Tips and Tricks for Microsoft Word

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Table of Contents
Tips and Tricks for Microsoft Word.................................................................................................1 Table of Contents.............................................................................................2 Word Tips & Tricks...........................................................................................3 Autocorrect...................................................................................................3 Autotext........................................................................................................3 F4 Repeat Key...............................................................................................3 Selecting Text...............................................................................................3 Download Word Templates at Office.Microsoft.com.....................................3 Inserting Graphics.........................................................................................3 Formatting Graphics.....................................................................................3 Word Keyboard Shortcuts.............................................................................5

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Word Tips & Tricks

Autocorrect
Tools ->Autocorrect Verify that Autocorrect entries created in Excel are available in Word

Autotext
Create new Autotext entry Enter format text to be saved, select the test, Insert->Insert ->Autotext ->New and name the text To Insert the Autotext entry Type what you named the Autotext entry and press F3

F4 Repeat Key
Use the F4 key to repeat the last action

Selecting Text
Technique using cursor in body text versus selection bar at left With arrow pointing in (selection bar area) Single-click selects word Double-click selects paragraph Triple-click selects entire document

Download Word Templates at Office.Microsoft.com

Go to www.Office.Microsoft.com (Template Gallery)

Inserting Graphics
Insert -> Picture ->Clip Art, select desired clip, right-click, select Insert, close clip art dialog.

Formatting Graphics

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Right-click picture, Format Picture ->Layout, select each option and determine which is best for the document. Resize Graphic Resize the graphic manually keeping the aspect ration (Use Shift key when using handles to size)

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Word Keyboard Shortcuts

Command Name All Caps Annotation App Maximize App Restore Apply Heading1 Apply Heading2 Apply Heading3 Apply List Bullet Auto Format Auto Text Auto Text Bold Bold Bookmark Browse Next Browse Prev Browse Sel Cancel Center Para Change Case Char Left Char Left Extend Char Right Char Right Extend Clear Close or Exit Close Pane Column Break Column Select Copy Copy Copy Format Copy Text Create Auto Text Customize Add Menu Participants Handout Modifiers Ctrl+Shift+ Alt+Ctrl+ Alt+ Alt+ Alt+Ctrl+ Alt+Ctrl+ Alt+Ctrl+ Ctrl+Shift+ Alt+Ctrl+ Alt+Ctrl+ Ctrl+ Ctrl+Shift+ Ctrl+Shift+ Ctrl+ Ctrl+ Alt+Ctrl+ Ctrl+ Shift+ Shift+ Shift+ Alt+ Alt+Shift+ Ctrl+Shift+ Ctrl+Shift+ Ctrl+ Ctrl+ Ctrl+Shift+ Shift+ Alt+ Alt+Ctrl+ Page 5 Key A M F10 F5 1 2 3 L K F3 V B B F5 Page Down Page Up Home Esc E F3 Left Left Right Right Del F4 C Return F8 C Insert C F2 F3 =

Command Name Shortcut Customize Keyboard Shortcut Customize Remove Menu Shortcut Cut Cut Date Field Delete Back Word Delete Word Dictionary Do Field Click Doc Close Doc Close Doc Maximize Doc Move Doc Restore Doc Size Doc Split Double Underline End of Column End of Column End of Doc Extend End of Document End of Line End of Line Extend End of Row End of Row End of Window End of Window Extend Endnote Now Extend Selection Field Chars Field Codes Find Font Font Font Size Select Footnote Now Participants Handout

Modifiers Alt+Ctrl+ Alt+Ctrl+ Ctrl+ Shift+ Alt+Shift+ Ctrl+ Ctrl+ Alt+Shift+ Alt+Shift+ Ctrl+ Ctrl+ Ctrl+ Ctrl+ Ctrl+ Ctrl+ Alt+Ctrl+ Ctrl+Shift+ Alt+ Alt+Shift+ Ctrl+Shift+ Ctrl+ Shift+ Alt+ Alt+Shift+ Alt+Ctrl+ Alt+Ctrl+Shift+ Alt+Ctrl+ Ctrl+ Alt+ Ctrl+ Ctrl+ Ctrl+Shift+ Ctrl+Shift+ Alt+Ctrl+

Key Num + X Del D Backspace Del F7 F9 W F4 F10 F7 F5 F8 S D Page Down Page Down End End End End End End Page Down Page Down D F8 F9 F9 F D F P F

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Command Name Go Back Go Back Go To Go To Grow Font Grow Font One Point Hanging Indent Header Footer Link Help Hidden Hyperlink Indent Italic Italic Justify Para Left Para Line Down Line Down Extend Line Up Line Up Extend List Num Field Lock Fields Lock Fields Macro Mail Merge Check Mail Merge Edit Data Source Mail Merge to Doc Mail Merge to Printer Mark Citation Mark Index Entry Mark Table of Contents Entry Menu Mode Merge Field Microsoft Script Editor Microsoft System Info Move Text New Next Field Participants Handout

