Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

QUEZON CITY CAMPUS Tel no. 428-91-44

On-the-Job Training Portfolio

College of Technology Diploma in Office Management Technology with specialization in Medical Office Practicum II
JANINE CASTRO TRAINEE

Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

QUEZON CITY CAMPUS Tel no. 428-91-44

A NARRATIVE REPORT ON THE JOB TRAINING UNDERTAKEN AT

VALMORES AND VALMORES LAW OFFICES

A Report Submitted to the Faculty of COLLEGE OF TECHNOLOGY Polytechnic University of the Philippines Quezon City Campus

In Partial Fulfillment of the Requirements for the Diploma in Office Management Technology Medical Office Practicum

JANINE CASTRO Name of Student June 8, 2013 Date Submitted

2x 2 formal Picture (corporate)

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES Vision Clearing the paths while laying new foundations to transform the Polytechnic University of the Philippines into an epistemic community. Mission Reflective of the great emphasis being given by the country's leadership aimed at providing appropriate attention to the alleviation of the plight of the poor, the development of the citizens, and of the national economy to become globally competitive, the University shall commit its academic resources and manpower to achieve its goals through: 1. Provision of undergraduate and graduate education which meet international standards of quality and excellence; 2. Generation and transmission of knowledge in the broad range of disciplines relevant and responsive to the dynamically changing domestic and international environment; 3. Provision of more equitable access to higher education opportunities to deserving and qualified Filipinos; and 4. Optimization, through efficiency and effectiveness, of social, institutional, and individual returns and benefits derived from the utilization of higher education resources. Philosophy As a state university, the Polytechnic University of the Philippines believes that: Education is an instrument for the development of the citizenry and for the enhancement of nation building; Meaningful growth and transformation of the country are best achieved in an atmosphere of brotherhood, peace, freedom, justice and a nationalist-oriented education imbued with the spirit of humanist internationalism. Strategic Objective: 8-Point Agenda: 1. Pursuing Academic Excellence through Disciplinal Integrity. 2. Embedding a Culture of Research 3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions 4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus Development 5. Academic Freedom 6. Institutionalizing Civil Society Engagement and Involved Extension Service Program 7. Assuring Transparency in Fiscal Responsibility 8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization Shared Values God-Fearing Love for Humanity and Democracy Collegiality Integrity and Credibility Transparency and Accountability Passion for Learning Humanist Internationalism

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I. ACKNOWLEDGMENT
I would like to take this opportunity to send my deepest gratitude to the people around me who made this practicum successful and possible. To Atty. Romulo P. Valmores and his son Atty. Christopher Rey P. Valmores, without them, I may not be able to continue my studies. To my mentors in Valmores & Valmores Law Offices who always there to teach and guide me. I also want to thank my adviser, Prof. Sheryl Morales that guides me in my college journey. I am very grateful to have her as a professor. I have learned so much from her. To my family especially my grandmother who always believe in me and always there to support whatever it takes. To my classmates and friends who inspires me. And most of all, to our Almighty God Who block the wrong path and open new opportunities for me. Without Him, I may not experience this wonderful opportunity and meet people who fears and love Him with greatly.

II. INTRODUCTION On-the-Job Training is training that takes place at the work site, usually supervised by a manager or an experienced co-worker.
(http://www.ventureline.com/accounting-glossary/o/onthejob-training/)

How far do you know about in a law office? How many legal terms do you know? Do you have any idea about the working environment in a law office? These are the questions asked by our supervisor during our orientation. I dont have any idea about the cultures in a law office except for the fight for the rights of their client cases. But as the days passed, I already knew few of the legal services provided by the office. Valmores and Valmores Law Offices assists clients who are mostly Overseas Filipino Seafarers and/or their families, in their claims
for disability and death benefits against abusive and indifferent employ-

OJT PORTFOLIO III. COMPANY PROFILE Name of Company: VALMORES AND VALMORES LAW OFFICES Address : Rm. 14, 5th Flr., Royal Bay Terrace Bldg., United Nations Ave., cor. Mabini St., Ermita, Manila Contact Number: 524-9368 / 524-9796 Contact Person: Ms. Elvira Alcomendas Department/Division/Section: Administrative Inclusive Dates of Training: April 20 to June 13, 2013 Company Vision, Mission, and Values:
Vision This Firm is founded by a common faith in God and His goodness, and the faith of its members in one another to pursue a practice of law that is Christ-centered and perpetually inspired by what is true, just and fair. Believing that it is enabled by the wisdom, experience and integrity of its members and staff, the Firm endeavors to render services with utmost dedication, honesty and competence, thus affirming, for God and country, its modest contribution to regaining the nobility of the law profession and the respect it deserves. Mission Valmores and Valmores Law Offices committed to providing a wide range of the highest quality legal services for clients across at a reasonable cost, and in an atmosphere for professional fulfillment, economic advancement and security for all employees. As a law firm, we assist our clients who are mostly Filipino overseas seafarer and/or their families, in their claims for disability and death benefits against abusive and indifferent employers. We are committed to the highest ethical standards. We act with professionalism and civility in all our endeavors. We exceed our clients' expectations for quality and service. We share our talents with the communities we serve and the organizations we support. We are an equal opportunity employer dedicated to maintaining a diverse work force. Core Values Below are the uncompromising firm values that define Valmores and Valmores Law Offices as a unique business culture and serve as the standards by which the firm conducts business and by which our employees conduct themselves. Service Excellence Integrity Family
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OJT PORTFOLIO Pictures of the Company (physical structures)

