BHP BILLITON Manganese Gabon

Manage Release Strategy And MM Reports

Course Curriculum

James Asante 10/28/2010 (See revision listing on back page)

Release Strategy and MM Reports 2010

Date of Issue: 28/10/2010 2009 BHP Billiton Commercial in Confidence

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Release Strategy and MM Reports 2010

Version: Module: Developer: Reviewers:

Change & Training Deloitte MM Team Lead BHP Billiton SME Other

1.0 Materials Management (MM) James Asante Tony Botes Bronwen Watson Berinda Joubert

Course Title / ID: Target Audience:

Course Duration (Estimate): Delivery Method(s): Prerequisites:

Manage Release Strategy and MM Reports Business Unit Supply Managers: Mn Supply - Co-ordinator Mn Supply - Practitioner Mn Supply - Supervisor Overseer Supply Superintendent Supply 1 day Facilitated Session, Practical Exercises SAP Basic Navigation Course

Course Purpose and Objectives: This course is intended to cover the Release Strategy and Materials Management Reports as applicable to BHP Billiton. The course will also cover the associated Reports. Upon completing this course, participants will be able to: Describe Service Entry Sheet approval procedure via workflow or approval at the one time Describe Purchase Requisition approval via workflow Describe Purchase Order approval via workflow Navigate in the SAP Business Workplace Accept / Reject Service Entries via Workflow Accepting / Rejecting Service Entries via Workflow Block the Service Entries pending investigation Authorise Collective Purchase Requisitions Authorise Individual Purchase Requisition Authorise / Reject Requisitions via Workflow Authorise / Reject Purchase Order via Workflow Execute BHP Billiton customised MM reports

Date of Issue: 28/10/2010 2009 BHP Billiton Commercial in Confidence

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Release Strategy and MM Reports 2010

Content Outline: Course Overview Process Flow

Process Flow: Service Entry Acceptance

SES Created

Workflow Administrator determines Authoriser

Authoriser not found

Authorising agent determined Authoriser found SES Authorised or Rejected

Rejection Notification

Requisition Authorised

SES queues for Invoice Matching

Process Flow: Requisition Release Workflow

Requisition Created

W/F Administrator determines authoriser

Authoriser not found

Authorising agent determined

Authoriser found

Rejection Notification

Online Release Failed

Requisition Authorised or Rejected

Requisition Authorised

Workflow Administrator releases manually

Requisition queues for Purchase Order

Date of Issue: 28/10/2010 2009 BHP Billiton Commercial in Confidence

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Release Strategy and MM Reports 2010

Content Outline: Course Overview Process Flow

Process Flow: Automatic Purchase Orders

Process Flow SSC

Authorised purchase requisition with source automatically determined

Appropriate order created automatically

Activity Reference

Order sent to vendor(s) automatically

Activity Reference

Go To: Process Transmitting purchasing documents

Date of Issue: 28/10/2010 2009 BHP Billiton Commercial in Confidence

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Release Strategy and MM Reports 2010

Content Outline: Authorise Service Entry Upon completion of this module, participants will be able to: Accept / Rejec Service Entries Accept / Reject Service Entries via Workflow Block the Service Entries pending investigation Execute Reports This course will cover the following concepts, terms, and procedures: Cost Centre owner Three way matching SAP Integrated Inbox Transaction Name Accept / Rejec Service Entries Accept / Reject Service Entries via Workflow Reports Workflow Auto-Approved Workitems Report Content Outline: Authorise Purchase Requisitions Upon completion of this module, participants will be able to: Authorise Collective Purchase Requisitions Authorise Individual Purchase Requisition Authorise / Reject Requisitions via Workflow Execute Reports This course will cover the following concepts, terms, and procedures: Requisition Number Plant Transaction Name Authorise Collective Purchase Requisitions Authorise Individual Purchase Requisition Authorise / Reject Requisitions via Workflow Reports Workflow Auto-Approved Workitems Report Content Outline: Authorise Purchase Orders Upon completion of this module, participants will be able to: Authorise / Reject Purchase Order via Workflow Execute Reports This course will cover the following concepts, terms, and procedures: Contracts are not subject to approval Workflow events ZCWFAUTO Yes Transaction Code ME55 ME54N SBWP QRG Yes Yes Yes Yes ZCWFAUTO Yes Transaction Code ML81N SBWP QRG Yes Yes

Date of Issue: 28/10/2010 2009 BHP Billiton Commercial in Confidence

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Release Strategy and MM Reports 2010

