Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

QUEZON CITY CAMPUS Tel no. 428-91-44

On-the-Job Training Portfolio

College of Technology Diploma in Office Management Technology with specialization in General Office Practice
MIKAELA ANGELIKA L. LASAC TRAINEE

Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

QUEZON CITY CAMPUS Tel no. 428-91-44

A NARRATIVE REPORT ON THE JOB TRAINING UNDERTAKEN AT COMMISSION ON HIGHER EDUCATION NATIONAL CAPITAL REGION A Report Submitted to the Faculty of COLLEGE OF TECHNOLOGY Polytechnic University of the Philippines Quezon City Campus

In Partial Fulfillment of the Requirements for the Diploma in Office Management Technology General Office Practice (Practicum I)

MIKAELA ANGELIKA LASAC Name of Student JUNE 8 2013 Date Submitted

2x 2 formal Picture (corporate)

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES Vision Clearing the paths while laying new foundations to transform the Polytechnic University of the Philippines into an epistemic community. Mission Reflective of the great emphasis being given by the country's leadership aimed at providing appropriate attention to the alleviation of the plight of the poor, the development of the citizens, and of the national economy to become globally competitive, the University shall commit its academic resources and manpower to achieve its goals through: 1. Provision of undergraduate and graduate education which meet international standards of quality and excellence; 2. Generation and transmission of knowledge in the broad range of disciplines relevant and responsive to the dynamically changing domestic and international environment; 3. Provision of more equitable access to higher education opportunities to deserving and qualified Filipinos; and 4. Optimization, through efficiency and effectiveness, of social, institutional, and individual returns and benefits derived from the utilization of higher education resources. Philosophy As a state university, the Polytechnic University of the Philippines believes that: Education is an instrument for the development of the citizenry and for the enhancement of nation building; Meaningful growth and transformation of the country are best achieved in an atmosphere of brotherhood, peace, freedom, justice and a nationalist-oriented education imbued with the spirit of humanist internationalism. Strategic Objective: 8-Point Agenda: 1. Pursuing Academic Excellence through Disciplinal Integrity. 2. Embedding a Culture of Research 3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions 4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus Development 5. Academic Freedom 6. Institutionalizing Civil Society Engagement and Involved Extension Service Program 7. Assuring Transparency in Fiscal Responsibility 8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization Shared Values God-Fearing Love for Humanity and Democracy Collegiality Integrity and Credibility Transparency and Accountability Passion for Learning Humanist Internationalism

OJT PORTFOLIO

I. ACKNOWLEDGMENT
Allow me to thank the people first behind the success of being here @ CHED-NCR and for making our OJT a possible one. First and foremost to our Almighty God, for giving us strength everyday, for the guidance and good health, for the graces and blessings that help us to perform our task as part of our OJT. To our Employer Representative,Mrs. Rosario Isidro for helping us to enter to CHED-NCR for our OJT. Your guidance will help us achieve our aspirations as we go along with our journey in life. To our Instructor,Mrs. Sharima Ali Morales for encouraging us to face the fuct that we are special than other student of PUP Q.C. For giving us a chance to explore the real world of Office management Technology. We have learn a lot from you Maam. This time, you really made this OJT at CHED-NCR a challenging one to all of us. To our parents and guardian, our deepest gratitude and appreciation for being with us all through the way from the very beginning and for showing your unconditional love and unending support financially, emotionally and spiritually. To the CHED_NCR family, thank you for your warm welcome and for giving us this one of a kind experience in having our OJT in your company. For the chance that you have given us to be with your team and for giving us more knowledge in this fast and furious world of Office Management Technology. And most especially for helping us to hone our knowledge as we continue to strive in our ambitions in life.

