How to use the automatic timetabler

1. Enter the start time in cell F40, using the 24-hour format: HH:MM . You can change this time at any time while entering student names and the code for their levels or later. 2. Always timetable candidates in groups according to level, lowest to highest. If you also have ISE candidates, timetable Portfolio marking (Codes m0 -m4) first - see Handbook for full instructions 3. You can copy and paste names from another EXCEL spreadsheet or enter them direct below. Begin at cell A42 Make sure you include the correct exam code for each candidate in column C 4. To show breaks, use the code 'b1' or 'B1' or 'b2', 'B2' in Column C.

5. To move names and codes from one part of the sheet to another, use this method only: Highlight all the names and codes you wish to move and COPY. Then PASTE the one or more lines into the spreadsheet where you need them. You can then safely DELETE the unwanted lines you have just COPIED. NEVER USE 'CUT' and PASTE because it destroys the calculation formula

6. Remember to include a 15 min break every 2 hours and a minimum 60 mins break if the examiner is with you for more than 4 hours. A short break of 15mins = b1, longer breaks of 60 mins= b2. Full details in the syllabuses.

7.If the examiner is with you for a full day, use code 'f' or 'F' in column C to timetable FEEDBACK 8. You MUST include Portfolio marking in your timetable for the examiner (m0 - m4). NB: The '0' is key 'Zero'

9. If you find your session is ahead or behind, you can adjust the 'next candidate' time in column F by entering the new time for the candidate. The rest of your examining day will be re-calculated. Please note: this destroys the formular in this cell so you should re-load the timetabler to do another timetable e.g. for a second examiner. 10. This revised timetable includes timings for the SEW examinations.

Set or re-set your start time here: >>>

First Name Surname Code 1 1 1 2 mins

Put first candidate on this line

5 5 5 6

2 2 4 4 5 5 m2 m2 m2 m4 m4 b1 S2 S2 S4 S4 b2 W2 w2 w3 w4 w4 f

6 6 10 10 10 10 6 6 6 15 15 15 12 12 25 25 60 20 20 23 27 27 30

SUMMARY OF ENTRIES Total Grade 1 Total Grade 2 Total Grade 3 Total Grade 4 Total Grade 5 Total Grade 6 Total Grade 7 Total Grade 8 Total Grade 9 Total Grade 10 Total Grade 11 Total Grade 12 Total ISE 0 Total ISE I Total ISE II Total ISE III Total ISE IV Total SEW 1 Total SEW 2 Total SEW 3 Total SEW 4 Total Candidates:

3 3 0 2 2 0 0 0 0 0 0 0 0 0 2 0 2 0 2 1 2 19

e for their levels or later.

st to highest. 0 -m4) first - see Handbook for full instructions

r enter them direct below. Begin at cell A42

KEY TO EXAM CODES Exam Code Grade 1 1 Grade 2 2 Grade 3 3 Grade 4 4 Grade 5 5 Grade 6 6 Grade 7 7 Grade 8 8 Grade 9 9 Grade 10 10 Grade 11 11 Grade 12 12 BREAK(short) BREAK (Long) FEEDBACK MARKPF0 MARKPF1 MARKPF2 MARKPF3 MarkPF4 ISE 0 ISE I ISE II ISE III ISE IV b1 b2 f m0 m1 m2 m3 m4 s0 s1 s2 s3 s4

Mins 5 6 7 10 10 10 15 15 15 25 25 25 15 60 30 3 4 6 8 15 8 8 12 20 25

gd1 gd2 gd3 gd4 gd5 gd6 gd7 gd8 gd9 gd10 gd11 gd12 Shrt brk Lng brk
FEEDBACK

r, use this method only: PASTE the one or more lines into he unwanted lines you have just COPIED.

60 mins break if

ils in the syllabuses.

mark0 mark1 mark2 mark3 mark4 ISE0 ISE1 ISE2 ISE3 ISE4 ISE0 SEW1 SEW2 SEW3 SEW4 SEW 1

umn C to timetable FEEDBACK

ner (m0 - m4). NB: The '0' is key 'Zero'

candidate' time in column F by entering e-calculated. Please note: this destroys er timetable e.g. for a second examiner.

