Memo

To: Date:
RE:

Francois Damba
29 May 2013

From: Aung Kyaw Moe TASK 7 TRANSPORT

Since we have decided to relocate the Mugla Warehouse to Jumna, we need to consider the impact of this movement on the total return journey time to and fro between Jumna and Chagong. According to the tested running time, it is suggested that there will be needed for 3 days journey to go between Jumna and Chagong. At the same time we have decided at Dhetra that we are going to move from 2 weeks distribution to 1 month schedule. Therefore, we have to re-plan our current transport schedule to meet these changes at our current volume level. Please find attached excel file for revised transport schedule I have proposed. According to our learning materials, the nature of the movement can be split into two basic types. The first one is Primary movements which are those that involve typically bulk movements between two specific locations. For example, our movement from Mugla to Jumna is that kind of movement. The other type of movement is that of Secondary distribution which relates to movements that may involve multiple deliveries within a defined area, such as a regional or local warehouse to extended delivery points. Our transport between Chagong and the refugee camps at the border area is that sort of movement. Whatever type of movement may be, the main point is to achieve full utilization of resource used and minimization of the travelled distance and the hours drivers are paid for working. We should first consider for planning and scheduling of transportation between Jumna and Chagong warehouses. The following factors must be kept in mind for this primary level of distribution: 1. the maximisation of load carried 2. minimisation of distance travelled and its associated time 3. the minimisation of time spent loading and unloading It has been suggested that in order to have higher level of flexibility, we have to use more trailers for the tractors. In this regards, we can maximize the use of our trucks. The average ratio is 1.5 Trailers per tractor. We can utilize 2 methods of organizing trunking operations as follows:

1. Relay Trunking in which two articulated vehicles travel regularly from different directions to an intermediate depot 2. Balance Trunking in which is an alternative way of using two articulated vehicles to have an Intermediate transfer point The second part of distribution is the transportation from Chagong warehouse to the refugee camps. If there is a computerized system available to support our planning and scheduling, we can utilize that software which can help to manage effectively the operations involving a wide variety of routing and scheduling requirements. Using this computerized software, we can manage to arrange multi trip routes and multi day routes that may start in one location and end elsewhere, differentiate between multi drop or single drop trips, obtaining daily or weekly scheduling, creating schedules for deliveries and collections, drivers' work rosters and conformance to drivers' hours regulations. As general constraints of our operations, we have to make ensured about the availability of drivers and their level of training and validity and type of licence held by the drivers. On top of that we have to make our vehicle fleet ready and calculate the best mixture of usages We need to clarify ahead about the condition of roads and their availability and their closure. It was also suggested that because of security situation we need to keep 2 vehicles per convoy. The climatic conditions are also importance for scheduling transportation because sometimes in the rainy season, there could be flooding and land sliding on the roads that can hamper our transportation operations. It is obvious that we will continue to use our existing fleet of own vehicles 101,102, 103 and 104 but it is required to change the current establishment of5 rented vehicles; 201, 202, 203, 204 and 205. Since we decided to distribute by monthly schedule, we need more volume of transport between Jumna and Chagong. In that case we will utilize more rented vehicles (203, 204 and 205) for transportation between Jumna and Chagong since they have greater loading capacity than our own vehicles. 201 and 202 can be used additionally for distribution of rations from Chagong to the refugee camps. The changes of establishment are also mentioned on the revised transport schedule herewith attached. Best Regards, Aung Kyaw Moe Logistics Officer SCILaid Betaland

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