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Unit #1 Basic Setting Solution 01: Organizatinal Units

Exercise Objectives
After completing this exercise, you will be able to: . Create a company code

Business Example
Your client's company is a medium sized enterprise based in the course country. The enterprise is a single legal entity. Task 1: Create a company code GR## that reflects your client's company. In the rest of this course, you will be working in this company code. 1. Company code 1000 already contains all the necessary settings and data. Copy company code 1000 to your new company code GR##. Also copy the general ledger accounts at this point! a) IMG Menu Path: Tools Customizing IMG Execute Project. Choose the "SAP Reference IMG" pushbutton. IMG transaction code: SPRO Copy company code: IMG: Enterprise Structure Definition Financial Accounting Edit, Copy, Delete, Check Company Code Copy, delete, check company code Menu bar: Organizational object Copy org. object Field Name or Data Type From Company Code To Company Code Choose Enter. Field Name or Data Type Do you want to copy the company code data of the G/L accounts? Do you want to assign another local currency to the target company code? Values Yes! No Values 1000 GR##

Confirm the "Information: Certain data was not copied, see long text" dialog box by pressing "Enter". Confirm other warning messages by pressing "Enter" and continue copying. 2. Change the definition of your company code GR##:
Company name: Country: Currency: Group ## Course country Local currency

Language:

Local language

You can fill the other fields to meet your requirements. a) Select the green arrow to return to the dialog box and select "Edit company code data" or follow the next menu path. Change the definition of the company code: IMG: Enterprise Structure Definition Financial Accounting Edit, Copy, Delete, Check Company Code Edit Company Code Data. Select GR##. Field Name or Data Type Company Name City Country Currency Language Choose Save". Values Group ## Any city Course country Local currency Local language

3. Review the global parameters that were copied for your company code when you created it. a) Review the global company code parameters. IMG: Financial AccountingFinancial Accounting Global Settings Company Code Enter Global Parameters Doubleclick on your company code to review the global parameters. Note: Congratulations! You have just created your own company code!

Task 2:
Search the Implementation Guide (IMG) for all the settings that are relevant for the .business area balance sheet.. Hint: Use the binoculars icon to search for "Business area fin. statements". 1. Look for all the settings that are relevant for the .business area balance sheet.. a) Enabling Business Area Financial Statements Check Activation of Business Area Balance Sheets Activate Business Area Balance Sheets

Task 3:
True or false? 1. You can assign a business area to a company code directly. Answer: False Business areas are not directly assigned to company codes. This makes it possible to evaluate transaction figures for each business area beyond the boundaries of the company code too.

Lesson Summary
You should now be able to:

. Map the accounting structure of your company using mySAP ERP Financials organizational units . Explain the meaning of the terms .company code. and .business area. And their differences . Create a company code

Solution 02: The Fiscal Year


Exercise Objectives
After completing this exercise, you will be able to: . Create a calendar year-based fiscal year variant and assign it to your company code . Create a quarter-based fiscal year variant

Business Example
The company's fiscal year corresponds to the calendar year. The Accounting Manager wants four special periods for postings for year-end closing.

Task:
Check the properties of the fiscal year variants. Define the fiscal year variants. 1. Which of the predefined fiscal year variants are Calendar year Year-specific 01, K0, K1, K2, K3, K4 AA, AM, R1, UL, WK

2. For what purposes are year-specific fiscal year variants usually used? Answer: The year-specific fiscal year variants are used: . If the start and end date of the posting periods differ from year to year . If one fiscal year has fewer posting periods than the others (shortened fiscal year) 3. Create a calendar year variant ## for your company with 12 posting periods and four special periods Hint: Add 30 to your group number since some of the existing data begins with 01, 02, and so on. For example, if your group number is 02, add 02 + 30 and enter 32 for your fiscal year variant. a) Create a fiscal year variant based on the calendar year. IMG: Financial Accounting Financial Accounting Global Settings Fiscal Year Maintain Fiscal Year Variant (Maintain Shortened Fisc. Year) Edit New Entries Field Name or Data Type FV Values ## + 30

Hint: Add 30 to your group number since some of the existing data begins with 01, 02, and so on. For example, if your group number is 02, add 02 + 30 and enter 32 for your fiscal year variant. Field Name or Data Type Values

Description Calendar Year Number of posting periods Number of special periods Choose "Save..

12 periods calendar year ## 12 4

4. Assign the fiscal year variant that you created to your company code GR##. a) Assign the fiscal year variant to a company code. IMG: Financial AccountingFinancial Accounting Global Settings Fiscal Year Assign Company Code to a Fiscal Year Variant Confirm any information with .Enter.. Field Name or Data Type Fiscal Year Variant Choose .Save". 5. Create a fiscal year variant ## + 60 for a fiscal year with just four posting periods and one special period. The length of one posting period is three months. The fiscal year runs from April to March. a) Define a fiscal year variant with four posting periods and one special period. IMG: Financial Accounting Financial Accounting Global Settings Fiscal Year Maintain Fiscal Year Variant (Maintain Shortened Fisc. Year) Edit New Entries Field Name or Data Type FV Description Number of Posting Periods Number of Special Periods Values ## + 60 4 periods - Group ## 4 1 Values ## + 30

Choose .Save". Select the green arrow to return to the overview screen. Define the period dates: Select fiscal year variant ## + 60. Doubleclick on .Periods" in the dialog structure. Edit New Entries Month 03 06 09 12 Choose .Save". Day 31 30 30 31 Period 4 1 2 3 Year Shift -1 0 0 0

Note: You have just created a calendar-year fiscal year variant and assigned it to your company code.

You have also created a non-calendar fiscal year variant.

Lesson Summary
You should now be able to: . Explain the necessity and use of a fiscal year variant . Explain different types of fiscal year variants . Define a fiscal year variant according to your requirements . Assign the fiscal year variant to a company code

Solution 03: Currencies


Exercise Objectives
After completing this exercise, you will be able to: . Check your knowledge about maintaining exchange rates in mySAP ERP

Business Example
The company has customers and vendors in several foreign countries. The head accountant is worried that it will be a substantial amount of work to keep the exchange rates up-to-date within the system. You need to convince him/her that it is much less work than expected if the tools provided by mySAP ERP are used.

Task 1:
Answer the following question: 1. Name the tools for maintaining the exchange rates: Answer: . Inversion . Base currency . Exchange rate spreads

Task 2:
Answer the following question: 1. In mySAP ERP currencies are defined using currency keys. Answer: currency keys

Task 3:
Answer the following question: 1. Name three commonly used exchange rate types and what they are used for: Answer: . M: Average rate for posting and clearing . G:Buyingrate . B: Bank selling rate

Task 4:
Answer the following question: 1. Name the IMG path where you define the base currency. Answer: SAP NetWeaver General Settings Currencies Check Exchange Rate Types

Lesson Summary
You should now be able to: . Define currencies in the mySAP ERP system . Explain the meaning of different exchange rate types . Maintain exchange rates . Use the different tools for maintaining exchange rates . Explain the options for maintaining exchange rates

Unit Summary
You should now be able to: . Map the accounting structure of your company using mySAP ERP Financials organizational units . Explain the meaning of the terms .company code. and .business area and their differences . Create a company code . Explain the use and advantages of the variant principle . Explain the necessity and use of a fiscal year variant . Explain different types of fiscal year variants . Define a fiscal year variant according to your requirements . Assign the fiscal year variant to a company code . Define currencies in the mySAP ERP system . Explain the meaning of different exchange rate types . Maintain exchange rates . Use the different tools for maintaining exchange rates . Explain the options for maintaining exchange rates