MONTHWISE STATUTORY COMPLIANCE CHECKLIST

MONTH DATE 15-Jan 15-Jan JAN 21-Jan 30-Jan 31-Jan 1-Feb FEB 1-Feb 15-Feb NAME OF THE STATUTE THE EMPLOYMENT EXCHANGE (CNV) ACT, 1959 & RULE THE FACTORIES ACT, 1948 THE MATERNITY ACT, 1961 THE CONTRACT LABUR (R&A) ACT, 1970 & RULES THE ESIC ACT, 1948 THE MINIMUM WAGES ACT, 1948 THE PAYMENT OF WAGES ACT, 1936 & RELATED MINES RULES THE CONTRACT LABUR (R&A) ACT, 1970 & RULES FORM ER-1 (RULE 6) REFER TO STATE RULE LMNO {RULE 16 (1)} XXIV {RULE 82(1)} 01A (ESI REGULATION 10 C) III RULE 21 (4A) V RULE 18, VII, VIII RULE 16 XXV RULE 82(2) NAME OF RETURN/COMPLIANCE QUARTERLY RETURN FOR QUARTER ENDED 31ST DEC. PREVIOUS YEAR ANNUAL RETURN ANNUAL RETURN & DETAILS OF PAYMENT ENDING 31 DEC. HALF YEARLY RETURN BY CONTRACTOR (IN DUPLICATE) ANNUAL INFORMATION ABOUT FACTORY COVERED UNDER THE ACT ANNUAL RETURN ANNUAL RETURN ANNUAL RETURN BY PRINCIPAL EMPLOYER TO BE SENT TO LOCAL EMPLOYMENT EXCHANGE CHIEF INSPECTOR OF FACTORIES COMPETENT AUTHORITY UNDER THE ACT CONCERNED LICENCING AUTHORITY REGIONAL OFFICE INSPECTOR UNDER THE AREA CONCERNED CONCERNED LABOUR/REGIONAL COMMISSIONER CONCERNED REGISTERING OFFICER

15-Mar APR 15-Mar

THE APPRENTICESHIP ACT, 1961

APP-2 ER-1 (RULE 6) 3A/6A

HALF YEARLY RETURN MARCH ENDING QUARTERLY RETURN FOR QUARTER ENDED 31ST MARCH ANNUAL RETURN

THE EMPLOYMENT EXCHANGE (CNV) ACT, 1959 & RULE THE EMPLOYEES PROVIDENT FUND & MP ACT, 25-Mar 1952 12-May 15-Jul ESIC ACT,1948, RULES AND REGULATIONS THE EMPLOYMENT EXCHANGE (CNV) ACT, 1959 & RULE THE FACTORIES ACT, 1948 THE CONTRACT LABUR (R&A) ACT, 1970 & RULES THE APPRENTICESHIP ACT, 1961 THE EMPLOYMENT EXCHANGE (CNV) ACT, 1959 & RULE THE CONTRACT LABUR (R&A) ACT, 1970 & RULES THE ESIC ACT, 1948 LIST OF HOLIDAYS THE PAYMENT OF BONUS ACT, 1965 AND RULES

MAY

6 SEC. 44, REGULATION QUADRUPLICATE ALONGWITH CHALLANS 26 MONTHLY RETURN WITH CHEQUE ER-1 (RULE 6) REFER TO STATE RULE XXIV {RULE 82(1)} APP-2 ER-1 (RULE 6) VII RULE 29 (2) STATE RULE QUARTERLY RETURN FOR THE QUARTER ENDED JUNE HALF YEARLY RETURN HALF YEARLY RETURN BY CONTRACTOR HALF YEARLY RETURN SEPT. ENDING QUARTERLY RETURN FOR THE QUARTER ENDED SEPTEMBER APPLICATION FOR RENEWAL OF LICENCE LICENCE RENEWAL FEE

JULY

15-Jul 30-Jul 15-Oct

CONCERNED REGIONAL DIRECTOR/ADVISOR LOCAL EMPLOYMENT EXCHANGE CONCERNED REGIONAL OFFICE CONCERNED LOCAL OFFICE OR SCHEDULED BANK CONCERNED EMPLOYMENT OFFICER CONCERNED DIRECTOR/INSPECTOR CONCERNED INSPECTOR DY. APPRENTICESHIP ADVISOR CONCERNED EMPLOYMENT OFFICER CONCERNED INSPECTOR CONCERNED LOCAL OFFICE CONCERNED INSPECTOR CONCERNED INSPECTOR UNDER THE ACT