OJT PORTFOLIO IV. OBSERVATIONS IN THE COMPANY What I have observed at Valmores & Valmores law Offices is that employees have good relationship with each other. As a result, it is easy to work. The strength and challenges of this company is that they have a team work, unity and bible study once a week. The challenges are clients that so demanding and impatient. I think the best practice of this company is how to communicate to different kinds of people, going to government agencies such as SSS, Philhealth, Pag-ibig, POEA and SEC. My over-all observation in Valmores & Valmores law Offices is the stressfress environment even if there are many pleadings to work on. PERIODIC REPORTS (daily, weekly, monthly) What we do daily are the following: Printing/proofreading of all draft pleadings submitted to NLRC, NCMB,
Court of Appeals, Supreme Court, then for final printing and signature of Atty. RPV. Answering phone calls and sending letter through fax. Typing SPA/Verification/Client Contract/Name Folder of every new client . Operating office machines, such as photocopiers, facsimile machines, and personal computers.

What we do weekly are the following: Updating weekly the Minutes of Hearing in the computer. Interview clients and explaining legal services provided by the office. What we do monthly are the following: Verifying the status of the clients contracts of employment and their
agencies at POEA. Going to different government agencies to pay monthly contributions (such as PhilHealth, PAG-IBIG, SSS).

During my whole training in Valmores and Valmores Law Office, I think the problem/s that I have encountered when I caught by the MMDA going to POEA due for Jay Walking Violation at the Ortigas Intersection. I also observed that there are folders that were misplaced.
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VI. SUMMARY OF ACTIVITIES (Weekly)

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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: APRIL Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: APRIL Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: 22 Time In: 8:00 Time Out: 5:00 9 Hours Spent: Date: 23 Time In: 8:17 Time Out: 5:06 8.49 Hours Spent: Date: 24 Time In: 10:49 Time Out: 5:43 Hours Spent: 6.54 Date: 25 Time In: 8:16 Time Out: 5:40 Hours Spent: 9.24 Date: 26 Time In: 7:41 Time Out: 5:06 Hours Spent: 9.25 Date: The following tasks were performed: (Weekly)

I was asked to update weekly the Minutes of Hearing in the computer.

Total no. of hours: 43 & 32 mins. Signed by the Supervisor:__________________________Date: _______

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VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: MAY Week No. 1 Date: Time In: Time Out: Hours Spent: Date: 2 Time In: 7:35 Time Out: 5:00 Hours Spent: 9.25 Date: 3 Time In: 7:39 Time Out: 5:22 9.43 Hours Spent: Date: 6 Time In: 7:18 Time Out: 5:07 Hours Spent: 9.49 Date: 7 Time In: 7:04 Time Out: 5:13 Hours Spent: 10.9 Date: Week No. 2 Date: 8 Time In: 7:07 Time Out: 5:01 9.54 Hours Spent: Date: 9 Time In: 7:13 Time Out: 3:18 Hours Spent: 8.5 Date: 15 Time In: 7:00 Time Out: 5:04 Hours Spent: 10.4 Date: 16 Time In: 7:14 Time Out: 5:03 9.49 Hours Spent: Date: 17 Time In: 7:08 Time Out: 5:19 Hours Spent: 10.11 Date: The following tasks were performed: (Weekly) Month: MAY Week No. 3 Date: 20 Time In: 7:23 Time Out: 5:14 7:23 Hours Spent: 9.51 Date: 21 Time In: 7:04 Time Out: 5:21 Hours Spent: 10.17 Date: 22 Time In: 7:04 Time Out: 5:19 10.15 Hours Spent: Date: 23 Time In: 7:09 Time Out: 5:19 10.10 Hours Spent: Date: 24 Time In: 7:09 Time Out: 5:09 Hours Spent: 10 Date: Week No. 4 Date: 27 Time In: 7:06 Time Out: 1:07 Hours Spent: 6.1 Date: 28 Time In: 7:04 Time Out: 5:20 10.16 Hours Spent: Date: 29 Time In: 7:33 Time Out: 5:43 Hours Spent: 10.10 Date: 30 Time In: 6:59 Time Out: 5:40 Hours Spent: 10.41 Date: 31 Time In: 6:37 Time Out: 7:05 11.28 Hours Spent: Date: The following tasks were performed: (Weekly)

I was asked to accompany one of the employees to go in the different government agencies to process documents.

