PMP Prep Exam Part 3

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1.

According to Deming, who has responsibility for the cost of quality? According to Maslow's Hierarchy of Needs, what is true about a person's level in the hierarchy? According to PMBOK 4th ed the staffing management plan helps with project managers deal with planning related to which type of resource-related issues? According to PMBOK 4th ed what is a portfolio?

85% of the cost of quality is management's responsbililty and under mgmt control It is constantly changing, moving up and down depending on external circumstances Staff acquisition Timetable Staff Release Plan Training needs Recognition & rewards Compliance Safety A collection of projects or programs and other work that are grouped together to facilitate effective management of work to meet strategic business objectives 1. Achievment 2. Power 3. affiliation Estimate Activity Resources

12.

In matrix organizational structure, whose responsibility is it to manage the dual reporting relationship effectively? In which Process Group is team building typically shown? Is expert judgement an input, tool and techique or output? On the perfect project (executed on schedule and on budget) what will be the true releative EVM at completion? Procurement documenation, OPA updates,change requests, project mgmt plan updates are tools & tech for which Project Procurement Mgmt process? Risk probability an impact assessment, probability and impact matrix, risk data qualtiy assessment, risk categorization, risk urgency assessment, and expert judgement are tools and tech for which Project Risk Management process? To distribute information effectively, which aspects of information do you need to focus on?

The project managers Executing Tool and technique PV = EV= AC = BAC Adminster Procurements

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2.

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3.

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4.

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Perform Qualitative Risk Analysis

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5.

According to the Achievement Theory, which 3 needs motivate people? Expert judgment, alternative analysis, published estimating data, bottom up estimating, and pm software are tools & tech for which Project Time Mgmt process? How do you define project scope? How is a change log used?

6.

7.

The work required to deliver the product, service or result To document changes that occur during a project. It is a good commuincation tool to use with stakeholders The duty to seek the truth

Senderreceiver models Choice of media Writing style Meeting management techniques Presentation techniques Facilitation techniques List of key stakeholders Level of participation desired for each stakehlder Stakeholders groups and their management (as groups)

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8.

What 3 elements of a stakeholder manager strategy?

9.

How would you best decribe the mandatory requirement related to honesty? How would you best decribe the mandatory requirement related to respect?

10.

The duty to inform yourself about norms and customes of others and avoid engaging in behavior that others might consider disrepectful The duty to take ownership for the decisions you make or fail to make

11.

How would you best decribe the mandatory requirement related to responsibility?

20.

What are 2 noncompetitive forms of procurement?

1. Sole source: there is only 1 provider of the needed service or product 2. Single source: There are multiple sources from which the buyer selects one, based upon various reasons or criteria AON (activity-on-node) also called PDM (precedence diagramming method) AOA (activity-on-arrow) also called ADM (arrow digramming method) 1. Work performance measurements 2. Budget forecasts 3. OPA updates 4. Change requests 5. Project mgmt plan updates 6. Project document updates Buffers built into time schedules (or cost estimates) by the pm to handle known unknowns (risks) Earned value Moving average Extrapolation Linear prediction Trend estimation Growth curves The organization's procssses or knowledge base that describes how the organizatioin manages projects Hiearchial type charts Matrix based charts Text oriented formats Other sections of the PM plan Organizational standard processes and policies and standardized role descriptions Templates for organizational charts and position descriptions Historical information about the organizational structures that have worked in previous projects

28.

What are some other tierms for "seller"?

Contractor Subcontractor Vendor Supplier Service Provider Increased costs Unrealistic alternatives Communcation challenges 1. Negative risks (threats): Can result in increased cost, lost time, or other detrimental results to the project. 2. Positive risks (opportunities): Can save time or money or produce other project benefits 1. Stakeholder register 2. Stakeholder mangement strategy Close Project or Phase Close Procurements PV ( planned value) EV (earned value) AC (actual cost) 1. Project management plan 2. Performance reports 3. OPA 1. Performance Reports 2. OPA updates 3. Change Requests 1. Estimate Costs 2. Determine Budget 3. Control costs 1. Estimate Costs 2. Determine Budget 3. Control Costs 1. Communication methods 2. Interpersonal skills 3. Management skills 1. Limited budget 2. Required delivery dates 3. Availability of skilled resources 4. Organizational policies Introduction Growth Maturity Decline

29.

