Notice!!

This book can be

used for Office 2000,

HarisPC 2003 and XP.

Tips and Tricks 2:

MS Office

By: Muhd Haris

Visit our website at:

http://harispc.webnode.com

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 Contents

Shortcuts of Office…Page 3

Making Excel Docs great! …Page 7

Writing Word Docs…Page 11

Presenting a good PowerPoint

presentation…Page 16

Intro: Now, we can have an introduction.

Anyway, the previous book may be great
but this book will help you make better
documents with Office.

So, Let’s get

started!
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 This chapter will
help you:
Chapter 1 • Do your
documents

Shortcuts of Office fast!

• And save it
fast!

Shortcuts. You can’t live without them, right? Right!

Anyway, Windows XP isn’t the only one to have them.
Microsoft Office has them too. This chapter will help you
get your reports going. (Ok, they’re not going
anywhere!)

Figure 1-1: A Word document.

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Bold, Italic and Underlined!

Do you always get tired moving your mouse cursor to

the B logo (Bold)? Yes. We can speed this process up by
pressing Ctrl + B. Now, it’s much faster!

Figure 1-2: If you put your cursor to the B logo, it will show the shortcut to
it.

The others, Italic and Underlined, their shortcuts are Ctrl

+ I and Ctrl + U respectively.

Alignment shortcuts

If you have the same reasons for alignment, for example,

Align Left, just press Ctrl + L. Center is Ctrl + E, Justify is
Ctrl + J and Align Right is Ctrl + R.

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Figure 1-3: As I have said in Figure 1-2, just put the cursor on the Align Left
and you get the shortcut! (Hey, is there an echo here?)

Saving & Opening shortcuts

To save your documents, you know you had to go to File,

then click on ‘Save’. But, isn’t that a little tiring? Don’t
fret; the shortcuts are here to help. Just press Ctrl + S.

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Figure 1-4: Obviously, the shortcuts can be seen everywhere with their
commands.

Other shortcuts

• Want to change the font? Press Ctrl + Shift + F.

• Want to change the font size? Press Ctrl + Shift + P.
• Oops, made a mistake? Just press Ctrl + Y to undo it.
• Want to redo it? Press Ctrl + Z.

On with the next

chapter!
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 This chapter will
help you:
• Brightening
your excel

Chapter 2 docs!
• And also do
them fast!

Making Excel Documents great!

Excel. Calculating your invoices, profits and losses.

This chapter will help you make those excel docs
Shine! Ok, they’re not really shining.

Figure 2-1: An Excel document.

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Charts

If you have done a report like the above, you need a

chart, right? Right! So, to add a new chart, just click
Insert Chart.

You can put any chart you like, bars, cones and much
more. Now, it looks much nicer.

Figure 2-2: The chart wizard.

Figure 2-3: After the wizard, you’ll get this!

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Functions

Have you ever wanted to add a series of numbers in

Excel but don’t know how to? Just type ‘=SUM’ with the
cells which has the numbers to be added.

Figure 2-4: Sum of the Design section.

Other functions

• To make an average of the numbers, just type’=

average’.
• To make the maximum of the numbers, just type
‘=max’.
• To make the minimum of the numbers, just type
‘=min’.

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Figure 2-5: Making an average!

Word art and auto shapes

Hey, I thought these functions are only for Word and

PowerPoint. Nah, this can be used too. Need proof?
Here’s one.

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Figure 2-6: The proof that you can use Word art and auto shapes in Excel.

On with the
next
chapter!
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 In this chapter, we
will help you get
your word docs
movin’.
Chapter 3

Writing Word Documents

Figure 3-1: Another word document. Hey, my birthday (in 2007…)!

Anyway, this chapter will help you get your reports to be

the talk of the town. Move on!

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Make your text box look colorful!

You have seen the text boxes used in this book are filled
with color. Don’t know how to? Just right click the
textbox and click on ‘Format text box’.

Figure 3-2: Pick your color for the box. Red maybe?

Insert pictures in the document

If you were wondering how I got those screenshots here,

here’s how. Click Insert, then Picture and finally, from
file.

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Figure 3-3: Make a picture from a file.

Using clipart in Word

Alternatively, you can use Clipart to express your reports.

However, you can download more of them at Microsoft
website.

Figure 3-4: A clipart!

Hidden Secret! (In the end, it wasn’t!)

Want to know a secret? If you spread this, I will send you

to Osama Bin Laden, just kidding (Must be frightened,
eh?).
Anyway, you can tweak the style of a paragraph. Here’s
how. See those black arrows? Click on them. Then, you’ll
see a box. That’s the secret. Hey, wait. If you open a
Word doc, it will come out on the editing toolbar.

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Figure 3-5: The secret (and it wasn’t!)!!

Inserting Tables

This may be crazy but you can create tables in your

report. Here’s how. Just click on ‘Table’ and then click on
‘Draw Table’.

Figure 3-6: Drawing a table.

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Paragraphing

If you remember your primary (elementary) school days,

you had to leave two fingers of space before making a
paragraph in your essay, right? Right! In Word, you can
do that too! Just click on ‘Format’, and then click on
‘Paragraphing’.

Figure 3-7: Paragraphing

On with the next

chapter!

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 This chapter will

Chapter 4 help you present

a stunning
presentation!

Presenting a good PowerPoint

Presentation

This chapter will help you make your presentation a star

(Ok, it won’t be at Hollywood!).

Figure 4-1: A PowerPoint Presentation.

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Word art secrets!

Do you know that you can adjust a Word art? I’m sure
you don’t! Do a word art and drag the yellow shape to
adjust the size. Not happy with your writing? You can
change the font and size of it. You can even change the
color of it!

Figure 4-2: Adjusting the size of the word art.

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PowerPoint shorcuts!

There are some shortcuts that can only be used for this
program.

• Ctrl + M: Make a new slide

• F5: Slide Show
• Ctrl + P: Print

Hyperlink in a slideshow!

You must be saying, “You must be kidding!” But, it’s

true. Here’s how. Just go to ‘Insert’ and click on
‘Hyperlink’ (Shortcut: Ctrl + K). Type anything and attach
it to a website or anything else. You’re done!

Figure 4-3: The Hyperlink window.

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Making animations in a slide show

In our last tip, I will show you how to animate your

words. It’s for real. Here’s how you do it. Just click
Slideshow and click on ‘Custom Animation’. And, you do
whatever you want with your slideshow.

Figure 4-4: Going to custom animation!

Summary – 1st Edition

I’m still considering the Vista book so, get out and shut
up!!!! The End!!!

Summary – 2nd Edition

Just like the 2nd edition of the first book, HarisPC T&T
XP, this book has been upgraded to improve readability
and to update screenshots in this book. So, enjoy!

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