II. INTRODUCTION
OJTs can bring fresh ideas into the organization. Given the opportunity to speak their minds freely and without fear, they maybe able to contribute significantly in brainstorming sessions or research and eventually help improve the organizations productivity. While training the interns, employers are in fact also teaching their employees to process of guiding the trainees stretches their patience, develops teaching skills and makes them more sensitive to the needs and mind set of the younger generation. The course of supervision also teaches them how to share what they know and be receptive to questions. Hence, the internship also becomes an avenue in training for future managers of the company. Accommodating on-the-job trainees can truly be beneficial not only to the trainees but also to the companies that provide opportunities for this type of learning. There is wisdom in the front lines. Such training can be an investment that will be valuable to the company later on. This is also why trainees should take their internship seriously as it can become a powerful tool and possibly even a source of recommendation when they take that big lift from being students to career professionals.

OJT PORTFOLIO III. COMPANY PROFILE Name of Company: COMMISSION ON HIGHER EDUCATION Address : C.P GARCIA AVE U.P. DILIMAN QUEZON CITY Contact Number: 441-1224/441-09-85 Contact Person: Lucia S. Vidad Department/Division/Section: CHED-NCR Inclusive Dates of Training: April 16 June 14 Company Vision, Mission, and Values:
of the Centre for Higher Education Development is to be a cross-faculty unit that contributes to continual improvement in the quality of higher education through widening access, promoting excellence through equity, developing the curriculum in partnership with faculties, enhancing the competence of graduates by ensuring the provision of key skills and abilities, and enabling systemic improvement through the research-led development of informed policy options. CHED has been established at a time when UCT is undergoing unprecedented changes, and when difficult choices are required to ensure that the University is both effective and efficient. CHED's strategies are designed to contribute to the constant improvement in the quality of teaching and learning across all faculties, and to the development of policies for higher education that situate UCT to best advantage. CHED's major goals include the following: Providing an efficient and effective student testing and placement service for undergraduate enrolments Contributing to the development of admission routes for new categories of students Working closely with faculty representatives in developing a co-ordinated "First Year Experience" that encompasses orientation programmes for new students Developing a policy that will ensure that all students have the opportunity of participating in community service as an integral part of the academic programme for which each is registered Collaborating with the Student Development and Services Department in developing a comprehensive and integrated system of student support Establishing formal partnerships with each faculty in order to promote the best possible environment for academic development Developing, in consultation with faculties, appropriate assessment and accreditation systems Working closely with Information Technology Services and the University Libraries to ensure the best possible support for the academic use of information technology at UCT Designing a revised quality assurance system for UCT Designing a suite of postgraduate qualifications for professional educators working in the field of higher education Contributing to the dissemination of policy development, and the sustainability of policy initiatives, through documentation and the production of professional policy reports. Together with CHED's established strengths, these new initiatives will enhance the extent and quality of the "added value" that the Centre can redistribute to the faculties and to the university as a whole.
The Vision

OJT PORTFOLIO Pictures of the Company (physical structures)

OJT PORTFOLIO IV. OBSERVATIONS IN THE COMPANY What I have observed at CHED I observe that they are very friendly, and every person in CHED are Happy person and they are very religious person . The strength and challenges of this company is that when they having an Argue in other schools and if people rallying against the CHED policies. The strength of CHED is they have a big GOD that always guiding and helping them in any trials in there works. I think the best practice of this company is how to communicate properly to your clients and how to enjoy your work. And also how to accept your mistakes My over-all observation in YOU WILL ENJOY THAT COMPANY V. PERIODIC REPORTS (daily, weekly, monthly) What we do daily are the following: I always faxing documents for the school problem I always answering phone calls serving clients What we do weekly are the following: Encoding using computer Flag Ceremony What we do monthly are the following: same us above During my whole training in CHED , I think the problem/s that I have encountered when the Chairman assistance go to me and he enabled me in the front of the people at the office of CHED-NCR.