I was asked by the medical coordinator to arranged the clients medical reports chronologically.

I was asked to assist clients pertaining to the injury/illness sustained or contracted.

I was asked to accompany one of the employees to go in the different government agencies to process documents.

Total no. of hours 186 & 18 mins. Signed by the Supervisor:______________________Date: _______
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VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: JUNE The following tasks were performed: (Weekly)

Total no. of hours

Month:

JUNE

The following tasks were performed: (Weekly)

Week No. 1 Date: Time In: Time Out: Hours Spent: I was asked to 4 Date: 6:48 get the blood Time In: 5:31 pressure of Time Out: 10.43 employees and Hours Spent: 5 Date: clients entering Time In: 6:53 the office. 6:27 Time Out: 11.34 Hours Spent: 6 Date: 6:50 Time In: Time Out: 6:26 11.36 Hours Spent: 7 Date: Time In: 7:37 Time Out: 6:11 10.34 Hours Spent: Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date:

Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date:

________Signed by the Supervisor:__________________________Date: _______

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OJT PORTFOLIO VII. SELF-ASSESSMENT A. Skills and current technology learned/enforced: During my training at Valmores & Valmores Law Offices, I learned how to process documents to SSS, PhilHealth, Pag-Ibig, POEA & SEC. I have also got extensive knowledge about legal terminologies and interpersonal communication skill. B. Equipment, tools, testing apparatus handled (softwares used included) Photocopier machine Fax Machine BP Kit Scanner C. Strong points versus weak points Strong points Punctuality Interacts well with staff and constituents Adaptability/Flexibility Weak Point Attendance (lot of absences due to school activities and part time jobs) Sometimes not focused on work results misprinting Documents.

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OJT PORTFOLIO VII. SELF-ASSESSMENT D. Best experiences on the job: In my 270 hours of on-the-job-training at Valmores and Valmores Law Offices, I have a lot of best experiences. I will never forget the first time I went to different government agencies such as SSS, Pag-Ibig, PhilHealth, SEC, and POEA. I also learned how to interview clients and explain the legal services provided by the office. E. Evidence of Background preparation: Faults committed (its causes and suggestion given by the supervisor) Printing wrong pleadings rather than corrected one. Typographical error Personal relationship (integration with the company, attendance and punctuality, and commitment) Comment from co-worker (at least 3 person) Person 1: She displays a very positive attitude towards her job. She also can easily get well and very much interested to learn. Signature over printed name: Elvie D. Alcomendas Person 2: Easy to work with Fast Learner Dedicated to her work Signature over printed name: Joan F. Balatero Person 3 : Hardworking Friendly Willing to Learn Signature over printed name: Judy C. Quinagan

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OJT PORTFOLIO VIII. APPENDICES (please attached) A. Curriculum Vitae

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JANINE CASTRO
Email: janinecastro019@gmail.com Mobile: 0928-377-5072 / 0907-625-4752 Present Address: Eulo Gio St., Brgy. Commonwealth, Quezon City Provincial Address: Purok 3 Brgy. Doclong 1st, San Clemente, Tarlac ______________________________________________________________________ WORK EXPERIENCE: POLYTECHNIC UNIVERSITY OF THE PHILIPPINES-Quezon City Student Assistant June 2012 to March 2013 Assisting students to find books in the library. Inventorying of books monthly. Filing of students school records in the designated cabinets. Evaluating of students grades. Updating list of scholars in the campus. Operating office machines, such as photocopiers, facsimile machines, and personal computers. Performs other related duties as assigned from time to time. ______________________________________________________________________ APPRENTICESHIP EXPERIENCES: Valmores and Valmores Law Offices Administrative Department On- the-job- trainee (300 hours) April 22, 2013 to June 14, 2013 Printing/proofreading of all draft pleadings submitted to NLRC, NCMB, Court of Appeals, Supreme Court, then for final printing for signature of Atty. RPV. Interview clients and explaining legal services provided by the office. Assisting clients pertaining to the injury/illness sustained or contracted. Verifying the status of the clients contracts of employment and their agencies at POEA. Answering phone calls. Operating office machines, such as photocopiers, facsimile machines, and personal computers. Updating weekly in the computer thru Minutes of Hearing. Going to different government agencies to pay monthly contributions (such as PhilHealth, PAG-IBIG, SSS).