SEW 1 SEW 2 SEW 3 SEW 4

W1 W2 W3 W4

13 20 23 27

Start Time 9:30 Next candidate at: Exmnr doing: Total time used 0:00 0:05 0:10 0:15

9:30
9:35 9:40 9:45

gd1 gd1 gd1 gd2

9:51 9:57 10:03 10:13 10:23 10:33 10:43 10:49 10:55 11:01 11:16 11:31 11:46 11:58 12:10 12:35 13:00 14:00 14:20 14:40 15:03 15:30 15:57 16:27

gd2 gd2 gd4 gd4 gd5 gd5 mark2 mark2 mark2 mark4 mark4 Shrt brk ISE2 ISE2 ISE4 ISE4 Lng brk SEW2 SEW2 SEW3 SEW4 SEW4 FEEDBACK

0:21 0:27 0:33 0:43 0:53 1:03 1:13 1:19 1:25 1:31 1:46 2:01 2:16 2:28 2:40 3:05 3:30 4:30 4:50 5:10 5:33 6:00 6:27 6:57 #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE!

#VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! ###########

AUTOMATIC SUMMARY SUMMARY OF ENTRIES Total Grade 1 Total Grade 2 Total Grade 3 Total Grade 4 Total Grade 5 Total Grade 6 Total Grade 7 Total Grade 8 Total Grade 9 Total Grade 10 Total Grade 11 Total Grade 12 TOTAL GESE Total ISE 0 Lng brk Total ISE I Total ISE II Total ISE III Total ISE IV TOTAL ISE Total SEW 1 Total SEW 2 Total SEW 3 Total SEW 4 Total SEW Total Candidates

3 3 0 2 2 0 0 0 0 0 0 0 10 0 0 2 0 2 4 0 2 1 2 5 19

TIP: Please save a copy of this program befpre you experiment If you make mistakes you can always reload the saved version

How to use the automatic timetabler

1. Enter the start time in cell F31, using the 24-hour format: HH:MM . You can change this time at any time while entering student names and the code for their levels or later. 2. Always timetable candidates in groups according to level, lowest to highest. If you also have ISE candidates, timetable Portfolio marking (Codes m0 -m3) first - see Handbook for full instructions 3. You can copy and paste names from another EXCEL spreadsheet or enter them direct below. Begin at cell A33 Make sure you include the correct exam code for each candidate in column C 4. To show breaks, use the code 'b' or 'B' in Column C. For breaks longer than 15 mins enter the code as often as needed in column C. e.g. 1 hour = 4 lines of 'b'. 5. To move names and codes from one part of the sheet to another, use this method only: Highlight all the names and codes you wish to move and COPY. Then PASTE the one or more lines into the spreadsheet where you need them. You can then safely DELETE the unwanted lines you have just COPIED. NEVER USE 'CUT' and PASTE because it destroys the calculation formula 6. Remember to include a 15 min break every 2 hours and a minimum 60 mins break if the examiner is with you for more than 4 hours. Full details in the syllabuses. 7.If the examiner is with you for a full day, use code 'f' or 'F' in column C to timetable FEEDBACK 8. You MUST include Portfolio marking in your timetable for the examiner (m0 - m3). NB: The '0' is key 'Zero' 9. If you find your session is ahead or behind, you can adjust the 'next candidate' time in column F by entering the new time for the candidate. The rest of your examining day will be re-calculated. Please note: this destroys the formular in this cell so you should re-load the timetabler to do another timetable e.g. for a second examiner.

Set or re-set your start time here: >>>

First Name
Put first candidate on this line

Surname

Code 1 2

mins 5 6 8 10 10 10 6 6 6 15 15 15 8 8 15 25 25 5 5 6

Next candidate at:

This example shows: level '0' done first followed by

ISE Portfolio marking followed by candidate interviews at ISE 0 more marking at ISE level II