Transaction Name Authorise / Reject Purchase Order via Workflow Report Workflow Auto-Approved Workitems Report Content Outline: Custom Reports Upon completion of this module, participants will be able to: Execute custom reports

Transaction Code SBWP ZCWFAUTO

QRG Yes Yes

This course will cover the following concepts, terms, and procedures: ABAP List Viewer (ALV)

Transaction Name Buyers Action List Create Control Report for Contract Changes Create Reservation Picklist Create SLA Requisition Cycle Time Report Global ADVENT Download Program Inventory Report with Storage Bin Location List Purchase Orders by PO number with barcode Material Master Activity Material Master Change by User ID at Plant Level Report Material Master Duplicates Report Minority Indicator Report PO Reporting - Services POs for Calculation of Month End Accruals Purchase Order Line Item Details Purchase Req to Goods Receipt Cycle Time Receiving Report Lists Purchase Order Line Items Report Changes by User Report POs with higher prices than Reqs Supply KPI Report Vendor Delivery Report - Detailed Vendor Delivery Report - Summary Vendor Master Banking Detail Change Report Vendor Master Changes Vendor Total Spend Program to Identify Inactive Vendors Workflow Auto-Approved Workitems Report

Transaction Code ZMPU_BUYERS_ACTION_L ZMPU_CONT_CHANGE ZMIM_RES_PICK ZMPU_SLA_RCT ZMADVENT_DOWN ZMIM_INV_WITH_BIN ZESC_ME2N ZPET_MASTER_ACTIVITY ZMPU_MATCHG ZM00_MATL_DUPLICATES ZMPU_MIR ZMRC_PO_SRV_REP ZMPU_PO_ACCRUALS ZMPU_PO_DETAILS ZMPU_GR_REC_PERF ZMIM_REC_REP ZMPU_POCHG_USR ZMPHPR ZMPU_KPIS ZMPU_DELIV_DET ZMPU_DELIV_SUM ZFAPVB ZMPU_VMC ZMPU_VENDSPEND ZMPU_VEND_DEL_BLOCK ZCWFAUTO

QRG Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Date of Issue: 28/10/2010 2009 BHP Billiton Commercial in Confidence

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Release Strategy and MM Reports 2010

Course Review: After completing this course, participants will be expected to be able to: Describe Service Entry Sheet approval procedure via workflow or approval at the one time Describe Purchase Requisition approval via workflow Describe Purchase Order approval via workflow Navigate in the SAP Business Workplace Accept / Reject Service Entries via Workflow Accepting / Rejecting Service Entries via Workflow Block the Service Entries pending investigation Authorise Collective Purchase Requisitions Authorise Individual Purchase Requisition Authorise / Reject Requisitions via Workflow Authorise / Reject Purchase Order via Workflow Execute BHP Billiton customised MM reports Execute Inventory and Purchasing reports

Learning Assessments: The following mechanisms will be used to reinforce and evaluate the learning: Practical exercises in the SAP R/3 training environment. Support Material: The following mechanisms will be used to support the learning: Manage Release Strategy Quick Reference Guide PowerPoint presentation Activity Flow Posters Student Guide Exercise Guide Data Sheet

Date of Issue: 28/10/2010 2009 BHP Billiton Commercial in Confidence

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Source Documentation
This section lists all source materials (supplementary to the ARIS LPDD Report) that should be used to build the Module (e.g. product documentation, peripherals, CDs, white papers, product specific software, hardware requirements, etc.). Source materials should be stable at commencement of development activity and also identify exactly what and how they should be used. Doc Ref 1 2 3 4 5 6 7 8 9 10 11 12 Document Title Release 1 1SAP Project Overview eLearning 1SAP Overview Images Zip File PPT source doc INT001 L&PS Approach Version Published Module Design DB Module Design DB Location Document Usage: Identify What, Where and how to use this source document As a source where referenced. As specified. As specified.

BHP Billiton 1SAP Project 1SAP L&PS Module Design eLearning Introductory Learning

Document History
Approvals Record Document Owner James Asante Approvers Tony Botes Bronwen Watson Berinda Joubert Technical Project Manager Deloitte MM Team Lead BHP Billiton SME Title / Role MM Trainer Signature Date

Change History Version No. 1.0 Date Changed 2010-10-28 Modified By James Asante Nature of Amendment Issue for comment

Date of Issue: 28/10/2010 2009 BHP Billiton Commercial in Confidence

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