Modifiers Shift+ Alt+Ctrl+ Ctrl+ Ctrl+Shift+ Ctrl+ Ctrl+ Alt+Shift+ Ctrl+Shift+ Ctrl+ Ctrl+ Ctrl+ Ctrl+Shift+ Ctrl+ Ctrl+ Shift+ Shift+ Alt+Ctrl+ Ctrl+ Ctrl+ Alt+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Ctrl+ Ctrl+

Key F5 Z G F5 . ] T R F1 H K M I I J L Down Down Up Up L 3 F11 F8 K E N M I X O F10 F F11 F1 F2 N F11

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Command Name Next Field Next Misspelling Next Object Next Window Next Window Normal Normal Style Open Open Open Open or Close Up Para Other Pane Other Pane Outline Outline Collapse Outline Collapse Outline Demote Outline Expand Outline Expand Outline Master Outline Move Down Outline Move Up Outline Promote Outline Show First Line Page Page Break Page Down Page Down Extend Page Field Page Up Page Up Extend Para Down Para Down Extend Para Up Para Up Extend Paste Paste Paste Format Participants Handout

Modifiers Alt+ Alt+ Alt+ Ctrl+ Alt+ Alt+Ctrl+ Ctrl+Shift+ Ctrl+ Ctrl+ Alt+Ctrl+ Ctrl+ Shift+ Alt+Ctrl+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Ctrl+ Ctrl+ Shift+ Alt+Shift+ Shift+ Ctrl+ Ctrl+Shift+ Ctrl+ Ctrl+Shift+ Ctrl+ Shift+ Ctrl+Shift+ Page 8

Key F1 F7 Down F6 F6 N N O F12 F2 0 F6 F6 O Num Right = Num + Down Up Left L P Return Page Down Page Down P Page Up Page Up Down Down Up Up V Insert V

Command Name Prev Cell Prev Field Prev Field Prev Object Prev Window Prev Window Print Print Print Preview Print Preview Proofing Redo Redo or Repeat Redo or Repeat Redo or Repeat Repeat Find Repeat Find Replace Reset Char Reset Char Reset Para Revision Marks Toggle Right Para Save Save Save Save As Select All Select All Select All Select Table Show All Show All Headings Show All Headings Show Heading1 Show Heading2 Show Heading3 Show Heading4 Participants Handout

Modifiers Shift+ Shift+ Alt+Shift+ Alt+ Ctrl+Shift+ Alt+Shift+ Ctrl+ Ctrl+Shift+ Ctrl+ Alt+Ctrl+ Alt+Shift+ Ctrl+ Alt+ Shift+ Alt+Ctrl+ Ctrl+ Ctrl+ Ctrl+Shift+ Ctrl+ Ctrl+Shift+ Ctrl+ Ctrl+ Shift+ Alt+Shift+ Ctrl+ Ctrl+ Ctrl+ Alt+ Ctrl+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Page 9

Key Tab F11 F1 Up F6 F6 P F12 F2 I F7 Backspace Y F4 Return F4 Y H Space Z Q E R S F12 F2 F12 A Clear (Num 5) Num 5 Clear (Num 5) 8 A A 1 2 3 4

Command Name Show Heading5 Show Heading6 Show Heading7 Show Heading8 Show Heading9 Shrink Font Shrink Font One Point Shrink Selection Small Caps Space Para1 Space Para15 Space Para2 Spike Spike Start of Column Start of Column Start of Doc Extend Start of Document Start of Line Start of Line Extend Start of Row Start of Row Start of Window Start of Window Extend Style Subscript Superscript Symbol Font Thesaurus Time Field Toggle Field Display Toggle Master Subdocs Tool Un Hang Un Indent Underline Underline Undo Participants Handout

Modifiers Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Ctrl+Shift+ Ctrl+ Shift+ Ctrl+Shift+ Ctrl+ Ctrl+ Ctrl+ Ctrl+Shift+ Ctrl+ Alt+ Alt+Shift+ Ctrl+Shift+ Ctrl+ Shift+ Alt+ Alt+Shift+ Alt+Ctrl+ Alt+Ctrl+Shift+ Ctrl+Shift+ Ctrl+ Ctrl+Shift+ Ctrl+Shift+ Shift+ Alt+Shift+ Shift+ Ctrl+ Shift+ Ctrl+Shift+ Ctrl+Shift+ Ctrl+ Ctrl+Shift+ Ctrl+ Page 10

Key 5 6 7 8 9 , [ F8 K 1 5 2 F3 F3 Page Up Page Up Home Home Home Home Home Home Page Up Page Up S = = Q F7 T F9 \ F1 T M U U Z

Command Name Undo Unlink Fields Unlink Fields Unlock Fields Unlock Fields Update Auto Format Update Fields Update Fields Update Source VBCode Web Go Back Web Go Forward Word Left Word Left Extend Word Right Word Right Extend Word Underline

Modifiers Alt+ Ctrl+ Ctrl+Shift+ Ctrl+ Ctrl+Shift+ Alt+Ctrl+ Alt+Shift+ Ctrl+Shift+ Alt+ Alt+ Alt+ Ctrl+ Ctrl+Shift+ Ctrl+ Ctrl+Shift+ Ctrl+Shift+

Key Backspace 6 F9 4 F11 U F9 U F7 F11 Left Right Left Left Right Right W

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