PRSS EXECUTIVE BOARD OFFICER DESCRIPTION • 2009-2010

All members of the Executive Board must:

 Keep in contact with all other E-board members throughout the summer
 Attend all E-Board meetings and twice monthly chapter meetings
 Represent PRSSA at the fall and spring student activities fairs
 Introduce themselves to their professors and represent PRSSA in their classes
 Work together as a team
 Uphold the excellence of the Public Relations Student Society and Cameron University

PRESIDENT (Must have been a member of PRSSA for at least one year; interview with current president and faculty advisor required)
• Maintains contact with new E-Board over the summer
• Directs overall operations of the chapter by ensuring open and continuous lines of communication for the E-board
• Recommends goals, objectives, plans and programs for the benefit of the chapter
• Presides at and oversees all membership and executive board meetings
• Distributes a printed agenda to members and faculty advisor before each meeting
• Sets final schedule, with help of Vice President-Programming for each semester
• Handles arrangements for meetings, including procurement of meeting rooms for the year and inspection of room before
each meeting to ensure adequate setup
• Coordinates professional development opportunities for PRSA members
— Workshops, Coffee, Socials, Senior Night
• Serves as or appoints the liaison between National PRSSA and CU PRSSA (when applicable)
• Serves as or appoints the director of Aggie ImPRessions
• Serves as or appoints the Cameron University Student Government Association Representative
• Meets weekly with the faculty advisor
• Works with the treasurer to develop the chapter’s yearly budget
• Works with the E-Board on Zenith Award entries
• Reviews chapter constitution and bylaws at beginning and ending of term of office
• Reviews and/or updates each officer’s job description (with faculty advisor) at the end of spring semester
• Directs the recruitment program for new members prior to each national enrollment period along with vice president
• Meets with successor to review and turn over records before the end of spring semester to ensure a smooth transition to the
next year

VICE PRESIDENT- Programming

• Performs the duties of chapter president if the president is absent or unable to perform his/her duties (becomes president if
current president resigns or is removed from office)
• Organizes committees
— Type and number of committees created under the discretion of the VP and president
• Organizes and appoints committees for university and community events
— UGA Homecoming (application must be completed over the summer)
• Helps committees to establish plans, goals and objectives and updates the E-Board and faculty advisor of committees’ plans,
goals and objectives
• Keeps in contact weekly with all committee heads and regularly reports to president and faculty advisor
• Is available to attend committee meetings
• Directs the recruitment program for new members prior to each national enrollment period along with president
• Meets with successor to review and turn over records before the end of spring semester to ensure a smooth transition to
the next year
• Organizes professional speakers for meetings by making all necessary arrangements and providing appropriate follow-up

VICE PRESIDENT- Communication

• Produces and distributes fliers for all meetings and events
• Maintains the PRSS bulletin board in the Communcations building
• Maintains the PRSS facebook page
• Maintains the PRSS blog
• Creates and maintains the PRSS display board for Gold Rush and preview events
• Creates membership packet for fall and spring recruitment
• Meets with successor to review and turn over records before the end of spring semester to ensure a smooth transition
to the next year

TREASURER (No member can spend any money without prior approval of the faculty advisor, president and treasurer)
 • Works with chapter president to prepare annual budget
• Provides financial reports periodically to president and faculty advisor
• Collects fees for special events and fundraisers
• Deposits all funds into PRSS’s accounts
• Disburses chapter funds with approval of faculty advisor
• Reimburses E-board members for PRSSA expenses
• Keeps accurate financial records by making timely deposits and balancing the checkbook
• Gives monthly (or as needed) updates to president on account balances
• Handles student travel issues for PRSS trips
• Meets with successor to review and turn over records before the end of spring semester to ensure a smooth transition
to the next year

SECRETARY
• Maintains a record of chapter members and attendance at meetings
• Handles all chapter correspondence
• Collects PRSS mail from the Student Activities Building
• Buys gifts for speakers and writes thank you notes
• Contacts COMM faculty about meetings and PRSS events through Norma Schmall, department secretary
• Meets with successor to review and turn over records before the end of spring semester to ensure a smooth transition
to the next year