OCT

15-Oct 31-Oct 12-Nov

NOV 25-Nov DEC 30-Dec

SEC. 44 REGULATIONN SUMMARY OF CONTRIBUTION (FORM 6) IN 26 QUADRUPLICATE WITH CHALLANS FORM A FORM D RULE 5 ANNUAL ANNUAL RETURN

SR. NO. PROVISION

Factories Act 1948

II III IV V VI VII VIII

Contract Labour Act (R&A) 1970 Payment of wages Act 1936 Minimum wage Act 1948 ESIC Act 1948 Payment of bonus Act 1965 EPF & MP Act 1952 Equal remmuneration Act 1976

LIST OF VARIOUS LEGAL REGISTERS REGISTER NAME o Register of Adult workers o Register of leave with wages o Accident register with forms o Muster roll & wage register o Inspection book o Register of compensatory holidays & overtime o Muster roll for exempted workers o Register in FORM XIII o Register of wages, fines, deduction & advance o Wage slips o Register of employees contribution o Accident register o Inspection book o A,B & C Register o Eligibility register o Inspection book o FORM D Register

FORM NO. FORM 12 FORM 15 FORM 26 FORM 25 FORM 35 FORM 9 FORM-XIII

RULE Rule 37 Rule 94 Rule III Rule 83 & 110 Regulation no. 102 A Rule 83

FORM-7

FORM-D

DETAILS OF STATUTORY RETURNS / ACTIVITIES

S.NO. I. a) b) c) d) e) f) g) h) i) j) k) l) m) NAME OF THE RETURN/ACTIVITIES THE EMPLOYEE P.F. & MISC. PROVISIONS ACT. 1952 FORM-5 Return of new employees (Addition) FORM-10 Return of member left (Deletion) FORM-3A Individual contribution card FORM-6A Summary of Form 3-A FORM-13A/13 Transfer of PF Account Remittance of PF/FPF FORM-12A Statement of contributions FORM-11 Checking,Procesing & filing (Balance sheet) FORM-2 Checking,Processing & a copy to be submitted alongwith monthly return Eligibility Register Updating Allotment of P.F. Nos. PF Inspection Book i) Preparation of Statement and giving to the A/C ii) Preperation of challans & submit to Bank with Cheque iii) To collect challans from Bank iv) Entry in the P.F. ledger NATURE Monthly Monthly Annual Annual As & when required Monthly Monthly Monthly Monthly As & when new employee join ..do... Monthly Monthly Monthly Monthly DUE DATE Before 25th Before 25th 30th April 30th April After receiving from the members Before 15th Before 25th Before 25th Before 25th As & when required As & when required To keep ready for the Inspection By 8th By 15th By 20th By 25th

n) II. a) b) c) d) e) f) g) h) i) j) III. a) b) c) d) e) f) g) h) i EMPLOYEES STATE INSURANCE ACT. 1948 FORM-1 Declaration Form FORM-3 Return of Declaration Form FORM-6 Return of Contributions Remittance of Contributions FORM-16 Accident Report Insurance Nos. to be obtained from the Local Office for the new employees Preparation of statement Preparation of challans & submission to Bank with Cheque Posting in FORM-7 Register and reconciliation thereof Reconciliation for half yearly THE FACTORIES ACT 1948 FORM-2 Notice of occupation FORM-18 Notice of Accident FORM-18 A Notice of serious Accidents FORM-2A Change of Manager FORM-31 Accident Annual Return (FORM-21 Annual Return) FORM-22 Half Yearly Return FORM-8 Test of pressure Vessal FORM-7 Record of white washing FORM-37 Report of examination of Hoist and lift As &when Required As &when Required Half Yearly Monthly As & when required As & when required Monthly Monthly Monthly Half Yearly With in 10 days from the date of appointment do 30th Apr. & 31st oct. Before 21st With in 24Hrs. By 8th By 21st By 15th 15th Apr.,15th Oct.