OJT PORTFOLIO VI. SUMMARY OF ACTIVITIES (Weekly)

Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________ Total no. of hours ________Signed by the Supervisor:__________________________Date: _______
Month: APRIL Week No. 1 Date: April 16, 2013 Time In: Time Out: Hours Spent: Time In: Time Out: Hours Spent: 7:44am 5:38pm 8 hours 7:55am 12:43pm 4 hours The following tasks were performed: (Weekly) Month: April Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: May 14, 2013 Time In: 7:36am Time Out: 5:05pm Hours Spent: 8 hours Date: May15, 20132 Time In: 7:45am Time Out: 5:17pm Hours Spent: 8 hours Date: May 16, 2013 Time In: 7:44am Time Out: 5:38pm Hours Spent: 8 hours Date: May 17, 2013 Time In: 7:42am Time Out: 5:41pm Hours Spent: 8 hours Date: May 20, 2013 Time In: 7:48am Time Out: 5:25pm Hours Spent: 8 hours Date: April 29, 2013 8:22am 5:41pm 8 hours April 30, 2013 7:26am 5:09pm 8 hours The following tasks were performed: (Weekly)

Date: April 17, 2013

Date: April 18, 2013 Time In: 7:55am Time Out: 5:29pm Hours Spent: 8 hours Date: April 19, 2013 Time In: 7:48am Time Out: 5:13pm Hours Spent: 8 hours Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: April 22, 2013 Time In: 7:48am Time Out: 5:13pm Hours Spent: 8 hours Date: April 23, 2013 Time In: 8:01am Time Out: 5:11pm Hours Spent: 8 hours Date: April 24, 2013 Time In: 7:51am Time Out: 5:20pm Hours Spent: 8 hours Date: April 25, 2013 Time In: 7:55am Time Out: 5:13pm Hours Spent: 8 hours Date: April 26, 2013 Time In: 7:57am Time Out: 5:25pm Hours Spent: 8 hours Date:

OJT PORTFOLIO VI. SUMMARY OF ACTIVITIES (Weekly)

Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: May Week No. 1 Date: May 3, 2013 Time In: 7:53am Time Out: 5:26pm Hours Spent: 8 hours Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: May 6, 2013 Time In: 7;45am Time Out: 5:11pm Hours Spent: 8 hours Date: May 7, 2013 Time In: 7:50am Time Out: 5:1pm Hours Spent: 8 hours Date: May 8, 2013 Time In: 7:53am Time Out: 5:35pm Hours Spent: 8 hours Date: Time In: Time Out: Hours Spent: Date: May 10, 2013 Time In: 8:00am Time Out: 5:47pm Hours Spent: 8 hours Date: 9 The following tasks were performed: (Weekly) Month: May Week No. 3 Date: May 14, 2013 Time In: 7:39am Time Out: 5:09pm Hours Spent: 8 hours Date: May 15, 2013 Time In: 7:45am Time Out: 5:17pm Hours Spent: 8 hours Date: May 16, 2013 Time In: 7:52am Time Out: 5:13pm Hours Spent: 8 hours Date: May 17, 2013 Time In: 7:42am Time Out: 5:41pm Hours Spent: 8 hours Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: May 20, 2013 Time In: 7;45am Time Out: 525pm Hours Spent: 8 hours Date: May 21, 2013 Time In: 7:48am Time Out: 5:12pm Hours Spent: 8 hours Date: May 22, 2013 Time In: 8:13am Time Out: 6:13pm Hours Spent: 8 hours Date: May 23, 2013 Time In: 7:40am Time Out: 6:12pm Hours Spent: 8 hours Date: May 24, 2013 Time In: 7:48am Time Out: 5:12pm Hours Spent: 8 hours Date: The following tasks were performed: (Weekly)

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

OJT PORTFOLIO VI. SUMMARY OF ACTIVITIES (Weekly)

Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: May Week No. 4 Date: May 27, 2013 Time In: 8:09am Time Out: 5:38pm Hours Spent: 8 hours Date: May 28, 2013 Time In: 8:07am Time Out: 5;34pm Hours Spent: 8 hours Date: May 29, 2013 Time In: 7;55am Time Out: 6:35pm Hours Spent: 8 hours Date: May 30, 2013 Time In: 7:50am Time Out: 6:17pm Hours Spent: 8 hours Date: May 31, 2013 Time In: 10:24am Time Out: 6:17pm Hours Spent: 8 hours Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were The following tasks were Month: _________________ performed: performed: (Weekly) Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: 10 (Weekly)

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Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

OJT PORTFOLIO VI. SUMMARY OF ACTIVITIES (Weekly)

Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: June Week No. 1 Date: June 3, 2013 Time In: 7:57am Time Out: 6:59pm Hours Spent: 8 hours Date: June 4, 2013 Time In: 8:01am Time Out: 6:06pm Hours Spent: 8 hours Date: June 5, 2013 Time In: 7:57am Time Out: 6:32pm Hours Spent: 8 hours Date: June 6, 2013 Time In: 8:03am Time Out: 6:50pm Hours Spent: 8 hours Date: June 7, 2013 Time In: 9:16am Time Out: 5:33pm Hours Spent: 8 hours Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were The following tasks were Month: _________________ performed: performed: (Weekly) Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: 11 (Weekly)

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Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

OJT PORTFOLIO VI. SUMMARY OF ACTIVITIES (Weekly)

Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: _________________ Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: 12 The following tasks were performed: (Weekly)

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Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

OJT PORTFOLIO VII. SELF-ASSESSMENT A. Skills and current technology learned/enforced: I learn how to use Fax machine, Xerox machine to have my own copy , telephone techniques and other use of computer for encoding. B. Equipment, tools, testing apparatus handled (softwares used included) Book shelves to organize the hard copy file and Fax machine for sending to the other company the documents you would have them. C. Strong points versus weak points at first I was afraid to speak on the phone or answer calls but when I went to the director's office area there I prove myself so I turned to communicate thru phone and actual and not that I hihiya to talk to the client and knowing I also use ung things that I have utilized in the outset.

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OJT PORTFOLIO VII. SELF-ASSESSMENT D. Best experiences on the job: those many have experienced, discovered, and learned. We felt those fun and enjoy when we are having an outing included all staff of CHED NCR. And CHED provided all for us .

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E. Evidence of Background preparation: Faults committed (its causes and suggestion given by the supervisor) I rebuked those mistakes when I checking the documents. And my supervisor told me that be attentive and focus to my work. Personal relationship (integration with the company, attendance and punctuality, and commitment) Comment from co-worker (at least 3 person) Person 1: She just the type of person to get along. Signature over printed name: Danilo Bognot Person 2: She even those you do not have to order her she an initiative.

Signature over printed name: Jessie Abril Person 3 : She just a mistake that will smile at you even just said and accepted that. And she can protect her self to the evil works.

Signature over printed name: Bellaflor Coronado

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OJT PORTFOLIO VIII. APPENDICES (please attached) A. Curriculum Vitae

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OJT PORTFOLIO VIII. APPENDICES (please attached) B. OJT Endorsement Letter

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OJT PORTFOLIO VIII. APPENDICES (please attached) C. OJT Training Memorandum

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached)

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) F. Final Evaluation Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) E. Trainees Personal Data

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OJT PORTFOLIO VIII. APPENDICES (please attached) G. Copy Certificate of Completion

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OJT PORTFOLIO VIII. APPENDICES (please attached) J. Facilities, equipment, Tools handled (pictures)

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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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OJT PORTFOLIO VIII. APPENDICES (please attached)

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M. URL of you blog/s Which includes your resume and weekly diaries checked

A week before my OJT ends. I will miss them so much. The staff, the office,my table, the desktop and everything. Thank you God for giving me thestrength and wisdom in order to survive my daily tasks. Thanks also to mytrainers for being nice to me in my whole OJT days. Mrs. Leonila D. Oineza and Mrs. Lucia S. Vidad for teaching me how to be a employer even though its only OJT. THANK YOU AND I MISS YOU ..

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