What are some risks of crashing or fast tracking a project schedule? What are the 2 kinds of risk?

21.

What are 2 specifc types of network diagrams?

30.

22.

What are 6 outputs of Control Cost process?

31.

What are the 2 outputs from the Identify Stakeholders process? What are the 2 processes in the Closing Process Group? What are the 3 earned value data points? What are the 3 inputs to the Distribute Information process? What are the 3 outputs from the Report Performance process? What are the 3 process of Project Cost Mgmt? What are the 3 processes of Project Cost Mgmt? What are the 3 tools & tech used in the Manage Stakehlder Expectation process? What are the 4 constraints that might affect your cost estimates? What are the 4 phases of product life cycle?

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23.

What are contigency reserves?

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24.

What are examples of time series methods of forecasting?

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25.

What are organazational process assets (OPA)?

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26.

What are some additional formats of a RAM that ou can use to document team member roles and responsiblities? What are some of the OPA that can influence the Develop Human Resource Plan process?

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41.

What are the 4 values that the PMI considers most important for the Project Mgmt profession? What are the 5 key components of the communication model?

Responsibility Respect Fairness Honesty 1. Encode 2. Message and feedback 3. Medium 4. Noise 5. Decode 1. Expert judgment 2. Analogous estimating 3. Parametric estimating 4. 3 point estimates 5. Reserve analysis 1. Activity cost estimates 2. Basis of estimates 3. Scope baseline 4. Project schedule 5. Resource calendars 6. Contracts 7. OPA The seller is reimbursed for the actual costs, plus a profit The buyer has the greatest risk for price unless a ceiling is established on cost and/or price It is used when there is uncertainty about the project or when the buyer is looking for a solution rather than a specified product Incentives or penalties can be included Internal & external Formal & informal Vertical and horizontal Officical and unofficial Written and oral Verbal and nonverbal Identify good or best practices Identify gaps and shortcomings Share good practices within the organization or industry Proactively improve processes to raise team productivity Highlight contributions identified through the audit in the lessons learned repository

48.

What are the organization characteristics of a functional structure? What are the overall characteristics of matrix structures? What are tools & techniques? What does proper scope mgmt mean? What does the efficient communication mean? What is "initiator"? What is a "teaming agreement"? What is a war room?

PM authority Little or none Resource availability Little or none Budget controlled by Functional mgr Role of the PM mgr Part time PM adm staff Part time Overall focus Operations & projects Authority 2 bosses; functional & PM Mgr focus PM: control of projects Employee focus Split btwn projects & operations Actions applied to the inputs to create outputs That you are staying with the scope leg of the triple constraint Providing only the information that is needed

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What are the 5 tools & tech for the Estimate Activity Durations process? What are the 7 inputs to the Determine Budget process?

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The person (or organization) with the ablity to authorize the project A legal, contractual agreement between 2 or more entities to form a parternership or joint venture A room set aside for the project's use when team members are located in a separate facilities; a common approach to colocation of the project team A method of estimating project cost by estimating each component of the work. The work is broken down to the smallest specific detail. The detail cost is then "rolled up" to higher levels. A planning technique that subdivides scope and deliverables into smaller components to achieve adequate detail for facilitating effective execution, management, monitoring and controlling work The value of the work performed. It is the authorized value of the work that has been complete The consequences to the project, if the event occurs That the project managers adapt their leadership style based o the job maturity of the team members

45.

What are the characteristics of a cost plus contract?

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What is bottomup estimating?

46.