Yearly As&when Required As&when Required As&when Required Annualy Half Yearly Half Yearly As&when Required Half Yearly

Within 30days from the date of Expiry Within 48 Hrs. Within 4 Hrs. Within 7 days of the new manager taking charge 31st Jan. Before 15th July

Page 3 of 5

DETAILS OF STATUTORY RETURNS / ACTIVITIES

S.NO. NAME OF THE RETURN/ACTIVITIES j) IV. Amendment of Lincense NOTICE TO BE CHECKED 1.Form-11 2. List of Holidays 3.Abstract of the Act 4.Name &Adress of FI, LO,LI,& DLC Registers to be Maintained 1.Inspection Book 2.Leave with wages register (Form-15) 3.Register of lime washing (Form-IV) 4.Fire extinguisher testing register 5.Leave Book (Form-15) 6.Muster Roll (Form 25 ) 7.FORM-10 OT Muster Roll 8.FORM-26 Register of Accidents &occurences Notice for working on weekly off days First Aid Boxes APPRENTICES ACT 1961 Form APP-2 Details of new apprentics Form details of training of apprentics Form APP-3 notice of completion of training Apprenticeship Contract EMPLOYMENT EXCHANGE (C.N.V) ACT 1959 Notification of vacancies Intimation of results Quarterly Return (ER-I) ER-II PAYMENT OF BONUS ACT 1965 Annual Return Form D Register of Bonus Payment PAYMENT OF GRATUITY ACT 1972 Notice of opening Form-A Notice of change Form-B Notice of closure Form-C Nomination Form (Form-F) to get filled from the new employees Abstract of the Act to be displayed Form-U PAYMENT OF WAGES ACT 1936 Annual Return (Form -IV) Register of Fines (Form B) Register of deductions for damages or losses Register of advance NATURE As&when Required DUE DATE When the sanctioned H.P or manpower exceeds

l)

As&when Required Yearly As & when required Yearly Yearly Daily For exempted emp. Monthly As & when required Monthly Half Yearly Half Yearly Half Yearly As & when Required As & when required As & when required Quarterly Two year Annual 30th sept. At opening time As & when required As & when required As & when required before 30th April,31st July,31st Oct,31st Jan 31st March Before 31st Jan

m) n) V. a) b) c) d) VI. a) b) c) d) VII. a) b) VIII. a) b) c) c) e) IX. a) b) c) d)

Within 30 days Within 30 days Before 60 Days

Annual Monthly Monthly Monthly

Page 4 of 5

DETAILS OF STATUTORY RETURNS / ACTIVITIES

S.NO. NAME OF THE RETURN/ACTIVITIES e) Notices 1.Abstract 2.Date of payment of wages 3.Rate of wages X. MATERNITY BENEFIT ACT 1961 a) Annual Return Form D b) Abstract XI. MINIMUM WAGES ACT 1940 a) Annual Return Form - 3 b) Notices to be displayed: 1.Rates of Minimum wages 2.Abstract of the Act 3.Name and address of the Inspector 4.Weekly Holiday 5.Working hours 6.Time of payment of Wages XII. COLLECTION OF STATISTICS ACT 1953 a) Annual Return XIII. EQUAL REMUNERATIONS ACT 1976 a) Form D XIV. CONTRACT LABOUR (REGL & ABL) ACT a) Registration of establishment employing contract Labour b) Certification by Principal Employer FORM-V c) Register of Contractors FORM-VIII d) Annual return XXI e) Cetification on wage register XV. THE PUNJAB INDUSTRIAL ESTABLISHMENT NATIONAL AND FESIVAL HOLIDAYS & CASUAL AND SICK LEAVES ACT 1965 a) List of Festival Holidays FORM-A b) Register of festival holiday, casual and sick leaves FORM-B XVI. N.O.C FROM FIRE OFFICE XVII. CONSENT REVIEW XVIII. MOCK DRILL XIX. HEALTH CHECK UP submission of list of holidays before 30 Nov of the every year to labour deptt. NATURE Monthly Checking DUE DATE

Annual To be displayed Annual To be displayed Before 31st Jan

Annual Register of remuneration

As & when required As & when required Annual Monthly

By 30th Jan

Annual Monthly Annual Half Yearly Half Yearly Annual

Before 30th Nov. Oct. March Jan , July March

PREPARED BY

CHECKED BY

Page 5 of 5