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OJT PORTFOLIO
DENR-Forest Management Bureau Personnel Department and Finance and Administrative Division On-the-job-trainee (300 hours) April 10, 2012 to June 4, 2013 Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers. Compute, record, and proofread data and other information, such as records or reports. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer. Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail. Review files, records, and other documents to obtain information to respond to requests. ______________________________________________________________________ ACHIEVEMENTS AND INVOLVEMENTS: Council of Leaders(COL) Supreme Student Council Polytechnic University of the Philippines Quezon City President Distinguished Organization of Management Technologist and Corporate specialist (DOMT.Cs) Polytechnic University of the Philippines Quezon City Team Leader Campus Awareness and Readiness in Emergencies (CARE) Polytechnic University of the Philippines Quezon City https://www.facebook.com/media/set/? set=a.563124560378432.1073741825.100000426791909&type=3 (March 4, 2013) Volunteer Staff 1st Heal-Om Festival in the Philippines White Space, 2134 Chino Roces Ave. Ext., Makati City http://www.facebook.com/events/145769475562822/?fref=ts (October 14, 2012)

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OJT PORTFOLIO
SKILL SUMMARY: Proficient in English Communication skills. Accuracy and attention to details Proficiency in computers including data entry. Proficient in internet and MS word Office and Microsoft Excel application. Extensive knowledge about various medical terminologies. Self motivated, initiative, high level of energy. Decision making, critical thinking, organizing and planning. Tolerant and flexible to different situations. Must be able to communicate at all levels with all constituencies external/internal customers & senior management Ability and willingness to work autonomously with limited supervision. Progressive phone and problem solving skills. Adaptability and ability to work under pressure. Time management skills. ______________________________________________________________________ EDUCATIONAL ATTAINMENT: Tertiary: June 2011 to May 2013

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Polytechnic University of the Philippines Quezon City Campus Office Management Technology Major in Medical Office Management San Clemente High School San Clemente, Tarlac

Secondary: June 2005 to March 2009

______________________________________________________________________ PERSONAL BACKGROUND: Nickname: Date of Birth: Place of Birth: Religion: Status: Citizenship: Height: Weight: Age: Gender: Jah January 19, 1993 Magatarem, Pangasinan Roman Catholic Single Filipino 56 135lbs 20 years old Female

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OJT PORTFOLIO
SEMINARS/ TRAININGS ATTENDED: Career Success Begins Now August 31, 2011 Multi- Purpose Hall, PUP QC Sofware Freedom Day 2011 September 17, 2011 PUP QC Microsoft Tech fest 11 December 2, 2011 Multi- Purpose Hall, PUP QC th 14 Scholars Leadership Enhancement Training February 9-11, 2012 PUP Sta. Mesa, Manila 1st Organizational Program Planning May 4-5, 2012 Rothlener Hall, PUP QC Software Freedom Day September 15, 2012 PUP QC Leadership Training Seminar November 28-30, 2012 Norzagaray, Bulacan International Youth Assembly 2013 January 11-12, 2013 San Andres and Bonifacio Shrine, Manila Nationwide Caravan on Youth Drug Prevention and Control-Culminating Program March 6, 2013 FEU, Manila ______________________________________________________________________ CHARACTER REFERENCES: ELVIRA ALCOMENDAS Supervisor Valmores and Valmores Law Offices 0919-486-1484 PROFESSOR SHERYL R. MORALES Faculty / DOMT.Cs Adviser Polytechnic University of the Philippines / Quezon City Campus 0932-8877 -377
I certify that the above information is true and correct to the best of my knowledge and belief.

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JANINE CASTRO
Applicant 16

OJT PORTFOLIO VIII. APPENDICES (please attached) B. OJT Endorsement Letter

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OJT PORTFOLIO VIII. APPENDICES (please attached) C. OJT Training Memorandum

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet (Daily Time Record)

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet (Daily Time Record)

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet (Daily Time Record)

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OJT PORTFOLIO VIII. APPENDICES (please attached) F. Final Evaluation Sheet

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June 7 ,2013

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OJT PORTFOLIO VIII. APPENDICES (please attached) E. Trainees Personal Data

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OJT PORTFOLIO VIII. APPENDICES (please attached) G. Copy Certificate of Completion

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OJT PORTFOLIO VIII. APPENDICES (please attached) J. Facilities, equipment, Tools handled (pictures)

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Photocopier machine

Blood Pressure Kit

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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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OJT PORTFOLIO VIII. APPENDICES (please attached) M. URL of you blog/s Which includes your resume and weekly diaries checked

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