-1
Summary of 11i Project Costing Fundamentals ............................................................................................21-2
Objectives ......................................................................................................................................................21-3
Agenda...........................................................................................................................................................21-4
Defining Projects for Costing ........................................................................................................................21-5
Entering Expenditure Batches .......................................................................................................................21-6
Implementing Expenditures...........................................................................................................................21-7
Performing Cost Processing ..........................................................................................................................21-8
AutoAccounting For Costs ............................................................................................................................21-10
xi
Implementing Non-Labor Costing.................................................................................................................21-11

Implementing Labor Costing.........................................................................................................................21-12
Implementing Burden Costing.......................................................................................................................21-13
Performing Cost Adjustments........................................................................................................................21-14
Cross Charge .................................................................................................................................................21-15
Integration with Oracle Purchasing and Oracle Payables..............................................................................21-16
Integration with Oracle Internet Expenses.....................................................................................................21-18
Integration with Oracle Time & Labor ..........................................................................................................21-19
Integration with Oracle Inventory..................................................................................................................21-20
Allocations and AutoAllocations...................................................................................................................21-21
Asset Capitalization.......................................................................................................................................21-22
Asset Capitalization: Capitalized Interest......................................................................................................21-23
Budgetary Controls and Budget Integration ..................................................................................................21-24
Agenda...........................................................................................................................................................21-25
Oracle Projects Fundamentals Learning Path ................................................................................................21-26
Summary........................................................................................................................................................21-27
xii
Preface
Profile
Prerequisites
11i Navigating Oracle Applications
11i eBusiness Essentials for Implementers
11i Project Foundation Fundamentals
How This Course Is Organized

11i Project Costing Fundamentals is an instructor-led course featuring lecture and hands-on
exercises. Online demonstrations and written practice sessions reinforce the concepts and skills
introduced.
Related Publications
Oracle Publications
Title
Part Number
Oracle Projects Implementation Guide
B12389-02
Oracle Project Costing User Guide
B10855-01
Oracle Projects APIs, Client Extensions,

and Open Interfaces Reference
B12427-01
Additional Publications
System release bulletins
Installation and user's guides
read.me files
Oracle Magazine
xiii
Typographic Conventions
Typographic Conventions in Text
Convention
Bold italic
Element
Glossary term (if
there is a glossary)
Example
The algorithm inserts the new key.
Caps and
lowercase
Buttons,
check boxes,
triggers,
windows
Click the Executable button.

Select the Cant Delete Card check box.
Assign a When-Validate-Item trigger to the
ORD block.
Open the Master Schedule window.
Courier new,
case sensitive
(default is
lowercase)
Code output,
directory names,
filenames,
passwords,
pathnames,
URLs,
user input,
usernames
Code output: debug.set (I, 300);

Directory: bin (DOS), $FMHOME (UNIX)
Filename: Locate the init.ora file.
Password: User tiger as your password.
Pathname: Open c:\my_docs\projects
URL: Go to http://www.oracle.com
User input: Enter 300
Username: Log on as scott
Initial cap
Graphics labels
(unless the term is a
proper noun)
Customer address (but Oracle Payables)
Italic
Emphasized words
and phrases,
titles of books and
courses,
variables
Interface elements
with long names
that have only
initial caps;
lesson and chapter
titles in crossreferences
Do not save changes to the database.

For further information, see Oracle7 Server
SQL Language Reference Manual.
Enter user_id@us.oracle.com,
where user_id is the name of the user.
Select Include a reusable module component
and click Finish.
Uppercase
SQL column
names, commands,
functions, schemas,
table names
Use the SELECT command to view

information stored in the LAST_NAME
column of the EMP table.
Convention
Arrow
Element
Menu paths
Example
Quotation
marks
This subject is covered in Unit II, Lesson 3,

Working with Objects.
Select File> Save.

xiv
Brackets
Key names
Press [Enter].
Commas
Key sequences
Plus signs
Key combinations
Press and release keys one at a time:

