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PRIORITIES Phase 1 o Raising everything up off the floor Temporary shelf storage for larger works Bin storage

age for smaller works o Priliminary Database work Enter all the images Identify works & match with ADA purchase Phase 2 o Get Vendor Quotes o Fitting out new storage area HVAC unit with Temperature & Humidity Control that is alarmed & sends notice to Storage Manager. It will need a back up power source Fire suppression system for fine art storage areas Storm windows & UV blocking window covers Shelving & Racks Phase 3 o Inventory Collection Photograph Front Verso Signatures & labels Accurate measurement o Collection Condition Assessment o Locating all artwork within the new storage area o Housing sculptures & objects Phase 4 o Database development & data entry


For Database: MAC 15 2.3 GHz Apple 2TB external Backup FilemakerPro12 Adobe Photoshop I have a non-relatinal database I will be using to archive the photos & information for the artwork. I will ask for a quote from the FilemakerPro developer at MacSpec Inc. for an English & Arabic Collections Management System. She can build the database to use for the artwork & collectibles that are housed in the other storage areas. You dont need this immediately so I will get it to you ASAP.

2. Keeping paintings & drawings orientated the way they should hang on the wall is very important to prevent damage from stretcher bars. It is also important that they should not sit directly on the floor. For a short term solution I recommend that industrial shelving be purchased as soon as possible so we can create a bin system to get the paintings upright & off the floor. Below is a shelving supplier in Abu Dhabi & an example of the type of shelving needed. I think three bays of shelving will be sufficient for the larger paintings. If necessary we can add to the unit at a later date. BIN AWEIDHA EST Shelving - Commercial & Industrial P.O. Box: 266 Location: Abu Dhabi Phone: 02-6275899 Fax: 02-6268478 E-Mail: Homepage:

3. This is a general supply list for the storage area of products that can be purchased in the UAD. I recommend that these products be available in your storage facility. I will explain why & where they are needed below the product. Etha-Foam -(jiffy-foam) - IBS Flightcases LLC(PO Box 38365, Al Quoz Industrial Area 1, Dubai UAE,, +971.4.339.2982). o 10 planks 8 ft. x 4 ft 1inch planks, 1 roll of the inch, 1 roll of the inch. This product will be needed to pad out the sides and bottom of the shelving unit for shock absorption. Tyvek - Orchid Paper Trading ( o 1 Roll This is a soft cloth sheeting that is not abrasive and can be wrapped around sculptures and used to line storage boxes for smaller artworks. or o I dont think we will need these just yet but they are good hardware to put on larger paintings that need to be put in traveling cases and are good for hanging hardware. coroplast (polypropylene corrugated plastic) - Twin Walls 050-151-6250 o This product comes in 8 ft x 4 ft sheets and is an inert material. It is good to put between bins and bugs dont like to eat it like they do cardboard planks. I dont think you need any of this right now. Maybe after the move. Foam Products - International Foam Al Quoz o They have foam that is good for housing artwork. You dont need any of this right now but maybe after the move. Cardboard & Bin Boxes- Maxium (um al Quain) 055-694-2601 o 300 cardboard sheets 8 ft x 4 ft This will be to put between the paintings in the bins & bin boxes o Bin Boxes (50 boxes) 4ft x 3ft Height 4ft - Heavy duty with open handles on the side. You can use these boxes to put the smaller artwork with cardboard separating the artwork. Kangaroo Plastics - Plastic Sheeting & Poly Bags - 971-4-880-4700 o 1 large roll of 5 mil plastic sheeting. Good for covering up stuff in case there is a leak. Also good for packing artwork. Gaylord Brothers - We will have to order archival supplies from this company for housing some of the collection in the new storage space.

Product examples:

4. Dollies - 20 30 pieces. The sculptures can be placed directly on the solid dollies with ethafoam padding. The open dollies are good to put under crates for easy movement around the storage area and to keep the crates off the floor. If you decide to use the cardboard bins for small artwork then we will put dollies under the boxes to keep them off the floor. You can probably find them here. Just make sure they are heavy duty and larger and stronger wheels are much better. It is even better if they have a locking mechanism.