You should always timetable ISE marking BEFORE any grade exams take place

followed by candidate interviews at ISE II marking ISE III

Make sure you begin your codes in cell C33 or the calculator will not work properly

a break after 2 hrs or so ISE III interviews grade exams begin

mo S0 S0 S0 m2 m2 m2 S2 S2 S2 m3 m3 b S3 S3 1 1 2

2 a break of 1 hour so 4 entries of 'b' each value 15 mins b b b b 3 3 3 3 3 4 b 5 5 6 finally feedback session f

more grade exams

a break

6 15 15 15 15 7 7 7 7 7 10 15 10 10 10 30

You can overwrite anything here and in Columns B & C (Code)

or typed here

If your timetable changes during the day

Your can reset it in column F

Highlight the area of the timetable you wish to give the examiner Using the 'Set Print Area' Function print out your timetable and any updates you make during the day

To continue, highlight and delete or go to the 'BLANK' sheet by

all codes in column C clicking on the tab below.

SUMMARY OF ENTRIES Total Grade 1 Total Grade 2 Total Grade 3 Total Grade 4 Total Grade 5 Total Grade 6

2 3 5 1 2 1

Total Grade 7 Total Grade 8 Total Grade 9 Total Grade 10 Total Grade 11 Total Grade 12 Total ISE 0 Total ISE I Total ISE II Total ISE III Total Candidates:

0 0 0 0 0 0 3 0 3 2 22

ee Handbook for full instructions

rect below. Begin at cell A33

KEY TO EXAM CODES Exam Code Grade 1 1 Grade 2 2 Grade 3 3 Grade 4 4 Grade 5 5 Grade 6 6 Grade 7 7 Grade 8 8 Grade 9 9 Grade 10 10 Grade 11 11 Grade 12 12 BREAK FEEDBACK MARKPF0 MARKPF1 MARKPF2 MARKPF3 ISE 0 ISE I ISE II ISE III b f m0 m1 m2 m3 s0 s1 s2 s3

Mins 5 6 7 10 10 10 15 15 15 25 25 25 15 30 3 4 6 8 10 10 15 25

lines you have just COPIED.

NB: The '0' is key 'Zero'

e in column F by entering Please note: this destroys .g. for a second examiner. Start Time 9:25 Exmnr

AUTOMATIC SUMMARY SUMMARY OF ENTRIES gd1 Total Grade 1 2 gd2 Total Grade 2 3 gd3 Total Grade 3 5 gd4 Total Grade 4 1 gd5 Total Grade 5 2 gd6 Total Grade 6 1 gd7 Total Grade 7 0 gd8 Total Grade 8 0 gd9 Total Grade 9 0 gd10 Total Grade 10 0 gd11 Total Grade 11 0 gd12 Total Grade 12 0 TOTAL GESE 14 BREAK Total ISE 0 3 FEEDBACK Total ISE I 0 Total ISE II 3 mark0 Total ISE III 2 mark1 mark2Total Candidates 22 mark3 TIP: ISE0 Please save a copy of this program befpre you experiment ISEI If you make mistakes you can always reload the saved version ISEII ISEIII

Total time used 0:00 0:05 0:11 0:19 0:29 0:39 0:49 0:55 1:01 1:07 1:22 1:37 1:52 2:00 2:08 2:23 2:48 3:13 3:18 3:23

Next candidate at: doing:

9:25
9:30 9:36 9:44 9:54 10:04 10:14 10:20 10:26 10:32 10:47 11:02 11:17 11:25 11:33 11:48 12:13 12:38 12:43 12:48

gd1 gd2 mark3 ISE0 ISE0 ISE0 mark2 mark2 mark2 ISEII ISEII ISEII mark3 mark3 BREAK ISEIII ISEIII gd1 gd1 gd2

12:54 13:00 13:15 13:30 13:45 14:00 14:07 14:14 14:21 14:28 14:35 14:45 15:00 15:10 15:20 15:30 16:00

3:29 3:35 BREAK 3:50 BREAK 4:05 BREAK 4:20 gd3 4:35 gd3 4:42 gd3 4:49 gd3 4:56 gd3 5:03 gd4 5:10 BREAK 5:20 gd5 5:35 gd5 5:45 gd6 5:55 FEEDBACK 6:05 6:35 #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! ########## ########## ########## ########## ########## ##########
gd2 BREAK

########## ########## ########## ########## ########## ########## ########## ########## ##########

y of this program befpre you experiment es you can always reload the saved version