[Alternate], [F], [D]
Press and hold these keys simultaneously:
[Ctrl]+[Alt]+[Del]
Typographic Conventions in Code

Convention
Caps and
lowercase
Lowercase
Lowercase
italic
Uppercase
Element
Oracle Forms
triggers
Column names,
table names
Example
When-Validate-Item
Passwords
PL/SQL objects
DROP USER scott

IDENTIFIED BY tiger;
OG_ACTIVATE_LAYER
(OG_GET_LAYER
(prod_pie_layer))
Syntax variables
CREATE ROLE role
SELECT last_name
FROM s_emp;
SQL commands and SELECT userid

FROM emp;
functions
Typographic Conventions in Navigation Paths

This course uses simplified navigation paths, such as the following example, to direct you
through Oracle Applications.
(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve
This simplified path translates to the following:
1.
(N) From the Navigator window, select Invoice then Entry then Invoice Batches
Summary.
2.
(M) From the menu, select Query then Find.
3.
(B) Click the Approve button.
Notations :
(N) = Navigator
(I) = Icon
(M) = Menu
(H) = Hyperlink
(T) = Tab
(B) = Button
xv
Typographical Conventions in Help System Paths

This course uses a navigation path convention to represent actions you perform to find
pertinent information in the Oracle Applications Help System.
The following help navigation path, for example
(Help) General Ledger > Journals > Enter Journals
represents the following sequence of actions:
1.
In the navigation frame of the help system window, expand the General Ledger entry.
2.
Under the General Ledger entry, expand Journals.
3.
Under Journals, select Enter Journals.
4.
Review the Enter Journals topic that appears in the document frame of the help system
window.
xvi

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11i Project Costing

Copyright Oracle Corporation, 2004. All rights reserved.

This book was published using: oracletutor

11i Project Costing Fundamentals Table of Contents

Enter Pre-Approved Batches .........................................................................................................................3-10

11i Project Costing Fundamentals Table of Contents

11i Project Costing Fundamentals Table of Contents

11i Project Costing Fundamentals Table of Contents

Burden Schedule Types and Burden Schedules.............................................................................................9-28

11i Project Costing Fundamentals Table of Contents

Borrowed and Lent Process Flow..................................................................................................................11-13

11i Project Costing Fundamentals Table of Contents

11i Project Costing Fundamentals Table of Contents

Integration with Oracle Inventory .................................................................................................................15-1

11i Project Costing Fundamentals Table of Contents

Practice - Process an Allocation Rule........................................................................................................16-50

11i Project Costing Fundamentals Table of Contents

11i Project Costing Fundamentals Table of Contents

Entering a Budget Draft.................................................................................................................................19-40

11i Project Costing Fundamentals Table of Contents

Implementing Non-Labor Costing.................................................................................................................21-11

Copyright 2004, Oracle. All rights reserved.

11i Project Costing Fundamentals Table of Contents

11i Navigating Oracle Applications

11i eBusiness Essentials for Implementers

11i Project Foundation Fundamentals

How This Course Is Organized

Oracle Projects Implementation Guide

Oracle Project Costing User Guide

Oracle Projects APIs, Client Extensions,

System release bulletins

Installation and user's guides

Copyright 2004, Oracle. All rights reserved.

11i Project Costing Fundamentals Table of Contents

Click the Executable button.

Code output: debug.set (I, 300);

Customer address (but Oracle Payables)

Do not save changes to the database.

Use the SELECT command to view

This subject is covered in Unit II, Lesson 3,

Select File> Save.

11i Project Costing Fundamentals Table of Contents

Press and release keys one at a time:

Typographic Conventions in Code

DROP USER scott

CREATE ROLE role

SQL commands and SELECT userid

Typographic Conventions in Navigation Paths

(M) From the menu, select Query then Find.

(B) Click the Approve button.

11i Project Costing Fundamentals Table of Contents

Typographical Conventions in Help System Paths

Under the General Ledger entry, expand Journals.

Under Journals, select Enter Journals.

Copyright 2004, Oracle. All rights reserved.

11i Project Costing Fundamentals Table of Contents

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