5. Plastic Pallets (10 pieces) Good for getting things like crates, sculptures & bin boxes up off the floor.

6. 10 15 pieces - We can use these trolleys to put the smaller works in or the cardboard bin boxes with the 4 wheel dollies. It is up to you what you prefer and how much money you want to spend. We will have to put ethafoam on the bottom and cardboard to separate the artwork. Just the small and medium size paintings can go in here.

7. Painting Carts (At Least 4) If you have art you need art carts. Below is a tutorial about painting carts and a diagram to build them. If you have carpenters then they could easily build these carts to place the larger works on to get them up off the floor and to move them from one storage area to the other. Make sure they get heavy duty castors with a locking mechanism. The carpet should be soft and not too thick.

The Evolution of a Painting Cart by Richard Hinson When moving a painting of any size from one place to another it helps to have a specially designed cart to safely get the painting to its destination. Small paintings that can be carried by hand are susceptible to damage from excessive handling. Plus, there's additional risk from carrying the painting great distances. Small though it may be, when your museum spans the distance of several city blocks, hand carrying a painting isn't practical. And forget about the idea of hand carrying a small painting up stairs. It's just too risky. Large paintings can be too heavy to move without the assistance of a good cart. So where does one find a good painting cart? Can you look in your latest catalogue for the newest up-to-date model with rubber bumpers and large wheels? Well, maybe you've got that catalogue, but I've never seen any place where a good painting cart can be found. Every painting cart we use here at the museum, we've had custom-made. We started with a basic design, four wheels and a platform with a solid, stationary wall to lean the paintings against when it was moved. Looking at the cart from its side it looked like an L with wheels on the bottom. We found this design to be adequate, but lacking in several things, like handles. I know that seems like a simple thing, but at the time we were designing it, that just never came up. Several things that seemed important at the time got eliminated, like a beeper that sounds when we are wheeling the cart through the museum. The beeper alerted everyone where we were. It annoyed them, too. That was the first thing to go. So the next cart we had made we remembered handles. This was an improvement, but there were still some problems that needed attention. One was that we had so much confidence in ourselves and our ability to design a well-made painting cart that we forgot about gravity. It seems that if you put a really large, heavy painting on a seemingly welldesigned painting cart no matter how much confidence you have in yourself, gravity will prevail. The wheels we chose weren't as confident in our abilities as we were, and failed. Since all the floors in the galleries were terrazzo and very smooth, we didn't think the wheels needed to be very large. Wrong. Before moving on to the next design, we put five-inch wheels on all the painting carts we had at that time. This L-shaped cart allowed us to move only one painting at a time. This became important as our exhibition schedule increased. So now that we had a better understanding of what we wanted and didn't want, like handles and five-inch wheels, moving more than one painting at a time, we wanted a cart that would be a multi-tasker. What we needed was a cart that could be used to move more than one painting at a time. We decided on a radical move, to completely redesign the painting cart from the platform up. We decided that five-inch wheels would be the standard for all our painting carts and the handles should be placed low to help with lifting. The new design would

place the rack, that's what we called it, the up-right part of the L) in the center of the platform, it would be taller, and it would no longer be a solid piece. (The new cart would look like an upside down T). This way paintings could be carried two ways on the cart, leaned against the rack on either side or through the middle leaning against each other. The first way we could move two large paintings, one on either side of the cart, the latter way we could move many small paintings by placing them between the uprights of the rack. After several more attempts at cart design we finally came up with a good cart that holds any sized painting. Some older designs got modifications and others were discarded. The carts we now have fabricated can be used to move all two-dimensional framed objects no matter how large or thick. We have even used them to move chairs and medium-sized objects for some of our decorative arts exhibitions. See the drawings with this article to get plans for painting carts of your very own. The drawings don't consider wooden materials. We don't use anything fancy. Standard 1" X 4", 2" X 4" and 3/4" plywood is all we use for the manufacture of these carts. We cover the entire surface with carpet. The carpet is attached to the wood of the carts by contact cement. A few extra days of drying time is needed to dissipate the off gassing from the contact cement. Some of our carts have wheels with brakes and others don't. There has never been a time when not having brakes has been a problem. In the ten years we have been using this design, we have had only minor peeling of the carpet and no serious accidents to our collection from equipment failure.