What are the multiple dimensions of communication activity?

57.

What is decomposition?

47.

What are the objectives of a quality audit?

58.

What is EV (earned value)? What is impact? What is meant by a situational continuum in leadership theory? What is precision?

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Repeatability of a measure withing a tight grouping (predictability)

62.

What is primary differenct btwn Plan Risk Mgmt and Plan Risk Responses?

Plan Risk Mgmt: the objective is to decide upon the overall approach for managing risk for the project as a whole Plan Risk Responses: the objective is to develop a risk responsee plan for each individual risk that was identified as a high priority risk, based on qualitative and quantitative risk analysis

72.

What is the responsibility of te change control board (CCB)? What is the Rule of 7 or the 7 Run Rule? What is the usual method of showing the cost baseline and expenditures? What is the view of the PMI regarding the confronting/problem solving method of resolving conflict? What kind of information does the human resource plan provide to the project manager?

To review, evaluate, and approve (or reject) change requests

73.

A process is out of control whenever 7 data points in a row are above or below the mean An S-curve

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What is project mgmt. system?

A project-based set of tools and tech, processes & procedures, control systems, & methodologies that any pm, PMO or organization can take advantage of Authority that is inferred to the project manager by the team members That the project manager can issue rewards

75.

It is a win-win strategy and is the preferred conflict resolution method

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What is referent authority What is the belief on which the project manager's reward authority is based? What is the difference btwn secondary risks and residual risk?

65.

Guidance on how human resources should be defined and brought on to the project, along with how the resources should be managed, controlled, and eventually released from the project Analysis of pas performance Current status of risks and issues Work completed during the report Work to be completed in the next reporting period Summary of changes approve in the period At its conception; ends with its closure. When formal acceptance is recieved Initiating Process Group

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Secondary risks: risks that result from implementing a risk response Residual risk: minor risks that remain after a planned response has been implemented EAC = AC + (BAC - EV) / CPI
78.

What type of information might be included in detailed performance reports?

67.

What is the EAC forecast for a project that has experienced a one time anomily, bu the remaining work is expected to go as originially planned? What is the PERT formula for the mean cost? What is the primary output of Identify Risks? What is the purpose of a resource calendar?

When does the life cycle of a product or service begin? When is the project complete? Which Process Group to these processes belong to? Develop Project Charter Identify Stakeholders Which Project Communication Mgmt process occurs in the Planning Process Group? Which project document identifies why the project should be funded and how the Project meets the business needs described in the SOW?

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Mean cost = (Co + 4 Cm + Cp) / 6 Risk Register To show wehn, and for how long, resources (ie equipment, people, and materials) are potentially available Indicates how processes will be identified and analyzed towared enhancing the value of the process

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Plan communications

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What is the purpose of the process improvement plan?

82.

The business case

83. 84. 85. 86.

Which Project Human Resources Mgmt process occurs in the Planning Process Group? Which Project Integration Mgmt process occurs in the Closing Process Group? Which Project Integration Mgmt process occurs in the Initiating Process group? Which project mgmt process involves doing work outlined in the project mgmt plan to achieve the project goals? Which Project Procurement process occurs in the Executing Process Group? Which Project Quality Mgmt process occurs in the Planning Process Group? Which Project Risk Mgmt process occurs in the Planning Process Group?

Develop Human Resource Plan Clos Project or Phase Develop Charter Direct & Manage the project execution Conduct Procurements Plan quality Plan Risk Mgmt Identify Risks Perform Qualitative Risk Analysis Perform Quantitiatvie Risk Analysis Plan Risk Responses Verify scope Control scope Innovative products Trade secrets High Profile products Products that require strict quality control The project sponsor

87. 88. 89.

90.

Which Project Scope Mgmt process occurs in the Monitoring & Controlling Process Group? Which types of items or work shold not be contracted out?

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92.

Who does the following description refer to? "The person or group providing the financial resources for the project"